M67400-16-T-0027-0001.docx

M67400-16-T-0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Mar-2016 08:00 AM to 22-Mar-2016 08:00 AM.

The following have been modified:

SUBMISSION OF QUOTES

*All quotes shall be submitted in English.

*A single firm-fixed price contract will be issued and it is the Government’s intent to award on an “all-or-none” basis to satisfy this requirement.

Procurement Approach: The Contractor’s quoted item descriptions shall reflect the characteristics and level of quality that will satisfy the Government’s need as described in Attachment 1 (List of items and specifications for bldg # MC180) and Attachment 2 (List of items and specifications for bldg# 1420).

The Offeror is required to submit as its quote the following:

(X) Price quote (Solicitation No. M67400-16-T-0027)

(X) Clearly state whether the quoter can meet the required delivery timeframe. Vendors who cannot meet the delivery and installation timeframe, as stated below, will be considered Non-Responsive.

(X) Offeror shall submit two separate sections: Section I – Technical Acceptability to the Requirement, Section II – Price quote, and – Offeror’s Representations and Certifications.

Section I: Technical Acceptability to the Requirement – Offerors shall submit, at a minimum, the following with their quote.

Offeror shall submit “Descriptive Literature” as a part of its offer which is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as Design, Materials, Components, Performance characteristics; and, Methods of manufacture, assembly, construction, or operation. This literature shall include pictures of the items.

To ensure technical acceptability:

The manufacturer’s name and manufacturer’s complete part number of items quoted shall be submitted. A mere statement that the Quoter will meet the Government requirement is NOT sufficient.

Technical Information WITH pictures: shall not contain any pricing information but shall include A picture (visual representation, illustration, depiction or photograph) with a detailed description or specification of the item being proposed to ensure adequate technical understanding and compliance of each item.

EVERY SPECIFICATION, FOR EACH FURNITURE ITEM, SHALL BE ADDRESSED FOR COMPLIANCE WITH THE REQUIREMENTS LIST AND/OR STATEMENT OF WORK. FAILURE TO ADDRESS THE SPECIFICATIONS REQUESTED SHALL RESULT IN AN UNACCEPTABLE RATING.

The information provided in the specifications section shall be from the manufacturer's specification sheet and shall not be a reiteration (Copy and Paste) of the information from the solicitation.

Include drawings, floor layouts, product literature, pictures, commercial warranty information and description of ALL quoted items. Failure to provide floor layouts to show the items quoted fit in the rooms may result in as a “Non-Responsive” determination.

Warranty terms shall be provided for all quoted items.

Approximate Measurements:

Bldg MC180 Furniture

The Contractor’s measurements shall be within 1 inch of approximate measurements given. Measurements that do not say approximate are exact.

Bldg 1420 Furniture

The Contractor’s measurements shall be within 1-3 inch of approximate measurements given. Measurements that do not say approximate are exact.

Section II: Price Quote and Representations and Certifications

1. Pricing: All quotes submitted shall be the Contractor’s Best Pricing. Sample of the Floor plans have been provided as Attachment #1 for reference when preparing a quote.

2. All shipping and freight charges shall be included in the price of the item. Failure to include the shipping charge in the price of the item may result in a Non-Responsive determination.

3. Pricing terms and conditions: Offerors shall submit their best pricing terms and conditions in accordance with the Government desired pricing terms and conditions

Offeror’s Representations and Certifications shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications.

Offeror’s Representations and Certifications at FAR 52.212-3 and FAR 52.209-5 shall be completed.

The following additional information MUST be provided with the quote under section 2 and on a separate page on company letterhead. Failure to provide this information may result in a Non-Responsive Determination.

Note to Offerors:

1) All and any communications/questions pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Kazuho Tamayose, no later than 10 Mar, 2016 @08:00 AM Japanese Standard Time (JST). If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

MAIL:

Regional Contracting Office Attn: Ms. Kazuho Tamayose PSC 557 Box 2000

FPO AP 96373-2000

Hand Carried:

Phone: 011-81-98-970-8531 (from U.S.) / 098-970-8531 (Local) Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

Email:kazuho.tamayose.ja@usmc.mil

2) Submission of offers: The solicitation must be returned to the address listed above at the date and time specified in combined synopsis/solicitation. Offers may be submitted by mail, email, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers. The Government reserves the right to make award solely on the offers received or enter into “discussions” therefore quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. Offerors bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile or email transmissions to be completed.

3) Offers may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents.

4) All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt.

5) Contract Authority: This solicitation is being conducted under FAR subpart 12 and 13.5.

6) System for Award Management (SAM) Additional Information. All DoD Contractors are now required to be registered within the SAM database prior to award, during performance and throughout final payment of any contract resulting from this request for quotation. Offerors may obtain information on registration and annual confirmation requirements by calling 1-312-463-3376 or via the Internet at: https://www.sam.gov. Registration on line will normally take 5 business days vice the standard 30 days processing time required through other methods.

7) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

8) Offered prices shall not include the Consumption Tax in accordance with paragraph c. FAR Clause 52.229-6 entitled, “Taxes - Foreign Fixed - Price Contracts”.

9) Offerors shall ensure that all correspondence that is addressed to the United States Government is submitted in English or with an English translation.

NOTE: Offeror’s expenses incurred as a result of quote preparation shall not be reimbursed by the U.S. Government.

Installation:

Bldg MC 180 The installation will be coordinated with the Contractor no less than two weeks prior to actual required installation date, once this date is known. Installation should be completed within 30 days of arrival. It is contractor’s responsibility to store the furniture untill installation.

Bldg 1420 Installation is not required.

Evaluation: Award will be made to the Lowest Price Technically Acceptable quote. The Government intends to make a single Firm Fixed Price Award to satisfy this requirement.

Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, vendors are cautioned that their initial quotes should contain their best terms from a technical and price standpoint.

Quotes shall be received by 08:00 AM (Japanese Standard Time), 22 March 2016 to be considered for award.

The Government reserves the right to make award solely on the quotes received or request clarifications. Vendors bear the burden of ensuring that quotes (and any authorized modifications) reach the designated office before the deadline. All pages of the quote must reach the office before the deadline specified. Late quotes will not be accepted or evaluated.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

EVALUATION FOR AWARD

The Government shall utilize the source selection criteria as outlined below and evaluate in accordance with the FAR, 13.5 utilizing at its discretion 15.101-2 Lowest Price Technically Acceptable Source Selection Process.

a) The basis of award will be determined by means of an integrated assessment of each proposal in terms of Technical Acceptability to the Requirement and Price Information. Award will be made in accordance with the FAR Lowest Price Technically Acceptable source selection process (LPTA), to the responsive Offeror whose offer is the lowest price meeting or exceeding the acceptability standards in accordance with the technical specifications in the solicitation. The offer must be determined to be technically acceptable before being considered further. The following factors shall be used to evaluate offers:

1. Evaluation of Non-Cost/Price (Technical)

Technical Acceptability to the Requirement

Product information

Offeror shall submit “Descriptive Literature” as a part of its offer which is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as Design, Materials, Components, Performance characteristics; and, Methods of manufacture, assembly, construction, or operation. This literature shall include pictures of the items.

Adjectival Ratings for Non-Cost/Price (Technical):

The Offeror’s Technical Acceptability to the Requirement will be evaluated to determine if it is acceptable or unacceptable, using the ratings and descriptions outlined in the Table below.

Technical Acceptable/Unacceptable Ratings

2. Evaluation of Price

The Government will evaluate the Offeror's price of each priced Contract Line Item Number (CLIN). An Offeror’s quote shall represent the Offeror’s best efforts to respond to the solicitation. The evaluated price will be the price of each priced Contract Line Item Number (CLIN). Award shall be made to the lowest evaluated price of quotes meeting or exceeding the acceptability standards in accordance with the technical specifications in the solicitation. The price of all CLINs will be evaluated by the Contract Team for price reasonableness using price analysis techniques.

3. Best-Value Decision and Documentation

a. The Government shall select the source whose quote offers the best value to the Government in accordance with established criteria in the solicitation provision.

b. The Government shall ensure the quotes are evaluated for acceptability but not ranked using the non-cost/price factors.

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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