Microsoft Volume Licensing Enrollment for Education Solutions (EES) - Combo Synopsis Solicitation.pdf

Request for Quote: FA7000-23-Q-0026

Microsoft Volume Licensing Enrollment for Education Solutions (EES)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice.

Quotes are being requested as a result of this written solicitation. This solicitation is issued as a request for quotation

(RFQ) in accordance with FAR part 12 & part 13 under solicitation number FA7000-23-Q-0026. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01, effective December 30, 2022, DFARS change notice December 19, 2022, effective December 19, 2022, and the Air

Force Acquisition Circular (AFAC) 2022-0502, effective May 02, 2022.

The associated North American Industry Classification System (NAICS) is 513210 the Product Service Code (PSC) is 7A21. It is anticipated that a purchase order will be established with one quoter. This requirement is for Full and

Open competition. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron, United States Air Force Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors -

Commercial Items, listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

REQUIREMENT DESCRIPTION: 10 CS requires Microsoft campus licensing to ensure that all end user systems on the usafa.edu network are properly licensed. Failure to procure end user licensing for cadet, faculty and staff computers would result in violation of Microsoft licensing requirements. Additionally, user systems would cease to function properly without software licensing. This is an annual renewal of an existing requirement.

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute

(41 USC Chapter 83) unless an exception applies. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American –

Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word

"proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter".

All instances of the word "award" should be understood as "purchase order".

2. All questions shall be submitted to Cody Bridges (cody.bridges@us.af.mil) prior to March 17, 2023, 10:00 a.m. Mountain Daylight Time.

3. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

Attn: Cody Bridges

8110 Industrial Drive, Suite 200 USAF Academy, CO

80840-2315.

Email addresses:

cody.bridges@us.af.mil

Phone numbers:

Cody Bridges 719-333-3904

Include the Contracting Officer, Mr. Ronald A. Wilson, at ronald.wilson.26@us.af.mil on your submission.

(2) Quotes must be submitted by March 21, 2023, 10:00 a.m. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 1:00 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Quotation preparation instructions:

mailto:cody.bridges@us.af.mil mailto:cody.bridges@us.af.mil mailto:ronald.wilson.26@us.af.mil

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in this solicitation. Price quotes must be firm-fixed-price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item).

Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

(b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the Government, it must meet the Brand Name requirement of Box, Inc. and must also meet the salient functional, or performance characteristics specified in this solicitation. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered and have an active account in the System of

Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered or active in SAM at the time the quotation is submitted will not be considered for award.

4. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021) applies to this acquisition.

The evaluation factors to be included in paragraph (b) of this provision are Price and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER.

a . This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The Total Evaluated Price (TEP) will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. If there is a conflict between the quoted unit prices and extended amounts, the lowest price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an

Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.”

If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” Technical rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point.

Award shall be made to that Quoter without further consideration of any other quotes.

c. The Government reserves the right to award on an "All or None" basis.

d. The Government intends to award a contract without interchanges with respective Quoter. The Government reserves the right to conduct interchanges or cancel the solicitation.

5. The clause at FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial

Services (Dec 2022), must be completed and included in the offer.

6. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR

43.103(b)).

ATTACHMENTS TO THIS SOLICITATION

1. Attachment 01 – Solicitation - FA700023Q0023