N0017822R4402.pdf

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until 05:00 PM local time 20 Jun 2022

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G F 63 - 75

76 - 103 X H 104

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 104

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00178 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 12

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

13 - 31

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

33 - 34 35 - 37

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 38 - 47 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 48 - 51 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

52 - 61

PART II - CONTRACT CLAUSES

NSWCDD 1

ATTN:CATHERINE WENDT/0243 17632 DAHLGREN ROAD

DAHLGREN VA 22448

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

19 May 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0017822R4402

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Period: Labor

CPFF

Classified Secretarial Support Services IAW Section C

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0001AA Labor

Hours

Holding SLIN for CLIN 0001

FOB: Destination

PSC CD: R699

Base Period: ODC

COST

Other Direct Costs in support of CLIN 0001

0002AA Lot Holding SLIN for CLIN 0002

COST

0003 Lot Base Period: CDRL

Data Deliverables in support of CLIN 0001 IAW Exhibit A

OPTION Option Year One: Labor

0004AA Labor

Holding SLIN for CLIN 0004

OPTION Option Year One: ODC

Other Direct Costs in support of CLIN 0004

0005AA Lot Holding SLIN for CLIN 0005

COST

0006 Lot OPTION Option Year One: CDRL

Data Deliverables in support of CLIN 0004 IAW Exhibit A

OPTION Option Year Two: Labor

0007AA Labor

Holding SLIN for CLIN 0007

OPTION Option Year Two: ODC

Other Direct Costs in support of CLIN 0007

0008AA Lot Holding SLIN for CLIN 0008

COST

0009 Lot OPTION Option Year Two: CDRL

Data Deliverables in support of CLIN 0007 IAW Exhibit A

OPTION Option Year Three: Labor

0010AA Labor

Holding SLIN for CLIN 0010

OPTION Option Year Three: ODC

Other Direct Costs in support of CLIN 0010

0011AA Lot Holding SLIN for CLIN 0011

COST

0012 Lot OPTION Option Year Three: CDRL

Data Deliverables in support of CLIN 0010 IAW Exhibit A

OPTION Option Year Four: Labor

0013AA Labor

Holding SLIN for CLIN 0013

OPTION Option Year Four: ODC

Other Direct Costs in support of CLIN 0013

0014AA Lot Holding SLIN for CLIN 0014

COST

0015 Lot OPTION Option Year Four: CDRL

Data Deliverables in support of CLIN 0013 IAW Exhibit A

CLAUSES INCORPORATED BY FULL TEXT

B-216-H006 FEE TABLE (NAVSEA) (MAR 2019)

Labor CLIN Labor Hours Cost Per Hour*

Fee Rate Per Hour*

Loaded Hourly Rate

*The offeror shall divide the proposed fee for each CLIN by the quantity of labor hours indicated to complete the table. Fee is calculated based on cost less FCCOM; if FCCOM is proposed, necessary columns may be added.

In the event of any inconsistency between the above table and the CLIN pricing, the CLIN pricing shall take precedence.

(End of text)

B-231-H001 TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its actual travel costs in accordance with FAR 31.205-46. The travel costs to be reimbursed shall be those costs for which the Contractor has maintained appropriate documentation and which have been determined to be allowable, allocable, and reasonable by the Procuring Contracting Officer, Administrative Contracting Officer, or their duly authorized representative.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

(c) Relocation costs and travel costs incidental to relocation are allowable to the extent provided in FAR 31.205-35;

however, Procuring Contracting Officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) travel at U.S. Military Installations where Government transportation is available,

(ii) travel performed for personal convenience/errands, including commuting to and from work, and

(iii) travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor's or employee's convenience.

B-232-H005 PAYMENTS OF FEE(S) (LEVEL OF EFFORT)--ALTERNATE I (NAVSEA) (OCT 2018)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts.

(b) The Government shall make payments to the Contractor, subject to and per the clause in this contract entitled "Fixed Fee" (FAR 52.216-8) or "Incentive Fee", (FAR 52.216-10), as applicable. Such payments shall be submitted by and payable to the Contractor pursuant to the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7), subject to the withholding terms and conditions of the "Fixed Fee" or "Incentive Fee" clause, as applicable. Fee paid per hour shall be based on total fee dollars divided by total hours to be provided. Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract.

B-232-H006 LIMITATION OF COST OR LIMITATION OF FUNDS CLARIFICATION (NAVSEA) (OCT 2018)

The clause entitled "Limitation of Cost" (FAR 52.232-20) or "Limitation of Funds" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

Section C - Descriptions and Specifications

STATEMENT OF WORK

C.1 BACKGROUND

The Naval Surface Warfare Center Dahlgren Division (NSWCDD) provides comprehensive and dedicated support to the Navy of research, development, test and evaluation, analysis, systems engineering, integration and certification of complex naval warfare systems and fleet support. Administrative and clerical support services are required as NSWCDD continues to provide support to the Navy and Department of Defense (DoD).

C.2 SCOPE

This Statement of Work (SOW) is to provide administrative and clerical support requiring security clearances above the SECRET level to the NSWCDD. The intent is for the Contractor to provide a dedicated team of personnel for administrative and clerical support requiring TOP SECRET and TOP SECRET/SCI clearances. The Contractor shall provide non-personal services of day-to-day operations of the NSWCDD for administrative and clerical support for the following tasks: typing and filing of correspondence, mail processing, facsimile receiving/sending, telephone calling/answering, greeting visitors, copying and scanning documents, training document preparation and processing, electronic and manual data entry, lock and key control, spreadsheet preparation, and meeting support.

The Contractor shall provide all necessary supervision, management, non-personal support services, and administrative support and oversight for this effort. All Contractor employees are prohibited from acting as a Government employee's personal assistant and they shall never direct the actions of any Government employees.

C.2.1 Work Location The primary work location is at the NSWCDD in Dahlgren, VA.

C.2.2 Skill

C.2.2.1 Rough draft, electronic, disk, or handwritten material shall be provided to the Contractor for processing and completion in accordance with specific and applicable written guidelines.

C.2.2.2 The Contractor shall utilize specialized software applications, including those that are unique to the Navy, e.g., Navy Enterprise Resource Planning (Navy ERP). The Government shall provide any training in the use of these unique software applications required under this effort.

C.3 APPLICABLE DOCUMENTS

The below documents can be found on the internet, except those identified with an asterisk (*), which will be provided separately to the Contractor.

MANUALS AND REGULATIONS

SECNAV 5216.5 CH-1 Navy Correspondence Manual SECNAV M-5210.2 DoN Standard Subject Identification Code (SSIC) Manual Federal Joint Travel Regulations 32 Code of Federal Regulation (CFR) Part 117 NSWCDD Command Security Manual* Government Printing Office (GPO) Style Manual SECNAV M-5210.1, DoN Records Management Manual DOD 4525.60M, DOD Postal Manual Sensitive Compartmented Information Facility (SCIF) Standard Operating Procedure (SOP)*

FORMS

SAAR-N

Visitor Request Form* SF-701 Form SF-702 Form

INSTRUCTIONS

DoDI 5200.48 Controlled Unclassified Information (CUI) SECNAVINST 5211.5E DoN Privacy Program OPNAVINST 5400.45A, Standard Navy Distribution List OPNAVINST 5218.7D, Navy Official Mail Management NSWCDD Records Management Policy* NSWCDD Instruction 3070.3B Operations Security (OPSEC) Instruction*

C.4 REQUIREMENTS

C.4.1 CLERICAL/SECRETARIAL SUPPORT

The Contractor shall perform general secretarial and clerical duties necessary to meet the needs of the Branch (Secretary II), Division (Secretary III), Department (Administrative Assistant) or Program Office (Administrative Assistant). The technical requirements described in this SOW shall require the Contractor to perform the following:

a) Answer and screen incoming telephone calls in a professional manner. Determine the nature of calls and refer the caller to the appropriate personnel or office. Record a written message if the requested person is not available. Answer routine customer questions providing customer support and personally respond and take for action any call related to office procedures or processes. The Contractor shall maintain telephone contact with other personnel in support of the Department, Division, Branch, or Program Office being supported.

b) Receive, greet, and screen visitors. Determine the nature of the visit and direct the visitor(s) to the appropriate person.

c) Maintain a log for all visitors.

d) Provide staff and customers with accurate and complete information on administrative support process, procedures, and documentation requirements. Research policy and procedural guidelines and historical files to identify precedents for actions, make recommendations concerning appropriate courses of action and prepare documents consistent with established standards, policy, instruction, or departmental guidance.

e) Schedule appointments/meetings.

f) Provide support for meetings on and off NSWCDD location. In support of meetings, the Contractor shall:

1) Schedule room(s) for meetings.

2) Set up room with necessary materials and equipment.

3) Prepare and maintain attendee list and provide to Department Point of Contacts (POCs).

4) Coordinate with Public Affairs to execute the NSWCDD Very Important Person (VIP) process.

5) Coordinate visit requests.

6) Verify clearances in Defense Information Security System (DISS).

7) Coordinate for reserved parking.

8) Print out multiple copies of slides and documents needed.

9) Coordinate with Information Technology (IT) for meeting support.

10) Arrange for appropriate telecommunications and audiovisual equipment.

11) Coordinate shipping and receiving of items for meetings/training.

12) Ensure appropriate office supplies are available during meeting.

13) Man the door during classified meetings to ensure only authorized personnel are allowed entry.

14) Perform attendance check-in during meetings.

15) Assist with audiovisual equipment, manage slides and telecom equipment.

16) Schedule bridge lines.

17) Take notes during meeting and prepare minutes/notes to the meeting coordinator and distribute to attendees when requested.

18) Record and report on the proceedings and maintain tickler file for action items.

19) Return meeting room to original configuration at conclusion of meeting.

20) Shall have ability to travel off base or across base to other buildings/locations to support meetings.

Government vehicles shall be used for this task when available.

g) Receive, type, make changes and process documents. Documents shall be prepared in accordance with the

Naval Correspondence Manual or associated guidance for specific forms to include:

1) Correspondence (official correspondence, letters, first endorsements, memorandums, messages and form letters)

2) Instructions

3) Notices

4) Change transmittals

5) Special directives

6) Technical reports

7) Test plans

8) Deficiency reports

9) Naval Messages (NAVGRAMs).

Information for preparing the above shall be provided (rough draft, handwritten, verbal and email) or may require retrieval. The Contractor shall perform verification of addresses and references for documents.

Final versions shall be in accordance with the Navy Correspondence Manual 5216 Series, local NSWCDD instructions, Department guidance, and other applicable Department of Defense (DoD) and Navy guidance.

The Contractor shall ensure all correspondence conforms to correspondence manual style and no formatting, spelling, or grammatical errors exist.

h) Maintain master files and logs of all correspondence issued by Branch, Division, or Department.

i) Receive and review incoming correspondence, establishing controls on certain items and prepare replies to administrative correspondence not requiring the Branch, Division, or Departments attention. The Contractor shall route correspondence to appropriate staff member.

j) Maintain a Point of Contact (POC) listing to include employee muster list.

k) Complete signature routing, tracking, and distribution of documentation.

l) Copy, sort, scan, reduce, fax, bind, route, file, download, track, distribute, archive, secure, shred, and dispose of data/documentation.

m) Process timecard entries, timecard reports, training requests and shipping documents using the Navy ERP system.

n) Receive, sort, distribute and prepare incoming and outgoing mail.

o) Using Government systems, process requisitions, training requests, telephone work requests (TWS), Information Technology (IT) Move, Add, Change (MAC) requests, visitor clearances, visit requests, overtime and compensatory time requests, Government vehicle requests, building access requests, building work requests, and property passes. Currently, these systems consist of Integrated Budget Planning & Execution System (IBPES), DISS, Navy ERP, and the applications listed on the NSWCDD Homepage.

p) Coordinate travel arrangements for personnel to include assisting with travel orders by utilizing the Defense Travel System (DTS) to book travel, enter orders, and forward to Government official for approval, prepare travel order amendments, retrieve orders, and enter travel claims.

q) Establish, maintain and update office filing systems (both hard copy and electronic) in accordance with NSWCDD Records Management policies.

r) Receive and coordinate accurate and timely action items, requests and data calls.

s) Maintain inventory of office supplies and use approved procurement processes for replacement.

t) Receive information and post on the official Government Bulletin Board.

u) Inform personnel of important office matters arising during the personnel's absence and call attention to significant items in reports, files, and correspondence.

v) Work with the NSWCDD Public Affairs for all distinguished visitors to the Division/Departments.

w) Travel on base shall be required for pick-up or delivery of official information in the course of daily business, to include classified materials. Government vehicles shall be used for this task when available.

x) Create spreadsheets with multiple, interconnected worksheets, formulas, and pivot tables.

y) Create PowerPoint presentations and ensure consistence of style by utilizing the standard format for each

Program Office, Branch, Division, or Department.

z) Upload documents and emails into appropriate folders on SharePoint site or other Department identified repositories for use and retention.

aa) Maintain and search SharePoint or other Department identified repositories for appropriate documents and information.

bb) Upload documents and emails into Total Records Information Management (TRIM) in accordance with

NSWCDD Records Management policies.

cc) Assist the Government staff daily. In the absence of Government or Contractor senior level secretaries, provide guidance, and review the work of lower level secretaries to ensure compliance with Navy, NSWCDD, and Department processes, procedures, and guidelines.

dd) Provide clerical/secretarial support in the absence of Government clerical/secretarial personnel on a temporary basis to ensure continual office coverage and support.

ee) Monitor work flow to and from the Branch/Division/Department/Program Offices. The Contractor shall handle different situations, problems and deviations in the work of the office according to general instructions, priorities, duties, policies, and goals.

ff) Perform user maintenance on office equipment and call for services when required. Monitor the status of office support equipment (copiers, printers, fax machines, shredders). Replace printer and plotter supplies as needed and dispose of according to standard operating procedures.

gg) Aid in the disposal of excess or non-functioning equipment.

hh) Maintain minutes of staff meetings and visits and post on SharePoint or other Department identified repositories after approval.

ii) Execute the New Employee Onboarding process, including updating New Employee Use Form (NEUF), emergency POC information, door and zone forms and signage, MILCONNECT, etc.

jj) Perform muster procedures.

kk) Maintain Branch/Division/Department/Program Office calendars (e.g., employee leave, Temporary Duty

(TDY), and work room or conference room requests).

ll) Maintain key inventory.

mm) Coordinate plant account inventories.

nn) Establish and maintain Standard Operating Procedures for clerical/secretarial duties.

oo) Collaborate with the technical community to identify and implement process improvements, and resolve issues within the Division.

C.4.2 ADMINISTRATIVE SUPPORT

The Contractor shall assist with performing a wide variety of complex, conscientious, and confidential administrative duties. Including the requirements listed above in C.4.1, the Contractor shall work independently on requirements, including the following:

(a) Manage executive office in accordance with agency policy, coordinating actions with other executive staff, and maintaining accountability for documentation.

(b) Under limited supervision, collect, analyze, and research data for assigned projects.

(c) Prepare briefing material, charts, graphs and other presentation materials independently.

(d) Make administrative decisions independently providing completed project and assignments.

(e) Independently handle correspondence not requiring personal attention of the Government manager.

(f) Assist in development and preparation of administrative and staff reports.

(g) Ensure quality assurance and completeness of reports.

(h) Utilize graphics or desktop publishing software for preparation of presentations.

(i) Review and summarize reports and documents for the Government manager directing attention to actions needed or concerns.

(j) Provide high level customer assistance, including answering questions and directing phone calls, independently, both internally and externally to NSWCDD.

(k) Administer and adhere to standard policies and procedures applicable to military standards, specifications, and guidance (including the NSWCDD Instructions and Guides).

(l) Provide administrative support in the absence of Government administrative personnel on a temporary basis to ensure continual office coverage and support.

(m) Establish and maintain Standard Operating Procedures for administrative duties.

C.4.3 CLASSIFIED SUPPORT

Contractor personnel under this contract shall reside in or access spaces that require a TOP SECRET or TOP SECRET/SCI clearance for unescorted access. When in classified or secured spaces, the Contractor shall:

(a) Follow all security rules regarding access to secured spaces.

(b) Properly secure and manage classified information. Ensure areas are properly sanitized prior to escorting anyone into secure areas.

(c) Perform escort duties in secured spaces, and maintain eyes-on visual contact of visitors without appropriate clearances 100% of the time when performing escort duties in secured spaces.

(d) Act as the Primary Control Point (PCP) and maintain the Tertiary Control Point (TCP) courier card responsible for picking up (from the NSWCDD mailroom), processing, and inventory control of classified material.

C.4.4 GENERAL REQUIREMENTS

C.4.4.1 Core Hours / Coverage

C.4.4.1.1 The Contractor shall provide required services and staffing coverage for NSWCDD during normal work hours. The core hours and coverage shall be Monday through Friday, between 0700 and 1700, not to exceed 8 hours per day (not including a lunch break). If variances are required from the normal operating hours, the Contractor shall obtain concurrence from the Government COR prior to working any varied hours.

C.4.4.1.2 Arrival and departure times of personnel shall be structured to allow for the broadest range of support coverage in a specified work area (Program Office/Branch/Division /Department) during the workday.

C.4.4.1.3 Contractor employees are encouraged to work in accordance with the same schedules as the Government office that they are supporting.

C.4.4.2 Absence/Late Arrival

The Government POC and office being supported shall be notified by the Contractor via telephone or email for any delayed arrival or absence of Contractor personnel.

C.4.4.3 Backfill/Temporary Replacement

C.4.4.3.1 Contractor shall arrange for temporary backfill personnel when Contractor personnel are away from the work site for six (6) consecutive work weeks.

C.4.4.3.2 The Contractor will be notified 10 days in advance of need for temporary support to cover absence of a Government clerical/secretarial/administrative position.

C.4.4.4 Overtime

Overtime may be required to complete emergent requirements. When required, overtime shall be requested by the Contractor to the COR and Contracting Officer. Contracting Officer must approve overtime request prior to being worked. In accordance with 52.222-2 Payment for Overtime Premium, overtime shall be requested in writing.

Overtime that is not approved in advance will not be authorized for payment.

C.4.4.5 Telework

C.4.4.5.1 In accordance with H-216-H002 Level of Effort--Alternate I (Oct 2018), and with concurrence from the Government COR and POC, teleworking at an alternative worksite is permitted instances of base closure, NSWCDD closure, or unique situations.

C.4.4.5.2 Telework will be reviewed on a case by case basis and must have concurrence of the Government POC and COR prior to the performance of teleworking. In the event of telework, the Contractor shall track all Government Furnish Property to include; asset tag #’s and serial numbers for all NMCI computer equipment in the Contractor’s possession for telework. All equipment shall be returned to the Government by the end of the contract or when equipment is no longer in use, whichever comes first.

C.4.4.6 Work Etiquette

All Contractor personnel performing on the Government site shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity. Each employee is expected to adhere to standards of behavior that reflect credit on himself/herself, his/her employer, and the Federal Government. Appropriate business attire suitable for dealing with the public shall be worn. The Contractor shall demonstrate professional demeanor, mannerisms, and teamwork while getting the job done in a timely and efficient manner. The Contractor shall be able to communicate effectively and professionally both orally and in writing with all levels of personnel. Profanity or abusive language is strictly prohibited in Government spaces. Harassment in any form is also prohibited in Government spaces. The Government may require transfer or removal from this contract any employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the facility or its population.

C.4.4.7 Training

Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor. Training necessary to maintain professional certification is the responsibility of the Contractor. The Contractor shall provide training opportunities to maintain Contractor capabilities/skills to coincide with changing technology environments. Training on non-commercial and department-specific tools and procedures will be provided by the Government.

C.4.5 CONTRACT MANAGEMENT

C.4.5.1 Progress Report The Contractor shall submit a Contracting Officer’s Monthly Report (CDRL A001)

C.4.5.2 In Process Reviews (IPR) The Contractor shall participate in both formal and informal IPRs of work performed. The Government will schedule formal reviews in Government spaces. At the time the review is scheduled, the Government shall communicate the specific purpose of the review. The Contractor shall, within 90 days of the contract award date, conduct an initial IPR and follow an agenda agreed to by the contract Contracting Officer’s Representative (COR).

Subsequent IPRs shall be held approximately every year thereafter unless waived by the Government. (CDRL A002)

C.5 OTHER DIRECT COSTS

C.5.1 Travel

The Contractor shall be required to travel in performance of this contract. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements and shall be coordinated with the COR. All travel shall be conducted in accordance with FAR 31.205-46 Travel Costs and shall be pre-approved by the COR. The following travel is anticipated:

Fredericksburg, VA Washington, DC

C.5.2 Materials and Equipment

During the performance of this contract, there are no materials or equipment purchases authorized.

C.6 GOVERNMENT FURNISHED EQUIPMENT, INFORMATION, AND MATERIALS

C.6.1 Government Furnished Office Space

The Government will provide office space in NSWCDD spaces on a full-time basis for Contractor personnel of the Secretary II, Secretary III and Administrative Assistant labor categories only. On site office space shall include a desk, computer, chair, telephone, and printer access.

C.7 MANDATORY REQUIREMENTS

The Offeror must meet the mandatory requirements and the mandatory requirements must be maintained throughout the life of the contract. The mandatory requirements are as follows:

Requirement 1: Facility Security Clearance:

The contractor’s primary facility for supporting this contract is required to have a facility clearance of TOP

SECRET.

Requirement 2: Personnel Security Clearances:

All personnel providing on-site support under this requirement are required to have an active SECRET clearance or higher at proposal submission with the ability to successfully obtain a TOP SECRET or TOP SECRET/SCI Clearance. Interim SECRET clearances are acceptable.

C.8 SECURITY

C.8.1 Personnel providing direct support to this effort will be required to have at a minimum a DoD SECRET clearance. An interim SECRET (S) clearance is acceptable. All personnel providing direct on-site support to this effort will require the ability to obtain a TOP SECRET or TOP SECRET/SCI clearance. TOP SECRET or TOP SECRET/SCI clearances shall be obtained within 2 years of placement on the contract unless this timeline is further extended by prior written authorization by the Contracting Officer. The Contractor will have access to information and compartments with a TOP SECRET / SCI classification. All deliverables associated with this contract are unclassified unless otherwise specified. Access to classified spaces and material and generation of classified material shall be in accordance with the attached DD Form 254. The Department of Defense Contract Security Classification Specification (DD Form 254) provides the security classification requirements for this contract. The Contractor shall obtain facility and personnel security clearances as required by the Department of Industrial Security Program prior to starting to work on tasks requiring clearances. Access to classified spaces and material and generation of classified material shall be in accordance with 32 CFR Part 117 and the NSWCDD Command

Security Manual. All data generated under this contract shall be classified in accordance with the guidance in the 32 CFR Part 117 and the NSWCDD Command Security Manual. The Contractor must comply with guidelines specified on the DD254.

C.8.2 The Contractor shall require access to Non-SCI intelligence in order to update and format documentation in support of branches and program offices. Access to SCI (SI/TK/HCS/GG) is required in order to access and reside in SCIF spaces. Controlled Unclassified Information (CUI) to include For Official Use Only (FOUO) and Personally Identifiable Information (PII) generated and/or provided under this contract shall be safeguarded and marked as specified in DoD 5400.7-R Chapters 3 and 4. All above accesses are needed to support and provide the administrative and clerical support to NSWCDD.

C.8.3 Facility Clearance: The Contractor shall possess and maintain a TOP SECRET facility clearance as verified within the National Industrial Security System (NISS).

C.8.4 Physical Security: No safeguarding of classified material is authorized at the Contractor facility.

Safeguarding will only be required at the actual performance site listed in Block 13 on the DD Form 254. Actual performance site’s security regulations and guidelines will apply.

C.8.5 Electronic Spillages (ES) are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system (IS), media or hardcopy document possessing insufficient security controls to protect the data at the required classification level, thus posing a risk to national security (e.g., sensitive compartmented information (SCI) onto collateral, Secret onto Unclassified, etc). The Contractor’s performance as it relates to ES will be evaluated by the Government. ES reflects on the overall security posture of NSWCDD and a lack of attention to detail with regard to the handling of classified information of IS security discipline and will be reflected in the Contractor's performance rating. In the event that a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.

C.8.6 NSWCDD Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DOD Contract Security Classification Specification – DD Form 254. NSWCDD Security will identify the Contractor facility and contract number associated with all electronic spillages during the investigation that involve Contractor support. NSWCDD Security will notify the Contracts Division with the Contractor facility name and contract number, incident specifics and associated costs for clean up. The Contracting Officer will be responsible to work with the Contractor Facility to capture the costs incurred during the spillage clean up. The Contractor is also responsible for taking Information Security Awareness training annually, via their Facility Security Officer (FSO), as part of the mandatory training requirements. If a spillage occurs additional training will be required to prevent recurrence.

C.8.7 Portable Electronic Devices (PEDs)

C.8.7.1 Non-government and/or personally owned portable electronic devices (PEDs) are prohibited in all NSWCDD buildings with the exception of personally owned cell phones which are authorized for use in spaces up to and including Controlled Access Areas. The Contractor shall ensure the onsite personnel remain compliant with this PED policy. NSWCDD instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PED’s include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, CD-RWs, DVD-RWs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

C.8.7.2 Personal Wearable Fitness Devices (PWFDs) marketed primarily as fitness or sleep devices are allowed in all Navy spaces where collateral non-Sensitive Compartmented Information (SCI), classified information is processed, stored, or discussed up to and including SECRET. User must ensure PWFD is compliant with all requirements in NAVADMIN 216/15, Cyber Hygiene Authorization to use Personal Wearable Fitness Devices (e.g., FitBit, Jawbone UP, etc.) in Navy Spaces, dated 14 September 2015 and register PWFD in the NSWCDD Fitness Device Tracker. PEDS are not authorized in all of H10 spaces in order to meet additional security requirements.

The Contractor shall verify with the COR or government customer prior to entering any H10 spaces with PEDs.

C.8.7.3 Personnel requiring the use of Medical Portable Electronic Devices (MPEDS) must submit Form NSWCDD 5239/1 for SCIF authorization to the SCIF authorizations to the Special Security Officer (SSO). For SAFF, authorizations follow the guidance provided by the Government Special Access Program Security Officer (GSSO).

Authorizations for use in SAPFs that are co-utilized within NSWCDD SCIFS require coordination between both the GSSO and SSO. For authorizations to use MPED in Collateral Classified spaces, submit form to the Special Programs Branch, Code 1053.

C.8.7.4 PED’s belonging to an external organization shall not be connected to NSWCDD networks or infrastructure without prior approval from the NSWCDD Information Assurance and Compliance Branch. This approval will be granted using the TARIS form and action tracker process.

C.8.7.5 Personally owned hardware or software shall not be connected or introduced to any NSWCDD hardware, network or information system infrastructure.

C.8.7.6 Navy-issued peripheral:

C.8.7.6.1 Government procured headsets with or without microphones must be wired, use either a 3.5 millimeter

(mm) audio jack or universal serial bus (USB) port, cannot contain active-noise cancelling functionality and may be used on systems and may be used on systems of classification up to and including collateral Top Secret. The headsets are considered unclassified when unplugged, and must be unplugged when not in use within classified spaces or when classified discussions are taking place in unclassified spaces.

C.8.7.6.2 Government procured Bluetooth earbuds and headsets that do not require a USB dongle or any other physical connection to enable wireless connectivity are allowed for use on Government issued tablets, phones, and personal devices in telework environments or unclassified general office space where no classified discussion are occurring.

C.8.7.6.3 Web cameras may only be used on systems at the classification level of the space. For example, in a collateral SECRET open storage area an external web camera may be commented to the SECRET workstation only.

No camera pass is required for these devices.

C.8.7.6.4 Government provided printers and/or scanners are authorized in a telework environment. Users must ensure that any paper or media containing CUI or unclassified information not authorized for public release is safeguarded by locking in a drawer, cabinet or room. CUI and unclassified information not approved for public release must be returned to the worksite for destruction.

C.8.7.6.5 Government issued peripherals may be used on personal devices.

C.8.7.6.6 While connected to any Navy network, whether on site or while in a telework environment, the use of headsets with microphones and web cameras are restricted to official Government duties.

C.8.8 Operations Security (OPSEC)

C.8.8.1 Contractor personnel shall follow OPSEC concepts and principles in the conduct of this requirement to protect critical information, personnel, facilities, equipment, and operations from compromise. All Contractors (including Subcontractors) shall supplement their current security practices by requiring any personnel involved in executing this contract to complete Government-sponsored and administered Operations Security (OPSEC) training.

In addition, all Contractors should be aware of the Critical Information and Indicators List (CIIL) for the organization they are supporting as well as the OPSEC plan for NSWCDD. These OPSEC requirements will be in effect throughout the life of the procurement from award through the conclusion of services at the end of the period of performance (PoP) or other procurement termination. The Contractor must immediately notify the Government upon the discovery of any nonconformance with the OPSEC Plan.

C.8.9 Privacy Program Training

C.8.9.1 Privacy Program Training. Privacy training is mandatory for all NSWCDD personnel (military, civilian, and contractor) and must be completed annually. Total Workforce Management Services (TWMS) is the official database for workforce training and is the tool for taking and recording privacy act training. The contractor is responsible for ensuring individual annual privacy training requirements are met.

C.8.10 Visits by Foreign Nationals and Foreign Representatives

C.8.10.1 Contract performance may require that the Contractor host, at an off-base location, foreign nationals and/or foreign representatives. A foreign national is a person who is a citizen of a foreign nation, and who is not a citizen of the United States. A foreign representative is a person who represents a foreign interest in dealings with the U.S. Government, either directly or through dealings with a U.S. Government Contractor. A foreign representative may be a United States citizen.

C.8.10.1.1 A Contractor-hosted visit of a foreign national or foreign representative may be either an “official” visit or an “unofficial” visit. An official visit is a visit where the foreign national or foreign representative is representing a foreign government in an official capacity. An unofficial visit is a visit where the foreign national or foreign representative is not representing a foreign government.

C.8.10.1.2 A visit by a foreign national or a foreign representative may be either “DoD Sponsored” or “Non-DoD Sponsored”. A DoD Sponsored visit is a visit that is coordinated by a DoD entity. A Non-DoD Sponsored visit is a visit that does not involve DoD coordination (A visit by either a foreign national or a foreign representative pursuant to performance by the Contractor under this contract is not considered to be, by itself, a sponsored visit).

C.8.10.2 The Contractor hosting a visit by either a foreign national or a foreign representative is responsible for adherence to Department of Defense and Department of the Navy directives, instructions, regulations, and manuals that govern foreign disclosure. “Foreign Disclosure” is defined as the disclosure of Classified Military Information (CMI) and Controlled Unclassified Information (CUI) to foreign nationals and/or foreign representatives.

Disclosure of such information may be accomplished orally, visually, in writing, or by any other medium.

C.8.10.2.1 Classified Military Information (CMI). This is information that is originated by or for the Department of Defense, or a Military Department, or an entity under its jurisdiction and control, and which requires protection in the interest of national security. Such information is designated as TOP SECRET, SECRET, or CONFIDENTIAL.

C.8.10.2.2 Controlled Unclassified Information (CUI). This is information that although unclassified is subject to access or distribution limitations in accordance with statute or regulation. Included is information exempt from mandatory release to the public under the Freedom of Information Act, or information that is subject to export control.

C.8.10.3 Naval Surface Warfare Center Dahlgren Division (NSWCDD) Foreign National Visitor and Foreign Disclosure Application process. The NSWCDD has established a foreign national visitor approval and foreign disclosure process. Whenever, pursuant to the terms of this contract, a visit to a Contractor facility or Contractor workspace by a foreign national or foreign representative is anticipated, and one or more NSWCDD employees will be in attendance at this visit/meeting for the purpose of potential discussions, above the public release level, resulting in disclosure of either CMI or CUI, a completed “NSWCDD Foreign National Visitor and Foreign Disclosure Application” e-form must be supplied to the Contractor’s Facility Security Officer (FSO). The accountable NSWCDD personnel attending the meeting must ensure that the NSWCDD disclosure process has been complied with and an approved copy of the “NSWCDD Foreign National Visitor and Foreign Disclosure Application” generated e-form has been provided to the COR and the Contractor’s FSO. The Contractor’s FSO should ensure that approved copies of the e-form are maintained at their facility as a record of compliance with requirements set forth in the 32 CFR Part 117 as well as the requirements set forth above.

C.9 ON-SITE ENVIRONMENTAL AWARENESS

C.9.1 The Contractor shall strictly adhere to all Federal, State and local laws and regulations, Executive Orders, and Department of Defense and Navy policies.

C.9.2 The Contractor shall ensure that each Contractor employee who has been or will be issued a Common Access Card (CAC) completes the annual NSWCDD Environmental Awareness Training (EAT) within 30 days of commencing contract performance and annually thereafter as directed by their NSWCDD training coordinator or their COR.

C.9.3 The Contractor shall ensure that each Contractor employee not required to complete the training described in part C.9.2 above (i.e., those who do not have and will not be issued a CAC) reads the NSWCDD Environmental Policy Statement within 30 days of commencing contract performance. This document will be available from the COR, however, the policy is also provided on the publicly-available NSWCDD website, https://wwwdd.nmci.navy.mil/program/Safety_and_Environmental_Office.

C.9.4 Within 30 days of commencing contract performance, the Contractor shall certify by e-mail to their COR that the requirements captured by C.9.2 and C.9.3 above have been met. The e-mail shall include each employee name and work site and shall indicate which requirement—C.9.2 or C.9.3 above each employee has satisfied.

C.9.5 Contractor copies of the records generated by the actions described in C.9.2 and C.9.3 above will be maintained and disposed of by the Contractor in accordance with SECNAVINST 5210.8D.

C.10 ON-SITE SAFETY REQUIREMENTS

C.10.1 The Contractor shall strictly adhere to Federal Occupational Safety and Health Agency (OSHA) Regulations, Environmental Protection Agency (EPA) Regulations, and all applicable state and local requirements.

C.10.2 The Contractor shall ensure that each Contractor employee reads the document entitled, "Occupational Safety and Health (OSH) Policy Statement" within 30 days of commencing performance at NSWCDD. This document is available at:

https://wwwdd.nmci.navy.mil/program/Safety_and_Environmental_Office/Safety/Safety.html

C.10.3 The Contractor shall provide each Contractor employee with the training required to do his/her job safely and in compliance with applicable regulations. The Contractor shall document and provide, upon request, qualifications, certifications, and licenses as required.

C.10.4 The Contractor shall provide each Contractor employee with the personal protective equipment required to do their job safely and in compliance with all applicable regulations.

C.10.5 Contractors working with ionizing radiation (radioactive material or machine sources) must comply with NAVSEA S0420-AA-RAD-010 (latest revision)[provided upon request]. Prior to bringing radioactive materials or machine sources on base, the Contractor must notify the Command Radiation Safety Officer in the Safety & Environmental Office.

C.10.6 The Contractor shall ensure that all hazardous materials (hazmat) procured for NSWCDD are procured through or approved through the hazmat procurement process. Hazmat brought into NSWCDD work spaces shall be reviewed and approved by the Safety & Environmental Office prior to use by submitting an Authorized Use List addition form and Safety Data Sheet that shall be routed through the government supervisor responsible for the specific work area. The Authorized Use List addition form can be found at https://wwwdd.nmci.navy.mil/program/Safety_and_Environmental_Office/.

C.10.7 Upon request the Contractor shall submit their OSHA 300 Logs (injury/illness rates) for review by the Safety Office. If a Contractor's injury/illness rates are above the Bureau of Labor & Statistics industry standards, a safety assessment will be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional PPE or training will be required.

C.10.8 Applicable Contractors shall submit Total Case Incident Rate (TCIR) and Days Away, Restricted and Transfer (DART) rates for the past three years upon request by the Safety Office. A Contractor meets the definition of applicable if its employees worked 1,000 hours or more in any calendar quarter on site and where oversight is not directly provided in day to day activities by the command.

C.10.9 The Contractor shall report all work-related injuries/illnesses that occurred while working at NSWCDD to the Safety Office.

C.10.10 The Contractor shall ensure that all on-site Contractor work at NSWCDD is in accordance with the NSWCDDINST 5100.1D Occupational Safety and Health Instruction, available at:

https://wwwdd.nmci.navy.mil/program/Safety_and_Environmental_Office/Safety/Safety.html

C.11 OPERATION OF GOVERNMENT VEHICLES

C.11.1 The Contractor may be required to drive Government vehicles both on-site at NSWC, Dahlgren Division, and off-site in the performance of duties associated with the tasking of this contract. Government provided vehicles will be used solely for the purposes as described in the Statement of Work of this contract. All drivers must present proof of a valid state driver’s license prior to operating a government vehicle. A valid state driver’s license shall be accepted as proper authority for operation of vehicles up to and including 10,000 pounds gross vehicle weight and carrying less than 15 passengers. Operation of larger vehicles is not required under this contract.

C.11.2 The Contractor shall submit a Division of Motor Vehicles (DMV) driving record to the Contracting Officer's Representative (COR) five (5) days prior to the initial need for that individual to drive a Government vehicle. The COR will review the DMV driving record and either approve or disapprove the addition of that individual to the Authorized Drivers List.