MS Office Campus Renewal - Synopsis_03_28_22.pdf

FA700022Q0039

Microsoft Campus Volume Licenses

The 10th Contracting Squadron, 8110 Industrial Blvd, USAF Academy, CO 80840 is contemplating an Award for the Microsoft Office Campus License Renewal. This is a combined synopsis/solicitation for the United States Air Force Academy Microsoft Campus Volume Licenses. This solicitation is issued as a Request for Quotations (RFQ) under solicitation number FA700022Q0039 in accordance with Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures.

AVAILABILITY OF FUNDS. This requirement is FULLY FUNDED and the proposed period of performance for this requirement falls under fiscal year 2022 and the period of performance is 1 April 2022 – 31 March 2023.

The following information, as required per FAR 12.603(c)(2) applies: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2021-014 effective 14 Jan 2022.

The associated North American Industry Classification System (NAICS) is 511210-Software Publishers, the Product Service Code (PSC) is 7A21-IT & Telecom - Business Application Software (Perpetual License Software). This acquisition will be solicited full and open to all vendors and contract holders that can provide this brand name requirement. All are invited to submit a quote, which if received by the deadline specified herein, will be considered.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

This is a Brand Name requirement. Quoted licenses must be Brand Name.

DESCRIPTION OF REQUIREMENT

The US Air Force Academy (USAFA) requires Microsoft Volume Licensing for the following Microsoft Office Licenses and quantities, for the period 1 April 2022 – 31 March 2023 for 3017 faculty/staff and 4555 cadets (students). ALL REQUIRED PRODUCTS ASSOCIATED WITH THIS SOLICITATION

SHALL BE FULLY EFFECTIVE STARTING ON 1 APRIL 2022.

Contract Line Item Number(s) CLINS:

Line Item Description Quantity Unit of Issue 0001 Part #: AAD-38391

M365 EDU A3 Unified ShrdSvr ALNG SubsVL MVL PerUsr - Faculty - annual/12-month includes AAD38397

3017 Each

0002 Part #: AAD-38397 M365 EDU A3 Unified ShrdSvr ALNG SubsVL MVL PerUsr STUUseBnft -annual/12-month (40:1 ratio for Student:Faculty per SUB guidelines)

4,555 Each

0003 Part #: ENJ-00151 Dyn365Sales ALNG LicSAPK MVL DvcCAL

4 Each

0004 Part #: EMJ-00151 Dyn365TeamMmbrs ALNG LicSAPK MVL DvcCAL

800 Each

Quotes submitted with used, reconditioned, refurbished, gray market, or liquidated stock will NOT BE

CONSIDERED FOR AWARD.

Period of Performance: All licenses will have a period of performance from 1 April 2022 – 31 March 2023.

Delivery: Delivery terms are FOB: Destination. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges. The Government will not consider quotes that are an FOB point other than destination.

Place of delivery is IT ACCOUNTABILITY WAREHOUSE 10 CSSC, 8110 SECURITY DR BLDG

8110 DOOR 16, USAF ACADEMY, CO 80840.

Electronic access to the purchased licenses will be made available as soon as possible after the receipt of the contract award by the vendor, but NO LATER THAN 1 APRIL 2022.

Inspection/Acceptance will be performed by the Government.

The vendor should provide a point of contact to be reached by the final end user with any concerns regarding delivery or access onto the USAFA platform.

SOLICITATION REQUIREMENTS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Jan 2017), and the addenda listed below applies to this acquisition.

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Quoters must submit signed and dated quotes to the point of contact below. A copy of the quote shall also submitted via e-mail to the following point of contact:

Ronald Wilson, Contracting Officer Email: ronald.wilson.26@us.af.mil Phone: (719) 333-4761

(2) Quotes must be submitted by 30 March 2022, 2:00 p.m. Mountain Standard Time. Quotes received after the specified date and time will be considered late and may not be evaluated.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award mailto:ronald.wilson.26@us.af.mil is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Multiple awards. FAR 52.212-1(h) is amended as follows: “The Government will award a contract on an “all, some, or none” basis, multiple awards shall not be contemplated.”

d. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 1 day prior to closing. Questions may be emailed to the point of contact listed above. All correspondence should reference the solicitation number.

e. Quotation preparation instructions:

(1) General Instructions. Include the RFQ number, contact name, address, telephone number of the quoter, unit price, extended price, any discount terms, delivery terms, cage code, Unique Entity ID, payment terms and size of business with your quote. The contracting officer is not responsible for locating or obtaining any information not identified in the quote. The Government may not consider quotes that fail to include all of the information requested in this solicitation.

(2) Specific Instructions. Quotes shall consist of parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms, any discounts, and payment terms (e.g., Net 30) with the price quote. The quoter shall hold the prices in its quote firm for 45 calendar days after the deadline for submission of quotes and shall include a statement in the quote confirming the quote's validity for 45 calendar days.

Brand name items under the purchase request:

MFR Part # Line Item

Part Number and Description Qty Unit Price Extended Price

AAD-38391 0001 M365 EDU A3 Unified ShrdSvr ALNG SubsVL MVL PerUsr - Faculty - annual/12-month includes

AAD38397

AAD-38397 0002 M365 EDU A3 Unified ShrdSvr ALNG SubsVL MVL PerUsr STUUseBnft - annual/12-month (40:1 ratio for Student:Faculty per SUB guidelines)

ENJ-00151 0003 Dyn365Sales ALNG LicSAPK MVL DvcCAL 4 EMJ-00151 0004 Dyn365TeamMmbrs ALNG LicSAPK MVL DvcCAL 800

TOTAL

(b) CONTRACT DOCUMENTATION.

1. Quoters must include a completed copy of the provision at FAR 52.212-3, Offerors

Representations and Certifications (Nov 2021), Alt I (Oct 2014) with their quote or a statement that their Representation and Certification was completed in the System of Award Management (SAM) (https://www.sam.gov). Contractors must be registered with SAM to conduct business with the Department of Defense. No delivery order can be issued to a company without this registration.

2. Quoters must include a completed copy of the provision at DFARS 252.225-7020, Trade

Agreement Certificate- Basic. Vendors shall certify that each end product delivered is a U.S.-made, qualifying country, or designated country end product. Any product delivered that is not a U.S.-made, qualifying country, or designated country end product must be identified to the ordering office along with the product’s country of origin.

(c) TECHNICAL INFORMATION. Submit a list of all products quoted and identify the manufacturer and model or part number for each item quoted. The product specifications should clearly show that the products quoted meet the brand name requirements of this solicitation.

(1) Past Performance. Past performance will be reviewed upon the selection of apparent awardee utilizing information obtained from sources available to the Government, to include, but not limited to: the Past Performance Information Retrieval System (www.PPIRS.gov) and the System for Award Management (www.SAM.gov) to ensure Quoter is not debarred, suspended or otherwise ineligible to receive an award and has no derogatory information in PPIRS, SAM or other Government Source. If there is any debarred, suspended or other negative past performance information found to which the quoter has previously had the opportunity to respond, the quoter will be deemed ineligible for award and will be removed from further consideration. In this instance the process will then continue in order with the next lowest price.

EVALUATION OF QUOTES

Quotes will be evaluated in accordance with FAR 52.212-2, Evaluation—Commercial Items (Nov 2021), as listed below.

The provision at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021), and the addenda listed below applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price, Brand Name Conformance, and Past Performance.

Technical and past performance, when combined, are in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

https://www.acquisition.gov/far/part-15#FAR_15_304

ADDENDUM TO FAR 52.212-2:

BASIS FOR AWARD. Evaluation of quotes received will be conducted IAW FAR 52.212-2, Evaluation – Commercial Items. The Government will submit an offer in the form of a delivery order to the responsible, technically acceptable offeror with the lowest evaluated price whose quote meets all solicitation requirements. Tradeoffs will not be made and no additional credit will be given for exceeding acceptability. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Initially the government will review all quotes to determine if each timely received quote meets the requirements of the RFQ. Failure to meet the requirements may, at the Government’s sole discretion, result in the quote being determined unacceptable, being ineligible for award and eliminated at this point from the competition and further consideration. The Government may choose to waive or correct any discrepancies in quotes via informal methods (i.e. e-mails, phone calls, etc.).

(1) Price: Quotes will be ranked according to total price from the lowest to the highest. The quoted price shall be all inclusive to include shipping and contain the vendor’s best pricing. The lowest price quote may not necessarily be selected.

(2) Brand Name (by part number): Beginning with the quote with the lowest price the quote will evaluated for conformance with the brand name specifications. Pursuant to evaluation, the quote will receive a rating of either “Pass,” or “Fail” using the rating and descriptions in the table below:

Rating Description

Pass

Quote clearly meets the minimum requirements of the RFQ. Supplies a quote for all the required Brand Name Equipment.

Fail

Quote does not clearly meet the minimum requirement of the RFQ.

Does not Supply a quote for all the required Brand Name Equipment.

(3) Past Performance: Past performance assessment will be based on the information gathered using the CAGE code submitted by the quoter, utilizing the System for Awards Management (SAM) pulled from SAM.gov, FAPIIS, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (SEP 2019). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

If the lowest priced brand name conforming (Pass rated) quote is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes. If not, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have met the evaluation criteria or until all Quoter are evaluated.

The Government reserves the right to award on an "All or None" basis.

(VIII) The provision at FAR 52.212-1 -- Instructions to Offerors - Commercial Items (Nov 2021), applies to this acquisition and is incorporated by reference. Provisions and clauses can be viewed via the Internet at the FAR Site, https://www.acquisition.gov/browse/index/far .

(IX) The provision at FAR 52.212-2 -- Evaluation-Commercial Items (Nov 2021), applies to this acquisition and is incorporated in full text below.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The Government intends to establish an award without further communicating with contractors.

Consequently, contractors are highly encouraged to quote their best technical and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a technical and price quote, if it is determined advantageous to the Government to do so.

(c) This statement is not to be construed to mean that the Government is obligated to communicate with every quoter (note that FAR Part 15 procedures do not apply to this action, therefore formal discussions are not applicable). A contractor may be eliminated from consideration without further communication if its technical and/or pricing quotes are not among those Contractors considered most advantageous to the Government based on a best value determination.

ADDITIONAL PROVISIONS AND CLAUSES

The contracting officer has determined the provisions and clauses are necessary for this acquisition, they are contained within Attachment 1.

The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/affars (AFFARS).

The contracting officer has determined the following terms and conditions to be necessary for this acquisition. The full text of each clause and provision can be viewed at https://www.acquisition.gov.

ATTACHMENTS:

Attachment 1 – Provisions and Clauses Attachment 2- Brand Name J&A https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/