MCM18-R-0009.pdf

SERVICE AND SUPPLY CONTRACT

UNITED STATES MARINE CORPS

Marine Corps Community Services (MCCS) Nonappropriated Funds

SOLICITATION, OFFER AND AWARD

1. CONTRACT NUMBER 2. SOLICITATION NUMBER

MCM18-R-0009

3. DATE ISSUED

02/08/2019

4. PURCHASE REQUEST NUMBER

18-0123

5. ISSUED BY

REGIONAL PROCUREMENT OFFICE-NATIONAL CAPITAL REGION

2034 Barnett Avenue, 2nd Deck, PO Box 1397 Quantico, VA 22134

6. ADMINISTRATION OFFICE ADDRESS (If other than block 5)

SOLICITATION

7. Following the instructions in Section L, send sealed offers for receipt no later than March 05, 2019; 2:00PM local time per the location, in Block 5. All offers are subject to all terms and conditions contained in this solicitation.

8. For information contact the Contract Specialist: Tyanna Villarreal mccs.org-Tyanna.Villarreal@usmc, , 703-784-5636.

TABLE OF CONTENTS

9. Sections marked with an “X” are incorporated.

(X) SEC DESCRIPTION PAGE # (X) SEC DESCRIPTION PAGE #

PART I–THE SCHEDULE PART II–CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1-2 X I CONTRACT CLAUSES 39-52

X B PRICE AND FEE SCHEDULE 3-5 PART III–LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH

X C STATEMENT OF WORK 6-15 X J LIST OF ATTACHMENTS 53-64

X D PACKAGING AND MARKING 16 PART IV–REPRESENTATIONS AND CERTIFICATIONS

X E INSPECTION AND ACCEPTANCE 17-18 X K REPRESENTATIONS, CERTIFICATIONS,

AND OTHER STATEMENTS OF OFFERORS

66-70

X F DELIVERABLES OR PERFORMANCE 19-21 X L INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

71-79

X G CONTRACT ADMINISTRATION DATA 22-27

X M EVALUATION FACTORS FOR AWARD

80-81

X H SPECIAL CONTRACT REQUIREMENTS 28-38

OFFER

10. The offeror agrees, if awarded all or part of the items and/or services solicited, to furnish them according to the price(s)/fee(s), terms and conditions contained in the solicitation and offer. This offer will be valid until _________ calendar days (60 calendar days unless a different period is entered by offeror) after the established date for receipt of offers.

11. ACKNOWLEDGEMENT OF AMENDMENTS (Offeror acknowledges receipt of amendments to the Solicitation for offerors and related documents numbered and dated).

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

12. OFFEROR’S NAME AND ADDRESS (Street, City, State & Zip Code)

CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE,

AND ENTER THE ADDRESS IN SECTION B OF THE SCHEDULE.

13. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or Print)

14. PHONE NUMBER & EMAIL ADDRESS 15. SIGNATURE/DATE

AWARD (To be completed by MCCS)

16. ACCEPTED AS TO ITEMS NUMBERED 17. AMOUNT

$0.00

18. SUBMIT INVOICES TO

SSCFINANCE - MCCS SHARED SERVICES CENTER

2306 E. BANNISTER ROAD

KANSAS CITY, MO 64131

EMAIL: SSC.ACCOUNTSPAY@USMC-MCCS.ORG

19. ACCOUNTING DATA

Various

MCM18-C-2010 Page 1 of 81

20. NAME OF CONTRACTING OFFICER

Tyanna Villarreal

21. SIGNATURE OF CONTRACTING OFFICER / DATE

MCM18-C-2010 Page 2 of 81

B. SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 DESCRIPTION (ACNB 0008 APR 2014)

A description of the services to be furnished, the specifications, the time and place of delivery, and any other terms and conditions applicable to the contract, are set forth below, or attached hereto.

B.2 FIRM-FIXED PRICE INDEFINITE-DELIVERY INDEFINITE-QUANTITY CONTRACT

(ACNB 0011) (APR 2016)

This is a Firm-Fixed Price Indefinite-Delivery Indefinite-Quantity Contract for Marine Corps Community Services (MCCS). The Contractor’s firm-fixed prices for providing products and/or services available under this contract are listed by Contract Line Item Number (CLIN) in the below Schedule for the base period of performance and option periods of performance, if any. If an option period of performance is exercised by contract modification, the option period and pricing will commence at the end of the then current period of performance. A description of the products and/or services to be furnished, the specifications, the time and place of delivery, and any other terms and conditions applicable to the contract, are set forth below, or attached hereto. Items referenced in section ‘C’ will NOT require delivery orders but quantities may increase/decrease based upon race. If there is a decrease in items the MCCS COR will make notification to the contractor 30 days prior to the event. Increases would require a contract modification. Additions to items in the SOW (section ‘C’) will only be added at option year modification or via delivery order if needed after option year is exercised. Please provide a price for below listed CLINs. Price shall be for ‘each’ and all inclusive of material, delivery, labor, set-up/removal, and supervision.

MCM18-C-2010 Page 3 of 81

CLIN Item Description

Unit of Measure

Base Year

Option Year One

Option Year Two

Option Year Three

Option Year Four

1 Traffic Control Personnel

EA

2 Cones EA

3 Variable Message Board

EA

4 Water Filled Barriers

Feet

5 Road Warning Signs

EA

6 TMA

7 Bike Rack Barricades 8’sections

Please consider when providing pricing MCMO shall provide contractor:

a. Logo placement and link on Marine Corps Marathon website page and public address recognition of vendor on event day.

b. Two entries to Run Amuck, MCM10k, MCM, and Turkey Trot ($600.00 value).

B.3 PROMPT PAYMENT DISCOUNT (ACNB 0017)

Contractor shall enter prompt payment discount terms:

MCM18-C-2010 Page 4 of 81

B.4 CONTRACTOR’S INFORMATION (ACNA 0006)

Contractor’s name, address, phone and fax numbers, Employer’s Identification Number, and principal Point of Contact (POC) information.

Contractor’s Name:

Contractor’s Address:

EIN:

Principal POC (name and title):

Phone:

Fax:

Email: _

Technical POC (name and title):

Phone:

Fax:

E-mail:

MCM18-C-2010 Page 5 of 81

C. SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE (ACNC 0001)

The Contractor shall provide or perform the following as required by this contract: Traffic control services for Marine Corps Marathon Organization (MCMO) running events.

C.2 BACKGROUND – MR AND MCCS (ACNA 0002-A MAY 2016)

a. The Business and Support Services Division (MR), Headquarters, United States Marine Corps, Quantico, Virginia, under the staff cognizance of the Deputy Commandant for Manpower and Reserve Affairs, is responsible for providing policy, plans, resources, and support to Marine Corps Community Services (MCCS) activities. MCCS provides commanders with an integrated organization for the development and delivery of Quality of Life programs and services. MCCS operates family, fitness and recreation, exchange and business, services and other Quality of Life programs and services for Marines and their families. The administration, management and operation of local MCCS activities are the responsibility of each installation commander.

b. MCCS activities are operated on Marine Corps installations on the east and west coasts of the United States; Hawaii; Iwakuni, Japan; and Okinawa, Japan.

c. MCCS activities are Nonappropriated Fund Instrumentalities of the Federal government, and are therefore subject to directives issued by the Department of Defense, the Secretary of the Navy, and the Commandant of the Marine Corps. The MCCS system generates over one billion dollars in sales per year from a wide variety of business operations. Earnings from its major revenue generators are used to help fund non-revenue generating MCCS programs. Additional information is available at www.usmc-mccs.org.

C.3 STATEMENT OF WORK (ACNC 0012)

Contractor shall provide traffic control for each race listed in accordance with the following (see Attachment J-2 for 2019 schedule):

a. Marine Corps 1775- March or April of each year located in Prince William Forest Park with the start/finish line along Route 234, Dumfries Rd., Dumfries, VA. The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 5)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 300)

3. Variable Message Boards (VMBs) (QTY: 2)

4. Water filled barriers (QTY: 25 feet)

5. Bike race style barricades- 8’ length:

MCM18-C-2010 Page 6 of 81 http://www.usmc-mccs.org/

i. Start/finish area (QTY: 250)

ii. Throughout hospitality and participant egress (QTY: 250)

6. Road Warning Signs (QTY: 8)

7. Delivery, setup and teardown:

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date

ii. Traffic control posts (TCP) will consist of the following areas: designated course, shuttle services, and start/finish areas

iii. Cones and road warning signs will be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT Friday, before the event, along Dumfries Road or other designated area. Delivery, operations check and set-up shall be on Friday prior to event. Course set-up must be completed and operational by 6:00 AM, an hour prior to the start of the race;

v. Water filled barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race

vi. TMA and vehicle traffic management detours must be set-up, completed, and operational by 4:30 AM, a half an hour prior to the start of shuttles.

vii. Barricades to be delivered and placed NLT Thursday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

viii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff.

ix. Shuttle services conclude by 12:00 PM with traffic control personnel, VMBs and cones along Dumfries Road removed for traffic to resume standard operations.

x. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day

b. Marine Corps Historic Half (MCHH) Semper 5ive, and Devil Dog Double- May of each year in Fredericksburg, VA. The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 6)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 2000)

3. Variable Message Boards (VMBs) (QTY: 6)

4. Water filled barriers (QTY: 480 feet)

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5. Bike race style barricades- 8’ length:

i. MCHH Start Line (QTY: 200)

ii. Semper 5ive/Devil Dog Double (QTY: 100)

iii. Hospital Hill (QTY: 100)

iv. Finish Area (QTY: 200)

v. Throughout hospitality and participant egress (QTY: 100)

6. Road Warning Signs (QTY: 12)

7. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course, shuttle services, and start/finish areas

iii. TMA, cones, and road warning signs shall be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT than Tuesday, before the event, along the course or other designated area. Delivery, operations check and set-up shall be on Tuesday prior to event. Course set-up must be completed and operational by 6:00 AM, an hour prior to the start of the race.

v. Water filled barriers (agreed upon by COR and contractor prior to event) placed Saturday before event along the designated course or other designated area. Delivery, operations check and set-up will be Saturday before the event. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

vii. . Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles).

Cone removal will be coordinated on race day with event staff

viii. Shuttle services conclude by 1:00 PM with traffic control personnel, VMBs and cones along the course removed for traffic to resume standard operations.

x. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

c. Run Amuck and Belleau Wood- June of each year on Marine Corps Base Quantico. The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 4)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 300)

3. Variable Message Boards (VMBs) (QTY: 1)

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4. Water filled barriers (QTY: 25 feet)

i. Start Line (QTY: 25)

ii. Finish Area (QTY: 25)

iii. Throughout hospitality and participant egress (QTY: 75)

6. Road Warning Signs (QTY: 6)

7. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course and start/finish areas.

iii. Cones and road warning signs shall be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT than Wednesday before the event, along the course or other designated area. Delivery, operations check and set-up shall be on Wednesday prior to event. Course set-up must be completed and operational by 5:00 AM, an hour prior to the start of the race.

v. Water filled barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational by 5:00 AM, one hour prior to the start of the race

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

vii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff.

ix. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

d. Quantico Triathlon and Quantico 12k- August of each year on Marine Corps Base Quantico. The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 8)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 300)

3. Variable Message Boards (VMBs) (QTY: 3)

4. Water filled barriers (QTY: 25 feet)

MCM18-C-2010 Page 9 of 81

i. Start Line (QTY: 100)

ii. Finish Area (QTY: 100)

iii. Throughout hospitality and participant egress (QTY: 100)

6. Road Warning Signs (QTY: 12)

7. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course, and start/finish areas.

iii. Cones and road warning signs shall be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by 6:00 AM, one hour prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT than day of event, along the course or other designated area. Delivery, operations check and set-up shall be day of event. Course set-up must be completed and operational by 5:00 AM, an hour prior to the start of the race.

v. Water filled barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational by 5:00 AM, one hour prior to the start of the race

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

vii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff..

ix. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

e. Marine Corps Marathon, MCM10k, MCM Kids Run- October of each year in Arlington, DC, and National Harbor (MD). The following service/ equipment shall be required:

1. Traffic control requirements for MCM Expo Friday and Saturday of event weekend at National Harbor Maryland:

i. Traffic Control Post (TCP) personnel (QTY: 12)

ii. Reflective traffic cones to support the course and cone plan- 36” (QTY: 1000)

iii. Variable Message Boards (VMBs) (QTY: 3)

iv. Water filled barriers (QTY: 180 feet)

MCM18-C-2010 Page 10 of 81

2. Traffic control requirements for MCM Kids Run Saturday of event weekend at Pentagon, Arlington, VA:

i. Traffic Control Post (TCP) personnel (QTY: 3)

ii. Reflective traffic cones to support the course and cone plan- 36” (QTY: 1000)

iii. Variable Message Boards (VMBs) (QTY: 3)

iv. Water filled barriers based upon location (QTY: 180 feet)

v. Road Warning Signs based upon location (QTY: 9)

3. Traffic control requirements for MCM Sunday of event weekend;

Arlington and Washington, DC:

i. Traffic Control Post (TCP) personnel (QTY: 10)

ii. Reflective traffic cones to support the course and cone plan- 36” (QTY: 3000)

iii. Variable Message Boards (VMBs) (QTY: 10)

iv. Water filled barriers (QTY: 280 feet)

v. Road Warning Signs based upon location (QTY: 20)

4. Bike race style barricades- 8’ length:

i. MCM Start Line (QTY: 750)

ii. MCM Finish Area at Marine Corps War Memorial (QTY: 100)

iii. Throughout hospitality and participant egress (QTY: 100)

iv. Along Route 110 (QTY: 200)

v. MCM Kids Run at North Pentagon parking lot (QTY: 700)

vi. Additional Barricades as needed (QTY: 200)

5. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course, shuttle services, and start/finish areas.

iii. Cones and road warning signs shall be delivered and placed day Friday and Saturday of event weekend and start at least one hour prior to the start of the EXPO shuttle services and placed along the designated course. Course set-up must be completed and operational by 7:30 AM, prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT than day Tuesday prior to event, along the course or other designated area.

Delivery, operations check and set-up shall be Tuesday prior to event.

Course set-up must be completed and operational by 7:30 AM, prior to the start of the race.

v. Water filled or concrete barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational by 7:30 AM, prior to the start of the race

MCM18-C-2010 Page 11 of 81

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

vii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff

viii. Shuttle services conclude by 5:00PM. Traffic control personnel, VMBs and cones along the shuttle course shall be removed for traffic to resume standard operations.

ix. Contractor shall remove all equipment day of event NLT 8:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

f. Turkey Trot- November of each year on Marine Corps Base Quantico.

The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 6)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 300)

3. Variable Message Boards (VMBs) (QTY: 2)

4. Water filled barriers (QTY: 25 feet)

5. Bike race style barricades- 8’ length:

i. Start Line (QTY: 50)

ii. Finish Area (QTY: 500)

iii. Throughout hospitality and participant egress (QTY: 100)

6. Road Warning Signs (QTY: 8)

7. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course, and start/finish areas.

iii. Cones and road warning signs shall be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by 7:30 AM, prior to the start of the race.

iv. Variable message boards (VMBs) to be placed NLT than day of event, along the course or other designated area. Delivery, operations check and set-up shall be day of event. Course set-up must be completed and operational by 7:30 AM, prior to the start of the race.

v. Water filled or concrete barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational by 7:30 AM, prior to the start of the race

MCM18-C-2010 Page 12 of 81

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal of barricades and/or devices to support the crowd control plan along designated areas.

vii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff.

ix. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

g. Medal of Honor 8K - December of each year on Marine Corps Base Quantico. The following service/equipment shall be required:

1. Traffic Control Post (TCP) personnel (QTY: 2)

2. Reflective traffic cones to support the course and cone plan-

36” (QTY: 300)

3. Variable Message Boards (VMBs) (QTY: 2)

4. Water filled barriers (QTY: 25 feet)

5. Bike race style barricades- 8’ length:

i. Start Line (QTY: 50)

ii. Finish Area (QTY: 50)

iii. Throughout hospitality and participant egress (QTY: 100)

6. Road Warning Signs (QTY: 8)

7. Delivery, setup and teardown

i. Course recon to be conducted with Contractor and Organizer at an agreed time and date.

ii. Traffic control posts (TCP) will consist of the following areas: designated course, and start/finish areas.

iii. Cones and road warning signs shall be delivered and placed day of event and start at least three hours prior to the event and placed along the designated course. Course set-up must be completed and operational by one hour prior to the start of the race.

iv. Variable message boards (VMBs) Variable message boards (VMBs) to be placed NLT than Wednesday before the event, along the course or other designated area. Delivery, operations check and set-up shall be on Wednesday prior to event.

v. Water filled barriers (agreed upon by COR and contractor prior to event) placed Friday before event along the designated course or other designated area. Delivery, operations check and set-up will be Friday before the event. Course set-up must be completed and operational one hour prior to the start of the race

vi. Barricades to be delivered and placed NLT than Wednesday, before event, along the designated areas. The Contractor shall provide barricades to manage crowd control and participant flow. MCMO and Contractor shall review the barricade plan a month prior to the event.

The Contractor shall be responsible for the delivery, set-up, and removal

MCM18-C-2010 Page 13 of 81 of barricades and/or devices to support the crowd control plan along designated areas.

vii. Traffic control personnel, cones, and road warning signs removed as last runner moves along the course (sweep vehicles). Cone removal will be coordinated on race day with event staff.

ix. Contractor shall remove all equipment day of event NLT 4:00 PM. If any equipment is staying behind coordinate with COR prior to event day.

C.4 RESPONSIBILITIES

a. Government Responsibilities

1. Provide recons for all events coordinating dates and times

2. Provide course maps and planning documents for all events

3. Provide credentials and vehicle passes for all events when required

4. Coordinate LEA escorts as required

b. Contractor Responsibilities

1. Provide all equipment as listed above for each event

2. Provide a forklift to offload all equipment and supplies as necessary

3. Ensure all staff is properly trained

C.5 SPECIFICATIONS

a. Traffic control post Personnel

1. Must meet qualifications and certified to control vehicle traffic in Virginia and the District of Columbia.

2. Primary responsibility is to direct traffic away from the participants and the race course.

3. May be required to direct runners along the certified course.

4. Must wear reflective equipment meeting Virginia Department of

Transportation (VDOT) and District Department of Transportation (DDOT) standards. All equipment is to be provided by Contractor.

b. Traffic Cones

1. Must meet VDOT and DDOT standards

2. Must be 36” in height

3. Must have reflective material for visibility during low light

c. Variable Message Board (VMB)

1. Provided guidance to participants and spectators

2. Programmed with messaging provided by event organizer

3. Delivery as required by Government

MCM18-C-2010 Page 14 of 81

d. Water filled barriers

1. Provided protection between vehicles and participants

2. Delivery and installation executed as required by the event organizer

3. Local LEA provide assistance, when required by local jurisdictions.

e. Truck Mounted Attenuator (TMA)

1. Reduce damage to structures, vehicles, and motorists

2. Meet industry safety standards

3. Comprised of aluminum or metal

f. Barricades

1. Size of barricades required 4’ (height) X 8’ (wide)

2. Price in CLIN table to include delivery, installation and removal fees

3. Made of aluminum or metal

C.6 PLACE OF PERFORMANCE AND HOURS OF OPERATION (ACNC 0009-A JAN 2015)

The Contractor shall provide services at the following locations during the stated days and hours of operation:

a. Building Number ___, [insert name of building/location, etc.]

(1) Hours of operation are 0700-1900 Monday thru Friday.

(2) State any other date/time restrictions.

b. Building Number ___, [insert name of building/location, etc.]

(1) Hours of operation are 0700-1900 Monday thru Friday.

(2) State any other date/time restrictions.

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D. SECTION D: PACKAGING AND MARKING

D.1 PACKAGING AND MARKING (ACND 0012 APR 2012)

Contractor shall comply with the packaging and marking instructions set forth below. MR and MCCS activities reserve the right to charge back excess costs incurred by failure of the Contractor to comply with these instructions. These costs may include transportation, packing, marking, and administrative expenses. Any questions concerning these instructions should be directed to the Contracting Officer.

a. Shipping. All shipments made under this contract shall be prepaid by the Contractor and added to the invoice as a separate line item. Contractor shall ship via carrier designated on contract or individual delivery orders.

b. Packing. Contractor shall pack all shipments to ensure safe delivery in standard packaging which meets the requirements of the National Motor Freight/Uniform Freight Classification and is necessary to prevent deterioration of contents and damages due to the hazards of shipping, handling, and storage.

c. Marking. Markings by Contractor shall be clear and easily readable. Non-pertinent markings shall be covered or removed. As a minimum requirement, Contractor shall mark each carton in a shipment with the MR or MCCS contract number and, if applicable, the delivery order number. Instructions for other markings, if required, will be indicated by the ordering activity, or the COR.

d. Documentation

(1) Bill of Lading. Contractor shall complete the bill of lading in accordance with the rules of the National Motor Freight/Uniform Freight Classification.

(2) Packing List. Contractor shall prepare a packing list for each shipment, enclose it in the number one carton, and mark the outside of the carton "Packing List Enclosed." (A detailed copy of the invoice or a copy of the delivery order showing the quantities shipped will suffice as a packing list.) The Contractor shall include the contract number and, if applicable, delivery order number on the packing list.

MCM18-C-2010 Page 16 of 81

E. SECTION E: INSPECTION AND ACCEPTANCE

E.1 INSPECTION OF PRODUCTS AND SERVICES - FIXED PRICE (ACNE 0003)

a. Definitions. "Services", as used in this clause, includes services performed, workmanship, and material furnished or utilized during performance of contract services.

b. The Contractor shall provide and maintain an inspection system, acceptable to MCCS, covering the products and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to MCCS during contract performance and for not less than three (3) years after completion of contract performance.

c. MCCS has the right to inspect and test all products and services called for by the contract, to the extent practicable at all times and places during the term of the contract. MCCS will perform inspections and tests in a manner that will not unduly delay the work.

d. If MCCS performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe convenient performance of these duties.

e. If any of the services do not conform to contract requirements, MCCS may require the Contractor to perform the services again in conformity with contract requirements at the Contractor's expense. When the defects in the services cannot be corrected by reperformance, MCCS may

(1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced values of the services performed.

f. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, MCCS may: (1) by the contract or otherwise, perform the services and charge to the Contractor any cost incurred by MCCS that is directly related to the performance of such service, or (2) terminate the contract for default.

g. MCCS has the right either to reject or to require correction of nonconforming products or services. Products or services are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. MCCS may reject nonconforming products or services with or without disposition instructions.

h. The Contractor shall remove products or services rejected or required to be corrected. However, the Contracting Officer may require or

MCM18-C-2010 Page 17 of 81 permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected products or services without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

i. If the Contractor fails to promptly remove, replace, or correct rejected products or services that are required to be removed or to be replaced or corrected, MCCS may either (1) by contract or otherwise, remove, replace, or correct the products or services and charge the cost to the Contractor or (2) terminate the contract for default.

E.2 ACCEPTANCE (ACNE 0005)

Acceptance of services and/or deliverables occurs when services and deliverables have been reviewed and approved, in writing, by the Contracting Officer or his authorized representative. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

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F. SECTION F: DELIVERABLES AND PERFORMANCE

F.1 MINIMUM QUALITY (ACNF 0004 MAR 2014)

Services and products provided under this contract will be equal to those provided by first quality commercial operations. Contractor shall ensure the finished products are in accordance with the designs, formulas, recipes, and specifications, which are customary and standard for the type of operation conducted.

F.2 CONTRACTOR AND CONTRACTOR PERSONNEL (ACNF 0006 SEP 2016)

a. Contractor, at his own expense, shall provide a sufficient number of trained and qualified employees for the efficient performance of this contract. Contractor shall provide continued training as trends and procedural changes in Contractor’s operation occur.

b. All Contractor employees used in the performance of this contract who have customer contact must be able to read, write, and speak English at a fluency level sufficient for efficient performance of the contract.

c. If requested by MCCS, the Contractor shall, at his own expense and on the dates and times determined by MCCS, make its employees available for any applicable training which may be required by Installation and MCCS regulations (not to exceed eight hours per employee per calendar year).

d. Contractor personnel shall give prompt and courteous service to customers, MCCS, and Installation personnel.

e. Contractor personnel shall abide by applicable regulations, and directives, and conduct themselves, so as not to reflect discredit on

MCCS.

f. Contractor shall discontinue the use of any employee for performance of this contract upon written notice from the Contracting Officer that the individual is not (or no longer) acceptable for performance under this contract. Contractor shall not use any such employee in performance of other MCCS contracts without the prior consent of the Contracting Officer.

g. Contractor shall not employ any individual under this contract who has previously been determined unacceptable for performance under any other MCCS contract or has been separated for cause by MCCS.

h. The Contractor shall provide adequate supervision of his employees to insure complete and satisfactory performance of work in accordance with the terms of the contract.

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i. Contractor employees shall wear clean uniforms (if applicable), maintain a high degree of personal cleanliness while on duty aboard the Installation, and conform to sanitary hygienic practices. When uniforms are not required, Contractor personnel shall be authorized to wear attire typical of that worn by personnel employed in the same trade within the local community and as approved by the Contracting Officer. Contractor’s personnel shall wear nametags while on duty. Nametags shall either comply with franchisor standards, or if no such standards exist, shall be approved by the COR. Contractor shall submit artwork/examples of proposed nametags electronically for COR review and approval prior to implementation.

j. Contractor and his employees must meet the health, and security standards prescribed by the contract, and applicable regulations.

F.3 CONTRACTOR’S MANAGEMENT RESPONSIBILITIES (ACNF 0008 Mar 2014)

a. The Contractor is responsible to MCCS for establishing effective management controls to achieve the standards of operation established in MCCS directives, or manuals, and elsewhere in this contract for exercising sound management practices. Failure of the Contractor to establish and maintain such effective controls shall constitute grounds for termination of this contract for default.

b. At no time shall the operation be without responsible management.

The manager or a designated representative shall be available during all hours of operation and accessible for emergencies and unforeseen circumstances outside of normal business hours. Such a person will be completely knowledgeable of the terms and conditions of this contract, and will be delegated full authority by the Contractor to conduct the business as required under the contract. Authority will include, but will not be limited to, purchase of operating supplies, maintenance and repair of equipment, training of employees, maintaining prescribed hours of operation, supervision of Contractor employees, and settlement of customer complaints or claims. The Contractor will provide the Contracting Officer, in writing, the name(s) and phone number(s) of those person(s) appointed as manager or representative, in addition to those person(s) who possess access keys to the operation.

c. Contractor shall provide the Contracting Officer, and keep current, a list of personnel employed by the Contractor in the performance of this contract. A revised list will be promptly submitted to the Contracting Officer when personnel changes take effect.

d. Contractor shall provide a bulletin board which shall be used to post applicable regulations, post evacuation/hose fire plans, and any other notices or information required by federal, state, or local regulations.

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F.4 INSTALLATION ACCESS (ACNF 0009 MAR 2004)

Access to U.S. military installations is a privilege that may be granted, denied, or withdrawn by the installation commander or their authorized representatives. Denial or withdrawal may occur as a result of any type of misconduct or incident determined contrary to the best interest of the mission, security of the installation, protection of property, welfare of personnel and/or for any other infraction determined justifiable for denying access. Contractor shall coordinate with Contracting Officer or the COR for installation passes and inspections as follows:

a. After award and prior to performance on any Federal installation, the Contractor shall comply with the local installation’s personal identity verification procedures identified by that installation which implements HSPD-12 policy for a Common Identification Standard for Federal Employees and Contractors.

b. Contractor must follow local installation guidelines and directives concerning identification, access, and security requirements.

These guidelines may vary from one installation to another and it is the Contractor’s responsibility to seek guidance concerning these issues.

c. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

F.5 PERFORMANCE (ACNF 0018 APR 2014)

The Contractor shall provide the deliverables and perform the services identified in this contract in a professional manner according to the highest industry standards. Failure of parties to agree on this performance will be a dispute handled under the disputes or claims clause.

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G. SECTION G: CONTRACT ADMINISTRATION DATA

G.1 EFFECTIVE DATE OF CONTRACT AND CONTRACT PERIOD OF PERFORMANCE (ACNG

0001)

a. This contract is effective the date of contract award, as signed by the MR or MCCS contracting officer on the Contract Award Form, for a period of one year with four one-year renewal options unless extended or terminated in accordance with the contract clauses.

b. This contract will be automatically terminated in the event of the discontinuance of the operation of MCCS without cost or liability to either party. In all other instances, the provisions covering termination as set forth in Section I shall apply.

G.2 OPTION TO EXTEND THE TERM OF THE CONTRACT (ACNG 0002)

a. MR or MCCS may extend the term of this contract by written unilateral modification issued 30 days prior to the end of the current contract performance period provided that MR or MCCS gave the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract performance period ends. The preliminary notice does not commit MR or MCCS to an extension.

b. If MR or MCCS exercises this option, the extended contract shall be considered to include this option provision.

c. Option to extend services. MR or MCCS may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written unilateral modification issued 60 days prior to the end of the contract performance period.

d. The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months.

G.3 APPOINTMENT OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (ACNG 0004

SEP 2014)

a. The Contracting Officer will appoint a COR, in writing, to perform various duties during the term of the contract.

b. The COR may not change the terms or conditions of this contract, may not interpret it, nor execute or agree to any contract modifications

MCM18-C-2010 Page 22 of 81 thereto. Only the Contracting Officer can authorize modifications to the terms and conditions of this contract, including deviations from specification requirements. In the event that the Contractor does deviate without written approval of the Contracting Officer, such deviation shall be at the Contractor's own risk. Any costs related to the Contractor's unauthorized deviation shall be borne by the Contractor.

c. The Contractor will be provided a copy of the COR appointment letter after contract award.

G.4 INVOICING AND PAYMENT (ACNG 0005)

The contractor's invoice(s) shall reflect prices or fees as outlined in Section B. Refer to Section I of this contract for invoicing instructions. The contractor shall mail proper invoice(s) to the “Submit Invoices To” address listed on the cover page of this contract.

G.5 PRICE REVISIONS (ACNG 0007)

The prices established in this contract shall remain firm for the period of the contract. However, if Contractor offers to industry or government at large any price decreases on the items of equipment, products, or service included in this contract which become effective during the term of the contract, the price decreases will be passed on to MCCS as to any portion of contract performance not completed at time of implementation of price decreases by Contractor to the extent the decreased prices would be lower than the prices in this contract and/or unless the parties hereto mutually agree to a price adjustment in which event the adjustment shall become effective only on the effective date of a written modification to the contract. Any request by the Contractor for adjustment of price(s) must be made in writing to the Contracting Officer, and must provide sufficient factual information and data to substantiate the proposed revision, including a clear and definite identification of existing cost factors which could not be identified at the time of entering into the contract. Any price adjustment under this provision is subject to negotiation, mutual agreement of the parties, and the accomplishment of a finalized written modification to the contract. Contractor has no expressed or implied right to a price adjustment by reason of this clause.

G.6 INSURANCE REQUIREMENTS (ACNG 0012 MAY 2016)

a. The Contractor shall procure and maintain, during the performance of this contract, insurance coverage listed below, with insurance companies acceptable to Marine Corps Community Services (MCCS) and Headquarters Marine Corps, Business and Support Services Division (MR).

Acceptable is defined as a carrier that is A rated by A.M. Best, Inc., or equivalent. All insurance coverage shall name MR, MCCS activities, and the installations as additional insureds.

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b. The Contractor shall provide a Certificate of Insurance to the Contracting Officer. The Certificate of Insurance must show MR, MCCS, and the installation(s) as an additional insured for all coverages, and will carry an endorsement waiving the Contractor’s right to subrogation against MR, MCCS, and the installation(s). The “INSURED” block of the Certificate of Insurance must list both the Contractor’s name and the MCCS contract number. Such Certificates of Insurance shall evidence that the below listed insurance is in effect, and that not less than thirty (30) days prior written notice shall be provided to the Contracting Officer in the event of modification, cancellation or non-renewal of any such insurance coverage.

c. Comprehensive General Liability Insurance. Contractor shall maintain the following types and minimum amounts of insurance:

$1,000,000 Per Occurrence / $2,000,000 Total Policy Aggregate $1,000,000 Personal Injury/Advertising Injury $2,000,000 Products and Completed Operations Aggregate

d. Workers’ Compensation and Employer’s Liability Insurance. The Contractor shall carry a workers’ compensation and employer’s liability policy which provides statutory benefits covering all their employees in those states where they are located and working at MCCS facilities, or in support of MCCS. Contractor shall maintain the following types and minimum amounts of insurance:

$1,000,000 per employee / per claim / per occurrence $1,000,000 per claim / per occurrence for occupational illness or disease

e. Automobile Bodily Injury and Property Damage Liability Insurance.

The Contractor shall maintain business auto insurance covering all owned, non-owned, and leased vehicles with a combined single limit of $1,000,000.

f. Property Insurance Coverage. The Contractor shall obtain and maintain Insurance Services Office, Inc. (ISO) Special Form (special causes of loss – commonly known as “all risk”) insurance coverage for all risks including and without limitation, fire, flood, windstorm, earthquake, vandalism, malicious mischief, and extended coverage, that insures all locations, fixtures, and other property leased, licensed, occupied or otherwise authorized for use by MCCS to the Contractor pursuant to this contract, and the Contractor's owned or leased equipment, fixed assets, supplies, and inventory for the full replacement value thereof, without deduction for depreciation. The form of the policy shall not require any co-insurance payment on the part of MCCS. The Contractor agrees to waive subrogation against MR, MCCS, and the installation(s).

G.7 CHANGES TO CONTRACTOR’S DESIGNATED PERSONNEL (ACNG 0006)

The Contractor has designated personnel to perform specific duties described in Section C of this contract. In the event that Contractor's personnel must be replaced, the Contractor shall coordinate the

MCM18-C-2010 Page 24 of 81 replacement of such personnel with the COR. In all cases, the qualifications of newly designated Contractor's personnel shall, at a minimum, meet the base line experience and qualifications of previously designated personnel listed in the Contractor's proposal.

G.8 USE OF CONTRACT BY OTHER FEDERAL ENTITIES (ACNG 0013 MAY 2016)

a. Federal Statute and Department of Defense (DoD) Procurement Policy encourage DoD Non-appropriated Fund Instrumentalities (NAFIs) to enter into contracts or other agreements with other Federal Government entities, where it is advantageous to do so. It is solely within the discretion of each entity to decide whether or not to participate.

b. This is a Nonappropriated Fund (NAF) Contract.

c. The prices, costs, rates, commissions/fees, terms and conditions and any other contract provision are non-negotiable absent modification, change or amendment by an authorized contracting officer of the NAFI that issued this Contract.

d. Any dispute and/or claim shall be submitted to the NAF contracting office that issued this Contract for any required adjudication. Any issue between an ordering entity (other than the NAFI that issued this Contract) and the Contractor, which cannot be resolved without…