Market Research 1 NSN Questionnaire.docx

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

Page | 4

Project Number 1000090669 20RX020 5/14/2020 Long Term Contract Market Research

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Delivery Contract (IDC)* for the following items listed NSN 2590-01-577-3237 (See attachment PID). As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Feel free to contact the sender of this survey if you have any questions.

Request that you return the survey within 5 business days of receipt. We sincerely appreciate your time, and thank you for providing this information.

* Indefinite Delivery Contract (IDC): These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IDC (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly. Most contract terms will be for a one (1) up to a three (3) year base with the possibility of two (2) option years (total not to exceed 5 years). The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis. The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

Company Name & Cage Code:

Company Phone & Fax Number:

Name & Signature:

I. GENERAL QUESTIONS:

1. Please check your companies size and status:

a. |_| Manufacturer or |_| Distributor /Dealer/Reseller

b. Do you deal through Dealers/Distributors or do you prefer to deal with the Government? |_| Dealer |_| Gov’t

c. |_| Large or |_| Small Business If you are a Small Business, how are you currently classified by the Small Business Administration (SBA)?

Please note: This information will be used in determining if the solicitation has a Set-Aside provision, or if certain NSNs (in the case of multiple NSNs) need to be separated into a separate solicitation based on the set-aside.

1. 8(a) Program |_|

2. Small Disadvantaged Business (SDB) |_|

3. Woman Owned Small Business (WOSB) |_|

4. Economically disadvantaged women-owned small business (EDWOSB) |_|

5. Veteran Owned Small Business (VOSB) |_|

6. Service Disabled Veteran Owned Small Business (SDVOSB) |_|

7. HUBZone Small Business |_|

2. Approximately how many employees do you currently have?

3. Do you have a parent company? |_| Yes |_| No

a. Name of your parent company? and number of employees

b. Approximately how many employees does your parent company have?

4. If you are a Dealer/Distributor are you independent from the OEMs?

|_| Yes (Example: if you have reliable access to the OEMs products and can set your own price) Based on sources listed in the Market Research Spreadsheet, list the OEMs that you are independent from:

|_| No (Example: the OEM has strict control over the resale prices the dealers can charge)

5. If you are a dealer for the actual manufacturer of these items, who is the manufacturer, CAGE code and approximately how many employees does the manufacturer have?

6. Do you have EDI capability? |_| Yes |_| No

II. LONG TERM CONTRACT RELATED QUESTIONS:

1. Is your company interested in pursuing a Long-Term Contract for any or all of these items? |_| Yes |_| No

2. The DLA Land and Maritime standard for an LTC is a three year base period with two one year option periods.

a. Will you agree to the three year base |_| Yes |_| No

i. If no please explain why you would not agree to the three year base.

3. The Government is considering a three-year base period with two one-year option periods.

a. Would the Government realize a cost savings if using a three-year base period? |_| Yes |_| No

i. How many years is your ideal base period? |_| 1 |_| 2 |_| 3 |_| Number of Base Years does not affect Price Please explain:

ii. If Base Period is more than one year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment:

|_| Yes – I can hold my prices for the Base Period |_| No – I would require an annual price adjustment

4. How many option periods (assuming one-year in length) would you quote with a three-year base period? |_| 1 |_| 2

a. How many option periods would you accept? |_| 1 |_| 2 |_| 3 |_| 4 (the total contract length cannot exceed five years)

5. Please provide any additional information that you feel would help us set up the most beneficial base period/option period structure: ________________________________________________________________________________________________________

6. Would you prefer to have the pricing to be Firm Fixed Price for the base period and all subsequent periods? |_| Yes |_| No Or

7. Would you prefer to have the base period pricing adjusted using an Economic Price Adjustment (EPA) based on the Producer Price Index (PPI)? |_| Yes |_| No

a. If yes, do you have a recommended index that is applicable to these items. If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

8. Considering the raw materials used to make this item(s) and fluctuations/volatility in pricing for these items/raw materials versus the benefits of having items on a long term contract, rate your risk for pricing option years:

9. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.)?

10. What is the industry standard contract term for long term agreements/contracts for these items and/or the raw materials:

11. To the best of your knowledge are the item(s) listed on a GSA Schedule? |_| Yes |_| No

a. If yes, on which GSA schedule are they listed:

12. Is there another solicitation or a more logical grouping to add this item to? |_| Yes |_| No

a. Please explain and provide the solicitation and award number:

13. This item will most likely have four (4) quantity ranges. Please provide production information (e.g. Min/max/monthly capability, etc):

III. COMMERCIAL QUESTIONS:

1. Are any of these items Commercial Items per FAR 2.101(b)? |_| Yes |_| No

NOTE: If commercial, then please send with the survey an “Un-Redacted Commercial Invoices” for the item.

a. If yes, are these items Published Catalogs/Price Listed? |_| Yes |_| No Please indicate how we can obtain a copy of this published price list:

b. If No, are these items modified items of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related)? |_|Yes |_| No

c. If yes, can you provide:

i. UN-REDACTED commercial sales history; |_| Yes |_| No

ii. Listing in catalogs or brochures; |_| Yes |_| No

iii. Known established price list to commercial market place; |_| Yes |_| No

iv. Availability or announcement to the general public; |_| Yes |_| No

From the list above, the Un-redacted Commercial Invoices is the preferred documentation.

2. The Government, and the Government only, must determine not only if an item is commercial but also if the commercial prices are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price. Such proof would describe the commercial market acceptance of the price or, more plainly, invoices proving that the item has been sold commercially at like prices, for like quantities. Is your company willing and able to provide such proof, if the government determines it is needed to verify price reasonableness: |_| Yes |_| No

NOTE: Without proof of commerciality the LTC project cannot be processed as a commercial procurement (FAR Part 12 or 13.5), but will rather be processed using non-commercial procurement procedures (FAR Part 15).

V. FOB POINT and PACKAGING QUESTIONS:

1. FOB Point and Inspection Point

a. For those items which require FOB Destination basis. Your price would include transportation charges to any location in the United States. Is FOB Destination acceptable? |_| YES |_| NO

b. Does your price typically include FOB Destination? |_| YES |_| NO

c. If this solicitation is FOB Destination, would the government incur savings if unit prices were based on various shipping destinations (zones) within the US? |_| YES |_| NO

d. Is there any specific NSNs on this project that you think would significantly impact Shipping Prices (Example: size or weight of specific NSNs)? |_| YES |_| NO

e. Would you typically provide the same price for anywhere in the US? |_| YES |_| NO

2. Will the Government see any savings in the transport cost? |_| Yes |_| No

a. If yes, advise a percentage or dollar amount of that reduction in the transportation cost?

3. Can you provide STD-COM PKG with MIL-STD-129 Markings? |_| Yes |_| No

VI. DELIVERY QUESTIONS:

1. Would you require phased delivery for quantities up to the QFD quantity? |_| Yes |_| No If so, what would the phased delivery be?

2. Is there a Maximum Quantity that you could deliver for the item(s)? |_| Yes |_| No If yes, please list the applicable maximum monthly quantity for each item.

3. Would a minimum delivery order quantity and/or dollar value apply to these NSNs? |_| Yes |_| No If yes, please list the applicable minimum for each item.

4. Please complete the estimated delivery schedule per item above.

VII. MISCELLANEOUS QUESTIONS:

1. Depending on the technical requirements of the item(s); Government First Article Testing, Contractor First Article Testing, or Production Lot Testing may be required. If required, is your company willing to submit to the specific testing for this project? |_| Yes |_| No

2. The Government typically establishes a Guaranteed Minimum amount for each contract, ranging anywhere from .1% to 10% of the forecasted Annual Demand Quantity/Value.

a. Would a higher guaranteed minimum percentage affect your pricing? |_| Yes |_| No

Please explain:

VIII. FINAL COMMENTS:

Long Term Contract Market Survey ver. 8 July 2014 image1.png