SoleSourcePR_1300496778.pdf

Contracts Department Form No. 45SAP (Rev 12/13)

SOLE SOURCE JUSTIFICATION FOR REQUIREMENT (S) OVER $2,500.00

AND UNDER $150,000.00 (Simplified Acquisition)

From: R35JL Date: 27 July 2015

To: A2 Contracts Department

Ref: (a) Requisition #1300496778

Contractor: Instron Comoration

Item: Warranty, Calibration and Maintenance Services for 6 Intron Electro-Mechanical Test Frames and 2 non-

Required Delivery Date: 9/30/2015

Procurement To Be Conducted (check one ofthe following):

_ ·_ By Bankcard Holder Under $25,000 Letter of Agreement (LOA) Authority x_By A2 Contracts Department (Note: Only Contracts Department Personnel have GSA Schedule

Ordering Authority)

I. In accordance with reference (a) the following is submitted.

a. A brief description of the intended use or application.

This contract is for calibration, maintenance, and repair service for 6 Instron electro-mechanical (EM) load frames at NSWC IHEODTD. Instron Corporation is the original equipment manufacturer (OEM) for the 6 EM load frames, and is the only responsible source for performing maintenance and repairs on these load frames .

Calibration, warranty and preventive maintenance will be performed during each option year, and additional emergency maintenance and repair service will be provided on an as-needed basis at market prices.

b. Description of the critical or unique features (patent, copyright, proprietary, etc.), which show no other item or source, can satisfY the Government's need.

The technical drawings and schematics required to responsibly maintain and repair the 6 Instron EM load fran1es and 2 video extensometers are not owned by the Government. These technical drawings and schematics are proprietary data that is owned solely by Instron Corporation. Since no other source owns these drawings, there is no other responsible source to provide the Government with maintenance and repair of these EM load frames .

c. Describe the alternatives reviewed, which lead to the conclusion that only this particular source or product can meet the requirement.

Due to the fact that Instron Corporation is the only entity that can provide warranty options and has the proprietruy drawings required to maintain and repair the 6 EM load frames and 2 video extensometers that require service, Instron is the only responsible source for this requirement.

"Source Selection Information-See FAR 2.101 and 3.104."

The above information must be certified as to the accuracy of the facts and representations contained in the request.

5 (e)}

The above facts have been reviewed and approved for sole source procurement and the anticipated cost to the Government will be fair and reasonable.

Contracting Officer Date

"SourcE! Selection Information-See FAR 2.101 and 3.104."