Manchester Construction SATOC SOW.docx

Requirement Description & Statement of Work

DESCRIPTION

This construction procurement shall follow Federal Acquisition Regulation (FAR) Part 15 and shall be a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside solicitation resulting in the award of one Indefinite Delivery/ Indefinite Quantity (ID/IQ), Single Award Task Order Contract (SATOC), to each of the following VA Medical Centers (VAMC):

Manchester VA Medical Center 718 Smyth Rd Manchester, NH 03104

The North American Industry Classification system (NAICS) code for this acquisition is 236220 General Contractors – Commercial and Institutional Building Construction. The small business size standard is $4.5 million. The solicitation is 100% set-aside to Service-Disabled Veteran Owned Small Business (SDVOSB), as a Request for Proposal (RFP) for a firm fixed-price, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a non-commercial item.

The construction IDIQ contracts shall provide general construction work at an indefinite quantity by placing individual task orders with the contractors within minimum and maximum limitations of $2,000.00 - $1,000,000.00 per task order. Aggregate value for each awarded contract combined shall not exceed $7,000,000.00.

The minimum guarantee for each awarded IDIQ is $2,000.00.

Objective The IDIQ contracts will expedite contract award for construction requirements by reducing engineer design work and acquisition lead-time. All individual task orders shall be Firm Fixed-Price.

Once a project applicable to the IDIQ construction contract is identified, the Contracting Officer (CO) shall issue a request for a task order proposal to the contractor. The request for task order proposal and resulting task order will define the scope of work, provide all significant quantities, describe the methods of construction, state the period of performance, and state the quality levels required. Single projects shall not be divided into multiple task orders.

The resultant contracts are to complete simplified non-complex and/or routine construction, maintenance, and/or repair projects that encompass a variety of real property maintenance, repair, and construction work. All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and all other required services (including engineering/technical design support), incidental items necessary for the successful completion of each issued task order. No monetary amount shall be obligated by the award of this contract beyond the minimum guaranteed award. Monetary amounts are obligated by the issuance of task orders by the Network Contracting Office-01 (NCO-01) warranted CO.

Contract Term This is an indefinite delivery/indefinite quantity type contract for the maintenance, repair, and minor construction work on real property. As authorized by FAR Part 6.504, the Contracting Office intends to award a 5-year IDIQ SATOC contract with no option periods.

Minimum Value

To ensure the contract is binding, the guaranteed minimum contract amount is $2,000.00.

Estimated Maximum Value

Aggregate value for each awarded contract combined shall not exceed $7,000,000.00.

If the Government’s requirements for services set forth in the statement of work does not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under this contract.

The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

SCOPE OF WORK (SOW)

The Contractor shall provide, upon receipt of a valid task order, all labor, materials, parts (to include system components), supervision, project management, equipment, quality and safety assurance, and all other necessary resources, except when specified as Government furnished, to repair, maintain, alter, or construct real property facilities and structures at the specified VAMCs and as specified in strict accordance with all contract terms, conditions, any special contract requirements, specifications, drawings, attachments, and exhibits contained in this contract and per each individual task order.

COORDINATION OF WORK

The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all repair or construction and related services as specified. The Contractor shall insure all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable specifications. The Contractor shall provide all related Contractor administration services to perform the work such as quality control, Contractor financial control, preparing and submitting required reports, and submitting necessary information as specified under this contract and within individual task orders. The work shall be conducted by the Contractor in strict accordance with the contract, to include all applicable Federal, State and Municipal laws, codes, regulations, and directives. The contractor shall coordinate all shutdowns with the Contracting Officer Representative (COR) at least 3 weeks in advance of the shutdown. This shall include interior and exterior such as work involving cranes, taking parking spaces, utilities, and public spaces.

TASK ORDER COORDINATION & PRE-CONSTRUCTION CONFERENCES

Representatives of the Contractor shall be required to attend a Pre-Construction Conference prior to scheduling work, mobilizing, or performing any work for any issued task order. The VA CO shall coordinate date and time of the Pre-Construction Conference with the Contractor, COR, and facility staff members affected by the pending construction site.

The Pre-Construction Conference shall be conducted by the CO or the designated COR and will consist of a formal review of project requirements and establish the Notice to Proceed (NTP).

Formal review of project requirements shall include but is not limited to:

Designation of COR, Task Order and Site-Specific Information, Infection Control, Interim Life Safety Measures, Safety, Badging and Identification requirements, parking access to premise and building; space for material and equipment storage; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

The CO will issue the NTP before any work or mobilization is authorized to begin.

SUBCONTRACTOR COORDINATION

The Contractor shall coordinate project expectations with the subcontractors to ensure everything in the SOW and on the specifications and drawings is included in subcontractor bids and work is properly completed prior to the final inspection.

DOCUMENTATION

Contractors shall clearly include the solicitation number (prior to award) or the contract number (as appropriate) on all documents submitted to the VA.

Task Order Identification: After successful award of each task order the contractor shall clearly include the contract number, task order number, obligation number and project number on all correspondence submitted to the VA.

The solicitation number, contract number, task order number, obligation and project numbers are displayed and be easily found on all official government documents issued by the VA.

PRICING:

UNIT PRICE BOOK (UPB):

The most recent version of RS Means cost estimating data will serve as the UPB for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

(1) Facilities Construction Cost Data

(2) Facilities Maintenance and Repair Cost Data

(3) Mechanical Cost Data

(4) Plumbing Cost Data

(5) Electrical Cost Data

(6) Assemblies Cost Data

If the government specifies an item, which meets both the RS Means line-item description and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the RS Means cost.

UNIT PRICE SOFTWARE

Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE-ITEM BASIS per RS Means Cost Works (www.rsmeans.com).

a. Means Cost Works provides the unit pricing to be used on this contract. Estimates shall be computed using the settings of “Facilities Repair, Union Labor”.

b. Means Cost Works pricing is updated on an annual basis.

c. The contractor shall use the Means Cost Works established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

d. Working in an Occupied Hospital shall not be added to the RS Means Cost breakdown as a Labor Adjustment Factor. Any cost associated with these factors may be included into the coefficient rate.

HARD COPY OF MEANS:

The contractor shall provide one (1) hard copy of unit price data to consist of the R.S. MEANS® cost data books listed below. Contractor shall provide the latest edition of these books to the Chief of Construction after 1 January and no later than 15 January, for the life of the contract. The contractor shall consider the item non-priced ONLY if it cannot be located in the computer database or any of these guides.

Facilities Construction Cost Data Facilities Maintenance and Repair Cost Data

LINE-ITEM UNIT PRICES AND QUANTITIES:

The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line-item unit cost. Use location of the facility where work is to be completed for all RS Means pricing.

COEFFICIENT/WAGE DETERMINATION:

A. The purpose of applying the coefficient(s) to direct costs, national average bare costs as obtained from the Unit Price Book, and/or negotiated bare costs of non-Unit Price Book (non-pre-priced) items, is to compensate the Contractor for all indirect costs and profit for performance.

B. The contractor will use the updated R.S. Means Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) will remain unchanged throughout the life of the contract and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination.

*Note: Since award will be made after January 1st, the most current RS Means pricing will be utilized from date of award to January 1, 2025. Annual updates will occur on a yearly basis thereafter, in accordance with RS Means updates, not from the anniversary date of the awarded contract.

C. The government expects reasonable coefficients to accomplish the resulting task orders. Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost.

D. Task order prices will be based on negotiated quantities times the total of the current established prices in the R.S. Means database bare cost column (which means no markup for overhead and profit (O&P)) times the current City Cost Index (weighted average percentage) for the VA facility location. After the City Index has been applied, this amount will then be multiplied by the coefficient proposed for the applicable category. Any non-priced items will then be added on to the total to arrive at the total task price for a unit of work. Example: Pricing will be determined at the task order level as follows:

Total amount of RS Means items

E. The categories of pricing coefficient(s) in this contract are based on a combination of normal working hours and other than normal working hours. If a task order includes work that has more than one pricing coefficient category, the work will be weighted, and the applicable coefficient applied to its portion of the direct costs.

F. The offeror must include a coefficient cost for work to be performed during standard and premium working hours; the appropriate coefficient will be applied to each task order issued under the contract.

LINE-ITEM UNIT PRICES

Unit prices include consideration of direct material, labor, and equipment costs, but do not include indirect costs and profit. Indirect costs and profit are in the coefficients.

NON-PREPRICED ITEMS

Items of work not covered by RS Means Software, but within its scope, may be negotiated by the Contracting Officer. Added items of work shall be incorporated into and made a part of the task order and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation showing a minimum of two competitive quotes. Non-prepriced items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order proposals must be supported with verifiable documentation and quotes from at least three sources.

Specifications:

Technical Specifications: Specifications for task orders shall be interpreted as follows: All labor, material, equipment, spare parts, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

Work shall be accomplished consistent with standards criteria, products and execution methods set forth in the ‘VA MASTER CONSTRUCTION SPECIFICATIONS’ as defined in https://cfm.va.gov/til/spec.asp and more fully defined within each Task Order. Task orders may contain only a simplified SOW and sketches.

DEMOLITION

Demolition prices in RS Means covers the cost of removal and disposal of items. Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the RS Means task. Unit prices for demolition exclude costs for hauling.

ABBREVIATIONS

A list of abbreviations to be used in pricing is provided below.

PERSONNEL:

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order.

IDENTIFICATION

The Contractor shall ensure each employee obtains an identification badge. Each employee shall follow established facility procedures for displaying the identification badge while within the boundaries of the medical centers. The Contractor shall provide personnel to complete all badging documentation and forms to obtain badges for all Contractor and Subcontractor personnel.

Training

VA PRIVACY TRAINING FOR PERSONNEL WITHOUT ACCESS TO VA COMPUTER SYSTEM OR DIRECT ACCESS OR USE TO VA SENSITIVE INFORMATION the Department of Veterans Affairs (VA) must comply with all applicable privacy and confidentiality statutes and regulations. This will necessitate all contractor personnel be trained annually on privacy requirements. For contractor and subcontractor personnel that do not require access to VA computer system or direct access or use to VA “sensitive information” this requirement shall be met by one-on-one training coordinated by the COR. The training should take a maximum of 30 minutes to review and will require each individual to sign the documentation of training. This requirement will be met by all personnel of the contractor and any subcontractor on the awarded contract prior to commencing work on the project.

Safety Training: All construction workers shall have the OSHA 10-hour Construction Safety Outreach course and any necessary safety training to be able to identify hazards within their work environment.

PROJECT MANAGER

The Contractor shall identify a Project Manager experienced supervising construction projects similar to those required by this contract. The Project Manager shall be certified in construction project management or project management or similar certifications.

The Project Manager or his alternate shall be physically present at the on-site project office during specified work hours, except on federal Government holidays, as designated in the statement of work issued with each individual task order. The Project Manager or alternate shall be on-site when work is being performed outside of normal working hours or during absences such as illness, vacation, etc. Work performed outside of normal working hours shall be required to have prior written approval from the COR, unless additional cost is incurred above and beyond current contract value which will require CO approval.

The Project Manager, and any individual designated to act for him/her, shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The Project Manager shall have check writing authority for payment of subcontractor invoices.

QUALITY CONTROL MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER)

The Contractor shall provide a Quality Control Manager (QCM) experienced in managing and inspecting construction projects. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate. The QCM shall be physically present at the project office, except on Federal Government holidays (see list below), as designated in the statement of work issued with each individual task order. The QCM shall have authority to act for the Contractor in all quality control matters.

Federal Government Holidays:

January 1st – New Years Day 3rd Monday in January – Martin Luther King, Jr.

3rd Monday in February – Presidents Day Last Monday in May - Memorial Day June 19th - Juneteenth July 4th- Independence Day 1st Monday in September – Labor Day 2nd Monday in October – Columbus Day November 11th - Veterans Day 4th Thursday in November - Thanksgiving Day December 25th - Christmas Day

SAFETY MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER OR QUALITY CONTROL MANAGER)

The Contractor shall designate a Safety Manager who will visit project sites and who will be responsible for safety compliance. The Safety Manager shall present a copy of 30-hour OSHA Construction Safety training certificate.

Security Requirements:

The Contractor shall comply with security regulations mandated by the VA Police and/or the agency occupying the space where work is performed, including any necessary security clearances.

SITE SECURITY

The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

PARKING

Contractors will be restricted to contractor only parking on the Medical Center campus.

STORAGE

Space is not provided by the VA outside the construction site for materials and personnel.

OPERATIONS

The VA Canteen is open to the public and accessible to the contractors.

Contractor Key Control:

The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

Any lock provided by the contractor for temporary security issues shall be compatible with the VA keying system as approved by the COR.

FIRE PREVENTION AND PROTECTION:

The Contractor shall comply with all fire prevention measures prescribed by the medical center. A Hot Work Permit or Flame Permit, as applicable, shall be obtained by the Contractor prior to performing any work requiring open flame devices in, on, or within 25 feet of buildings. Open flame devices include, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment. The Contractor shall be liable for any fire damage to Government property attributable to negligence.

DISPOSAL OF EQUIPMENT, SCRAP MATERIALS, AND DEBRIS:

TURN-IN ITEMS

Any item to be turned over to the Government will be specifically identified in the scope of work for the individual task order. The Contractor shall deliver items over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled.

DISPOSAL METHODS

All Government property items and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from the facility and shall not be stored at the job site.

DISPOSAL OF HAZARDOUS MATERIALS

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities.

Asbestos Removal:

Asbestos containing materials shall be removed and disposed of by a certified asbestos removal contractor and in accordance with VA specifications, state, and local requirements.

ENVIRONMENTAL COMPLIANCE:

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements.

TASK ORDER ORDERING PROCEDURES:

As requirements for task order performance under the terms of this contract are identified by the VA, the CO will send the Contractor a request for proposal (RFP). The RFP will identify the existing requirement to include the estimated period of performance. Requirements will be based on designs provided by the Government and will consist of engineering drawings and/or sketches and specifications as applicable for the magnitude of work to be completed.

PROPOSALS

A site visit shall be conducted by the CO with the COR and the Contractor to discuss project requirements and visit the proposed construction site.

After the site visit, the Contractor shall review the drawings and/or sketches and any changes in the scope of work which resulted from the site visit. The Contractor shall then prepare and submit the task order proposal to the Contracting Officer.

Task Orders:

Upon receipt of the Contractor’s proposal, the CO will review the proposal for accuracy and completeness and shall conduct negotiations with the Contractor as needed.

Task Orders shall be issued by the CO. Each task order shall include the following information:

(1) Date of the task order.

(2) Contract number and task order number.

(3) Specifications and Drawings.

(4) Item numbers, descriptions, quantity, and unit price or estimated cost and fee (as applicable). The corresponding line-item number and subline item number from the base contract shall also be included.

(5) Task order price and performance date.

(6) Place of delivery or performance.

(7) Delivery and performance schedule.

(8) Any packaging, packing, and shipping instructions (if applicable).

(9) Accounting and appropriation data.

(10) Method of payment and payment office, if not specified in the contract.

(11) North American Industry Classification System Code (NAICS).

(12) Any other pertinent data.

The Contractor shall honor and shall not refuse a task order issued by the CO for work applicable under the IDIQ construction contract with the following exceptions:

The Contractor is not obligated to honor a task order for an amount of less than $2,000.00.

The Contractor is not obligated to honor a task order for an amount exceeding $1,000,000.00.

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to commence work under this contract within ten (10) calendar days after the date the Contractor receives the NTP for each task order.

SUBMITTALS

The Contractor shall deliver all project submittals to the COR as agreed during the pre-construction conference or the pre-work meeting for each task order. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government.

COMPLETION OF TASK ORDERS

The Contractor shall prosecute work for task orders and complete all tasks including punch list items and final cleanup of the premises as required in the performance period of each task order.

LIQUIDATED DAMAGES

If the Contractor fails to satisfactorily complete the work for a task order within the time specified above, or any extension, the Contractor shall compensate the Government as liquidated damages for each day of delay. Applicability of liquidated damages will be determined by the Government on a per task order basis.

If the Government terminates the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for completion of the work together with any increased costs occasioned the Government in completing the work.

If the Government does not terminate the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until the work is completed and accepted.

TIME EXTENSIONS

Time extensions for task order modifications will be awarded if the additional work required by the modification delays on-going construction activities and/or if additional time is required to accomplish the added work requirements. Time shall not be extended to correct insufficient progress prior to the modification.

SCHEDULING WORK

Before scheduling work for an individual task order, the Contractor shall confer with the COR and the staff of occupied facilities and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work on other sections or divisions are begun. Furniture and portable office equipment in work areas shall be moved by the Contractor and replaced to the original position. The Contractor shall also move executive furniture and glass tops when required. If the work required by the task order will not allow furniture and office equipment to be replaced to its original location, a new location will be designated by the Contracting Officer’s Representative.

The Contractor shall develop and present to COR, for review and approval, a written Construction Phasing Plan (CPP) that identifies all required information to accomplish the intended work for this site-specific project. The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government. Only after all required submittals, shop drawings and coordination plans are approved by Phase may the Contractor then submit an official written request to start construction activities at a minimum of 30 days in advance of the requested start date, to allow the Government time to move staff, furniture and equipment and/or make space available, both interior and exterior. This is contingent upon the Government accepting the CPP and all required submittals.

PROJECT SCHEDULES

After receipt of the task order, the Contractor shall prepare and submit a project schedule for all projects awarded at more than $2,000.00. The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all schedule activities. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute to developing and maintaining an accurate project schedule. Project schedules shall be submitted to the COR prior to the pre-construction conference.

SCHEDULE TASKS

The project schedule shall include each major construction tasks required to complete the project. Additionally, the following mandatory tasks shall be included in the schedule: (a) task order receipt, (b) material submittals & approval, (c) material delivery, (d) pre-construction conference, (e) testing and air balancing, (f) cleanup, (g) Contractor’s completion inspection, (h) Contractor’s punch list, (i) final cleanup, (j) final inspection, (k) punch list and correction, (l) submit as-builts, (m) submit equipment data sheets, and (n) submit O&M manuals.

SCHEDULE QUALITY ASSURANCE REPRESENTATIVE

The Contractor shall designate an authorized representative to be responsible for the preparation and updating of the schedule. The authorized representative shall be experienced in scheduling projects similar in nature, magnitude, and complexity of this project and shall be experienced in the use of the scheduling software.

PROGRESS CHARTS

The Contractor shall prepare and submit progress charts for all projects after receipt of the task order. An updated progress chart shall be submitted with each payment request. The progress chart shall show estimated and actual costs and scheduled and actual progress for each major task.

PROGRESS MEETINGS

A monthly meeting (or more frequent, if deemed necessary) shall be held between the contractor, COR and CO or other authorized representative, to discuss work progress, problems, and potential modifications. During the site visit on each task order, the contractor shall confer with the applicable medical facility’s engineer and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors; stairways and similar means of passage; and the location of partitions, eating spaces and restrooms for the contractor’s employees.

FINAL CONFIGURATION DRAWINGS

The Government’s design for some task orders will be provided as a scope of work and sketches. When requested in the scope of work, the Contractor shall convert the scope of work and sketches to full sized drawings (42” X 30”) and furnish one copy of the drawing files to the Government in the form of AutoCAD and/or Revit on compact disks or transferred to the government digitally via secure FTP site and using the latest release software that is compatible with Government systems. One hard copy shall also be furnished.

The drawings shall have a standard title block which will be provided by the Government on compact disk.

The cost of these drawings is not part of the Contractor’s coefficient but shall be obtained by using the appropriate line items in RS Means.

Final configuration drawings shall be provided to and accepted by the Government prior to final payment.

CONTRACTOR QUALITY CONTROL

The Contractor shall establish and maintain an effective quality control system. The system shall consist of plans, procedures, and an organization to ensure quality of performance and compliance with contract requirements.

DAILY REPORTS

The Contractor’s quality control representative shall visit job sites each day to ensure quality work is being performed and contract requirements are being met. The Contractor shall complete a daily log for each task order covering each day work was performed. A daily log is also required for days on which no work was performed and shall simply state “No Work Completed This Day”. Daily logs shall be provided weekly for each task order and shall be submitted to the CO and COR.

FINAL INSPECTIONS

Upon completion of a task order, the Contractor’s quality control representative shall conduct a completion inspection and develop a punch list of deficiencies. After all known deficiencies have been corrected, the COR shall be contacted to set up a final inspection. The Contractor shall have all equipment necessary to conduct the final inspection at the job site, e.g., ladder, flashlight, tape measure, etc. The COR and Inspector will develop a punch list of deficiencies. Correction of all deficiencies shall be completed and verified by the Government prior to submission of the final payment request.

QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan (QCP) within the number of days determined at the pre-construction conference. At a minimum, the QCP shall include:

1. A description of the quality control organization including a chart showing lines of authority.

2. The name, qualifications, duties, responsibilities, and authorities of each person assigned quality control function.

3. Procedures for reviewing and verifying submittals including subcontractor submittals.

4. Procedures for tracking construction deficiencies from identification through acceptable corrective action.

A matrix that indicates: (a) items that will be inspected, (b) requiring contract paragraph, (c) performance standard, and (d) method of surveillance.

CONTRACTOR SAFETY PLAN

The Contractor shall establish and maintain an effective safety program. The program shall consist of plans, procedures, and an organization to ensure compliance with codes, standards, and safety practices. The Contractor shall be responsible for planning, organizing, implementing, and managing a safety program that complies with regulatory directives; accident prevention and control; safety education and promotion; accident investigation, analysis, and reporting; and coordination in support of occupational health and sanitation.

SAFETY PLAN

The Contractor shall develop a Safety Plan explaining how requirements of the Occupational Safety and Health Administration (OSHA), EM-385-1-1, and other applicable regulations will be met. The plan shall include specific safety requirements, such as lockout/tagout procedures, wearing hardhats, use of ground fault interrupters, etc. The Contractor shall submit a Safety Plan within the number of days determined at the pre-construction conference or pre-work meeting.

AS-BUILT DRAWINGS

GENERAL

During the progress of each task order, the Contractor shall keep a red-line record at the job site of all changes and corrections from the layouts shown on the drawings. The as-built drawings shall be a record of the construction as installed and completed by the Contractor. They shall include all information shown on the contract set of drawings and a record of all deviations, modifications, or changes from those drawings, however minor, which were incorporated in the work, all additional work not appearing on the contract drawings, and all changes which are made after final inspection of the contract work. In the event the Contractor accomplishes additional work which changes the as-built conditions of the facility after submission of the as-built drawings, the Contractor shall furnish revised and/or additional drawings as required to depict as-built conditions. The requirements for these additional drawings will be the same as for the as-built drawings included in the original submittal.

REDLINE AS-BUILT DRAWINGS

The Contractor shall have on his staff, personnel to mark up a set of paper copy construction drawings to show the as-built conditions. These as-built marked copies shall be kept current and available on the job site at all times. All changes from the contract plans which are made in the work or additional information which might be uncovered in the course of construction shall be accurately and neatly recorded, as the events occur, by means of details and notes. The Contractor shall call attention to entries by redlining areas affected. The red line as-built will be jointly inspected for accuracy and completeness by the COR and a responsible representative of the Contractor prior to submittal of each request for payment. The CO’s approval of the current status of the as-built drawings shall be a prerequisite to the CO's approval of request for progress payment and request for final payment under the contract. The drawings shall, as a minimum, show the following information:

(1) The location and description of any utility lines or other installations of any kind or description known to exist within the construction area. The location includes dimensions to permanent features.

(2) The location and dimensions of any changes within the building or structures.

(3) Correct grade or alignment of roads, structures, or utilities if any changes were made from contract plans.

(4) Changes in details of design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor including but not limited to fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.

(5) All changes or modifications which result from the final inspection.

(6) Options: Where contract drawings or specifications allow options, only the option selected for construction shall be shown on the as-built drawings.

AS-BUILT SUBMITTALS

Upon completion of the task order, the Contractor shall furnish one set of completed as- built drawings to the COR in the form of AutoCAD and/or Revit on compact disks or transferred digitally to the government via secure FTP site using the latest release software compatible with Government systems. The cost of these drawings shall be part of the Contractor’s coefficient. These drawings shall show all changes and revisions made up to the time the work was completed and accepted. Changes must be reflected on all sheets affected by the change. If the Contractor fails to maintain the as-built drawings as required here-in, the CO will withhold the final payment until the drawings have been provided to and accepted by the Government.

AS-BUILTS FOR SKETCHES

For task orders that are accomplished by sketches, red-line as-builts will generally be accepted rather than AutoCAD and/or Revit drawings. If electronic drawings are needed, the Government will request final configuration drawings in the scope of work.

CONSTRUCTION SITE MAINTENANCE

All materials and equipment at the project site shall be stored in a manner to prevent mechanical and climatic damage.

DAILY AND FINAL CLEANUP

Daily clean-up shall be performed at each project site. A thorough final clean-up shall be performed prior to the final inspection. The contract coefficient factors include the cost of daily and final cleanup on each individual task order.

ABBREVIATIONS

(1) BF: Board Feet

(2) CF: Cubic Feet

(3) CSF: 100 Square Feet

(4) CY: Cubic Yard

(5) EA: Each

(6) HLF: Horizontal Linear Feet

(7) LF: Linear Feet

(8) MLF: 1000 Linear Feet

(9) OPN: Door or Window Opening

(10) PR: Pair

(11) SF: Square Feet

(12) SY: Square Yard

(13) UPB: Unit Price Book

(14) VLF: Vertical Linear Feet