Amendment_2.docx

N00174-17-R-0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-May-2017 04:00 PM to 19-May-2017 04:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MACHINE MAINTENANCE AND CALIBRATION ANALYSIS

1.0 INTRODUCTION

The requiring activity is the Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD), Indian Head, Maryland. NSWC IHEODTD currently requires a firm, fixed price contract for preventive and remedial maintenance and calibration analysis for machine tools/equipment located in Building 2100 and 2015, 2008 Stump Neck Road, Indian Head, Maryland and Building 268, 3767 Strauss Ave, Indian Head, Maryland.

2.0 DESCRIPTION OF SERVICES

The contractor shall provide all trained personnel, transportation, equipment, parts, tools, materials, supervision and all other items and services necessary to maintain machines and equipment in buildings/areas as defined in this PWS at NSWC IHEODTD. The contractor shall perform to industry standards with maximum use of currently installed machines while mitigating unscheduled downtime. All residues shall be removed and the work site cleaned at the completion of the task. Standard industry practices for maintenance and calibration analysis for each of the machine tools / equipment shall apply.

All work shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding holidays, which are outlined in IHEODTD 76.

Machines and equipment to be maintained under this contract are listed in Table 1 through Table 3.

Table 1: List of Machine Shop Equipment for Maintenance and Calibration in Building 2100 Building 2100

Table 2: List of Machine Shop Equipment for Maintenance and Calibration in Building 2015 Building 2015

Table 3: List of Machine Shop Equipment for Maintenance and Calibration in Building 268 Building 268

2.1 KICK-OFF MEETING

The contractor shall host a joint Government/Contractor kickoff meeting within 30 days after contract award. The meeting will take place at Building 268, 3767 Strauss Avenue, Indian Head, MD 20640-5150 within 10 days after contract award. The anticipated meeting objectives shall include a meeting between key personnel, team introduction, and general program discussions. The contractor shall document meeting minutes for Government review and approval within 10 business days from the completion of the meeting. (CDRL A001)

3.0 PERFORMANCE MAINTENANCE CHECKS

The contractor shall perform at a minimum annual performance maintenance checks in accordance with the original equipment manufacturer (OEM) procedures to assure continued uptime and machine reliability. Initial maintenance checks shall be conducted within 60 days after contract award and all subsequent checks shall be conducted annually or per the request of the Contracting Officer Representative (COR). The contractor shall coordinate with the COR at least 14 working days prior to performing maintenance checks to ensure base passes have been established for technicians. Comprehensive checks shall be made on all machines by trained technicians. The contractor shall provide yearly checks in accordance with OEM procedures, to include ball bar calibration, for each applicable machine.

Maintenance checks shall include all equipment listed in Table 4 through Table 6.

Table 4: List of Machine Shop Equipment for Performance Maintenance Checks in Building 2100 Building 2100

Table 5: List of Machine Shop Equipment for Performance Maintenance Checks in Building 2015 Building 2015

Table 6: List of Machine Shop Equipment for Performance Maintenance Checks in Building 268 Building 268

4.0 PREVENTATIVE MAINTENANCE (PM)

The contractor shall schedule and perform annual Preventative Maintenance Inspections (PMIs). The initial PMI shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR at least 14 working days prior to PMI. PMIs shall include visual and operational checks of all components, lubrication, engineering change notices, check, adjust, repair, replace electrical components/controls; clean interiors; and test equipment for proper operations in accordance with the OEMs procedures. The contractor shall provide all parts necessary to replace defective parts and materials and ensure machines are functioning in good operating condition.

Work performed shall include Comprehensive Calibration Analysis and Maintenance where needed to keep the machines(s) in accordance with OEM specifications. The contractor is not required to replace parts for aesthetic purposes.

Equipment shall be maintained in accordance with the manufacturer’s specification by factory-trained technicians. All parts used in the repair of equipment must be OEM equipment or equivalent.

The contractor shall perform calibration services during annual preventative maintenance in accordance with industry standards, which shall include a complete visual and operation check of all components. The contractor shall certify system output which entails inspection and services in accordance with OEM specifications. (CDRL A002)

Preventative maintenance shall be conducted on all of the machines listed in Table 7 through Table 9.

Table 7: List of Machine Shop Equipment for Preventative Maintenance in Building 2100 Building 2100

Table 8: List of Machine Shop Equipment for Preventative Maintenance in Building 2015 Building 2015

Table 9: List of Machine Shop Equipment for Preventative Maintenance in Building 268 Building 268

5.0 REMEDIAL MAINTENANCE

The contractor shall provide remedial maintenance and repair upon notification that the equipment is inoperative. Remedial maintenance CLINs are priced as a not-to-exceed type CLIN to allow the flexibility for repairs to be conducted as needed throughout the year. Remedial maintenance is performed and billed by the contractor as repairs are required and needed. Upon receiving notification from the COR or technical point of contact (TPOC) that equipment repair is necessary, the contractor shall provide the COR with a repair estimate.

The equipment shall be repaired and maintained in accordance with OEM specification.

The contractor shall respond on site within four work days after notification by the COR. In the case of an “Urgent” request, identified by the COR, the contractor shall respond on site no later than two work days after notification.

a) Downtime will begin when the COR contacts the contractor’s representative, including answering services or by e-mail during working hours.

b) Contractor shall establish a service call ticket to include date and time that the service call was received with the name and phone number of requestor.

Equipment shall be fully operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the COR, TPOC, or designated alternative that the equipment is operational. After maintenance and repairs have been completed, the COR, TPOC, or designated alternate will certify that the equipment performs to OEM standards and sign the service call ticket.

a) Any disputes between the maintenance technician and the COR, TPOC, or designated alternate regarding satisfactory performance will be immediately referred to the Contracting Officer.

All remedial maintenance and repairs shall carry the standard commercial warranty from the time of repair.

The contractor shall notify the COR if it is determined that repair of a machine would exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to perform the repair in the event that repair costs exceed the cost of replacement.

Remedial maintenance shall include the equipment listed in Table 10 through Table 12:

Table 10: List of Machine Shop Equipment for Remedial Maintenance in Building 2100 Building 2100

Table 11: List of Machine Shop Equipment for Remedial Maintenance in Building 2015 Building 2015

Table 12: List of Machine Shop Equipment for Remedial Maintenance in Building 268 Building 268

6.0 CONSUMABLES

The contractor shall provide maintenance consumables for all relevant equipment on an as-needed basis and as part of remedial and preventive maintenance. Maintenance consumables shall be provided within 10 days of the contractor receiving the request. Maintenance consumables include, but are not limited to, coolant, deionized water, filters, gear & spindle oil, way lube, grease, tooling, 3D printer build plates, and 3D printer cartridges. The TPOC is responsible for determining equipment and material that qualifies as a maintenance consumable. The contractor shall provide containers to store maintenance consumables, such as 5-gallon buckets and 55-gallon drums. The contractor is not responsible for disposal of waste consumables.

The Consumables CLIN are priced as a not-to-exceed type CLIN to allow the flexibility for maintenance consumables to be acquired as needed throughout the year. Consumables are procured by the contractor as required and needed for maintenance. Upon receiving notification from the COR that maintenance consumables are needed, the contractor shall provide the COR with a consumables estimate.

7.0 REPLACEMENT PARTS AND MATERIALS

The contractor shall use OEM parts or parts of equal quality in making repairs.

Replacement of Spare Parts: The contractor shall provide all materials needed to accomplish maintenance and repairs on all machines in support of scheduled annual maintenance.

Disposal of Replaced Parts: Non-consumable parts that have been removed from the equipment and replaced are the property of the Government. The contractor shall dispose of non-consumable parts removed from the equipment after receiving approval for disposal from the COR. The contractor shall dispose of consumable parts, such as gaskets, filters, coolant, and oil, in accordance with applicable Municipal, State, and Federal Regulations.

8.0 EXCLUSIONS

Maintenance Service under this contract shall not include electrical work or utility changes external to the equipment disconnect switch.

9.0 ACTIVITY SUMMARY

Contractor shall provide the Government with a report that details the maintenance accomplished during the previous quarter. The report shall be submitted on a quarterly basis by electronic submission to the COR. (CDRL A003)

Reports shall summarize the maintenance activities of the quarter to include type of maintenance, location, and equipment maintained:

a) Performance Maintenance Checks

b) Performance Maintenance Inspections

10.0 WARRANTY

All components modified shall be covered by the contractor’s standard commercial warranty.

11.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

12.0 Electronic Cost Reporting and Financial Tracking

(a) The Contractor agrees to upload the Contractor's Funds and Man-hour Expenditure Reports in the Electronic Cost Reporting and Financial Tracking (eCRAFT) System and submit the Contract Status Report on the day and for the same timeframe the contractor submits an invoice into the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system. Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination.

(b) The Contract Status Report indicates the progress of work and the status of the program and of all assigned tasks. It informs the Government of existing or potential problem areas.

(c) The Contractor's Funds and Man-hour Expenditure Report reports contractor expenditures for labor, materials, travel, subcontractor usage, and other contract charges.

(1) Access:

eCRAFT: Reports are uploaded through the eCRAFT System Periodic Report Utility (EPRU). The EPRU spreadsheet and user manual can be obtained at: http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Information-eCraft-/ under eCRAFT information. The eCRAFT e-mail address for report submission is: Ecraft.nuwc.npt.fct@navy.mil. If you have problems uploading reports, please see the Frequently Asked Questions at the site address above.

(2) Submission and Acceptance/Rejection:

The contractor shall submit their reports on the same day and for the same timeframe the contractor submits an invoice in iRAPT. The amounts shall be the same. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT.

ACRONYMS and DEFINTIONS

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