M6740023Q0039.pdf

Combined Synopsis

M6740023Q0039

Combat Ready Staging Program (CRSP) Warehouse Support Service

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the Format in FAR Subpart 12.6 and FAR Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes that only solicitation; quotes are being requested and a written Solicitation will not be issued.

The Request for Quotation (RFQ) number M67400-23-Q-0039 Combat Ready Staging Program Warehouse Support Service shall be used to reference any written quote provided under this RFQ.

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular FAC 2023-02; Effective 16 March 2023

There is no set-aside for this acquisition. The North American Industry Classification System (NAICS) code 493110: General Warehousing and Storage (PSC) is S215.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO FAR 52.212-1:

52.212-1— ADDENDUM TO INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS (MAR 2023)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(a) North American Industry Classification System (NAICS) code 493110.

(b) Submission of Quotes.

The Marine Corps Installations Pacific Regional Contracting Office (MCIPAC RCO) intends to solicit and award a Firm Fixed Price contract this requirement. This notice constitutes the only solicitation. The government reserves the right to make one, multiple or no award resulting from this solicitation.

Quotes must be submitted as indicated in separate volumes numbered one through three in accordance with the following:

Offerors shall prepare and submit their quotes as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (technical and price) shall be submitted.

Quotes should be prepared using “Arial” or “Times New Roman” 11-point font style on 8½ x 11 inch or Japanese A4 size. Tables and illustrations may use a reduced font style, not less than 9 points. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Volume Title Maximum number of Pages

Document Format

I Technical Approach 20 MS Word or PDF 1* Redacted Technical Approach for

Technical Evaluation purpose shall also be submitted

II Pricing MS Excel III Past Performance (See Attachment I)

Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure the Contracting Office receives ALL required documents on time, including acknowledgement of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

(1) Volume I – Technical Approach

(a) The Offeror shall describe their unique approach to the PWS requirements. At a minimum, the offer shall include a written plan with their methodology and details as to how the Offeror proposes to perform in accordance with the Performance Work Statement (PWS). The Technical proposal shall not include any pricing data. Each Offeror’s Technical Information shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal. Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. A proposal that merely re-states the objectives of the solicitation but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possesses a capability, understanding or commitment that is not specifically delineated and supported in its proposal. The Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the Government’s technical requirements. The Offeror shall also submit a redacted copy of their Technical Approach which must be free from typographical and grammatical errors and contain accurate information.

(b) Staffing Approach. As part of the Technical Approach, offeror shall submit a Staffing Approach with a complete staffing plan for this requirement. The Offeror will describe their plans for recruitment and transition plan to minimize any gaps in service.

(c) In accordance with PWS Section 1.1 through 1.5, offers shall provide a written narrative describing experience and past performance examples of warehousing and staging operations.

(d) In accordance with PWS Section 4.6 and 4.8, offers shall provide a narrative outlining their safety and emergency response plans and describe their ability to meet the occupational safety and health requirements.

(2) Volume II – Price

(a) The Offeror shall submit a pricing worksheet in accordance with the CLIN structure of the solicitation.

The Government intends to award the contract with FFP CLINs meaning the submitted price shall be inclusive of all contractor expenses and other direct costs. The prices in the quote shall be valid for a period of 30 calendar days from the date specified for receipt of offerors unless another time period is specified in an amendment to the solicitation.

(b) Pricing information shall be submitted for the duration of the contract, total of 5 years plus a 6-month extension. The offeror shall submit pricing for the base and the option years accordingly. The prices provide shall be all inclusive and final.

(c) Premium fees will be established for months where ME is over a quantity of 1000. For pricing of

Premium Fee CLINs X002, utilize APPENDIX D of the PWS to propose the premium fees based on volume of ME per month when the quantity is over 1000 ME. For premium quantity calculations, the quantity of equipment shall be established as the highest volume in storage on a given day during each month as follows:

Daily Count of equipment = (# of ME Currently in Storage) + (# of ME added) – (# of ME removed)

(3) Volume III - Past Performance

(a) The Offeror shall provide three (3 past performance references, to include identification of recent

(within the past 3 years) and relevant (for the same or similar type of services for PSC S215) contracts for the same or similar items and other references (including contract numbers and points of contact).

See Attachment I, Past Performance Information List.

(b) The Contractor may provide Attachment II, Past Performance Questionnaire, to all past performance references to complete and return via email to the point of contact below, Mrs. Jennifer Vedsted, to be received no later than the closing date of this solicitation.

(c) Period for acceptance of quotes. Quotes shall be submitted directly via email to Mrs. Jennifer Vedsted at jennifer.vedsted@usmc.mil, no later than 22 April 2023 10:00am Japan Standard Time (JST). Offeror(s) shall comply with the detailed instructions for the format and content of the quotes contained herein; quotes that do not comply may be considered unacceptable and may render the quote ineligible for award.

(d) Correspondence. All and any communications/questions pertaining to this solicitation must be submitted to the Point of Contact below, no later than 05 April 2023 by 10:00am Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Marine Corps Regional Contracting Office (RCO) Attn: Mrs. Jennifer Vedsted Marine Corps Installations Pacific PSC 557 Box 2000 (Camp Butler)

FPO AP 96379-2000

Phone: 81-98-970-3974(from U.S.) / 098-970-3974 (Local) E-mail: jennifer.vedsted@usmc.mil

(End of provision)

ADDENDUM TO 52.212-2:

52.212-2— ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13.5, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In determining the most advantageous quote, Technical and Past Performance when combined are more important that Price.

1) Technical Capability-

a. The Technical evaluation will be based upon the offerors submissions described in the “Technical Capability” section of FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021). Offerors will be evaluated on the suitability of their written plan, and ability to convey a clear and comprehensive approach to meeting the requirement.

In accordance with the Instructions to Offerors, Technical Approach Section (b), offerors will be evaluated on their staffing approach with a recruitment and transition plan to minimize gaps in service.

In accordance with the Instructions to Offerors, Technical Approach Section (c), and PWS Section 1.1 through 1.5, offerors will be evaluated on their written narrative describing experience and past examples of warehousing and staging support services.

In accordance with the Instructions to Offerors, Technical Approach Section (d) and the PWS Section 4.6 and 4.8, offerors must provide a narrative outlining their safety and emergency response plans and describe their ability to meet the occupational safety and health requirements.

Evaluations will be rated using the combined technical/risk rating method as described in the DFARS PGI Subpart 215.3- Source Selection.

2) Past Performance mailto:jennifer.vedsted@usmc.mil

a. For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through the past information and questionnaire submitted in accordance with the Instructions to Offerors, Past Performance Section (a) and (b) on the attachments. Additionally, Federal Awardee Performance and Integrity Information System (FAPIIS) / Contractor Performance Assessment Reporting System (CPARS) may be included with other authorized methods described. Past performance, for purposes of this evaluation, will be assessed using the Performance Confidence Assessment Rating Method and rated as described in DFAS PGI SubPart 215.3 Source Selection at the discretion of the contracting officer based on the totality of information available. A past performance determination of “No Confidence” will exclude the offer from consideration for award.

3) Price:

a. Competition is anticipated for this requirement and price evaluation will be conducted primarily using price competition as defined in FAR 13.5, FAR 15.403-1(c)(1)(i) and FAR 15.403-3 (two or more competitive quotations). Price analysis may be further substantiated using market research results. In case where price competition is not evident, and/or only one quote is received, we will conduct price analysis in accordance with FAR 13.106-3(2) and prescribed DFARS techniques at 215.371-1 through 215.371.3.

b. Options. All vendors are to submit their annual pricing in accordance with the CLIN structure and to include their total pricing for all years of services being offered. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). If applicable, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror’s total price.

(c) A written notice of award or acceptance of a quote, or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTION 1

DESCRIPTION OF SERVICES

1.0 OBJECTIVE: Provide staging services for Government-owned equipment in accordance with manufacturer’s specifications, technical publications, and United States Marine Corps (USMC)/III Marine Expeditionary Force (III MEF) administrative storage policies.

1.1 SCOPE OF WORK: The Contractor shall provide all labor, training, management, supervision, tools, equipment, materials, and supplies (except those identified as Government-furnished) necessary to perform Military Equipment (ME) staging services as outlined in this PWS, and in accordance with the applicable publications listed in Appendix A. Staging services include, but are not limited to: 1) acceptance inspections; 2) periodic inventory, visual inspections, operational checks, and exercise/operation of equipment; 3) maintain inventory logs and equipment records; 4) discrepancy and maintenance requirement reporting; and, 5) releasing equipment to owning unit. ME staged in the III MEF Combat-Ready Staging Program (CRSP) includes all types of: tactical, special purpose, support, and administrative wheeled and tracked vehicles; mobile communication platforms; container systems; tactical ground support and Marine Corps Aviation Prepositioning Program (MCAPP) equipment.

Appendix B illustrates the various types of ME for which the Contractor is required to perform services; this list is not all-inclusive, and the Government may approve items not listed at any time based on mission requirements.

Performance of services shall be at the III MEF CRSP complex (Camp Kinser bldg 506 and 508, Okinawa, Japan).

Appendix C provides historical quantities of equipment inducted in the program from the period of 1 January 2022 through 31 December 2022; this list is provided for contractor planning purposes only and is not an indication of future holdings.

1.2 ORDER OF SERVICES: III MEF will validate and approve all requests for ME induction into and accept/early release from the CRSP. The Contractor shall not accept, early release or extend any ME that has not been approved. The Government shall be responsible for the delivery of all approved ME to the Contractor. Once delivered, staging services will be performed by the contractor in three phases: 1) Acceptenance/Induction; 2) Staging Period; 3) Removal. The COR and Government representative shall monitor and provide oversight of the Contractor’s performance in all three phases.

1.2.1 Equipment Configuration: For Contractor invoicing purposes, a single asset includes the parent and all associated children as configured in the Global Combat Support System – Marine Corps (GCSS-MC).

1.2.2 Combat-Loading: From time to time the COR may direct the Contractor to “combat-load” ME (i.e., place ME in a trailer or truck bed); this equipment is not configured in a relationship in GCSS-MC and therefore each asset is considered a separate item.

1.3 ACCEPTANCE/INDUCTION SERVICES: The COR will notify the Contractor when ME is approved for induction into the CRSP. Upon delivery, the Contractor shall perform the following; ME shall not be considered accepted or in the Contractor’s possession until all steps are complete:

1.3.1 Joint Limited Technical Inspection: The owing unit, along with the contractors shall perform a Joint Limited Technical Inspection (JLTI) using the JLTI/Induction Checklist as provided by the COR to confirm that the items being inducted are operational, free from leaks and major damage, etc. All discrepancies shall be documented, and a copy of the form provided to the owning unit. No ME shall be rejected or inducted without COR approval.

The contractor shall maintain the original record until one year after the ME release.

1.3.2 Stock List – Level 3: When applicable, the Contractor, along with the owning unit shall perform an inventory of all Stock List – Level 3 (SL-3) equipment delivered with associated ME. This inventory shall be documented on the JLTI/Induction Checklist. SL-3 items are considered part of the item being inducted and will not be counted as a separate piece of equipment for invoicing. Once the inventory is complete, all SL-3 shall be secured in/on the asset being inducted.

1.4 STAGING PERIOD SERVICES:

1.4.1 ME Staging: The Contractor shall move all accepted ME to the location/bay directed by the COR. All vehicles and prime movers will be driven/parked; all other equipment will be moved with a forklift furnished by the Government. Safety measures (e.g., ground guides, road guards, cones, etc.) shall be enforced whenever equipment is being moved or exercised. Once staged, ME will be connected to the battery preservation system (if applicable).

The Government may, from time to time, direct the Contractor to move staged ME to a different location. All ME in the Contractor’s possession shall be made available to the Government for inspection at any time.

1.4.2 Inventory Records: The Contractor shall accurately maintain an inventory control system for all ME inducted in the CRSP. Format will include but is not limited to Service Request Number (SR#), AAC, MSC, ID Number, TAMCN, NSN, nomenclature, serial number, fuel level, discrepancy, date of discrepancy, date inducted, expected release date, CPAC category code and priority code and bay location or as directed by III MEF (COR).

The Contractor shall update the inventory control system immediately as changes occur and shall provide a report to the Government upon request.

1.4.3 Weekly Visual Inspections: The Contractor shall conduct a 100% visual inspection of all inducted ME on a weekly basis. This inspection will include a walk-around of each asset, identifying any new discrepancies (e.g., physical damage, leaks, low/flat tires, etc.); if applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the Government NLT 1600 on Friday each week via a digital format as directed by the COR.

1.4.4 Monthly Operational Inspections: The Contractor shall conduct a 100% operational inspection of all prime-movers a monthly basis. This inspection confirms current ME readiness; it consists of: 1) operational checks (e.g., fuel levels, lights, turn signals, etc.); 2) validating JLTI/Induction Receipt Form (IRF); and, 3) engine start-up and exercise. During engine start-up and exercise, equipment will be moved outside of the facility and run for a minimum of thirty minutes or as directed by COR. Safety measures (e.g., ground guides, road guards, cones, etc.)

shall be enforced whenever equipment is being moved or exercised. If applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the Government NLT 1600 on the last working day of each month.

1.4.5 Quarterly Physical Inventory of all ME: The Contractor shall conduct a 100% inventory/inspection of all inducted ME not later than the 15th day of each quarter and provide the results to the COR. This inspection will include a JLTI/IRF verification of each asset data plate to ensure accurate accountability and reporting. This inventory/inspection will also identify any new discrepancies (e.g., physical damage, leaks, low/flat tires, etc.); if applicable, the Contractor will take appropriate corrective action as indicated in 1.4.6 below. The results of this inspection shall be provided to the Government NLT 1600 on the 15th day of each quarter.

1.4.6 Equipment Discrepancies: The Contractor shall take the following actions whenever a discrepancy is identified on ME within the CRSP. The Contractor is NOT authorized to take any corrective actions except those described in 1.4.6.1 and 1.4.6.2.

1.4.6.1 Low/Flat Tires: The Contractor shall fill tires to the pressure as identified in the applicable TM. The Contractor shall provide an air compressor for this. 1.4.6.3 applies if the tire(s) continue to lose air pressure.

1.4.6.2 Vehicle Will Not Start: The Contractor shall attempt to jump start any vehicle that will not start under normal battery power. A Government furnished jumper box is provided for this. 1.4.6.3 applies if the vehicle continues to require jump starting.

1.4.6.3 Discrepancy Reporting: For all discrepancies that are not immediately corrected with actions detailed in

1.4.6.1 and/or 1.4.6.2, the Contractor shall document on inventory records and immediately notify the COR and/or Government representative.

1.4.7 Maintenance Actions:

1.4.7.1 Contact Teams: The Contractor shall provide unit contact teams access to equipment for any required operator/crew field maintenance actions. 1.4.7.2 applies if the issue cannot be immediately corrected on site.

1.4.7.2 Temporary Release. Whenever authorized by the COR, the Contractor shall temporarily release ME to maintenance personnel or an Intermediate Maintenance Activity (IMA) for troubleshooting, repairs, or installation of equipment modifications. The Contractor shall perform a JLTI with the unit when temp-releasing ME, and again when the equipment is returned (1.3.1 applies). The Contractor will maintain all records for a period of one year after final release of ME. During this time, ME will remain on the CRSP inventory for invoice purposes. In instances where maintenance requirements are substantial, the COR shall notify the Contractor that the temporary release is cancelled, and the item shall be dropped from the CRSP inventory immediately.

1.4.7.3 Corrosion Repair Facility: Whenever directed by the COR, the Contractor shall deliver ME to, and receive ME from the III MEF Corrosion Repair Facility (CRF). While at the CRF, ME is considered in a Temporary Release status for invoice and reporting purposes. The Contractor shall utilize the JLTI provided by the CRF in these cases.

1.4.7.4 Corrosion Service Team: Whenever directed by the COR, the Contractor shall provide the III MEF Corrosion Service Team (CST) access to ME in order to conduct organizational corrosion prevention and control actions.

1.5 REMOVAL SERVICES: The COR and/or Government representative will notify the Contractor when ME is approved for release from the CRSP. When the owning unit arrives to withdrawal assets from the CRSP, the Contractor shall perform the following steps:

1.5.1 Remove Equipment from CRSP Buildings: The Contractor shall move all ME from the CRSP to a Staging Area for retrieval by the owning unit. Safety measures (e.g., ground guides, road guards, cones, etc.) shall be enforced whenever equipment is being moved or exercised.

1.5.2 Release Inspections: The owing unit, along with the Contractor shall perform a JLTI (1.3.1 applies). The original JLTI shall be maintained by the contractor for a period of one year after the release, a copy shall be provided to the owning unit.

1.6 CONTRACTOR KEY PERSONNEL: The following Contractor positions are considered key for the performance of this contract. The Contractor shall identify each of these positions by name and ensure the Government is apprised of any changes throughout the period of performance. Key personnel may be contacted by the Government in off-duty hours for emergency situations and/or emerging III MEF operational requirements. All key personnel shall be fluent in English (speaking, reading, and writing).

1.6.1 Program Manager: The Contractor’s Program Manager assumes overall responsibility for all Contractor activities. He or she must have the authority to act on behalf of the Contractor on all matters pertaining to this PWS, including but not limited to: contract performance, dispute management, and the immediate removal of personnel if requested by the Government. The Program Manager is not expected to be on site at all times; however, he/she shall be available to the COR on request.

1.6.2 Site Supervisor: The Contractor shall identify a primary and alternate Site Supervisor as full-time employees supporting this PWS. These individuals are responsible for executing the Contractor’s work in support of this PWS and the Contractor’s Quality Control Plan. The Site Supervisor manages and directs daily operations, and the Contractor’s labor force. A Site Supervisor must be on site at all times throughout the workday. The Primary Site Supervisor may also be designated as the Alternate Safety Supervisor (1.6.3).

1.6.3 Safety Supervisor: The Contractor shall identify a primary and alternate Safety Supervisor as full-time employees supporting this PWS. The Safety Supervisor is responsible to maintaining a safe working environment in compliance with the Contractor’s Safety Plan, and local laws and regulations. A Safety Supervisor must be on site at all times throughout the workday. The Primary Safety Supervisor may also be designated as the Alternate Site Supervisor (1.6.2).

1.6.4 Forklift Operators: A minimum of two (2) forklift operators will be present during operational hours.

(This is due to high operational tempo needing a 4k and 15k driver present to fulfill operational requirements).

These operators from theContractor’s labor force must possess a valid forklift operator’s permit for up to 15K.

SECTION 2

PERFORMANCE REQUIREMENT SUMMARY

2.0. The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, performance requirements must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Task Performance Objective

PWS

Reference

Performance Standard AQL Surveillance

Method Remedy Incentive

Acceptance Inspections

Perform JLTI and associated inventories with owning unit as ME is delivered.

1.3 1.3.1 1.3.2

1.4.7.2 1.4.7.3

JLTI/Induction Form accurately completed.

-100% complete;

-95% accuracy

100% Inspection

Immediately correct errors.

CPARS

Report (Positive or Negative)

Visual Inspections

Perform walk-through visual inspection of all inducted

ME.

1.4.3 Complete; all

records and discrepancies accurately reported to the

COR/COTR

NLT Friday each week.

-100% complete;

-95% accuracy

100% Inspection

Immediately correct errors.

CPARS

Report (Positive or Negative)

Operational Inspections

Perform operational inspection, engine checks, validate JLTI/IRFs, and exercise of all prime-movers.

1.4.4 Complete; all

records and discrepancies accurately reported to the

COR/COTR

NLT last working day of the month.

-100% complete;

-95% accuracy

100% Inspection

Immediately correct errors.

CPARS

Report (Positive or Negative)

Corrective Action

When required;

perform appropriate corrective actions as

1.4.6 1.4.6.1 1.4.6.2 1.4.6.3

Report discrepancy and results of action taken to

COR/COTR

NLT COB on

100% complete 100% Inspection

Immediately correct errors.

CPARS

Report (Positive or Negative) discrepancies are identified.

date of occurrence.

Release Inspections

Perform JLTI and associated inventories with owning unit when ME is released from

CRSP.

1.5 1.5.2

1.4.7.2 1.4.7.3

JTI/Induction Form accurately completed.

-100% complete;

-95% accuracy

100% Inspection

Immediately correct errors.

CPARS

Report (Positive or Negative)

General Staging Services

Safely conduct all services as required by this PWS.

1.3 1.4 1.5

Continuous;

comply with all instructions, directions, policy, and laws.

100% Implementation.

No Safety violations or vehicle mishaps

100% Inspection

Immediately report

MISHAP

and take appropriate corrective actions.

CPARS

Report (Positive or Negative)

Repair cost recovered by Government

SECTION 3

GOVERNMENT FURNISHED PROPERTIES AND SERVICES

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will provide the facilities, equipment, materials, and services as listed in this section.

3.1 GOVERNMENT-FURNISHED FACILITIES: The Government shall furnish or make available facilities listed below. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified. Should a hazard be identified after award, the Government shall correct according base-wide Government-developed and approved plans of abatement. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. The facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the Contractor at his/her expense, the Contractor must furnish the Contracting Officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without the specific written permission from the Contracting Officer. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this Contract. The Contractor is responsible for keeping the facilities listed below and surrounding areas in a clean and orderly condition. All Contractor’s property, equipment, and supplies shall be removed within 48 hours of Contract expiration.

Combat Ready Staging Program Facilities

Camp Kinser Bldg Numbers 506 and 508

Okinawa, Japan

3.1.1 CRSP Facilities: The Government may add or remove space from the CRSP at any time. Square footage of the facilities is listed below:

Building Bay Number Bay Square Footage Bldg Total Square Footage

1 40,924

163,697

2 40,924 3 40,924 4 40,924

508 2 40,924 40,924 508 3 40,924 40,924

TOTAL 245,545 245,545

3.1.2 Smoking: Smoking is not permitted in any Government building or work area. Smoking is authorized only in designated areas.

3.1.3 Cleaning: The Contractor shall be responsible for the cleanliness of all staging areas, restrooms and the Contractor’s office space. Staging areas include all interior warehouse space, break rooms, storage rooms, restrooms, and all surrounding areas within 30 feet of each warehouse.

3.1.4 Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

3.2 GOVERNMENT-FURNISHED EQUIPMENT: The Contractor is responsible for maintaining all Government-furnished equipment. The Government shall provide the following equipment:

Name Quantity

Jumper Boxes 2

3.2.1 GFE Inventory: The Contractor and the COR shall conduct a joint inventory of GFE at the start and at expiration of this contract.

3.2.2 Replacement of GFE: The Government shall replace GFE when necessitated by normal wear and tear.

The Contractor shall submit requests for replacement of GFE to the COR for processing. The Contractor shall be responsible for replacement of equipment in the event of loss, damage, or negligence.

3.3 GOVERNMENT-FURNISHED MATERIALS: The Government assumes all responsibilities for ordering and maintaining an inventory of Government-furnished materials as listed below.

3.3.1 Spill Response Kits: The Government will supply an adequate number of spill kits to address the maximum volume and type of material which could potentially spill within a given area. Spill kits will be stationed in each CRSP facility, and a mobile spill response kit will be available for use in any other area. The Contractor shall notify the COR when spill kits need to be replenished.

3.4 SERVICES: The Government will provide the following services; any required services not listed herin shall be borne at the Contractor’s expense:

3.4.1 Utilities: Water, sewage service, and electricity. All utilities shall be used in a responsible manner (i.e., lights/water faucets turned off when not needed, etc.).

3.4.2 Refuse Collection: The Government will provide the Contractor with refuse collection services, as well as approved refuse collection containers and receptacles for garbage, debris, and recyclable materials, located in or near the CRSP.

3.4.3 Industrial/Hazardous Waste Collection and Disposal: The Government will provide the Contractor with industrial waste collection services, as well as approved collection containers and receptacles, which will be located in or near the CRSP.

3.4.4 Telephone: The Government will provide Contractor a Class-C Government phone line (On-base calls only) for communication between the Government and the Contractor in regards to performance of this requirement.

The telephone is located in the CRSP office and shall be used for official business relating to the performance of the contract.

3.4.5 Emergency Services: Should emergency services be required, the following telephone numbers are provided:

Camp Emergency Provost Marshall Fire Protection Safety Office Camp Kinser 911 637-3500 637-1263 637-1457

Note: Off-Base access to on-base operator assistance: 098-911-5111

SECTION 4

GENERAL INFORMATION

4.0 GENERAL INFORMATION:

4.1 INSPECTION AND ACCEPTANCE:

4.1.1 Acceptance:

The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

4.1.2 Government Performance Assessment:

Each phase of services rendered under this contract is subject to Government inspection, during the Contractor’s operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status.

4.1.3 Quality Control:

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with the Government’s requirements and accepted practices as specified in the Performance Work Statement (PWS) and publications listed in Appendix A. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 2 Performance Requirement Summary of the PWS. The Contractor shall designate a Quality Control Representative in writing who must be available in the event deficiencies are found by the Contracting Officer Representatives (COR). The Contractor shall provide a quality control plan for Government review and acceptance provided to the Contracting Officer no later than 30 days after receipt of contract award or at the Post Award Orientation Conference. Records of all inspections conducted by the Contractor, and corrective action taken, shall be made available to the Government upon request.

4.1.4 Quality Assurance:

The Government will evaluate the Contractor’s performance each time service is performed through appointed personnel, primarily the COR, to monitor performance to ensure services are received. The COR will also evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program.

The COR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will periodically inspect the environmental condition of selected buildings and locations to ensure compliance with regulatory standards.

4.2 PERFORMANCE OF SERVICES:

The period of performance in accordance with the specifications of this contract are as follows:

Base Year: Based on contract award* Option Year 1: Based on contract award* Option Year 2: Based on contract award* Option Year 3: Based on contract award* Option Year 4: Based on contract award*

4.3 HOURS OF OPERATION:

The contractor shall ensure continuous availability of CRSP services from 7:30 through 16:30 Monday through Friday, to coincide with the Base's normal day-to-day business hours. In the event of an emergency, or an unforeseen increase in workload, the contractor may be required to work extended and/or weekend hours, but will be notified in advance.

4.4 RECOGNIZED HOLIDAYS:

The contractor is not required to provide service on the following Federal Holidays*:

New Year's Day **1 January Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February Memorial Day Last Monday in May

Juneteenth 19 June Independence Day **4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day **11 November

Thanksgiving Day Fourth Thursday in November Christmas Day **25 December

Notes:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal government that date shall be considered a recognized federal holiday. (reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.)

**If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

4.5 TYPHOON READINESS:

The Contractor shall depart military bases when Tropical Cyclone Condition of Readiness (TCCOR) One Caution (1C) or TC-1C is declared by Military Weather Station authorities. The Contractor shall depart military bases and monitor radio/television until it changes to TCCOR Storm Watch (SW) or TC-SW. When TC-SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. In the case where TC- SW is called after normal hours of operation, services will begin the next normal workday at 7:30am.

4.6 SAFETY REQUIREMENTS:

4.6.1 Contractor Safety Plan and Program:

As part of the Contractor’s Quality Control Plan the contractor shall also develop a Safety Plan, establish an onsite Safety Program, and appoint a designated on-site Safety Supervisor. Initially, the Safety Plan shall be submitted to the COR 90 days after the award of the contract and updated as required. The plan shall address the Occupation Safety and Health requirements listed in Section 4.8.1, and those applicable safety regulations listed in Appendix A.

The Contractor shall maintain a safe working environment at all times. The Contractor shall be briefed at the beginning of the contract performance period regarding all safety prevention programs established by the COR and implement those programs as part of his or her safety program. The Contractor shall be responsible to provide this information to all employees on a continuous basis, and during weekly safety briefings. The Contractor shall address his or her safety concerns to the COR as soon as they are identified by the Contractor or Contractor employees. The Contractor’s safety plan shall include, but not be limited to the following:

- Safety and the handling of hazardous material, storage, clean up, and disposal

- Fire Evacuation Layouts of the CRSP and where the designated exits are located

- Proper use of government-provided fire extinguishers located throughout the CRSP

- Location and use of contractor-provided First Aid kits for minor injuries

- Proper use of government-provided Hazardous Material Spill Response Equipment

4.6.2 Safety Briefing:

As part of the Contractor’s Safety Program, the Contractor shall conduct a weekly safety briefing at the beginning of the first duty day of each week. Contractor shall ensure employees are briefed regarding Contractor’s safety program and any safety deficiencies identified by the COR.

4.6.3 Emergency Response Plan:

The Contractor shall include an emergency response plan into the safety plan. This information shall be displayed in a conspicuous place for quick reference that lists points of contact, telephone numbers, and location of services both on and off site to include, but not limited to:

An emergency response plan that lists points of contact, telephone numbers, and location of services both on and off site to include but not limited to:

(i) On Site Safety Supervisor (Name, Title, and Phone Number)

(ii) Employee gathering point to conduct an accountability of all workers.

(iii) Emergency/First Aid Equipment.

(iv) Fire Protection Equipment.

(v) Hazardous Material Spill Response Equipment.

(vi) Police/Security Personnel

(vii) Fire Department

(viii) Medical Services.

Medical Support (Emergency Contacts in case of personal injury):

i) Medical Facilities: U.S. Naval Hospital, Camp Lester

Dial: 911 (On Base) / 098-893-7911 (Off-Base)

ii) Off-Base Emergency Dial: 911

4.7 ENVIRONMENTAL:

4.7.1 Compliance with Laws and Regulations:

The contractor shall ensure compliance with Japan Environmental Governing Standards (JEGS) and MCBJO P6280.2C, Used Oil and Hazardous Waste Management. (See Appendix A.) In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.7.2 Notification of Hazardous Spills:

The contractor shall notify the COR immediately of any hazardous material spill and shall use the government-provided spill response kits located throughout the CRSP. Upon completion of cleaning the spill the contractor shall dispose of all debris in the specifically marked government-furnished containers. All spills will be cleaned up in accordance with MCBJO P6280.2C.

4.7.3 Disposal of Hazardous Waste:

The contractor shall remove hazardous waste in specifically marked government-furnished containers.

4.7.4 Environmental Management System (EMS):

The Contractor shall participate in MCB Butler Environmental Management System (EMS) program, if the Contractor’s performance may significantly impact the environment. Contractors/Vendors working aboard MCB Butler shall:

• Conduct job responsibilities in compliance with environmental regulations and in conformance with EMS requirement.

• Complete all applicable environmental training and maintain associated records.

• Complete EMS and general environmental awareness training, and be aware of and understand the MCB

Butler Environmental Policy.

Prior to the beginning of work, all Contractor personnel is required to complete both general environmental awareness and EMS training at the level necessary for the Contractor’s job function. Anyone who works under this Contract at any point during the period of performance must complete this training in accordance with the following guidance and training packages. (See Appendix A for the Reference.)

Guidance:

• FE Letter 5090 F/EAB/28203 – Contractor/Vendor Training Packet Updated (26 Aug 2014) in Appendix A.

• EMSP 06.8 (EN) Version 1, Contractor/Vendor Environmental Management System and Environmental General Awareness

Training Guide (Aug 2014) in Appendix A.)

Training Packages:

• EMSP 06.8.1 (EN) General Environmental Awareness Training for Contractors and Vendors Version 1

(Aug 2014) in Appendix A.

4.8 OCCUPATION SAFETY AND HEALTH:

4.8.1 Personal Protective Equipment:

The contractor shall be responsible for providing the following types of personal protective equipment:

• Foot Protection: Contractor shall provide foot protection in accordance with 29 CFR Part 1910.136, and as referenced in Appendix A.

• Head Protection: Contractor shall provide head protection in accordance with 29 CFR

Part 1910.135, and as referenced in Appendix A.

• Hearing Protection: Contractor shall provide hearing protection in accordance with 29 CFR Part 1910.95, and as referenced in Appendix A.

• Vests, Flashlights w/cones: Contractor shall provide flashlights with cones for ground guiding and train personnel in ground guiding with one set of signals to prevent miscommunication between operator and guide in accordance with 29 CFR 1910.132(a)(c)(f), and as referenced in Appendix A.

4.9 GENERAL DEFINITIONS:

4.9.1 Contracting Officer: US Government official authorized to enter into, make changes to, or terminate Contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

4.9.2 Contracting Officer's Representative: Due to onsite requirements to monitor, inspect and evaluate contract performance, the CRSP manager is the appointed COR. The COR provides onsite contract oversight, ensuring contract compliance. Per requirement, the COR shall perform inspection and acceptance for the Government assuring performance/delivery is in accordance with contract/order requirements, terms and conditions.

If applicable, the COR may ensure the hours worked by the contractor are the hours billed in the contractor’s invoice. The COR will evaluate the Contractor’s performance through on-site inspections of the Contractor’s quality control program and receipt complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

4.9.3 Defective Service: A service output that does not meet the standard of performance specified in the Contract for that particular service.

4.9.4 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

4.9.5 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this Contract, quality assurance refers to actions by the Government.

4.9.6 Quality Control: Those actions taken by a Contractor to control the production outputs to ensure that they conform to the Contract requirements.

4.9.7 Service Delivery Summary: A listing of the service outputs under the Contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the standards of the listed outputs.

4.9.8 Standard: The point that divides acceptable and unacceptable performance of a task according to the Service Delivery Summary. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable.

4.10 TECHNICAL DEFINITIONS:

4.10.1 Combat Ready Staging Program : The facility located at Camp Kinser, Building 508, Marine Corps Base Camp Smedley D. Butler..

4.10.2 Material Safety Data Sheet (MSDS): Lists chemical components, toxicity levels and personnel safety, medical and response procedures.

4.10.3 Table of Allowance Material Number: The number assigned to a specific piece of equipment under Government Tables of Allowance.

(End of Performance Work Statement)

APPENDIX A:

Publications

Publication/ MRC Description of Publication Date Ref:

JEGS Japan Environmental Governing Standards (JEGS) Apr-16 a) & b)

Base Order (BO) 5100.31B Ground Occupational Safety and Health (GOSH) Program

26 Feb 13 a) & c)

Marine Corps Order (MCO) 5100.29B Marine Corps Safety Program 28 Jul 2011 a) & d)

MCIPACO 5100.4A Marine Corps Installations Pacific-MCB Camp Butler Safety Program

08 May 2017

a) & c)

MCIPACO…