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LPTA
| Buyers: Copy and paste form in a separate tab for each add'l Bid; Complete Column A; and Send for Technical Evaluation. See Team Lead if you need further clarification. |
| Technical Evaluators: Complete columns B and C marking either 'technically acceptable' or 'not technically acceptable' for each item in Column A. Provide detailed explanation in column D for each item marked 'not technically acceptable' in column C. Contact Buyer or KO if you need further clarification. |
TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY DETERMINATION (v8.19.2015)
| PR NOMENCLATURE: Postal Support | PR #: M26381-16-RC-00017 | | Solicitation #: M67861-16-T-A001 |
| TECHNICAL ACCEPTABILITY SECTION 1: ENTER COMPANY NAME [This Section is Required for LPTA Supplies without a SOW] | | | |
| Salient Characteristics for postal products | Technically Acceptable | Not Technically Acceptable | Explain in Detail Why Not Technically Acceptable |
| Small Sites: | | | |
| DM225 semi automatic/hand feed mailing system, integrated to 5lb electronic postage scale (Brand name or equal); also includes: | | | |
| 1. Meter; | | | |
| 2. Automated meter dating; | | | |
| 3. All first class rates and special services for USPS to include certified return receipt addressee; | | | |
| 4. System is be able to post approximately 45 #10 envelopes per minute; | | | |
| 5. Has the ability to track postage usage and resetting requirements from web site; | | | |
| 6. Ability to cap postage downloads monthly or quarterly; | | | |
| 7. Compatible with analog phone line. | | | |
| Medium Sites: |
| Model DM400C Interfaced integrated to 5lb. electronic scale and Digital meter (Brand name or equal); also includes: |
| 1. Meter; |
| 2. Automated meter dating; |
| 3. All first class rates and special services for USPS to include certified return receipt addressee; |
| 4. System must be able to post approximately 95 #10 envelopes per minute; |
| 5. System can automatically feed, seal envelopes and have stacker tray; |
| 6. Has ability to track postage usage and resetting requirements from web site designed for Marine Forces Reserve; |
| 7. Ability to cap postage downloads monthly or quarterly; |
| 8. Compatible with analog phone line. |
| Large Sites: |
| Models DM525 Digital Mailing System Integrated to 5 lb. electronic scale and Digital meter (Brand name or equal); also include: |
| 1. Meter; |
| 2. Fully automatic at approximtely 120 150 LPM with Envelope Self aligning feed deck; |
| 3. Aproximately 13 OZ. In-line weigh capacity (approximate speeds: Speeds: 60 LPM (210 version), 50 LPM (180 version); |
| 4. Self-aligning feed system; |
| 5. Continuous feeding – Continually add to the stack while processing; |
| 6. Automatic feed; |
| 7. Appromicately 4” feeding and 4” stacking capacity; |
| 8. Secure sealing; |
| 9. Integrated weighing options – 5LB, (one scale maximum); |
| 10.All first class rates and special services for USPS to include certified return receipt addressee; |
| 11.Compatible with analog phone line. |
| SOW or PWS Criteria | Technically Acceptable | Not Technically Acceptable | Explain in Detail Why Does Not Meet Criteria |
| Systems Requirements - | | | |
| Web-based functions in part or total require Marine Corps Enterprise Network – NIPRnet (MCEN-N) access and compliance throughout the life of the system. Compliance must be completed by full operational capability. Equipment and software shall not connect to MCEN-N. | | | |
| Shall provide the ability to select and print postage at each reserve site per the requirements of each location. | | | |
| Shall provide hierarchical reporting as explained in paragraph 6 and tracking of postage activity including, but not limited to costs and package sizes. Hierarchical reporting provides data, information, and reports available and accessible from using site, through the chain of organizational units, and to MARFORRES. | | | |
| Shall provide organizational management of funds locally and/or remotely with hierarchical control measures. | | | |
| Shall provide a web-based catalog for ordering consumables that are directly related to the postal system. Costs for these consumables will be absorbed by the individual site and will not be part of the contract. | | | |
| Functional Requirements - The system shall: |
| Calculate postage (by weight multiplied by dimensions or by utilization of an integrated scale). |
| Have the capability to utilize any and all postage options authorized by United States Postal Service (USPS). |
| Have funds remotely capped by the Program Manager, who must have the ability to adjust funding as needed. |
| The resultant award may need to provide additional equipment if any new locations are acquired; this will only happen via a contract modification issued by a Government Contracting Officer. |
| Supplies. The Vendor shall be responsible for transporting, inventorying and issuing all Vendor-furnished supplies. |
| Parts and Supplies Availability. The Vendor shall have an inventory of parts and/ or supplies in quantities sufficient to service this contract. The contractor shall have an Inventory and Delivery system for parts and/ or supplies. Initial consumable supplies (e.g. postage tape and |
ink cartridges) shall be provided at No Charge to the Government upon each machine(s) installation and set-up. Additional Consumable costs will be the responsibility of each customer location. .
| Reporting Requirements - |
| Reporting functionality shall allow reports to be accessed by month, quarter and year. At a minimum the reports shall include the following: |
a. Postage consumption by all sites
b. Classes of mail being used by all sites
c. Number of items being mailed by all sites
d. Account totals to date by all sites
e. be able to pull daily inventory of the different type of classes of mail. i.e first class, priority and etc.
| Security Requirements - The system/service provider shall: |
| Allow individual unit postage funds to be capped monthly or quarterly as determined by the Program Manager. |
| Utilize PIN code or password access for each reserve site in order for those sites to add postage funds. |
| Under no circumstance establish an account for any individual reserve site not included in the basic contract, or enhance the service at an existing reserve site unless authorized via a contract modification issued by the Regional Contracting Office, Marine Forces Reserve, 2000 Opelousas Ave., New Orleans, LA 70114 |
| Under no circumstance replace any serialized equipment without first notifying the Program Manager. |
| Service Requirements - |
| Shall have a network of qualified technicians that are readily available for consultation concerning repair or replacement of malfunctioning equipment and/or associated software |
| The Vendor shall respond to service notifications within four (4) working hours after notification of the malfunction. The malfunctioning equipment must be totally operational within two (2) Business days after notification, or the Vendor shall replace the equipment (regardless of the problem or difficulty) with operational equipment that has equivalent capabilities. The Vendor shall provide service during a normal Business day. |
| Vendor Requirements - |
| The Vendor shall designate a Local Servicing agent (Point- Of-Contact) who will be empowered to make daily decisions to ensure that the contract implementation and day-to-day operations satisfy the terms and conditions of this contract. |
| The Vendor shall provide service and maintenance as needed, included as part of the contract so that individual units are not required to utilize local funding for repairs and/or service. The Vendor shall maintain records of repair for each system. If the repair record of any one unit reflects a downtime of 10 percent or more of the normal working days in two consecutive months, the Vendor shall replace the system with another new system |
| All Postage Mail Meter systems shall be delivered and installed no later than 1 December 2015. |
| The Vendor shall inspect equipment annually for operational capability. |
| The Vendor shall provide service and replacement equipment as needed, within 2 days. |
| The Vendor shall perform preventive maintenance annually. |
| The Vendor shall provide a reliable customer service representative with contact phone number to include an answering service and email address/notification or a contract action officer to address issues pertaining to the account and other contractual discrepancies |
| The Vendor shall notify the Contracting Officer’s Representative (COR) identified herein of any changes in contact information for the customer service representative or designated action officer identified to support military units |
| Replacement and Back-up Units. Back-up systems will be required. Backup systems are those units that are installed in place of a malfunctioning system in order to provide Temporary relief until the original equipment is repaired or until a replacement unit is installed. When a unit cannot be repaired within two (2) business days from the initial notification for service, the Vendor shall provide a backup system of equal performance capabilities with equivalent accessories until the initial unit is repaired. |
| This backup unit shall be delivered and operational within three (3) Business days from the Government's initial service notification and shall be invoiced at the same rate as the unit that it is temporarily replacing. Backup units shall remain in place for a maximum of five (5) business days. If the original unit is not repaired and operable within five (5) business days, the Vendor shall provide a replacement of equal, or better, performance capabilities. |
| Replacement units are those Postage Mail Metering systems that are installed in place of a malfunctioning one and are intended to remain in place for the remainder of the Contract period. If the system fails to operate at the time of installation, the Vendor shall provide a Replacement unit of the same configuration within two (2) business days. Replacement units shall remain in place for the remainder of the Contract period. |
| When equipment is removed during the course of the month, the monthly invoice shall be prorated based on 1/30 of the Contract Fixed-price monthly Service rate based on the total number of Calendar days minus the number of days the unit was out of service. |
| Relocation of Postage Mail Metering systems. Relocation shall be performed by the Vendor unless the Vendor provides notice to the Contracting officer, in writing, that the relocation would not require Technically-trained Vendor personnel and the Vendor authorizes Government personnel to move the units at no risk (or liability) to the Government. The Contracting officer will provide written notice to the Vendor of any Postage Mail Metering system relocation. The Vendor shall relocate the unit within five (5) business days of notification. The cost of the first 10 relocations (per performance period), performed by the Vendor if any, shall be at the Vendors expense. Relocation charges, if any, shall be approved by the Government prior to the relocation. The Vendor shall not submit for relocation charges when Government personnel have performed Vendor-approved relocations. Relocation of mail systems shall be within the service area. |
| Training Requirements - |
| The Vendor shall provide training for the system and/or all equipment at each reserve site within 30 days of award |
| The Vendor shall offer on-line training for at least one person for each reserve site and 10 persons at MARFORRES. |
| The Vendor shall provide training for new system users resulting from personnel turnover as requested by MARFORRES. |
Sheet 2
| Buyers: Copy and paste form in a separate tab for each add'l Bid; Complete Column A; and Send for Technical Evaluation. See Team Lead if you need further clarification. |
| Technical Evaluators: Complete columns B and C marking either 'technically acceptable' or 'not technically acceptable' for each item in Column A. Provide detailed explanation in column D for each item marked 'not technically acceptable' in column C. Contact Buyer or KO if you need further clarification. |
TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY DETERMINATION (v7.16.2015)
| PR NOMENCLATURE: | PR #: | | Solicitation #: |
| TECHNICAL ACCEPTABILITY SECTION 1: ENTER COMPANY NAME [This Section is Required for LPTA Supplies without a SOW] | | | |
| Salient Characteristics [List Solicitation Salient Characteristics in this Column] | Technically Acceptable | Technically Unacceptable | Explain in Detail Why Not Technically Acceptable |
| TECHNICAL ACCEPTABILITY - SECTION 2: ENTER COMPANY NAME [This Section is Required for LPTA Supplies or Services with a SOW/PWS] | | | |
| SOW or PWS Criteria [List SOW/PWS Para # and Contractor Tasks in this Column] | Technically Acceptable | Technically Unacceptable | Explain in Detail Why Does Not Meet Criteria |
| TECHNICAL ACCEPTABILITY - SECTION 3: ENTER COMPANY NAME [This Section is Required for Non-LPTA IT Procurements as part of Trade-Off Evaluation of Non-Priced Factors (if applicable). | | | |
| EIT-508 COMPLIANCE [List Section, Title, and Criteria from Required EIT 508 Buy Accessbile Wizard or Quick Links Required Solicitation Language Marked 'Yes'] | Technically Acceptable [Fully/Partially Meets Requirement] | Technically Unacceptable [No Does Not Meet Requirement] | Explain in Detail Why Does Not Meet Criteria [Ratings must be consistent amongst all bids] |
| GPAT [List Applicable Section/Title (e.g. 1194.21 Software Applications and Operating Systems Criteria)] | | | |
GPAT [List Applicable Section No./Title (e.g. 1194.31 Functional Performance Criteria)]
GPAT [List Applicable Section No./Title (e.g. 1194.41 Information,Documentation, and Support Criteria)]
Sheet 3
| Buyers: Copy and paste form in a separate tab for each add'l Bid; Complete Column A; and Send for Technical Evaluation. See Team Lead if you need further clarification. |
| Technical Evaluators: Complete columns B and C marking either 'technically acceptable' or 'not technically acceptable' for each item in Column A. Provide detailed explanation in column D for each item marked 'not technically acceptable' in column C. Contact Buyer or KO if you need further clarification. |
TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY DETERMINATION
| PR NOMENCLATURE: | PR #: | | Solicitation #: |
| TECHNICAL ACCEPTABILITY - SECTION 1: OFFEROR BID 3 [This Section is Required for LPTA Supplies without a SOW] | | | |
| Salient Characteristics [List Solicitation Salient Characteristics in this Column] | Technically Acceptable | Not Technically Acceptable | Explain in Detail Why Not Technically Acceptable |
| TECHNICAL ACCEPTABILITY - SECTION 2: OFFEROR BID 3 [This Section is Required for LPTA Supplies or Services with a SOW/PWS] | | | |
| SOW or PWS Criteria [List SOW/PWS Para # and Contractor Tasks in this Column] | Technically Acceptable | Not Technically Acceptable | Explain in Detail Why Does Not Meet Criteria |
Sheet1