M67400-23-Q-0068 - Combined_Synopsis.pdf

M6740023Q0068

COMBINED SYNOPSIS

M67400-23-Q-0068

LEASE BOOM TRUCKS WITH MAINTENACE SERVICES

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the Format in FAR Part 12.6 and 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written Solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 and Defense Federal Acquisition Regulations Supplement Publication Notice

20230322 (DPN). THIS NOTICE CONSTITUTES THE ONLY SOLICITATION.

The Request for Quotation (RFQ) number M67400-23-Q-0068, Lease Boom Trucks with Maintenace Services shall be used to reference any written quote provided under this RFQ.

ADDENDUM TO FAR 52.212-1

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Selected NAICS code is 532490, which is for “Other Commercial and Industrial Machinery and Equipment Rental and Leasing.” This is not a small business set aside, services will be performed Outside the Continental United States (OCUNUS)

(b) Submission of Quotes.

The Marine Corps Installations Pacific Regional Contracting Office (MCIPAC RCO) intends to solicit and award a Firm Fixed Price contract for this requirement. This notice constitutes the only solicitation. The government reserves the righ to make one, multiple or no award resulting from this solicitation.

Period for acceptance of quotes. Quotes shall be submitted directly via email to Ms.Eri Takeda at eri.takeda.ja@usmc.mil, no later than 01 September 2023 by 12:00 pm Japan Standard Time (JST). Offeror(s) shall comply with the detailed instructions for the format and content of the quotes contained herein; quotes that do not comply may be considered unacceptable and may render the quote ineligible for award.

Correspondence. All and any communications/questions pertaining to this solicitation must be submitted to the Point of Contact below, no later than 14 August 2023 12:00 pm Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Quotes must be submitted in separate volumes numbered one (1) through three (3) as shown in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (Technical Approach, Past Performance, and Price) shall be submitted.

Table 1 Volume Title Maximum number of

Pages Document Format

I Technical Approach 20 MS Word or PDF 1* Redacted Technical Approach for

Technical Evaluation purpose shall also be submitted

III Past Performance (See Attachment I and II)

III Pricing MS Excel

Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure the Contracting Office receives ALL required documents on time, including acknowledgement of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

(1) Volume I – Technical Approach

(a) The Offeror shall describe their approach to the PWS requirements. At a minimum, the offer shall include a written plan with their methodology and details as to how the Offeror proposes to perform in accordance with the Performance Work Statement (PWS). The Technical proposal shall not include any pricing data. Each Offeror’s Technical Approach shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal. Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. A quote that merely re-states the objectives of the solicitation but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possesses a capability, understanding or commitment that is not specifically delineated and supported in its quote. The Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the Government’s technical requirements. The Offeror shall also submit a redacted copy of their Technical Approach which must be free from typographical and grammatical errors and contain accurate information.

(2) Volume III - Past Performance

(a) The Offeror shall provide past performance references, to include identification of recent (within the past 3 years) and relevant (for the same or similar type of services), and other references (including contract numbers and points of contact). See Attachment I, Past Performance Information List.

(b) The Contractor may provide Attachment II, Past Performance Questionnaire, to all past performance references to complete and return via email to the point of contact below, Ms. Eri Takeda, to be received no later than the closing date of this solicitation.

(3) Volume III – Price

(a) The Offeror shall submit a pricing worksheet in accordance with the CLIN structure of the solicitation.

The Government intends to award the contract with FFP CLINs meaning the submitted price shall be inclusive of all contractor expenses and other direct costs. The prices in the quote shall be valid for a period of 30 calendar days from the date specified for receipt of offerors unless another time period is specified in an amendment to the solicitation.

(b) Pricing information shall be submitted for the duration of the contract, total of 3 years plus a 6-month extension. The offeror shall submit pricing for the base and the option years accordingly. The prices provide shall be all inclusive and final.

Point of Contact:

Marine Corps Regional Contracting Office (RCO) Attn: Ms. Eri Takeda Bldg. #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 81-98-970-3128 (from U.S.) / 098-970-3128 (Local) E-mail: eri.takeda.ja@usmc.mil mailto:eri.takeda.ja@usmc.mil

(End of provision)

ADDENDUM TO FAR 52.212-2

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

The provision at 52.212-2, incorporated by reference, applies with the following changes/additions:

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR 12 and 13.5 respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106. The 6-month extension period will be evaluated for award purposes as a part of the offeror's quote in accordance with FAR 52.217-8.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In determining the most advantageous quote, Technical and Past Performance when combined are more important that Price.

1) Technical Capability:

The Technical evaluation will be based upon the offerors submissions described in the “Technical Capability” section of FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2023). Offerors will be evaluated on the suitability of their written plan, and ability to convey a clear and comprehensive approach to meeting the requirement.

In accordance with the Instructions to Offerors, Technical Approach Section, and PWS Section 3.1 offerors will be evaluated on their content of their commercial lease agreement.

In accordance with the Instructions to Offerors, Technical Approach Section, and the PWS Section 3.2, offerors will be evaluated on their maintenance services plan.

Evaluations will be rated using the combined technical/risk rating method as described in the DFARS PGI Subpart 215.3- Source Selection.

Combined Technical/Risk Rating Method++

Blue OUTSTANDING Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low.

Purple GOOD Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Green ACCEPTABLE Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow MARGINAL Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red UNACCEPTABLE Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

2) Past Performance:

For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through the past information and questionnaire submitted in accordance with the Instructions to Offerors, Past Performance Section (a) and (b). Additionally, Federal Awardee Performance and Integrity Information System (FAPIIS) / Contractor Performance Assessment Reporting System (CPARS) may be included with other authorized methods described. Past performance, for purposes of this evaluation, will be assessed using the Performance Confidence Assessment Rating Method and rated as described in DFAS PGI SubPart 215.3 Source Selection at the discretion of the contracting officer based on the totality of information available. A past performance determination of “No Confidence” will exclude the offer from consideration for award.

Performance Confidence Assessments Rating Method++

RATING DESCRIPTION

SUBSTANTIAL CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

NEUTRAL CONFIDENCE

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

3) Price:

Competition is anticipated for this requirement and price evaluation will be conducted primarily using price competition as defined in FAR 13.5, FAR 15.403-1(c)(1)(i) and FAR 15.403-3 (two or more competitive quotations). Price analysis may be further substantiated using market research results. In case where price competition is not evident, and/or only one quote is received, we will conduct price analysis in accordance with FAR 13.106-3(2) and prescribed DFARS techniques at 215.371-1 through 215.371.3.

Options. All vendors are to submit their annual pricing in accordance with the CLIN structure and to include their total pricing for all years of services being offered. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of a quote, or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

(End of Provision)

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For the

Lease of Boom Trucks with Maintenance Services

1.0 General

1.1 Introduction and Background: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to deliver and provided maintenance services for two (2) 14-meter boom trucks and (1) 27-meter boom truck on the contract.

1.2 Scope of Work and Objective: The contractor shall provide vehicle lease and maintenance services on (2) 14 Meters Boom Trucks and (1) 27 Meter Boom Truck. The automobiles furnished under the vehicle specifications shall be the manufacturer’s current production in Japan. Vehicle shall be complete with all the necessary operating components and accessories customarily provided to the general public.

1.3 Period of Performance. The period of performance (POP) of this contract is one base year plus four option years beginning in fiscal year 2023. Tentative dates are listed below:

Base Year: 15 September 23 – 14 September 24 Option Year 1: 15 September 24 – 14 September 25 Option Year 2: 15 September 25 – 14 September 26 6 Month Extension: 15 September 26 – 14 March 27

1.3.1 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth Independence Day 19June* Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor will restart the service within 2 hours unless that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Delivery

Location. All transportation charges borne by the contractor.

Okinawa-ken, Nakagami-gun, Chatan-cho, Zukeran, Camp Foster Bldg. No.: 5822

Commanding General (DODAAC M67400) Marine Corps Base Butler (code G-4/MTB) Ship to mark for: G-4/MTB, Unit 35001 BLDG #5832 POC: Joseph Vilailack

COMM: 098-970-3778

EMAIL: joseph.vilailack@usmc.mil

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Lease Vehicles: The Contractor shall provide the following services for each vehicle during the lease periods:

1. Full leasing service with unlimited mileage.

2. Full servicing and preventative maintenance on the carrier part twice a year as required.

3. Includes annual preventative inspection/maintenance on the Bucket/Boom mechanism system once a year.

4. Inspections for vehicle registration once every two years.

5. Loaner vehicles will be provided by contractor when servicing and/or repairs require more than three days.

6. Joint vehicle inspection with the Government will be performed annually. The Government will not be held liable for normal wear and tear (i.e., minor nicks, rust, scrapes, and dents from operating on local highways) no bigger than the size of a credit card. A copy of each vehicle inspection will be maintained by either the Contractor and MCB/Motor Transport Branch (MTB)

3.1.1 Condition of Leased Vehicles: The contractor shall provide Boom Trucks that meet or exceed commercial performance standard. All vehicles shall be of good quality and in safe operating condition and shall be in compliance with the Government of Japan Safety Standard Requirement applicable to the motor vehicle. The vehicles shall be applicable to right-hand drive configured for left side of the road operations within Japan. The Government shall accept or reject the motor vehicle promptly after receipt. If the Contracting Officer (KO) or Contracting Officer Representative determines that the motor vehicle furnished is not in compliance with this contract, the KO, or Contracting Officer Representative, will promptly inform the Contractor in writing. If the

Contractor fails to replace the motor vehicle or correct the defects as required by the KO, the Government may (a) by contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge the Contractor in any costs associated thereby, or (b) terminate the contract for cause (Contractor’s default of performance) under the commercial clause FAR 52.212-4 (m) of this contract. Final inspection and acceptance of the vehicles furnished hereunder will be made by the receiving officer or authorized representative at the time and place of delivery as specified.

3.1.2 Minimum Vehicle Requirements:

Aerial Boom Truck 14 meter

Manufacturer: Japanese Domestic Market Vehicle

1. Dimensions: Manufacturer’s standard for length, width, and height

2. Boom extension length: Minimum 14.0 meters (Minimum height of Bucket from the Ground 14.0m)

3. Boom vertical angle: Manufacturer’s standard.

4. Boom swing radius: 360 degrees

5. Boom controls: Manufacturer’s standard

6. Bucket/Basket capacity/size: Minimum (2) adult persons or 250kg capacity

7. Bucket/Basket material: Non-Conductive material to prevent electrical shock. FRP type is desirable or equivalent.

8. Bucket/Basket controls inside the bucket: Manufacturer’s standard

9. Bucket/Basket swivel: Manufacturer’s standard

10. Boom and Bucket Safety Devices: Manufacturer’s standard insulation boom

11. Vehicle Stabilizers/Outriggers: Manufacturer’s standard left/right/front/back.

12. Vehicle Stabilizers/Outriggers Electronic Controls: Manufacturer’s standard

13. Doors: Manufacturer’s standard two (2)

14. Exterior Color: Manufacturer’s standard or White

15. Cab: Manufacturer’s standard two (2)

16. Rust proofing and Undercoating (corrosion control):

a. The contractor shall apply to each vehicle with corrosion control treatment. The treatment will be done with special anti-corrosion product and include one-year warranty.

b. Internal hidden crevices, panels and beams will be treated with anti-corrosion material.

c. Undersides and undercarriage will be treated with black undercoating material. Finished material will not be tacky, sticky or smear to the touch.

d. Exterior area roof will be treated with clear coat paint protection.

17. Engine Displacement: Manufacturer’s standard diesel engine

18. Drive: Manufacturer’s standard

19. Toolboxes: Manufacturer’s standard toolboxes on left and right on the vehicle’s appropriate spot (Refer to the attached picture)

20. Step for bucket entry/exit (Refer to attached picture)

21. Seat belts: Manufacturer’s standard

22. Seat and covering: Manufacturer’s standard high back seats with full vinyl protective covering.

23. Interior flooring: Manufacturer’s standard vinyl. No carpet will be accepted.

24. Floor mats: Manufacturer’s standard (rubber type preferred)

25. Door lock system: Manufacturer’s standard

26. Transmission System: Automatic transmission

27. Windows: Manufacturer’s standard power windows

28. Speedometer/Odometer: In Kilometers

29. Headlights: Manufacturer’s standard

30. Interior cabin lighting: Manufacturer’s standard

31. Fire Extinguisher: Number 4 ABC dry chemical fire extinguisher installed with bracket inside cab.

32. AM or AM/FM Radio with Speakers: Manufacturer’s standard

33. Air Conditioning/Heating: Manufacturer’s standard A/C and heater

34. Tires: Manufacturer’s standard

35. Spare Tire & tools required to change tires: Manufacturer’s standard.

36. Power Steering Wheel: Power steering with steering column on right side of vehicle

37. Air Bags: Manufacturer’s standard

38. Brakes: Anti-Lock braking system

39. Triangle reflectors: Two (2) emergency flare and two (2) triangle reflectors per vehicle

40. Warranty/Repair:

a. All scheduled and corrective maintenance repair services will be conducted by the vendor.

b. The contractor will provide transportation for warranty/service work and inspection.

c. No less than the manufacturer’s most favorable commercial warranties given to any Customer.

Warranty service shall be provided in Okinawa.

41. Technical Publication (In Japanese. CD, CD ROM, or Booklet is acceptable.): One (1) set of operator manual for each vehicle(s) to be furnished by Contractor at time of vehicle(s) delivery.

42. Accessories: Manufacturer’s standard

Aerial Boom Truck 27 meter

Manufacturer: Japanese Domestic Market Vehicle

1. Dimensions: Manufacturer’s standard for length, width, and height

2. Boom extension length: Minimum 27 meters (Minimum height of Bucket from the Ground 27m)

3. Boom vertical angle: Manufacturer’s standard.

4. Boom swing radius: 360 degrees

5. Boom controls: Manufacturer’s standard

6. Bucket/Basket capacity/size: Minimum (2) adult persons or 200kg capacity

7. Bucket/Basket material: Non-Conductive material to prevent electrical shock. FRP type is desirable or equivalent.

8. Bucket/Basket controls inside the bucket: Manufacturer’s standard

9. Bucket/Basket swivel: Manufacturer’s standard

10. Boom and Bucket Safety Devices: Manufacturer’s standard

11. Vehicle Stabilizers/Outriggers: Manufacturer’s standard left/right/front/back.

12. Vehicle Stabilizers/Outriggers Electronic Controls: Manufacturer’s standard

13. Doors: Manufacturer’s standard two (2)

14. Exterior Color: Manufacturer’s standard or White

15. Cab: Manufacturer’s standard two (2) door

16. Rust proofing and Undercoating (corrosion control):

a. The contractor shall apply to each vehicle with corrosion control treatment. The treatment will be done with special anti-corrosion product and include one-year warranty.

b. Internal hidden crevices, panels and beams will be treated with anti-corrosion material.

c. Undersides and undercarriage will be treated with black undercoating material. Finished material will not be tacky, sticky or smear to the touch.

d. Exterior area roof will be treated with clear coat paint protection.

17. Engine Displacement: Manufacturer’s standard diesel engine

18. Drive: Manufacturer’s standard

19. Toolboxes: Manufacturer’s standard toolboxes on left and right on the vehicle’s appropriate spot (Refer to the attached picture)

20. Step for bucket entry/exit (Refer to attached picture)

21. Seat belts: Manufacturer’s standard

22. Seat and covering: Manufacturer’s standard high back seats with full vinyl protective covering.

23. Interior flooring: Manufacturer’s standard vinyl. No carpet will be accepted.

24. Floor mats: Manufacturer’s standard (rubber type preferred)

25. Door lock system: Manufacturer’s standard

26. Transmission System: Automatic transmission

27. Windows: Manufacturer’s standard power windows

28. Speedometer/Odometer: In Kilometers

29. Headlights: Manufacturer’s standard

30. Interior cabin lighting: Manufacturer’s standard

31. Fire Extinguisher: Number 4 ABC dry chemical fire extinguisher installed with bracket inside cab.

32. AM or AM/FM Radio with Speakers: Manufacturer’s standard

33. Air Conditioning/Heating: Manufacturer’s standard A/C and heater

34. Tires: Manufacturer’s standard

35. Spare Tire & tools required to change tires: Manufacturer’s standard.

36. Power Steering Wheel: Power steering with steering column on right side of vehicle

37. Air Bags: Manufacturer’s standard

38. Brakes: Anti-Lock braking system

39. Triangle reflectors: Two (2) emergency flare and three (3) triangle reflectors per vehicle

40. Warranty/Repair:

a. All scheduled and corrective maintenance repair services will be conducted by the vendor.

b. The contractor will provide transportation for warranty/service work and inspection.

c. No less than the manufacturer’s most favorable commercial warranties given to any Customer. Warranty service shall be provided in Okinawa.

41. Technical Publication (In Japanese. CD, CD ROM, or Booklet is acceptable.): One (1) set of operator manual for each vehicle(s) to be furnished by Contractor at time of vehicle(s) delivery.

42. Accessories: Manufacturer’s standard

3.2 VEHICLE PREVENTIVE MAINTENANCE SERVICES: The Contractor shall perform all maintenance and lubrication includes annual preventive inspection on the Bucket/Boom mechanism system to keep the vehicles in a safe and efficient operating condition and shall be responsible for the costs of all lubricants, parts, labor and equipment, and scheduling for maintenance. Maintenance shall be performed in accordance with the vehicle manufacturer’s operator and maintenance manuals, Japanese laws/regulations, and Japanese's safety standards. A yearly schedule is to be provided detailing what will be performed. The schedule shall be provided within 30 days of vehicle delivery, and within 30 days from the beginning of each lease year. All maintenance shall be performed within 3 days of delivery to the contractor's facilities.

3.2.1 Contractor’s Responsibilities: Contractor shall be responsible for the maintenance of the leased vehicles during the period of performance of this contract, to include but not limited to the following:

1. Provide a maintenance service schedule based upon miles for oil change, tire rotation and tire replacement, filters, belts, and other items. (Note: In any event of a flat tire, the Contractor shall take the full responsibility to replace the flat tire at no additional cost to the Government.)

2. Provide corrective maintenance and major components repairs, including manufacturer recalls.

3. Provide replacement for minor or major components parts due to wear and tear, mechanical failures, and defects.

4. Perform inspections for vehicle registration.

5. Ensure each vehicle complies with Japanese domestic safety and exhaust emission control requirements.

6. Provide a loaner vehicle in the event that the lease vehicle cannot be repaired within three (3) days.

Additionally, the lease will be prorated for any period that the vehicle was out of service without a substitute vehicle available. This does not apply if the vehicle repairs required are the result of Government negligence or accidents such as unauthorized vehicle alternations, collisions, or other types of intentional damage.

7. Perform joint vehicle inspection with the Government on an annual basis. The Government will not be held liable for normal wear and tear (i.e., minor nicks, rust, scrapes, and dents from operating on local highways) no bigger than the size of a credit card.

3.2.2 Report of Findings: The Contractor shall submit a maintenance/repair report to the Contracting Officer Representative at MTB Bldg. 5832, and Room 201 for approval within two (2) working days after the completion of maintenance services.

3.2.3 Emergency Service Call: The Contractor shall respond to service calls by the Contracting Officer Representative between the hours of 0800 -1630, Monday through Friday, (five days a week). The Contractor shall respond to these service calls within four (4) hours for vehicle breakdowns and towing service.

4.0 Government Responsibilities:

4.1 Damage of the Leased Vehicle(s):

The Government will be liable for damage to the vehicle(s) in accordance with the terms and conditions of the commercial lease agreement, when the vehicle is damaged due to the negligence of the Government during lease period that renders the vehicle uneconomical to repair.

The price of the vehicle will be determined in accordance with the terms and conditions of commercial lease agreement. The Government will be liable for minor damages to the vehicle(s) when the vehicle is damaged due to the negligence of the Government.

4.2 Personal Injuries: The Government will be responsible and liable for personal injuries incurred.

during the operation of lease vehicle(s).

4.3 Registration of the Leased Vehicles: The Government (Base Motor Transport) will provide USMC registration number and license plate to the lease vehicle. The Contracting Officer Representative will be responsible for returning USMC license plates to Base Motor Transport upon completion of this lease contract.

5.0 Applicable Documents / Governing References. Not applicable

6.0 GOVERNMENT FURNISHED FACILTIES, MATERIALS, EQUIPMENT, AND SERVICES.

6.1 Government Furnished Facilities (GFF): The Government shall not provide facilities to the Contractor for Use under this contract.

6.2 Government Furnished Material (GFM): Fuel for the leased vehicles will be provided by the Government for the duration of the performance period of the contract.

6.4 Government Furnished Equipment (GFE): The Government shall not provide equipment to the Contractor under this contract.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The Contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, Contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as Contractor employees (including subcontractors and consultants). All Contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as Contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as Contractor personnel in all recorded messages including those, which are heard by callers attempting to contact Contract employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Contractor personnel are required to identify themselves as Contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Contractor personnel are required to identify themselves as Contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display Contractor provided nametags, badges or attire which display, at a minimum, the name of the Contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax.

Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Working Hours. Normal operating hours will be from 0730 to-1630. If the Contractor requires access to the work site outside these hours, they may provide a request in writing with the requested hours and applicable time period.

7.6 Security. The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

7.7 Hazardous Materials and Safety. The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the Contractor shall provide personal protective equipment (PPE) for team members. Team members shall report for duty with all personal protective equipment common to the specialty of work they are expected to perform such as but not limited to; safety glasses (both prescription and non-prescription), safety shoes, face shields (welding), face shields (protective), and foul weather gear. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.7.1 Contractor will report all safety-related incidents to the shop supervisor within an hour of occurrence.

Performance Requirements Summary

8.1 QUALITY CONTROL. The Contractor shall develop and maintain a quality control program with the Contracting Officer Representative (COR) to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 8, Performance Requirement Summary (PRS). The PRS is a living document and may http://www.osha.gov/dcsp/vpp/index.html change throughout the life of the contract to ensure contract standards are met. Should the Contractor find a deficiency; they are to notify the COR immediately and implement the procedures to correct it. The Contractor shall record the incident and meet with the COR no more than 30 days after the incident. The COR will inspect that all corrective actions have been taken.

8.2 QUALITY ASSURANCE

8.2.1 The COR may evaluate the Contractor’s performance any time during the duration of this contract. Inspections shall be conducted with the intent of verifying compliance with contract requirements and performance.

8.2.2 The assessment/evaluation methods, in concert with the Contractor quality control procedures, will assure the government of satisfactory contractor performance. The COR may use the Contractor’s PRS as the basis for their evaluations. When observations by the COR indicates a defective performance by the Contractor, the COR will inform the Contractor that they have 30 days to correct the deficiency. Disputes between the COR and Contractor personnel over performance standards shall be referred to the Contracting Officer for final determination.

8.2.3 Acceptable Performance. Acceptable performance is achieved when performance meets or exceeds the minimum contract performance standard(s).

8.2.4 Unacceptable Performance. Unacceptable performance exists when the Contractor does not meet the minimum contract performance standard(s). Unacceptable performance will be discussed by the COR with the Contracting Officer regarding corrective actions for the Contractor.

Performance Objective PWS Reference Performance Standard Acceptable Quality

Level (AQL) Surveillance

Method The annual maintenance service of leased vehicle.

PWS

Change of oil, filters, belts, tire rotation, tire replacement and other items based upon maintenance service schedule/miles. And in a serviceable condition.

100% of all annual maintenance service on are fulfilled by contractor within the agreed upon schedule.

Inspection by

COR.

The annual preventive inspection/maintenance on the bucket/boom mechanism system

PWS Conduct annual preventive inspection/maintenance as specified Japanese manufacture’s safety standard manual and Japan Crane Association regulations based upon maintenance schedule, and in a serviceable condition.

100% of all annual maintenance service on are fulfilled by contractor within the agreed upon schedule.

Inspection by

COR.

The corrective maintenance repair and replacement

PWS Provide minor or major components repairs, including manufacturer recalls. Replace minor or major components parts due to wear and tear, mechanical failures, and defects upon the request of the government. And in a serviceable condition.

100% of all requests for repair and replacement are fulfilled by contractor within the agreed upon schedule when the order is placed.

100% of leased vehicle properly serviceable.

Inspection by

COR.

Loaner vehicle PWS

Provide a loaner vehicle in the event the lease vehicle with maintenance defects cannot be repaired within three (3) business days.

100% of requests are fulfilled by contractor.

Inspection by

Joint vehicle inspection with the Government on annual basis

PWS

Conduct the inspection for the normal wear and tear (i.e., minor nicks, rust, scrapes, and dents from normal operating on local highways.)

100% of requests are fulfilled by contractor.

Inspection by

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Boom Truck 14-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: M202233309222

PURCHASE REQUEST NUMBER: M202233309222

PSC CD: W023

NET AMT

0002 12 Months Boom Truck 27-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: M202233309222

1001 12 Months OPTION Boom Truck 14-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: M202233309222

1002 12 Months OPTION Boom Truck 27-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

2001 12 Months OPTION Boom Truck 14-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

2002 12 Months OPTION Boom Truck 27-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

3001 6 Months OPTION Boom Truck 14-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

FOB: Destination

3002 6 Months OPTION Boom Truck 27-meter Lease/ Maintenance

FFP

The contractor shall provide lease and maintenance services in accordance with section 3.1 and 3.2 of the Performance Work Statement (PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government

3002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-SEP-2023 TO

14-SEP-2024

N/A N/A

0002 POP 15-SEP-2023 TO

14-SEP-2024

1001 POP 15-SEP-2024 TO

14-AUG-2025

1002 POP 15-SEP-2024 TO

14-SEP-2025

2001 POP 15-SEP-2025 TO

14-SEP-2026

2002 POP 15-SEP-2025 TO

14-SEP-2026

3001 POP 15-SEP-2026 TO

14-MAR-2027

3002 POP 15-SEP-2026 TO

14-MAR-2027

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.202-1 Definitions JUN 2020 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

DEC 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.214-34 Submission Of Offers In The English Language APR 1991 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-8 Liability and Insurance - Leased Motor Vehicles MAY 1999 52.228-10 Vehicular and General Public Liability Insurance APR 1984 52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.247-34 F.O.B. Destination NOV 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7008 Only One Offer DEC 2022 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7041 Correspondence in English JUN 1997 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub.

L. 117-328).

X (9) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (11) [Reserved]

____ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT…