Motorcycle Safety Training Market Survey.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or Request for Quote/Proposal/Bid and no contract or purchase order will be awarded as a result of this notice. There is no solicitation or specifications available at this time. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

The Marine Corps Installations Command (MCICOM) has a requirement to provide traffic safety training to service members and eligible personnel at Marine Corps Installations located in the Continental United States (CONUS) and Hawaii. Feedback on this requirement is encouraged. All Small businesses, Service-Disabled Veteran-Owned Small Business, Certified HUBZone, and Certified Section 8(a) Small Businesses are encouraged to respond. The Government will determine whether a set-aside acquisition in lieu of full and open competition is in the Government's best interest.

The NAICS Code for this procurement is 611692.

This is a market research tool used to determine market capability and solutions as well as the availability and adequacy of potential small business sources prior to determining the method of acquisition and issuance of award.

The Government is not obligated to and will not pay for any information received from potential sources as a result of the sources sought. It is requested that interested firms submit to the MCICOM contracting office a brief capabilities package demonstrating ability to provide the requested items or alternative solutions. This document shall address, at a minimum the following:

(1) Company Profile to include:

a. number of employees,

b. office location(s),

c. DUNS number,

d. CAGE Code, and

e. Small Business designation and status;

(2) The solution(s) proposed including product literature;

(3) Lead time for delivery of the solution(s); and

(4) Any suggestions or comments to include:

a. NAICS code selection,

b. contract type, or

c. scope/requirement issues.

Submission of a capabilities statement is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring the requirement to be consistent with industry.

RESPONSES ARE DUE by 01 March 2021 at 1:00 PM, local Washington, D.C. time. Email submissions of the capabilities packages WILL be accepted, please submit to courtney.rahnwarner@usmc.mil or francis.lirio@usmc.mil. Fax submissions of the capabilities packages WILL NOT be accepted.

Questions or comments regarding this notice may be addressed to Ms. Courtney Rahn-Warner and Mr. F. Paul Lirio.

mailto:courtney.rahnwarner@usmc.mil mailto:francis.lirio@usmc.mil

MARINE CORPS ENTERPRISE-WIDE VEHICLE SAFETY TRAINING

Performance Work Statement

1.0 Introduction

The Office of the Commandant of the Marine Corps, Safety Division (CMC SD) provides the overall program management for the traffic safety program for all Marine Corps commands and installations and personnel assigned.

Marine Corps Order (MCO) 5100.19 defines the traffic safety program objective to establish and maintain motor vehicle driving skills, habits, and behaviors in order to reduce injuries and fatalities that negatively impact military readiness. The CMC SD Traffic Safety Program Manager has the responsibility and authority for implementation of the program objective.

This Performance Work Statement (PWS) addresses formal training components in support of the objective for Marine Corps Installations located in the Continental United States (CONUS) and Hawaii. Formal training includes specific recognized courses and curricula that have been accepted by the Traffic Safety Program Manager. This contract will be centrally coordinated by CMC SD and implemented at the Marine Corps Installation (MCI), Safety Division.

2.0 Scope

The purpose of this requirement is to provide current traffic safety training to service members to comply with MCO 5100.29C, Volume 3, which establishes the authority of the Traffic Safety Program Manager to determine course content, structure, and subject matter relevance to the traffic safety training objectives. This regulation may be revised due to legal or regulatory changes, new technologies, or other factors and it is the Government’s intention to incorporate regulatory changes under this contract as required.

The traffic safety training courses shall include: basic and advanced motorcycle safety; basic and advanced off-road vehicle safety; Recreational Off-Highway Vehicle safety; and driver improvement and remediation classes. The training courses identified herein are proprietary curricula that are property of the identified curriculum owners and have been determined by the CMC SD Traffic Safety Program Manager to meet the curriculum content and subject matter requirements under MCO 5100.29C, Volume 3.

Curriculum owners may modify course content, restructure courses, or offer new curricula as a result of legal or regulatory changes, new technologies, or other factors. As these changes are incorporated into MCO 5100.29C, Volume 3, the contractor shall adjust the traffic safety training provided accordingly; however, the contractor shall not incur additional costs for new work under this contract without a properly executed modification by the Contracting Officer. All curriculum content and execution shall be in accordance with the requirements of the identified curriculum provider.

The traffic safety program also provides for various, large-scale events and activities under promotional programs to include Semper Ride and Semper Drive. These events are planned, executed, and funded under a separate contract;

however, some events may require training provided under this Contract. In such cases, the required traffic safety training will be defined and executed under this Contract via Task Order (TO).

The intent of this requirement is to establish training efficiencies that lead to timely delivery of training and consistency across the program through contractor services.

3.0 Period of Performance

There will be a five-year ordering period for this requirement beginning on or about 01 January 2022.

4.0 Place of Performance

The contractor shall provide for traffic safety training at the installations listed below:

Region Marine Corps Installation

MCI-NCR Marine Corps Base Quantico VA

MCI-East

Marine Corps Base Camp Lejeune NC Marine Corps Air Station Cherry Point NC Marine Corps Air Station New River NC

Marine Corps Air Station Beaufort SC Marine Corps Logistics Base Albany GA

Marine Corps Support Facility Blount Island FL

MCI-West

Marine Corps Base Camp Pendleton CA Marine Corps Air Station Miramar CA

Marine Corps Air Ground Combat Center 29 Palms CA Mountain Warfare Training Center Bridgeport CA

Marine Corps Logistics Base Barstow CA Marine Corps Air Station Yuma AZ

MCB-Hawaii Marine Corps Base Hawaii

The designated Marine Corps installations are subject to change due to Base Realignment and Closure (BRAC), Joint Basing Initiatives, or other Government-directed action. The Contracting Officer’s Representative (COR) shall inform the Contractor of any installation changes. Task Orders impacted by such changes may be modified accordingly.

5.0 Training Requirements

The Contractor shall provide the categories of training identified below to all of the installations identified in Section

4.0 of this PWS. The Contractor shall deliver the training in the required quantities in accordance with the individual Task Orders. The Contractor will be paid for courses actually completed upon acceptance in Wide Area Work Flow.

• Instructors – The Contractor shall provide instructors with current certifications, qualifications, and credentials as specified by the owner of the curriculum and as required by the applicable state that training will occur. No substitutions of instructors shall be made except in accordance with this section. All proposed substitutions must be submitted, in writing, at least two (2) weeks in advance of the proposed substitutions to the COR. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution and the certifications, qualifications, and credentials of the proposed replacement(s) as required by the owner of the curriculum. The COR will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

• Course Materials – The Contractor shall provide the instruction materials to each student as required by the specific curriculum for each course conducted. Courses that currently satisfy the technical content requirements and the respective curriculum owners are listed in Exhibit A.

5.1 Level I Motorcycle Training – Includes courses of instruction for the entry level rider. Level I training is mandatory for every service member expresses intent to ride a motorcycle. Level I training may include classroom instruction or web based instruction on basic operating and maintenance knowledge and actual motorcycle operator training in a controlled, off-street environment. The riding portion of the course shall include drills and exercises which demonstrate minimum acceptable proficiency in starting, stopping, handling, maneuvering the motorcycle. Course completion shall be based on written and practical examination and result in issuance of a completion certificate/card upon passing. Students who own a motorcycle should take Level I training on their own motorcycle. Students who do not own a motorcycle or students for whom use of a training motorcycle is required shall be given access to a Government owned training motorcycle (see Section 6.3).

5.2 Level II Motorcycle Training – Includes courses of instruction for the experienced rider. This training is required for new and novice riders as follow-on to initial Level I training and is required to be completed within 180 days of the rider’s completion of Level I training. It shall also be made available as a refresher for riders that have not received any other qualifying training within the past five (5) years, who are returning to riding after an absence, or who request Level II training. Level II courses may be general or specific to motorcycle type (i.e. sport bike, standard, cruiser) and include classroom time and actual motorcycle operator training in a controlled, off-street environment. The riding portion of the course shall include drills and exercises which demonstrate minimum acceptable proficiency in starting, stopping, handling, and maneuvering the motorcycle. Course completion shall be based on written and practical examination and issuance of a completion certificate/card upon passing. Students should own a motorcycle to take a Level II course and should take the training on their motorcycle (see Section 6.3). Government owned training motorcycles are not authorized for Level II Motorcycle Training courses.

5.3 Level III Motorcycle Training – Includes more advanced courses designed for the experienced rider to prepare them to potentially serve as mentors to other motorcycle riders. Level III training may also be provided to other experienced riders in conjunction with special events which focus on motorcycle safety within a unit, higher command, installation, or region. Level III advanced Motorcycle Training is more specialized and may focus on different advanced aspects of motorcycle riding. Level III courses are specifically reviewed and accepted by CMC SD for content and manner of execution under the requirements of MCO 5100.29C. Curriculum elements may include the knowledge, skills, and abilities in the list below:

• Cornering Techniques

• Emergency Braking

• Dirt / Off-Road

Riding

• Track Riding

• Hazard Avoidance

• Riding in Groups

• Judgment

• Riding in Traffic

• Riding with Passengers

• Responding to a Loss of

Traction

• Motorcycle Suspension

Principles and Practice

• Maneuvering at realistic street riding speeds (45 mph and higher)

• Responding to locked rear or front wheels

• Trail Braking

• Braking in a Curve

The curriculum elements may be divided among different course offerings. Students should own a motorcycle to take a Level III course and should take the training on their own motorcycle (see Section 6.3).

Government owned training motorcycles are not authorized for Level III Motorcycle Training courses.

Exceptions to this rule are not anticipated.

5.4 Driver Improvement Training – Courses must meet the requirements of Department of Defense Instruction

(DODI) 6055.04 to instruct all service members under the age of twenty-six (26) in basic automobile driving safety and local area traffic safety orientation. The contractor shall provide training to service members who have been identified through driving history, citation, or accidents as requiring remedial training. The contractor shall provide remedial training that is acceptable in the installation’s respective local traffic court.

5.5 Dirt Bike School (DBS) Training – Includes specialized courses established by the Motorcycle Safety

Foundation for the safe operation of dirt bikes.

5.6 All-Terrain Vehicle (ATV) Training – Includes specialized courses which address use of ATVs. The ATV

Rider Course includes hands-on exercises covering starting and stopping, turning (both gradual and quick), negotiating hills, emergency stopping and swerving, and riding over obstacles. Particular emphasis is placed on the safety implications relating to each lesson. The course also discusses protective gear, environmental concerns, and local laws. ATV training is required by MCO 5100.29C, Volume 3 for all military personnel who operate ATVs in the performance of their duties. It is also recommended for service members who use recreational ATVs.

5.7 Recreational Off-Highway Vehicle Training – Includes specialized courses established by the Recreational

Off-Highway Vehicle Association (ROHVA) for the safe operation of Recreational Off-Highway Vehicles (ROV), side-by-sides, Utility Task Vehicle (UTV), and other motorized off-road vehicles designed to travel on four or more non-highway tires. These vehicles are typically equipped with a steering wheel, non-straddle seating, seat belts, an occupant protective structure, and engine displacement up to 1,000cc.

5.8 Curriculum and Providers

5.8.1 Approved Curriculum and Curriculum Owners – The curriculum content and requirements for instructor qualifications are established by and shall be obtained from the listed curriculum owner.

Exhibit A identifies the currently approved curricula, the curriculum owners, and the historical volumes of courses ordered.

5.8.2 Method of Delivery – The curriculum owners establish the requirements for instructor qualifications and the distribution and use of course materials. The Contractor shall provide instructors qualified to deliver the listed courses at each location identified in Section 4.0 of this PWS. The course delivery shall be provided through either of two (2) constructs:

• The Contractor may deliver courses using its own employee-instructors (or individual sub-contractors) who are trained and certified to the requirements of the curriculum owner and utilize the materials and course content in accordance with the license requirements of the curriculum owner. This applies to the majority of course content listed above. The Contractor shall not utilize or task Government employees to deliver courses under this Contract or its Task Orders.

The Government may administer courses at its discretion that will be independent of this Contract and its Task Orders.

• The Contractor may subcontract the respective curriculum owner or their licensed agents to deliver course content.

5.8.3 Level III Availability – Level III curricula may involve mobilization/demobilization costs, travel, or other costs due to its more limited availability or regional concentration.

5.8.4 Alternative Curricula – Traffic Safety Training is a dynamic industry and the curricula identified herein may be combined, upgraded, or superseded during the period of performance. Additionally, individual state requirements may change with regard to courses acceptable for license waiver or due to changes in Marine Corps, Department of Navy, or Department of Defense requirements.

Consequently, in order to ensure the continuing effectiveness of the traffic safety program over the period of performance, the Government may seek to add or delete specific traffic safety training curricula or modify the locations where specific curricula is to be provided under the provisions of the Changes Clause of the Contract.

5.9 Scheduling and Course Management – The Contractor must coordinate with the regional representative designated by the COR and/or the appropriate Marine Corps Installation Safety Office to identify viable training dates. The Contractor may forecast viable training dates and provide the COR with a prospective schedule (e.g. quarterly training schedules). This schedule may be used by the Government to support Task Order development. Where available, the Contractor may utilize the Enterprise Safety Application Management System (ESAMS) External Enrollment Traffic/Motorcycle Safety Program Risk Management System to facilitate course schedule forecasting and scheduling.

The Contractor shall provide the course materials to each student as required by the specific curriculum for each course conducted and shall inspect training ranges in advance of scheduled training in order to provide sufficient time for correction of any deficiencies.

The Contractor shall set up all signage, range markers, traffic cones, and other items required by the specific curriculum prior to the start of each course and shall return the items upon course completion. This includes all motorcycle training equipment, safety gear, training sites, and classrooms in which training will be performed.

In locations where there are multiple installations within a geographical area, scheduling may be coordinated on a regional basis. The COR or a regional representative designated by the COR will provide the Contractor with rosters, schedules, and other information necessary to deliver courses authorized under a valid Task Order. The roster shall identify each student by name, rank (if applicable), and category and will identify any student who will be utilizing a Government provided training motorcycle.

5.9.1 Contractor Liaison – The Contractor shall designate a Contractor Liaison (CL) to represent task order performance at each installation. CLs shall coordinate the scheduling of courses with the regional representative designated by the COR and/or the appropriate Marine Corps Installation Safety Office.

The CL shall possess the certifications, qualifications, and credentials as specified by the owner of the curriculum for any courses they may be assigned to instruct. In regions where there are multiple installations within a geographical area (see Section 4.0), a single CL may coordinate contractor resources for the regions as follows:

Region Minimum CL

MCI-NCR 1

MCI-East 1 MCI-West 1

MCB-Hawaii 1

The COR or a regional representative designated by the COR will consult with the CL during the scheduling of course schedules and Task Orders to minimize conflicts and ensure the availability of required Government and Contractor resources.

5.9.2 Core Working Hours – Courses may be scheduled during Government core working hours of

7:30AM to 4:00PM local time, on weekends when most students are available, or as order by Staff Judge Advocates for Driver Improvement Training. Higher demand for courses may occur during summer riding season or when deployed units are returning to base. Training may be scheduled on weekends or beyond designated core working hours where improved weather conditions or extended daylight hours provide an advantage to the training delivered or due to local availability of personnel, training ranges, or other resources. Overtime is not anticipated and is not permitted.

Training is not anticipated on Federal holidays, which include New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Veteran’s Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, and Christmas Day; however, consistent with Section 2.0, training may be scheduled to coincide with larger promotional programs (e.g. Semper Ride or Semper Drive).

In such cases, task orders will be written for delivery of a specific number of course units at the designated event location and date, but registration may be on-site or on a walk-in basis rather than in advance. For event-related training, the Installation Safety Manager or the regional representative designated by the COR will provide on-site assistance for registration and student management.

5.9.3 Order Of Precedence – The personnel categories below are listed in order of precedence for seats available and are authorized to register for and take courses under this Contract:

• Active Duty Marine Corps Personnel

• Other Active Duty Military Personnel, Military Reservists, and National Guard

• DoD Civilian Employees, if required by their Position Descriptions

The following personnel categories may fill unused seats on a space available basis in the event that surplus seats exist due to insufficient members of the authorized groups above being present for training:

• Dependents of Active Duty Military Personnel

• Retired Military

5.9.4 Class Size and Attendance – The Contractor shall follow the limits regarding class size and student-to-instructor ratios established by the curriculum owner. The Government may issue multiple “units” of a course to accommodate a larger class. For example, the Government may issue a Task Order for two (2) units of a six (6) student course in order to train up to twelve (12) students in a single class. In such cases, the limits on the number of students and the student-to-instructor ratio set by the curriculum owner must be maintained.

The COR or a regional representative designated by the COR is responsible for directing the appropriate number of students to the training location. Operational demands may result in fewer than the expected number of students reporting for a course; therefore, courses may be overbooked to ensure full classes. In the event of an overbooked course, the contractor shall notify the COR and the Contracting Officer in writing. An additional Task Order or Task Order modification may be issued to account for the additional services.

Upon taking attendance, the Contractor shall report any discrepancies between the roster provided and the students present for the course to the COR or a regional representative designated by the COR to include:

• Names of students on roster that are not present

• Names of students present that are not on the roster

• Whether the numbers present are or are not within the limits per the Course under the Task Order

• Whether the number of students present are or are not within the limits established by the curriculum owner.

• Whether sufficient training motorcycles are available for the class

5.10 Record Keeping and Other Documentation – The Contractor shall provide all training records to include student attendance rosters, course evaluations, and written test results for all courses conducted in accordance with the requirements of the specific curriculum used to the COR or a regional representative designated by the COR by the 10th day of each month. Training records should not contain any Personally Identifiable Information (PII); however, the Contractor must ensure that any PII provided or generated shall be protected.

In addition to the regularly submitted reports below, copies of specific student records or aggregated data shall be provided in hard copy or electronic media on request of the COR or a regional representative designated by the COR.

The Contractor shall provide to the COR or a regional representative designated by the COR the final rosters of each course conducted within three (3) calendar days after the conclusion of each course and report the student outcomes as Pass, Fail, Drop/Incomplete, or No Shows.

The Contractor shall provide a report in writing to the host installation’s Safety Manager, the COR, and the regional representative designated by the COR, if applicable, that details any accidents, mishaps, and/or injuries sustained during training. The Contractor shall follow local incident reporting procedures and will submit the report no later than the following calendar day after the incident.

The Contractor shall provide the COR or a regional representative designated by the COR a monthly cumulative status report as follows:

• The Status Reports shall be developed in Microsoft Excel (2010 version or later) and submitted by the

10th day of the month in electronic format.

• Cumulative data shall be based on the period(s) of performance specified in the resulting award.

• Marine Corps Installations shall be identified separately on work sheets and arranged into the following regions: MCI-East, MCI-West, MCB-Hawaii, National Capital Region (NCR), and Marine Corps Forces Reserve. Each sheet shall show totals for each region and a summary sheet shall be included that lists all records Marine Corps-wide.

• Courses conducted shall be itemized by CLIN and Task Order and will include the total number of students from each group.

5.11 Insurance – The Contractor shall maintain insurance in accordance with FAR Clause 52.228-5, Insurance –

Work on a Government Installation, to include:

• General Liability: bodily injury liability insurance coverage written on the comprehensive form of policy valued at $500,000 per occurrence.

• Automobile Liability: insurance written on the comprehensive form of policy for bodily injury and property damage liability covering the operation of all automobiles operated in the United States and used in connection with performing the contract valued at: $200,000 per person, $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

All insurance changes shall be submitted to the COR within seven (7) business days after the changes occur.

6.0 Government Provided Information, Services, and Equipment

The Government shall provide the following:

6.1 Classrooms/Auditoriums & Audio-Visual and Peripheral Equipment – The regional representative designated by the COR will provide the Contractor access to a classroom or auditorium equipped with audio-visual equipment appropriate to the curriculum of each specific course identified in the Task Order.

6.2 Ranges and Other Training Areas – The Government shall provide the Contractor with access to training ranges, where available, to support scheduled training. The Government is responsible for range upkeep, including surface condition, weed/debris removal, and marking, as well as for obtaining and maintaining range certifications that may be required. The Government shall provide sufficient signage, range markers, traffic cones, and other items required by the specific curriculum, which shall be set up and returned to the Government by the Contractor.

6.3 Training Motorcycles – The Government provides training motorcycles in the quantities and locations listed in Exhibit B for use in Level I courses by: (1) student riders who do not own a motorcycle; (2) students who may own a motorcycle but whose state license/endorsement process requires the use of a training motorcycle;

or (3) students who may own a motorcycle but are on temporary additional duty orders (TDY) or otherwise do not have reasonable access to their motorcycle. Use of the training motorcycles under condition (3) or for other training under this contract requires approval in writing by the COR or the regional representative designated by the COR.

The Installation Safety Manager or the regional representative designated by the COR will determine, based on the students registered for each course, the appropriate number of training motorcycles to be used and will coordinate with the Contractor to stage the training motorcycles in an area near the training range in advance of the course. The students scheduled to utilize training motorcycles will be identified on the course roster.

On completion of the training day, the Contractor will coordinate with the designated representative to ensure the training motorcycles are returned to the staging or storage area.

The Contractor shall be authorized to operate Government-owned training motorcycles in the execution of training activities to include demonstrations or other movement in the vicinity of the training range and staging area.

6.4 Maintenance – The Government is responsible for all necessary maintenance, fuel, oil, and other operating expenses related to the Government-owned training motorcycles. The Contractor shall exercise due care and diligence in the operation and use of the training motorcycles. The Contractor shall report in writing any observed deficiencies to the Installations Safety Manager or the regional representative designated by the COR and the COR. The Contactors may perform minor adjustments and other tasks associated with normal use and safe operation of the training motorcycles during training to include refueling, fluid checks, and correcting tire pressure.

6.5 Safety Equipment – The Government is responsible for providing Personal Protective Equipment (PPE) to all students who operate Government provided training motorcycles; however, students are permitted to utilize their own PPE.

6.6 Other Vehicles and Equipment – The Government may have other training aids, vehicles, simulators, ATVs, ROVs, and/or other equipment at some installations. The use of such equipment by the Contractor is permitted to the extent necessary to provide or support the training courses herein and provided such use does not incur additional costs to the Government. Applicable provisions of Section 6.3 of this PWS for training motorcycles may be applied to the Contractor’s use of other vehicles or equipment subject to local requirements provided by the Installation Safety Manager or the regional representative designated by the COR and/or COR.

6.7 Other Prohibited Use – Training motorcycles, other vehicles, and any equipment provided for training may not be used for any other purpose or transportation other than operation on an approved motorcycle range or training site aboard an authorized Marine Corps Installation. The Contractor shall not permit any student to operate a training motorcycle outside of the range or staging area.

6.8 Additional On-Site Services – The Government may provide any of the following services or equipment at the convenience of the Government when it improves or enhances efficiency or communications and does not increase cost under the Contract:

• Dedicated office/work space for Contractor use

• Access to IT networks and computers (additional security requirements apply per Sections 7.0 and 8.0 of this PWS)

• Required informal training associated with the use of IT networks and equipment

• Common Access Card (CAC) for access to IT networks or equipment

7.0 Information Security

Reference is hereby made to Marine Corps awarded contracts requiring contractor access to Department of Navy information systems, sensitive unclassified information, or areas critical to the operations of the command.

Although these contracts are not classified and contractor employees are not required to have obtained a National Agency Check (NAC) Trustworthiness Determination, the Department of the Navy (DoN) has determined that all DON information systems are sensitive regardless of whether the information is classified or unclassified. The Contractor shall abide by the following security protocols:

7.1 Purpose – Contractors whose work involves access to sensitive unclassified information warrant a judgment of an employee’s trustworthiness. Therefore, all personnel accessing DON computer systems must undergo a NAC to verify their trustworthiness.

Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on contractor personnel. Each contractor employee to be authorized access to Marine Corps IT networks under Section 6.8 of this PWS shall have a favorably completed NAC. In order to receive a Common Access Card, each contractor employee shall have favorable fingerprints and a valid background investigation of National Agencies Check and Inquiries (NACI). If the position is non-sensitive, a NACI investigation is required. If the position is non-critical sensitive, then a National Agency Check with Local Agency Check and Credit (NACLC) investigation is required. If contractor personnel currently have a favorable adjudicated NAC, the contractor shall notify the Security Manager of the Command they will visit utilizing OPNAV 5521/27 Visits Request form. The visit request has to be submitted on letterhead of the Contracting Company or completed in Joint Personnel Adjudication System (JPAS). The visit request will be renewed annually or for the duration of the contract if less than one year. If no previous investigation exists, then the contractor personnel shall complete the requirement for a Trustworthiness NAC.

7.2 Foreign Nationals – In accordance with NAVSUPINST 5239.1A, if the Contractor employee is a Foreign

National, prior approval of the Network Security Officer (NSO) is required. Access may be granted to Foreign Nationals who have a need to know and at least one (1) of the following applies:

7.2.1 Foreign National is employed by DOD, or

7.2.2 Foreign National possesses a current Functional Accreditation approved by the Navy International

Program Office (NAVIPO), or

7.2.3 Foreign National possesses a current Visit Request Form (OPNAV 5521/27 (1-73) as defined in OPNAVINST 5510.1H), which is on file with the requesting activity.

7.3 Trustworthiness NAC – The Trustworthiness NAC is processed through the Command Security Manager.

The NAC will be processed through the use of the E-QIP. The E-QIP software can be downloaded at the Defense Security Service (DSS) website http://www.dss.mil/epsq/index.htm. The Contractor shall provide the completed E-QIP electronically (electronic mail/diskette) to the Command Security Manager along with the original signed release statements and two (2) applicant fingerprint cards (FD 258). The responsibility for obtaining the fingerprint cards rests with the Contractor. The Security Manager will review the form for completeness, accuracy, and suitability issues. The completed SF 85P along with attachments will be forwarded to (DSS) who will conduct the NAC.

7.4 Investigations – The Department of Defense Central Adjudication Facility will provide the completed investigation to the requesting Command Security Manager for the trustworthiness determination. The Command Security Manager will provide written notification to the Contractor advising whether or not the contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information.

Trustworthiness determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

7.5 Contractor Responsibility – The Contractor shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

8.0 Physical Security

With the exception of Section 7.2, only Contractor personnel that are US Citizens may be authorized to access Government Information Technology (IT) systems directly or indirectly. Contractor personnel must receive authorization coordinated through the Navy/Marine Corps Installation or COR and complete the security requirements outlined in the Security Clause above to access designated Government IT systems.

The Contractor is responsible for ensuring that Contractor personnel performing work under this contract display the appropriate photo-identification badges at all times they are on-duty on any installation or on any Federal property.

Neglect to display the photo-identification badge may result in an unsuitability determination and a security escort off the installation. Upon Contractor personnel termination, resignation, or the end of the contract life, the Contractor is responsible for returning all Government identification, Common Access Cards, building passes, keys, and other Government property that was issued to the Contractor.

The requirements herein are applicable to all subcontractors affiliated under this Contract and any subsequent Task Orders.

9.0 Travel Requirements

The training dates and subsequent travel schedules shall be specified by the COR and mutually agreed to by the Contractor prior to travel. All travel shall be coordinated and approved by the COR prior to incurring any travel expense. Travel authorized by the COR shall be included on Task Orders issued by the Contracting Officer.

The Government will host two (2) In-Progress Reviews each year and may direct other travel as necessary to support traffic safety program requirements. In- Progress reviews will take place in Washington, DC or any of the other stated installations.

The Contractor shall adhere to the following travel regulations (see FAR 31.205-46):

• Federal Travel Regulations (FTR) – Prescribed by the General Services Administration, for travel in the contiguous United States.

• Joint Travel Regulations (JTR), Volume 2, DoD Civilian Personnel, Appendix A. Prescribed by the

Department of Defense for travel in Alaska, Hawaii, and outlying areas of the United States.

• Department of State Standardized Regulations (DSSR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State for travel in areas not covered in the FTR or JTR.

The Contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s).

Travel shall be scheduled during normal duty hours whenever possible.

Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

The Contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

Task Orders shall have a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Task Order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN.

http://www.defensetravel.dod.mil/

The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two (2) working days.

No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

10.0 Non-Personal Services Statement

Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by Contractor management personnel. Contractor management shall ensure all employees comply with the performance work standards outlined in this PWS. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this PWS shall not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Subparts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will grant contractor access to the facilities and will perform the inspection and acceptance of the completed work.

11.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance in accordance with the Performance Requirements Summary (PRS) in Section 12.0 below. Contractor performance will be measured against the specific standards and metrics identified in the PRS. The Marine Corps will establish respective Quality Assurance Surveillance Plans to track timeliness of training delivered and identify training backlogs. The PRS will establish standards for evaluating the reports required under Section 5 of this PWS.

12.0 Performance Requirements Summary

The performance standards for the Performance Work Statement are stated in the PRS below:

PEFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Inspection Incentive Deliverable/

Outcome Objective / Standard

PWS

Section AQL Inspector Method &

Frequency Performance

Incentive/Remedy

Providing Required Training

Delivery training in accordance with the PWS

2, 4, 5 98% COR

• Observation

• Random monitoring

• Customer feedback

Re-accomplish at no additional cost to the Government

Providing Qualified

Instructors in accordance with Student-to-Instructor

Ratios

Personnel qualifications – Contractor personnel must meet the minimum qualifications and experience of the PWS

5 98% COR

• Monthly reports

• Observation

• Random monitoring

• Customer feedback

Withhold 5% of invoice until qualified instructors are provided and training is completed

Delivery of Required Reports

Reports shall be submitted by the 10th day of the month in electronic format

5 98% COR

• Monthly reports

• Random monitoring

1% deduction of invoice after three instances of not providing reports timely

Develop and Conduct a

Liaison Program

Designate a Contractor Liaison for each installation or region for areas with multiple installations

5 98% COR • Random monitoring

Withhold 5% of invoice until there is an established Contractor Liaison for each installation (or Geographical area for areas where there are multiple installations)

13.0 Type of Contract

The Government contemplates award of a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract resulting from this solicitation. As an IDIQ contract, the authorized Marine Corps Installations Regional Contracting Offices (RCO) will issue Task Orders for training throughout the period of performance. Training locations will be identified via Task Order. In locations where there are multiple installations within a region, Task Orders may be issued on a regional basis. The Contractor shall provide training in the quantities and at the locations specified by the individual Task Orders issued against the contract.

14.0 Contracting Officer’s Representative (COR)

The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: TBD

CODE:

TELEPHONE:

EMAIL:

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

15.0 Authorized Changes Only By The Contracting Officer

Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

a. The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

b. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

16.0 List of Exhibits

a. MCO 5100.29C

b. Approved Curriculum and Curriculum Owners

17.0 Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for traffic safety training via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.sam.gov/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov/

18.0 Data, Software And Intellectual Property Rights

https://www.sam.gov/ https://www.sam.gov/

18.1 All reports, materials, data, information, and all electronic/digital files and other items described herein, and any other items, (hereinafter referred to individually or collectively as the Work or Works), and all intellectual property rights in or to such Works, in whatever form, created, generated, produced or provided under, or as a result of, this contract/effort shall become the property of the U.S. Government/Marine Corps, i.e., the U.S. Government/Marine Corps shall be the owner of all of these Works and all intellectual property rights in or to these Works. Therefore, any restricted data rights, information, software, materials and/or other items including, the contractor's or a Third-Party's Proprietary data, information, software, materials and/or items must not be used under this contract without the specific written approval by the COR prior to start of any work.

18.2 Use of Works: Except as provided in writing by the COR, no Work (as defined in the Intellectual Property Rights paragraph above) material and/or other item created, generated, produced or provided under, or as a result of, this PWS/Contract/effort shall be used by the Contractor or any of its employees/agents, subcontractors and/or representatives, for any purpose other than for the support and performance of this PWS/Contract/effort.