Material Management PWS DRAFT.pdf

N48 MATERIAL MANAGEMENT PERFORMANCE WORK STATEMENT

Material Management 1

PERFORMANCE WORK STATEMENT (PWS)

TITLE: MILITARY SEALIFT COMMAND MATERIAL MANAGEMENT ASHORE

Background. Commander, Military Sealift Command (COMSC), in his role as single Department of Defense (DOD) manager for sea transportation, operates a worldwide command and a Government-owned fleet of approximately 116 ships that provides strategic and operational sealift to meet national defense objectives. In executing this mission, COMSC has implemented a Program Management (PM) organization responsible for all life cycle matters pertaining to ships operating within the Combat Logistics Force (CLF), Special Mission, Pre-Positioning, Service Support, Sealift

Programs, Fleet Ordnance/Dry Cargo, Afloat Staging Command Support, Expeditionary Fast Transport (EFT) and

Adaptive Force Package (AFP). Each PM is responsible to COMSC for the operation, maintenance, and administrative management required to provide mission-ready ships worldwide to the Command Sponsors (e.g. U.S.

Air Force, U.S Army, PACFLEET). MSC may be tasked with additional missions as directed by United States Fleet

Forces Command (USFLTFORCOM) and/or United States Transportation Command (USTRANSCOM). An inventory of the vessels by Hull Number is available at the following Internet address:

http://www.msc.navy.mil/inventory/inventory.asp?var=hull. The fleet inventory and operating status changes as required in order to support the sponsors’ mission requirements. The Military Sealift Command (MSC) logistics organization has an integrated Headquarters presence at the Norfolk Naval Base, Norfolk, VA. MSC has five area commands, each led by a U.S. Navy Captain, covering the Atlantic, Pacific, Europe, Middle East and Far East areas of responsibility. MSC's area commanders are the primary points of contact for MSC customers and numbered fleet commanders in their respective areas and are the personal representatives of COMSC. The area commands are also

COMSC’s direct links to MSC ships, providing maintenance oversight, logistics coordination and other needed services. The mission of MSC’s Logistics Directorate (N4) is to provide logistics support for the MSC force necessary to achieve assigned missions. N4 provides worldwide support services in the functional areas of fleet logistics operations, enterprise-wide facilities, acquisition logistics, sustainment logistics, logistics systems and data management, CLF load management, ordnance management, and supply chain management. In executing assigned missions, N4 is responsible for policy, processes, procedures, systems and performance measures. Additionally, N4 is the Competency Manager for the MSC logistics military/civilian workforce. In this capacity, N4 is responsible for staff capacity/balancing, professional development, performance evaluation/recognition, personnel actions, and accession planning.

Objective. The objective of this performance-based requirement is to support MSC warehouse and logistical operations worldwide.

Non-Personal Services. Non-personal logistics services shall be provided under this contract. Personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government (GOV) and its employees.

Scope. The Contractor will provide non-personal services to MSC’s N4. The basic scope includes: Material Receipt;

Material Stowage; Special Material Stowage; Material Transportation; Material Disposal; Special Materials, Centrally

Managed Stock; Real-Time Reutilization Asset Management; Ashore Audit and Inventory; Customer Service;

Material Handling Equipment and Warehouse Equipment; Training and Phase in and Phase out for MSC ashore locations worldwide. The scope also includes all required labor, travel, material, and vehicle support necessary to complete the scope of work successfully.

The GOV will provide warehouse and office space, including various forklifts and storage aids for the Contractor to provide the above listed services. All material is to be processed in accordance with (IAW) approved MSC instructions and/or procedures IAW Paragraph 2.

http://www.msc.navy.mil/inventory/inventory.asp?var=hull

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1. PERFORMANCE, LOCATIONS, HOURS: The Period of Performance (PoP) for this contract shall be for a

12-month base period followed by four one-year option periods. A summary of the PoPs is below:

Period CLIN Anticipated Dates

Base Period 15 August 2022 – 14 August 2023

Option Period One 15 August 2023 – 14 August 2024

Option Period Two 15 August 2024 – 14 August 2025

Option Period Three 15 August 2025 – 14 August 2026

Option Period Four 15 August 2026 – 14 August 2027

1.1 The Contractor shall provide supervised warehouse operations during the days of the week and times listed for the below locations. Times and days of the week may shift in order to meet ships schedules. All times are local. The below list of sites are not all inclusive and other areas may be added throughout the course of this contract.

1.1.1 Norfolk Naval Base, Buildings W-143 and LP-26 with additional support to Joint Expeditionary Base Fort

Story/Little Creek, VA Buildings 1540 and 1519 (and adjacent field/yard) and Cheatham Annex, VA, Monday through Saturday 0700 to 1630. In addition, one additional location in the Norfolk Operational Area will be added prior to or during the life of this contract.

1.1.2 San Diego, CA, Monday through Saturday, 0700 to 1630.

1.1.3 Hawaii, Monday through Friday 0730 to 1600.

1.1.4 Guam, Monday through Friday 0700 to 1600.

1.1.5 Sasebo, Monday through Friday 0730 to 1600

1.1.6 Singapore, Monday through Friday 0700 to 1600.

1.1.7 South Korea, Monday through Friday 0730 to 1600.

1.1.8 Bahrain, Sunday through Thursday 0700 to 1600.

1.1.9 Charleston, SC and temporary support as required to the Jacksonville, FL area, Monday through Friday 0730 to 1600.

1.1.10 Port Hueneme, CA, Monday through Friday 0730 to 1600

1.1.11 Crete (in Greece), Monday through Friday 0730 to 1600.

1.1.12 Piraeus, Greece, Monday through Friday 0730 to 1600.

1.1.13 During emergencies or contingencies, to include Phase 2 operations, the Contractor shall structure operations for surge in the workforce to accommodate spikes in demand for services in affected locations. The surge will be to provide services 24 hours a day, seven days a week for tasks 3.1, 3.2, 3.3, and 3.5 of this PWS IAW DFARs 252.237-7024 and

IAW the Mission-Essential Contractor Services Plan that shall be submitted by the Contractor.

1.1.13.1 Mission Essential Services: The GOV has identified all of the Contractor’s services performed under this contract as “essential contractor services” in support of mission-essential functions IAW DFARS 252.237-7023

(series) CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES, DFARS 252.237-7024 (series) NOTICE

OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES.

1.2 The Contractor shall provide services and support to the Adaptive Force Package program globally. Inventory will be tracked in Corrective Maintenance Logistics Systems (CMLS), or the system of record, to include all salient Financial

Improvement and Audit Readiness (FIAR) characteristics IAW Reference (A).

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2. REFERENCES and ACRONYMS

2.1 References

A. Material Management Procedures - N0490-200.02-Q (as revised)

B. MSC Asset Management Guide

C. Military Marking and Packaging - MILSTD 129 (series)

D. International Standards for Phytosanitary Measures - ISPM-15 (as revised)

E. MSC Personal Effects QMS procedure - N0400-400.20-SQ (as revised)

F. Navy Inventory Integrity Procedures- NAVSUP P-723 (as revised)

G. Navy Working Capital Fund Procedure - N0400-400.30-SQ (as revised)

H. Occupational Safety and Health Administration - 29 CFR Part 1910 (as revised)

I. Storage of Environmentally Regulated and Hazardous Property - DoD 4160.21-M (as revised)

J. Material Transportation Procedures- N0480-200.01-Q (as revised)

K. Defense Logistics Agency - DLA-DS Turn-In Smartbook (as revised)

L. MSC RRAM Procedures Guide (as revised)

M. Military Standard Transaction Reporting and Accountability Procedures - DLM 4000.25-2 (Series)

N. Management of Materials Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE) -

NAVSUP PUBLICATION 538 (as revised)

O. Best Practices in Inventory Counts - GAO-02-447G (as revised)

P. SECNAV Instruction 5200.44 (Series) Operating Materials and Supplies – Accountability and Management

Q. OPNAV Instruction 4440.26 (Series) Operating Materials and Supplies (OM&S) and Government Furnished Property

(GFP), Accountability and Management

R. BUMEDINST 6710.70 (Series) Guidelines for Controlled Substances Inventory

S. SECNAVINST 5200.45 (Series) General Equipment-Accountability and Management

T. T9070-BN-DPC-010/671-1 REQUIREMENTS FOR STOWAGE OF CHEMICAL, BIOLOGICAL, AND

RADIOLOGICAL DEFENSE (CBR-D) EQUIPMENT AND MATERIAL

U. DOD 4140.01 (series) DOD SUPPLY CHAIN MATERIEL MANAGEMENT POLICY

2.1.1 General Information

A. FMO Acceptance and Completion Books (Guidebooks)

B. GSC External Memo Guidance - Monthly FIAR Inventory Compliancy

C. Joint Travel Regulation - http://www.defensetravel.dod.mil

D. Department of Transportation - 49 CFR

E. International Air Transport Association, IATA DGR 2017 58th Edition or most current

F. International Maritime Dangerous Goods Code, IMDG Code, 2016-2017 Edition or most current (Amendment 38-16)

G. Preparing Hazardous Materials for Military Air Shipments - AFMAN 24-204

H. Defense Logistics Management Standards (DLMS) - DLM 4000.25 (Series)

I. Operational Forces Supply Procedures - NAVSUP P-485 (as revised)

2.2 Acronyms

AFP Adaptive Force Package

BATS Balboa Avenue Training Site

CASREPS Casualty Reports

CBRND Chemical, Biological, Radiological, and Nuclear Defense

CLF Combat Logistics Force

CMLS Corrective Maintenance Logistics Systems

COMSC Commander, Military Sealift Command

COR Contracting Officer Representative

DKLD Deck Load

DLA Defense Logistics Agency

DOD Department of Defense

ERP Enterprise Resource Planning

FAR Federal Acquisition Regulation

FIAR Financial Improvement and Audit Readiness

FILL Fleet Item Load List

FP Force Protection

GE General Equipment http://www.defensetravel.dod.mil/

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GOV Government

GSA General Services Administration

GSC Global Stock Control

GSIP Global Shore Infrastructure Program

GSK General Storekeeping Material

HAZMAT Hazardous Material

HULL High Use Load List

IAW In Accordance With

IT Information Technology

JFTR Joint Travel Regulation

KO Contracting Officer

KSD Key Supporting Documents

MHE Material Handling Equipment

MHFU Material Held For Use

MHFFU Material Held in Reserve For Future Use

MHFR Material Held For Repair or Remanufacture

MEOU Material Held as Excess, Obsolete, and Unserviceable

MSC Military Sealift Command

NAVSUP Naval Supply Systems Command

NIIN National Item Identification Number

NWCF Navy Working Capital Fund

NOSS/NOBLE Navy Operational Supply System

OSHA Occupational Safety and Health Administration

PEB Pre-Expended Bin

PM Program Manager/Program Management

POC Point of Contact

QA Quality Assurance

RDD Required Delivery Date

RRAM Real-Time Residual Asset Management

ShipCLIP Shipboard Consolidated Logistics Information Program

RTW Return to Warehouse

SRI Store Room Inventory

TAC Transportation Account Code

TO Transportation Officer

USFLTFORCOM United States Fleet Forces Command

USTRANSCOM United States Transportation Command

3. TASKS: The Contractor shall perform the following tasks. All days referenced are calendar days except for holidays.

All weekly reports listed in Paragraph 7 of this document are due on Thursdays. All monthly reports in Paragraph 7 of this document are due 5 business days after the close of each month. The Contractor shall perform all aspects of this task with qualified personnel. The Contractor is responsible for providing all labor, travel, materials, and vehicle support under these tasks. The Contractor is responsible for providing all manner of personal protective equipment (PPE) for its employees.

NOTE: MSC is currently transitioning from the CMLS as the logistics Information Technology (IT) backbone to the Navy

Enterprise Resource Planning (ERP) System. There is also a possibility that United States Fleet Forces Command (USFFC) will direct MSC to utilize NOSS/NOBLE in addition to, or instead of, ShipCLIP/CMLS. As a result, all references to

CMLS should be read synonymously as CMLS/ERP and/or CMLS/NOBLE throughout this document. The Contractor shall transition as the Government does with the systems/programs of record to complete the service required.

3.1 Material Receipt

3.1.1 Receive all material with a date time stamp and process per Reference A. All key supporting documents (KSDs) per

Reference B shall be maintained in the GOV facility via hard copy and scanned, and then uploaded to the CMLS, or the system of record, IAW the FIAR standards and Department of Defense (DOD) regulations. (CDRL A001)

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3.1.2 Process receipting of 100% of material items received for correct quantities, actual receipt price, packaging , visible damage, proper identification, documentation, and cold chain compliance IAW References A through D. Perform repacking to protect material due to damaged crates, boxes and containers compromised during shipping and storage per Reference U.

3.1.3 Research Frustrated Material (i.e. material that cannot be received into CMLS because of missing data elements) and record all mandatory data elements for unidentified material (i.e. material with no requisition number, no part number, zero or no receipt price) in the Frustrated Material Report daily per Reference A. Notify MSC N48 Point of Contact (POC), via email, if material is rejected or restricted from storage. Once material is identified, follow process in accordance with

Paragraph 3.1.1. (CDRL A002)

3.1.3.1 Inspect, barcode, and tag all IT and communications equipment with a unique property tag that will be supplied by

MSC N6 POC.

3.1.3.2 Receive personal effects for MSC Civil Service Mariners (CIVMARs) who are deceased, medically evacuated, or detached from a vessel. Personal effects will have a DD Form1149 attached that should state "Personal Effects" and

NAVSUP Form 29 on the outside of the box. Upon receipt of personal effects, the Contractor will put the boxes in a secure cage and promptly notify MSC N48 property administrators of receipt for guidance on disposition per Reference E. (CDRL

A003)

3.1.3.3 Receive all Navy Working Capital Fund (NWCF) CLF material within 2 working days per Reference A, Reference

F, and Reference G. Notify N46/N48 POCs, via email, if material is rejected or restricted from storage. Once material is identified, follow the process per Reference F. Research/question attempted deliveries of any NWCF material that is not reflected in the ShipCLIP CLF Module, or the current system of record, and report to the N46/N48 POC for disposition.

3.1.3.4 Within 12 months of initiating the contract performance period, provide an Excel-based list for all National Item

Identification Numbers(NIINs) that includes weights and dimensions (length, width, height) for NIINs already resident within Inventory; accomplish this via research, completed shipment requests in CMLS, and/or physical measurement as needed. (CDRL A004)

3.1.3.5. The receiving process should ensure that material is inducted into CMLS with, at a minimum, either: a) A

National Stock Number (NSN) or b) BOTH a Part Number (PN), and CAGE Code, though all three elements should be included when the information is available. Valuation will also be recorded. If valuation is not apparent via CMLS

(Sustainment) or the receipt documentation, then the Contractor will conduct research (e.g. via FedMall or One Touch) to assign a valuation based on NIIN and/or PN/CAGE Combo. If material is received that does not have dimensions (length, width, height) and weight (lbs) already captured as salient characteristics of a given NIIN/PN, weights and dimensions will be recorded and provided to N44/45 to update those characteristics in CMLS. (CDRL A004)

3.1.3.6 Capture and record all mandatory data elements for special material (Chemical, Biological, Radiological, and

Nuclear Defense (CBRN-D), DC, FP, Medical, and SOLAS) to include lot number, expiration date, date of manufacture, contract date, extension date, serial number, and test date, if applicable) and keep N44/48 GOV POCs informed of any anomalies or challenges..

3.1.3.7 Upon receipt of cold chain material, unpack the item from the cold chain packaging and store in a biological refrigerator IAW DLAR 4145.21 (series). Unpack and follow provided instructions for processing the template provided by the GOV/SME temperature management indicator if the warehouse is the final destination; contact N48/N44 POC if questions arise. (CDRL A005)

3.1.4. Support MSC’s efforts to move toward enhanced scanning technology to include testing of emerging technology that can increase efficiency and effectiveness. Scanning technology would include 1/D, 2/D bar-code technology using hand-held or finger-point technology to facilitate induction, auditing, relocation and shipping and could include scanning technology for the purposes of inducting FIAR compliant KSDs (e.g. to validate “circle, sign, date” requirements).

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3.1.5. If Pre-Expended Bin (PEB) is established, provide material management and control in the stowage, issue, receipt, inventory and audit requirement, replenishment, allowancing, addition and deletion, records maintenance, and annual review of assets stored in locations IAW NAVSUP P-485 (as revised) and latest SECNAV/OPNAV OM&S

Accountability and Management instructions, with a special emphasis on SECNAVINST 5200 (Series) guidance. (CDRL

A006)

3.1.6. When a MSC warehouse is located in the same city as a NAVSUP Fleet Logistics Center (FLC) or Defense

Logistics Agency (DLA) warehouse, conduct a weekly walk through of the FLC/DLA warehouses to ascertain if material intended for MSC is being held by FLC/DLA and not reported to MSC (e.g. frustrated and misrouted material) by coordinating with the local N48 POC Warehouse/Distribution Manager.

3.2 Material Stowage

3.2.1 Stow material in warehouse locations IAW Reference A, taking into account material type, purpose, size, weight, ships class, ship and special storage requirements to include: refrigeration, pilferable items and hazardous material as required. Any questions regarding segregation and/or special storage requirements will be directed to the N48 POC for final disposition. Identify and mark all material with labels printed from CMLS. General Storekeeping Material (GSK) will be marked with the requisition number and placed in the staging area. Material stowage requires a 98% inventory accuracy for all material IAW Reference A and Reference B verified through random monthly audits by the GOV.

3.2.2 NWCF material will be stowed together in a well-defined sectioned area to ensure material is not co-mingled with any other warehouse materials, unless the N48/N46 POC directs otherwise. The Contractor shall pull and stage all NWCF material within 3 business days after receiving the issue directive through the ShipCLIP CLF Module. NWCF material issue directives will be generated by Global Stock Control (GSC) and will populate to the CLF Module Dashboard. All issue documentation, including individual issue documents and billing package, will be generated through the ShipCLIP CLF

Module. Material will be placed one item/National Stock Number (NSN) to a pallet and total number of pallets identified on issue documentation. (CDRL A007)

3.2.3 Provide photographs of material and certifications for material held in MSC warehouses (e.g. from American Bureau of Shipping/ABS when requested by GOV POCs from N44, N48, N7 or PMs, e.g. when a PM or Engineering is seeking to validate if a part is ready for issue or when a Transportation Officer is seeking to arrange transportation). (CDRL A008)

3.2.4 Special Material Stowage.

3.2.4.1 . Record shelf life information in CMLS, when shelf life data is present on the receipt documentation.

3.2.4.2 At the direction of N48 POC/SME, stow temperature-sensitive materials in a controlled climate area (I-MED) or in a biological refrigerator dependent on the product being stowed.

3.2.4.3 Stow highly pilferable items IAW References A through R for stowage to include; Night Vision Goggles, body armor, radiacs, controlled substances, vessel access badges.

3.2.4.4 Stow medications inside of a labeled bag or box before putting on the shelf to avoid writing on the medication bottle or package.

3.2.4.5 Stow fragile or items subject to damage such as gas masks and CBRN-D kit bags using guidance provided in

T9070-BN-DPC-010/671-1, REQUIREMENTS FOR STOWAGE OF CHEMICAL, BIOLOGICAL, AND

RADIOLOGICAL DEFENSE (CBR-D) EQUIPMENT AND MATERIAL.

3.2.5 Maintain a safe, clean and professional warehouse environment IAW OSHA standards 29 CFR 1910 https://www.osha.gov/Publications/3220 Warehouse.pdf.

3.2.6 The Contractor shall provide personnel certified in hazardous material management IAW References D through G, and certified in arranging transportation of such material to include the creation of Dangerous Goods Declaration at ashore

GOV designated locations at Norfolk and San Diego, which may be located away from the warehouse facility. (CDRL

A009) https://www.osha.gov/Publications/3220%20Warehouse.pdf.

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3.2.7 Warehouse optimization: Identify relocation recommendations to maximize stowage space and operational efficiently, with a special emphasis size, receipt date, material condition (e.g. F-condition assets) and utility as indicated by ship’s configuration. Identify material with the most frequent demands (“pulls”) and recommend associated stowage locations to maximize efficiency through minimized foot traffic. Recommend detailed acquisitions to include bins, shelving, material handling equipment and picking/sorting technology that can enhance operations. Within six months of initiating the contract performance period, submit to the N48 POC a comprehensive warehouse optimization plan to maximize density and efficiency with a special emphasis on locations in Virginia and California. (CDRL A010)

3.2.8 The Contractor shall repackage and re-label property, approximately 20%, of material in Condition Codes A and B per

Reference A as required annually. Material with a Material Disposition Code other than A IAW NAVSUP P485 (series) shall be identified, a spreadsheet shall be sent to the N48 POC for disposition, prior to crating or repackaging. (CDRL

A011)

3.2.9. Present a list of Loss by Inventory (LBI) and Gain by Inventory (GBI) transactions with remarks that address

LBI/GBI research and reporting actions IAW Reference A. (CDRL A012)

3.2.10 Update Material Disposition Codes and Supply Condition Codes IAW N48 and N44 Logistics Type Desk (LTD)

GOV POC direction within 2 business days of having received that direction.

3.3 Material Transportation (CDRL A001)

3.3.1 Process shipment requests to meet the Required Delivery Date (RDD) IAW Reference A and Reference J. Perform necessary packaging, blocking or bracing as to satisfy the delivery method IAW Reference C. When shipments are ready to ship, notify the Transportation Officers (TOs) located in Norfolk and San Diego. Casualty Reports (CASREPs) and other

TP-1 items are required to be processed IAW Reference A. The Contractor will update shipment and tracking data in CMLS within 1business day. All other material will be processed to meet the RDD identified on the shipping request created in

CMLS 95% of the time as documented by the In-Transit Visibility Report.

3.3.2 Create material shipment requests IAW Reference J in CMLS. Forward all shipboard ordered material in the warehouse for delivery to the consignee. Notify the TO that shipments are ready to ship. All other material will be processed according to Reference J to meet the RDD identified on the shipping request created in CMLS 95% of the time as verified by the In- Transit Visibility Report. The Contractor will update shipment and tracking data in CMLS within one business day.

3.3.3 Ship material that is less than or equal to 300lbs to meet RDD using authorized small package Contractors. The

Contractor will also use the Defense Travel System (e.g. Gobal Freight Management) or commercial systems to solicit freight shipments greater than 300lbs in accordance with Reference J. The Contractor will update shipment and tracking data in

CMLS within two business days. All CASREP items and other TP-1 material using small package carriers will be shipped the same business day. All other material shipped using small package carriers shall meet the RDD 95% of the time IAW

Reference J.

3.3.4 Package controlled substances and prepare mailing label for shipment via registered mail IAW NAVSUP P485 (as revised).

3.3.5 Package cold chain material IAW DLAR 4145.21 (as revised).

3.3.6 Coordinate local transportation and deliveries to include pickup and delivery of material to and from ships, vendors, air terminals, airports, shipyards, small package carriers, local vendors, and local bases using local assets IAW Reference J and as determined by the N48 TOs. All material will be processed IAW Reference J to meet the RDD identified on the shipping request created in CMLS with a goal of meeting RDD 95% of the time verified in the In-Transit Visibility Report or CMLS ad hoc reports and/or dashboards.

3.3.7 Consolidate and process NWCF shipment material requests to meet the RDD in support of CLF ship sustainment objectives. Global Stock Control (GSC) will provide shipment dates. Navy Transportation Account Code (TAC) provided by

GSC will fund all shipments of NWCF material outside of the Norfolk operational area or overseas. Perform necessary packaging, blocking or bracing to satisfy the delivery method IAW Reference C. When shipments are ready to ship, notify the N48 TOs. (CDRL A013)

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3.3.8 Provide transportation in support of MSC warehouse operations to be operated by Contractor personnel under this contract only. Maintain a KSD checklist that will capture at a minimum, the following aspects of each transportation movement: date, shipment request ID, consignee, transportation service provider, tracking information/number, and Safety

Data Sheet (for hazardous material/dangerous goods classes 2 through 9). Book shipments using TRANSCOM systems of record and contracts. Contact N48 TOs immediately when/if questions or concerns arise with regard to individual movements. Track shipments to ensure receipt. Notify N48 TOs with regard to any questions or concerns regarding customs clearance. (CDRL AA014)

3.3.9 Present transportation metrics to MSC N48 POCs during the Weekly Production Meeting on a weekly basis, to include: a) A list of all unprocessed shipment requests that are 20 days old or older b) A list of all unprocessed shipment requests that are past the Required Delivery Date (RDD), c) A list of all unprocessed shipment requests that are within seven days of the RDD. Information should include customer, shipment request ID, and nomenclature for the material.

Provide quarterly and annual trend-line analysis for Key Performance Indicators. (CDRL A015) (CDRL A016) (CDRL

A017) (CDRL A018) (CDRL A019) (CDRL A020)

3.4 Material Disposal (CDRL A001) (CDRL A003) (CDRL A021)

3.4.1 Dispose of Material Held as Excess, Obsolete and Unserviceable (MEOU) material deemed unusable by the GOV

IAW Reference A, Reference K and local guidance where material is located. All KSDs to include commercial invoices/receipts as well as DD Form 1348 and DD Form1149 shall be maintained in the GOV facility via hard copy and posted in CMLS IAW FIAR standards and DOD regulations. Maintain all transfer documentation (KSD) on-site and upload confirmation of receipt to CMLS transportation requests, once completed.

3.4.2 Initiate review, and submit recommendations to the N48 POC, of all Operating Materials and Supplies (OM&S) with a receipt/inception date greater than 24 months old and make recommendations for disposal based on factors such size, receipt date, quantity on hand, material condition, and demand patterns based on shipments of like material over the previous three years. Execute this task within 30 days of the start of each fiscal year. (CDRL A022)

3.4.3 Ship Decommissioning. The Contractor shall provide the following logistics maintenance support services in support of ship deactivation, to include embarking MSC ships while in transit, when required (estimated two times per year).

3.4.3.1 Validate that all documents, DD Form1149 and DD Form1348 or commercial invoices for open purchase items are FIAR compliant IAW Reference A to include: data elements, part number/CAGE, NSN/TNICN, price, material condition code, nomenclature, quantity, document number and line item number.

3.4.3.2 When embarked on a vessel or at port, provide a report weekly of staged material for DLAD/NAVSUP/RRAM, ship to ship transfer, material returned to the MSC warehouse and weekly tri-wall count, remarks. (CDRL A023)

3.4.3.3 Ensure all items are clearly marked with appropriate requisition number, NSN/TNICN or part number/manufacturer/CAGE. Identify all items not properly labeled to N48 POC for resolution.

3.4.3.4 Verify items against DD Form1149/DD Form1348-6 documents prepared by the N48 government representative to ensure correct material identification and inventory quantities are correct. Report all discrepancies to local MSC N48

Government representative for resolution.

3.4.3.5 For material that can be palletized, ensure all items are packaged in a way that ensures preservation and would allow transportation without damaging goods; repackage if/as required. Reference NAVSUP P700 (as revised).

3.4.3.6 Relocate staged material into categorized tri-walls (examples: GFM, OSI, SBS, DC) in an optimal location for final disposition, in a manner that takes into account space utilization, safe stowage, and efficient movement throughout the warehouse.

3.4.3.7 Ensure all boxes, tri-walls and pallets have two separate copies of the DD Form1149/DD Form1348 affixed to the outside of the respective material to include NSN/TNICN or Part Number/CAGE, nomenclature, condition code, quantity and price to satisfy FIAR requirements.

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3.4.3.8 Assist in the preparation of tri-walls and pallets for transportation to include proper banding and marking of tri-walls and pallets. Ensure all tri-walls and pallets have at least one copy of the DD Form1149/DD Form1348 inside the tri-wall/pallet/crate and adhere at least two copies of the DD Form1149 to the outside of the tri-wall/pallet/crate.

3.4.3.9 Assist in the staging of sealed tri-walls and pallets to ensure efficient movement of assets to final destination.

3.4.3.10 Provide an advance copy of all material shipping documents (DD Form1149/DD-1348) and an electronic (MS

Excel spreadsheet) report summarizing material by disposition/destination (example: other afloat units, scrap, MSC warehouse) to include number of line items, number of tri-walls and dollar value to MSC N48 government representative/Logistics Type Desk.

3.5 Special Material Centrally Managed Stock (CDRL A003)

3.5.1 Prepare and maintain pre-positioned CBRND, FP, and Medical materials by allowance and ship type, for immediate shipping in support of activations, maintenance periods, and special missions. Material shipments shall meet RDD 95% of the time.

3.5.2 If PEBs are established IAW Reference A, provide material management and control in the stowage, issue, receipt, inventory and audit requirement, replenishment, allowancing, addition and deletion, records maintenance, and annual review of assets stored in locations in accordance with NAVSUP P-485 (as revised) and latest SECNAV/OPNAV OM&S

Accountability and Management instructions. (CDRL A024)

3.6 Real-Time Reutilization Asset Management (RRAM), Norfolk location only (CDRL A025)

3.6.1 Review and research received residual asset material, i.e. excess material from MSC ships and activities, for application to the MSC and Navy fleet in accordance with Reference L in support of the MSC RRAM Program. Reference

Section 3.4 for the disposal process of all items with no application to the MSC and Navy fleet.

3.6.2 Stow items in the MSC designated warehouse location IAW Reference L and record new RRAM material receipts in the Navy ERP system.

3.6.3 Manage RRAM held in stock in accordance with Reference L. issue, package, and ship on-demand material issues generated within the ERP system.

3.6.4 Arrange transportation for RRAM material and provide shipping status via ERP system.

3.6.5 Maintain all transfer and shipping documentation (DD Form 1348, DD Form 1149) IAW Reference D, Reference J, Reference M and Reference N.

3.6.6 Provide monthly, an MSC-specific RRAM material report to MSC N48 Government representative for receipts and issues from RRAM. The report will include workload metrics of material receipts, material shipments, material disposal and associated dollar values of each item as well as the total backlog of material awaiting processing into RRAM.

3.6.7 Complete all training and administrative requirements to maintain access roles for all systems, programs of record and site of record requirements in the execution of this performance work statement.

3.6.8 Perform audits and inventory on all MSC RRAM material ensuring a 99% inventory validity and accuracy. Ensure that the Contractor’s FIAR lead has continual access to ERP in order to manage audits. Maintain hard copy audit inventory sheets and provide copies to N48 POC/COR.

3.6.9 Manage the resale or buy-back program of MSC RRAM assets to DLA/NAVSUP item managers and report transactions monthly to MSC N48 POC. Initiate, review, submit and process disposal or MTIS, RRAM assets with zero demand for over 24 months.

Material Management 10

3.6.10 Coordinate annually with MSC N44/45 to identify any material in RRAM without configuration/ and identify items in CMLS that could be good candidates for transfer to RRAM in accordance with Reference L. (CDRL A026)

3.7 Ashore Audit and Inventory (CDRL A027)

3.7.1 Provide and execute a GOV approved ashore inventory plan ensuring that all OM&S material be inventoried at-least annually either wall-to-wall or cyclic methods that result in 100% of OM&S material to be physical sighted, and maintain at least 98% (Controlled Substances shall maintain 100% accuracy and accountability) validity and accuracy using inventory techniques and methodologies as described in Reference F, Reference M, Reference O and Reference

R. The inventory plan should be provided to the N48 POC/COR for review and approval 30 working days after contract award, and updated and submitted for approval on the anniversary date of the contract. Conduct physical inventories, floor-to-book and book-to-floor, in accordance with the latest SECNAV/OPNAV OM&S Accountability and Management instructions, and maintain and dispose inventory audit records accordingly. Adjust and resubmit inventory plan, and audit execution to accommodate the latest mandate or directive for 100% physical inventory, i.e., wall-to-wall inventory within a designated timeframe, of OM&S material. NOTE that periodicity and due dates for

FIAR inventory requirements are subject to change based on SECNAV/OPNAV/USFFC guidance and the Contractor will need to meet due dates if/as they change; in addition, such higher level guidance may add points of emphasis, such as a more frequent periodicity for higher cost items. A minimum of 10% of all line items in all warehouses must be audited each month. (CDRL A028) (CDRL A029)

3.7.2 Perform causative research and provide feedback to GOV regarding inventory errors; to reconcile, correct errors and provide feedback to GOV within 5 business days after an error is identified during the inventory audit and validation process conducted by the Contractor or when conducted by the GOV. In addition, respond to Requests for

Information (RFI) from N44/N45 (and contract support) regarding salient characteristics of inventory items within 14 calendar days, to include physical dimensions of items and material with missing Cage Codes or part numbers that do not appear to be within ship’s configuration and therefore require validation. Submit Financial Liability Investigation of Property Loss (DD Form 200) for items determined to be over the set dollar threshold as supporting documentation of the inventory adjustment in CMLS/Navy ERP. (CDRL A030)

3.7.3 As part of all inventory audit actions, identify any items that are listed in CMLS with only a part number but no

CAGE and no NIIN; after required research, populate the CAGE field and associated NIIN; notify N44 if there are challenges locating a CAGE for NIIN for items that have a PN but no CAGE. (CDRL A031)

3.7.4 The GOV asserts that upon turnover of the warehouse to the Contractor, the inventory is at least 98% accurate for inventory validity with respect to existence and completeness within physical inventory and CMLS. The vendor will maintain 98% inventory accuracy for all material that it receives, stows, issues and ships. Any material that the vendor handles as part of re-warehousing effort or QA sampling per its approved inventory plan will become the vendor's responsibility for inventory accuracy.

3.8 Customer Service

3.8.1 Monitor, route and respond to all customer inquiries for general warehouse customer service, which will be coordinated daily by the Contractor. All written/verbal communications shall be courteous, professional and acknowledged within one business day.

3.8.2 Research and resolve customer issues and coordinate with the N48 TOs in support of in transit visibility of material in shipment.

3.8.3 Provide all afloat customers with a cargo on hand report generated from CMLS/system of record on a weekly basis. Afloat customers will coordinate their deliveries directly with the Contractor. (CDRL A032)

3.8.4 Hold a weekly production meeting with N48 POC, COR and a Contractor POC from all sites. (CDRL A016)

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3.9 Material Handling Equipment (MHE) and Warehouse Equipment

3.9.1 Ensure all fork truck operators meet all requirements daily of Reference N prior to vehicle use. All operators shall remain properly trained and licensed in accordance with Reference N and Reference H to operate and maintain the assets assigned to that warehouse. The Contractor shall provide current copies of all operator licenses and training. The Contractor shall safely operate specialized MHE designed to increase the density of material held in warehouses, to include Narrow

Aisle Vehicles (NAVs) and Very Narrow Aisle Vehicles (VNAVs). (CDRL A033)

3.9.2 Ensure that all operator inspections and maintenance are completed prior to, during, and after use in accordance with

Reference N (NAVSUP P538) and Reference H. The Contractor shall seek to rotate through all MHE assets at a given location (IAW section 1.1) so that each is used monthly or is annotated to be inoperable. For each MHE asset, monthly submit pre-/post-shift MHE inspection report to N48 and N44 POCs for review and archiving. (CDRL A034)

3.9.3 The Contractor shall not use any MHE that exhibits an unsafe condition as identified by the operator. The Contractor shall communicate the deficiency immediately to the N44/N48 POC warehouse supervisor, cc to Contractor management.

(CDRL A035)

4. Training

4.1 ShipCLIP CLF Module training (5-day course) will be provided by the GOV at no charge to the

Contractor. This course is required to be proficient in using the ShipCLIP CLF Module and requires satisfactory completion to execute NWCF functions. Contractor shall provide trained personnel to ensure uninterrupted operations during periods of planned or unplanned absence of trained personnel who perform

CLF support.

4.2 Upon request of the COR, deliver detailed desk guides with screen shots of relevant systems (e.g

CMLS/ERP) to codify and facilitate the tactical level execution of Material Management tasks; e.g.

processing shipment requests in CMLS or receipts in ERP. Desk guides should be clear, easy to follow, grammatically sound, legible, and estimated to range from 25 to 50 pages per topic. (CDRL A036)

5. Phase in: The Contractor shall provide a phase in plan to include the following:

5.1 The phase in plan will provide an integrated schedule for all key events, which highlights Contractor and GOV support requirements, for an efficient phase-in of each functional area of the contract and associated milestones to include a post award conference and subsequent weekly status meetings throughout the 45-day phase in period. An updated phase in plan is required to be submitted by the incoming Contractor to the Contracting Officer (KO) and the COR at least 45 days prior to the beginning of the PoP. (CDRL A037)

5.1.1 An integrated staffing, training, and action plan that clearly demonstrates the Contractors ability to perform IAW the performance work statement.

5.1.2 Identify any unusual impacts to the phase in period (delays, reduction in service, denial of service etc.).

5.1.3 Set up IT accounts (e.g. system of record, ShipCLIP, FSR, DOT MIL).

5.1.4 Provide a plan to address the hiring of current employees by the incoming Contractor, how this may affect phase in, as well as, how any associated risks and potential personal/organizational conflicts of interests will be mitigated.

5.1.5 Notify COR/Trusted Agent when/if transfer of employee access identification from the incumbent to the incoming Contractor.

5.1.6 Coordinate with the incumbent Contractor to facilitate a smooth transfer of all data and metadata prior to contract expiration.

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6. Phase Out: The Contractor shall provide a phase out plan to include the following: (CDRL A038)

6.1 The phase out period allows the incumbent Contractor time to close out their responsibilities and transfer/turnover functions to the new awardee. The phase out period shall commence approximately 45 days before contract expiration and last through the last day of the contract. An updated phase out plan is required to be submitted to the KO and the COR by the incumbent at least 45 days prior to the end of the

PoP (annually) or as directed by the KO. During the phase out, the incumbent (outgoing) Contractor shall:

6.1.1 Negotiate in good faith a plan with a successor to determine the nature and extent of phase in, phase out services required of each functional area of the contract and associated milestones to include a post award conference and subsequent bi-weekly status meetings.

6.1.2 Specify a training program and a date for transferring responsibilities for each division of work described in the phase out/plan, and shall be subject to the Contracting Officer’s approval.

6.1.3 Provide sufficient experienced personnel during the phase in, phase out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

6.1.4 Maintain operations, control, and responsibility in accordance with its contract requirements until the contract ends.

6.1.5 Provide all records relating to operations available for the incoming Contractor to support sustainment of operations (except proprietary information).

6.1.6 Government Furnished Property (GFP) Transition – The Contractor shall return all GFP (e.g., laptops and security badges) to the Government and notify the COR upon completion.

7. REQUIRED DELIVERABLES:

7.1 Supply Chain Deliverables

Task

Reference

Deliverables Due Date Media Type Delivery Point

3.1 (All), 3.3 (All), 3.4 (All)

Maintain KSD files indefinitely.

Per Reference A As received via hard copy and posted in

CMLS IAW FIAR

N48 POC and

CMLS

3.1.3 Frustrated Material Report, rejected and restricted material at all sites.

Updated daily, Distributed weekly.

Daily: Update CMLS records Weekly report:

Microsoft format via e-mail.

N48 POC and

Ships Supply

Officer

3.1.3.2, 3.4 (All) DD1149 and NAVSUP form 29

Within two business days of receipt.

E-mail N48 Property

Administrators

Material Management 13

3.1.3.4, 3.1.3.5

Capture weights and dimensions of all existing shore-side inventory at all MSC warehouses worldwide.

Once, within 12 months of initiating contract performance.

(approximately 40,000 line items).

Excel-based product. COR, N44, N45, N48.

3.1.3.7 Cold Chain Material Temptale ® or

similar temperature tracking device.

Upon any change in custody.

E-mail N48/N44

POC/SME

3.1.5 Pre-Expended Bin Report Quarterly. MS Office Product. N48 POC

3.2.2 Update ShipClip Inventory Audit

Module with approved inventory counts

Daily, upon completion. Microsoft format via e-mail confirmation

N48/N46 POC

3.2.3 Material Identification As requested within

one business days of request.

JPEG or similar N48 POC

3.2.6 Hazardous Material Certification As required in both

locations

MS Office Product. N48 POC

3.2.7 Present warehouse optimization

plan.

Once, within 6 months of initiating contract performance.

Word document or

PDF.

N48 POC

3.2.8 Repacking Report As required annually MS Office Product. N48 POC

3.2.9 LBI/GBI report Monthly. Excel-based product. N48 POC

3.3.7 NWCF Shipment Report Per Event. Microsoft format via

e-mail and ShipCLIP

GSC/N48/N46

POC

3.3.8 Transportation KSD Checklist Monthly. MS Office Product. N48 POC

3.3.9 Present Transportation Metrics. Weekly. Excel file with pivot charts to display trend lines.

N48 POC

3.3.9 3.8.4

Production Meeting Weekly. Microsoft format via e-mail to include charts and graphs.

N48 POC

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3.3.9 A list of all unprocessed shipment

requests that are 20 days old or older. Info should include customer, shipment request ID, and nomenclature for the material.

Weekly. Excel N48 POC

3.3.9 A list of all unprocessed shipment

requests that are past the Required Delivery Date (RDD). Info should include customer, shipment request ID, and nomenclature for the material.

Weekly. Excel N48 POC

3.3.9 A list of all unprocessed shipment

requests that are within seven days of the RDD. Info should include customer, shipment request ID, and nomenclature for the material.

Weekly. Excel N48 POC

3.3.9 Provide quarterly trend-line

analysis for Key Performance Indicators for transportation. The last quarter report should include analysis across the entire Fiscal Year as well as Year-on-Year comparison.

Quarterly, within 30 days of the end of each Fiscal Quarter.

Excel N48 POC

3.4 (All) Material Disposal: Arrange appointments and prepare documentation with DLA or other agencies for transfer of material.

Per appointments schedule with DLA, GSA or other agencies.

Hard copies and

Microsoft format via e-mail.

N48 POC

3.4.2 Provide to GOV a recommended

list of items for disposal.

1/year within 30 days of each Fiscal Year.

Excel N48 POC

3.4.3.2 Ship Visit Report Weekly, when

supporting the decommissioning of a ship.

MS Office Product SUPPO, N48

POC

3.5.2 PEB Report. Annual. Microsoft format via

e-mail.

N48 POC

3.6 (All) MSC Specific RRAM material report

Monthly. Microsoft format via e-mail.

N48 POC,

Supply Chain Manager

Material Management 15

3.6.10 Present recommended list of items

in CMLS that could be good candidates for shipment to RRAM

Quarterly. Excel N48 POC

3.7 (All) Audit Report incorporating FIAR data elements

Random audits IAW audit plan.

Update CMLS/Navy

ERP or system of record.

N48 POC

3.7.1 Annual inventory plan Inventory plan within

the first 30 days of contract award, Annually thereafter, with precise periodicity determined by higher level guidance (i.e.

USFF).

Microsoft format via e-mail.

COR and N48 POC

3.7 (All) Inventory Audit Sheets Daily. Paper printout N48 POC

3.7.2 Provide weight and dimensions of

material that lacks weight and dimension data in the system of record. Items that were not addressed in the deliverable for Para 3.1.3.4

Within 5 business days of a request from

N44/45/48 GOV POC.

E-mail N44/45/48 POC

3.7.3 Provide inventory Data Daily. Microsoft format via

e-mail.

N48 POC

3.8.3 Cargo on hand report Weekly. Updated CMLS

Records and

Microsoft format via e-mail.

N48 POC

Ship POC

3.9.1 MHE Operator licenses and

training

As required, everytime someone gets training and licensed

Microsoft format via e-mail.

N48/N44 POC

3.9.2 Operator inspections and

maintenance reports

Weekly. Microsoft format via email

N48/N44 POC/SME

3.9.3 Provide MHE

deficiency report

As required, everytime a MHE vehicle is inspected

Microsoft Format Via email

N44/N48 POC

4.2 Desk Guides As requested by

N48 POC, within

90 days of initial request.

MS Word or PDF N48 POC.

5.1 Phase-In Plan Within 7 days after

award, provide a revised plan.

Microsoft format via e-mail.

N48 POC, COR

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6 (All) Phase-Out Plan 45 days prior to expiration.

Microsoft format via e-mail.

N48 POC, COR

11.3.3.1 Personnel listing Monthly, at the last

Production Meeting of the month.

Microsoft format via e-mail.

N48 POC, COR

11.3.3.2 Missing CAC Report As required, when CAC

is missing

Microsoft format via e-mail with attachment.

COR

8. PERFORMANCE METRICS: Refer to the performance metrics established in the deliverables section and the

Quality Assurance Surveillance Plan.

9. GOV FURNISHED INFORMATION/WORKLOAD: All numbers are annual estimates and reflect requisitions. See Attachment A for complete inventory. Contractor is responsible for all material and vehicle support under this contract.

9.1 Supply Chain Annual Workload

9.1.1 Norfolk Workload

Requisitions Shipped - 80,000

Requisitions Received - 80,000

Perform Causative Research on Warehouse Discrepancies - 9,000

Update Records in CMLS - 9,000

Inventory Requisitions - 60,000

Relocations for warehouse optimization-5,000

Material Disposal line items - 100,000

E-mails - 5,000

9.1.2 Jacksonville FL Workload

Requisitions Shipped - 250

Requisitions Received - 250

Perform Causative Research on Warehouse Discrepancies - 200

Update Records in CMLS - 150

Material Disposal line items - 250

Inventory Requisitions - 200

9.1.3 San Diego Workload

Requisitions Shipped - 60,000

Requisitions Received - 60,000

Perform Causative Research on Warehouse Discrepancies - 5,000

Update Records in CMLS - 9,000

Inventory…