MassEVolves NOI Due Diligence Posting-Final-Update.pdf

Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product or Service

The Executive Office of Energy and Environmental Affairs (“EEA” or “Department”) of the Commonwealth of Massachusetts announces its intent to accept a Best Value Offer pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with Recharge Massachusetts (“Offeror”), pending the results of this Notice of Intent (“Notice”):

Description In 2019, the Executive Office of Energy & Environmental Affairs (EEA) procured the services of Recharge America (The Offeror) to implement MassEVolves (https://www.massevolves.org) a program that encourages, supports, provides technical resources and recognizes private sector investments in transportation electrification for company operations, employees and communities in Massachusetts. The original term of the contract ends on 9/30/2022; EEA would like to continue the partnership with the Offeror. The program is unique to this non-profit and is the first corporate recognition program of this type in the United States although other states are working with the Offeror to duplicate the program in their states.

Further, transitioning the existing program to another entity will disrupt progress to date and require significant investment of state resources and time to re-create tools, websites, policies and procedures already second nature to the Offeror. It would not be in the best interest or best value to the Commonwealth to start over again.

The program will continue from the end of this posting for three years with an anticipated contract value of up to $750,000.

Deliverable/scope Deliverable time/effort (%) | Budget per Year

Deliverable 1: Program Administration 18% | $45,000

• Regular meetings and reporting

• Monthly progress reports

• Research and reporting (targeted surveys and general research)

• Program metrics tracking and reporting

Deliverable 2: Leadership Recognition Program 44% | $110,000

• Program material development and design

• Database management

• Recruitment and outreach o Goal to have 100 program participants by June 30, 2025

• Case study development as requested

• Ongoing technical assistance

• Clean Energy+Transportation Expo/Annual Recognition Ceremony o Design and deliver a full-day clean transportation+energy conference for program participants o Host participant recognition ceremony as part of the expo https://www.massevolves.org/

Deliverable 3: Website management 4% | $10,000

Deliverable 4: Program Stakeholder Engagement 4% | $10,000

• Ongoing engagement with aligned program stakeholders (e.g. Leading by Example, Green

Communities, Clean Cities, etc.)

Deliverable 5: Community Engagement + Events 30% | $75,000

• Launch and maintain campaigns in two (2) regionally significant communities per year

• Facilitate stakeholder discussions within each community

• Develop framework for equity-focused engagement in each community

• Plan and deliver annual tentpole outreach event in each community

• Plan and deliver ten (2) live online educational events per year

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must submit documentation that they can also provide the same proprietary product or service

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 4:00PM EST on [Friday], [10/13/2022] as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) accept the offer from the Offeror or (ii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Commonwealth Terms & Conditions Read and agree. Sign and submit original with wet signature upon Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/req-specs.docx http://www.mass.gov/osc/docs/forms/accounts-payable/prompt-pay-frm.doc http://www.mass.gov/osc/docs/forms/contracts/comm-termsconditions.doc http://www.mass.gov/osc/docs/forms/contracts/casl-form.rtf

Authorization for Electronic Funds Transfer Read and agree. Sign and submit original with wet signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

Standard Contract Form and Instructions Read and agree. Sign and submit original with wet signature upon Award, if any.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS.

COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and

Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-

8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

https://massfinance.state.ma.us/VendorWeb/eftRegisterfrm.asp http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/contracts/standard-contract-frm.doc http://www.commbuys.com/ http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/job-aids-for-sellers.html https://www.youtube.com/watch?v=UhUTNokbhfY https://www.youtube.com/watch?v=UhUTNokbhfY http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us