M6700123Q1079.docx

M6700123Q1079

Section SF 1449 - CONTINUATION SHEET

Water Treatment Service

FFP

Services are to be performed in accordance with the Performance Work Statement.

NWA 300000169323.0083

FOB: Destination

MILSTRIP: N6592323SU00094

PURCHASE REQUEST NUMBER: N6592323SU00094

PSC CD: J046

NET AMT

Repair Service

FFP

Services are to be performed in accordance with the Performance Work Statement.

NWA 300000169323.0083

FOB: Destination

MILSTRIP: N6592323SU00094

PURCHASE REQUEST NUMBER: N6592323SU00094

PSC CD: J046

NET AMT

PERFORMANCE WORL STATEMENT

1.0 SCOPE

1.1 Scope. This Performance Work Statement (PWS) requires a Contractor to provide water treatment services for all equipment in the Hydronic Systems List (hereafter referred to as “systems”) at Fleet Readiness Center East (FRC EAST), Cherry Point, NC. FRC EAST is a Department of Defense facility and the systems are considered critical equipment at FRC EAST.

2.0 APPLICABLE DOCUMENTS

2.1 General. The documents listed in this section are cited in sections 3, 4, 8, 9, and 10 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. The most recent edition of all standards shall be used unless otherwise specified.

2.2 Government Documents.

2.2.1 Specifications, Standards, and Handbooks. The following specifications, standards and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract. If not listed use latest edition at time of solicitation.

U.S Department of Labor, Occupational Safety and Health Administration (OSHA)

(Application for copies should be addressed to the OSHA Publications Superintendent of Documents P.O. Box 37535 Washington, D.C. 20013-7535 or on the internet at https://www.osha.gov/law-regs.html)

DEPARTMENT OF DEFENSE (DOD)

U.S. NAVY

OPNAVINST 5100.23 Navy Safety and Occupational Health Program Manual

(Application for copies of the OPNAVINST should be addressed to Office of the Chief of Naval Operations, The Pentagon, Washington, DC 20350-2000 or to Commander, Naval Safety Center 375 A Street Norfolk, VA 23511 or on the internet at http://www.public.navy.mil/navsafecen)

US ARMY CORPS OF ENGINEERS (USACE)

COE EM 385-1-1: Safety and Health Requirements Manual Incorporated Changes and Errata

(A copy of this instruction can be acquired at http://www.usace.army.mil/publications/eng-manuals/em385-1-1/entire.pdf )

2.2.2 Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract.

LOCAL FACILITY DOCUMENTS (FRC EAST INSTRUCTIONS (FRCEASTINST))

2.3 Non-Government Publications. The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the solicitation or contract.

American Society of Mechanical Engineers (ASME)

ASME A13.1 Scheme for the Identification of Piping Systems

(Applications for copies should be addressed to ASME International Three Park Avenue New York, NY 10016-5990 or www.asme.org )

2.4 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulation unless a specific exemption has been obtained.

3.0 REQUIREMENTS

3.1 General. The Contractor shall use existing Government furnished chemical feed equipment to provide water treatment services for systems located at the FRC EAST (hereafter referred to as “facility”) Cherry Point, NC. There are approximately (55) systems and four (4) downdraft water filtration dust collectors located as shown on FRC East Drawing PE-17806, and include the following:

1. 20 Open Loop (OL) evaporative cooling tower systems

1. 12 Cold-water Closed Loops (CCL)

1. 15 Hot-water Closed Loops (HCL), including an Aluminum Condensing Boiler

1. 7 Cold-water Closed Loops with Glycol (CCLG)

1. 4 Downdraft Water filtration Dust Collectors (DWDC)

1. 1 Rainwater collection system located at bldg. 4930

3.1.1 System Definition. A hydronic system includes the following components:

1. Equipment that needs to be cooled or heated.

1. Heat transfer equipment (cooling tower, heat exchanger, etc.) that removes or adds heat to fluid circulated through the system.

1. Interconnecting piping, piping components, and pump(s) between the equipment that needs to be cooled or heated and the heat transfer equipment.

1. Chemical feed equipment including, as a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

1. Rainwater holding and delivery systems.

3.1.2 Goals. The Contractor shall maintain the water quality of each system to accomplish the following four (4) goals:

1. Maximize the system heat transfer efficiency.

1. Minimize degradation of the system heat transfer surfaces and systems.

1. Monitor condition and wellbeing of system equipment components.

1. Minimize bacteriological growth and presence in systems.

3.2 Experience. The Contractor’s field technician(s) shall each have at least five (5) years of experience in chemically treating systems similar in size and configuration as referenced in Section 13.0. Additionally, the contractor shall be a Certified Water Technologist per the Association of Water Technologies. Provide certificate with bid documents.

3.3 Services To Be Supplied. The Contractor shall provide all labor, supervision, chemicals, materials, equipment, tools, freight, and transportation required to perform the following services on all systems listed in Section 13.0:

1. A fixed price water treatment service that includes:

1. Supplying, delivering, distributing, and maintaining chemicals and sphagnum moss in the chemical feed equipment to meet the goals.

1. Adjusting and reporting the condition of the existing Government owned chemical feed equipment to ensure the chemicals are consistently supplied to the systems to meet the goals.

1. Testing, monitoring, and reporting the condition of the water circulated in the systems to determine the chemicals required to meet the goals.

1. Parts Determined to be Outside of Services Requested in Section 3.3. The Contractor shall notify the Government in writing and provide a cost estimate for any repairs that are determined to be required in order to maintain all systems listed in Section 13.0. The submission of an estimate does not constitute Government authorization to proceed with repairs and the Contractor shall not proceed with the repairs unless approved by the Government. If the Government authorizes any additional repairs, the repairs shall be performed in accordance with the equipment manufacturer's recommendations.

3.3.1 Water Treatment Services. The Contractor shall coordinate all services and reports with the Government’s Customer Point Of Contact (CPOC).

3.3.1.1 Chemicals. The Contractor shall furnish and add chemicals to the existing chemical feed equipment. The Contractor shall treat each system to control scale, corrosion, silt, and organic growth per the cooling tower (open or closed) system manufacturer’s guidance. The Contractor shall add a sufficient amount of chemicals to the chemical feeders and/or system to maintain treatment until the next service is provided. If a chemical feeder is not operating, the Contractor shall manually add chemicals directly to the systems until the feeder is repaired. The Contractor shall maintain a stock of adequate chemicals at each site to maintain chemical levels in the OL systems for a minimum of two (2) weeks. Manually, in terms of this contract, is that the contractor shall provide chemicals by hand rather than automatically or electronically and it shall be poured directly into the basin, reservoir, or holding tank rather than utilizing any of the chemical feed equipment such as pumps or controller.

0. As a minimum, OL systems shall be treated with scale and corrosion preventatives, silt dispersant, and biocides to control biological growth, to include a biocide, or a combination of biocides, for algae control. The chemicals used shall be EPA registered and meet the local, city, county, state, and federal disposal regulations when used at proper levels. The Contractor shall determine and maintain the appropriate levels of chemicals in the chemical feed equipment to insure proper system treatment until the next Contractor visit. The system pH shall be maintained as close to neutral as possible. Supplemental acid or caustic feeding for pH control shall be used only when dictated by makeup water conditions and only with the written permission of the Government. NOTE: 4930-OL1 uses rain water. Water monitoring and test will be required to ensure that the chemical treatment is maintained to keep scale and corrosion from building within cooling tower surfaces. The contractor shall use alternating dual biocides which shall include an oxidizing and Non-oxidizing chemical. The preceding requirement stands with the exception of the systems listed for sphagnum moss treatment in the next paragraph.

Several of the open loop systems shall be treated with sphagnum moss in order to maintain optimal heat transfer characteristics in the system. 137OL1, 137OL2, 133OL5, 139OL1, 4225 OL 1, and 4032 OL 1. Shall be treated with sphagnum moss. These systems have shown a critical need to maintain cleanliness and heat transfer in the system in order for reliable operation. In addition to sphagnum moss, these systems shall be treated with an oxidizing biocide to supplement the moss treatment. The Government will install hydrogen peroxide generators on the systems specified for moss treatment in order to provide oxidizing biocide without having to supply chemicals physically to the facility. If a hydrogen peroxide generator is not working or is suspected of not working, the Contractor shall provide oxidizing biocide treatment to the system at the next normally scheduled dosing time while repairs are made. There shall be enough chemical inventory in a designated system chemical storage area to supply the largest of these systems for one (1) month. This requirement supersedes Section 3.3.1.1.3 Chemical Storage for these particular systems. The time to repair is not to exceed one (1) month. The contractor shall give a quote for a suitable replacement part to repair the hydrogen peroxide generator or a quote for a new generator. This shall be done in a timely manner not to exceed one (1) week after the failure is suspected. If these systems under the moss treatment fall anywhere slightly below “3” visual rating (see 4.1 Contractor Performance Measures) the Contractor shall provide non-oxidizing biocide treatment to the system in order to minimize organic growth in the system. These actions shall be reported on the weekly open loop reports and monthly condition reports. The conductivity set points for all OL systems shall be approved by the Government. The chemicals used shall be EPA registered and meet the local, city, county, state, and federal disposal regulations when used at proper levels.

1. At a minimum, CCL and HCL systems shall be treated to prevent both corrosion and fouling. If the water analysis report indicates that bacteria are present in the system, the Government will sterilize the system with Contractor assistance. NOTE: There is a condensing aluminum boiler in Building 4841 (4841-HCL-1).

1. At a minimum, the CCLG systems shall be monitored for the current level of water/glycol mix. The Contractor shall make an initial measurement of the current glycol level in the system. After the initial measurement, the Contractor shall take a monthly measurement and provide measurement findings in the monthly report. Bacteriological testing is done bi-annually in closed systems with treatments done only when necessary. For glycol systems registering 0% glycol the contractor shall treat the system with an appropriate inhibitor with Government approval.

1. The DWDC does not require Chemical Treatment, only pH and bacteriological monitoring.

1. At a minimum, the rainwater collection system shall be tested for free and total chlorine levels and pH weekly. The rainwater system supplies non-potable water to the cooling tower (4930-OL1) toilets, urinals, and outdoor hose bibs.

3.3.1.1.1 Chemical Composition. All chemicals used shall comply with EPA regulations (local, state, and federal) when used in proper dilution rates. The use of chromates will not be acceptable and the continuous use of acids for pH control will not be permitted unless dictated by makeup water conditions and agreed to by the Government.

3.3.1.1.2 Chemical Safety. The Contractor shall warrant that the chemicals used in the water treatment program shall not endanger the health or safety of persons coming into contact with the chemicals and shall not damage personal or real property when used in accordance with the chemical manufacturer's instructions. The Contractor shall provide three (3) copies and one (1) electronically in portable data file format of the Safety Data Sheets (SDS) for each chemical used at the facility. The Contractor shall:

0. Wire tie a copy of each SDS in a clear plastic jacket at each chemical feed location.

0. Provide one (1) copy of each SDS to the CPOC.

0. Provide one (1) copy of each SDS to the Contracting Officer.

3.3.1.1.3 Chemical Storage. The Contractor shall maintain a one (1) month supply of inventory of water treatment chemicals in the storage space provided at each system location. The Contractor shall use up the existing stock of chemicals, if any exist, before supplying new chemicals for treatment of the systems. The Contractor shall not ship any items directly to the facility. The Contractor shall not store more chemical containers than are necessary.

3.3.1.1.4 Chemical Cleanup. The Contractor shall be responsible for complete cleanup of all materials associated with his work, in the area immediately adjacent to each system. These materials shall not be disposed at the facility, but shall be removed from the Marine Corp Air Station (MCAS) and disposed of properly.

This shall include:

0. Removal of all empty chemical containers used to transport and/or store chemicals.

0. Chemical spills or leaks, water spills or leaks, and paper towels. NOTE: The contractor shall have knowledge of the chemical SDS and be trained and prepared to mitigate a spill at all times. The contractor shall only mitigate a spill in accordance with all safety standards referenced in this contract and the SDS. The contractor shall not mitigate the spill if the direction of flow is towards other hazardous materials or materials or substances the contractor does not have resolute knowledge of. If the spill is not to be contained/mitigated, the contractor shall notify any personnel close by and evacuate the area. The Contractor then shall report this by dialing 911 immediately and notify the operator of the building, location of the spill, and other pertinent information. The contractor then shall report the incident to the Government’s CPOC as soon as it is safe to do so.

0. Abandoned chemical feed equipment and materials.

3.3.1.2 Adjusting and Reporting Condition of Chemical Feed Equipment. The Contractor shall adjust and report the condition of the chemical feed equipment.

0. Adjusting: The Contractor shall set and adjust the existing chemical feed equipment as needed to ensure proper system treatment. Adjustment of equipment shall include, but is not limited to, adjusting chemical pumps, pump timers, flow sensors, conductivity sensors, and blow down rate. Contractor shall check for proper electrical voltages on the chemical equipment.

0. Reporting: The Contractor shall report the condition of the chemical feed equipment to the Government’s CPOC, on completion of each visit, using the Water Analysis and Service Report (see Enclosures 1, 2, 3, and 4). In addition, the Contractor shall notify the Government’s CPOC of any unusual or abnormal system conditions (leaks, noises, excessive heat, water levels, etc.) witnessed while providing services. Authorization for payment will be withheld until all reports are submitted as required. The Contractor’s reports shall include, but are not limited to:

1. Findings from visual inspection and testing of chemical feed equipment including, at a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

1. A quote on company letter head to repair damaged or inoperable chemical feed equipment. A quote shall be supplied for each system requiring repairs to the chemical feed equipment. The quote shall include a list of materials and estimated hours of labor required for a water treatment technician to repair damaged or inoperable chemical feed equipment.

3.3.1.2.1 Manual Chemical Feed. If the chemical feed equipment for a system is inoperable, the Contractor shall manually add chemicals into the system. The Contractor shall add chemicals during his normal service visits – weekly for OL systems and monthly for CCL, CCLG, and HCL systems – until the repairs are complete and the chemical feed equipment is operational. Manually, in terms of this contract, is that the contractor shall provide chemicals by hand rather than automatically or electronically and it shall be poured directly into the basin, reservoir, or holding tank rather than utilizing the any of the chemical feed equipment such as pumps or controller.

3.3.1.3 Testing and Reporting Condition of System Water. Test the system water and provide a water treatment report for each system. The Contractor shall:

0. Notify the Government’s CPOC upon arrival for weekly servicing of systems.

0. Test and report on each OL system once a week and each CCL, CCLG, and HCL system once a month.

0. Test and report on each DDWC system once a month.

0. Review all Water Treatment and Service Reports with the Government’s CPOC for systems serviced during the visit.

0. Send the Government’s CPOC electronic copies of all Water Treatment and Service Reports by 3:00 pm the next business day after service is provided. Authorization for payment will be withheld until all reports are submitted.

0. Check-in at Building 84 prior to visiting any of the systems and check-out at Building 84 prior to leaving FRC East. At check-in, a Government maintenance representative may meet then escort/participate/monitor the contractor’s chemical treatment services.

3.3.1.3.1 OL Water Treatment Reports. Provide a water treatment report on each OL system once a week. See Enclosure 2 as an example of the report. At a minimum, the report shall contain the following information:

0. Heat transfer measurement.

0. Chlorides in water expressed as parts per million (ppm).

0. Hardness in water expressed as grains per gallon (gpg) or ppm.

0. Conductivity of water expressed as Micromhos.

0. Total Dissolved Solids (TDS) in water expressed as ppm.

0. pH of water.

0. The corrosion/scale inhibitor treatment level (residual).

0. Cycles of concentration expressed as a ratio of system chlorides divided by makeup chlorides.

0. Iron tests shall be conducted at 180 days and 300 days after contract award; test shall be expressed in ppm of soluble iron or total iron under certain conditions.

0. Conduct a monthly bacteriological test to determine bacteria level within the system. The contractor shall use the Adenosine Triphosphate (ATP) method. The contractor shall notify the Government’s CPOC IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan shall be provided during the notification.

0. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week or month.

0. Any additional tests deemed necessary by the Contractor. NOTE: Any exotic or extremely technical analytical procedures will be charged for at the Contractor's standard laboratory rates. Prior to performing the additional tests the Contractor shall contact the Government’s CPOC. The Government’s CPOC shall contact the Contracting Officer who in turn will issue a purchase order, if in the best interest of the Government. Failure to comply with this requirement will constitute an unauthorized commitment and the Government will not be obligated to reimburse the Contractor.

0. Corrosion Coupon Tests. Continuously monitor the system so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. This shall be conducted by the use of the appropriate corrosion coupons. Install a metal corrosion coupon in each system to forecast system corrosion rates. Provide a complete laboratory analysis of the coupon to interpret the results of this testing. Reports shall be provided at 90 days, 180 days, 270 days, and 360 days after contract award. The Contractor shall provide the coupons and use the existing coupon racks currently installed in the systems. The Contractor shall provide a coupon rack if one does not currently exist in the system.

0. A summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

0. NOTE: 4930-OL1 uses rainwater. The reporting for rainwater conditions shall be done weekly and can be done as a report for makeup water for 4930-OL1. The contractor shall test free and total chlorine and pH weekly.

0. Systems specified for sphagnum moss treatment shall also include silica level monitoring in ppm monthly. Systems on moss treatment also need the dosing information reported in grams of moss used per month in each individual system. These systems shall also have graphs in their reporting which at a minimum shows the trend of chlorides cycle of concentration, make-up gallons per day, and ATP level in the system over time. This will help with understanding the performance improvements over time the moss provides. All other measurements listed to be reported for the open loops shall be made on systems specified for sphagnum moss treatment. The contractor shall make a reasonable effort to take make-up water readings weekly from flowmeters where made accessible by the Government.

3.3.1.3.2 CCL And HCL Water Treatment Reports. Provide a water treatment report on each CCL and HCL system monthly. See Enclosure 3 as an example of the report. At a minimum, the report shall contain the following information:

0. Heat Transfer Measurement.

0. Nitrite treatment residual expressed in ppm.

0. Iron Deposit tests shall be conducted at 180 days and 300 days after contract award; test shall be expressed in ppm of soluble iron or total iron under certain conditions.

0. Monitor the system water so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. Test the system for corrosion from oxygen pitting, galvanic action, and crevice attack. This shall be conducted by the use of the appropriate corrosion coupons. Report shall be provided to the Government’s CPOC 180 days and 300 days after contract award.

0. Conduct a bacteriological test to determine bacteria level within the system 180 and 300 days after contract award. The contractor shall use the Adenosine Triphosphate (ATP) method. The Government may waive this requirement for systems that are operating correctly and maintaining temperatures that will not allow bacteriological growth. The contractor shall also measure ATP if the system parameters that are measured over time show evidence of bacteriological growth in the system. The contractor shall notify the Government’s CPOC IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan shall be provided during the notification.

0. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week or month.

0. Provide a summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

0. NOTE: There is a condensing aluminum boiler in Building 4841 (4841-HCL-1).

3.3.1.3.3 CCLG Water Treatment Reports. Provide a water treatment report on each CCLG once a month. See Enclosure 4 as an example of the report. At a minimum, the report shall contain the following information:

0. Heat transfer measurement

0. Percent glycol in the system

0. pH level.

0. Nitrite treatment residual expressed in ppm. (for systems with 0% glycol)

0. Conduct a bacteriological test to determine bacteria level within the system 180 and 360 days after contract award. The contractor shall use the Adenosine Triphosphate (ATP) method. The Government may waive this requirement for systems that are operating correctly and maintaining temperatures that will not allow bacteriological growth. The contractor shall also measure ATP if the system parameters that are measured over time show evidence of bacteriological growth in the system. The contractor shall notify the Customer POC IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan shall be provided during the notification.

3.3.1.3.4 DWDC Water Condition Report. Provide a test report on each DWDC each month. At a minimum, the report shall contain the following information:

1. pH level.

1. Conduct a monthly bacteriological test to determine bacteria level within the system. The contractor shall use the Adenosine Triphosphate (ATP) method. The contractor shall notify the Government’s CPOC IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan shall be provided during the notification.

3.3.2 Repair Service. The Contractor shall provide quotes to the Government, on an as-needed basis, to repair damaged or inoperable chemical feed equipment. Though the Contractor shall provide quotes to accomplish repairs, the Government reserves the right to accomplish the work through other means. The Contractor shall provide a quote with an estimated number of days to complete the work. Quotes shall be supplied to the Government within one (1) business day after the Contractor identifies equipment is damaged/inoperable or after being notified by the Government. If the Contractor is given authorization to do the repairs, the Contractor shall notify the Government’s CPOC when repairs have been made and equipment is operational. The Government will inspect the Contractor’s work prior to approval of payment. The invoice shall include the total man-hours spent and an itemized list of parts and materials with the Contractor’s cost for each used to accomplish the work. Repair service will include:

0. Repair and replacement of damaged or inoperable chemical feed equipment including chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots (Shot feeders), hydrogen peroxide generators and corrosion coupon racks.

0. If the repairs are accomplished by a sub-Contractor, it will be the Contractor’s responsibility to schedule the repair with the Government’s CPOC, keep the Government’s CPOC updated on the progress of the repair, make sure all the repairs are accomplished promptly, and handle any and all problems arising from the repairs.

0. The need to recharge a system with new chemical during a refilling operation. This could be either a planned Government outage or a catastrophic failure of the system. These chemicals will be considered above and beyond normal daily, weekly, monthly, and yearly chemical treatment.

3.4 Post Award Initial Inspection And Reporting. The Contractor shall schedule with the Government to conduct an on-site inspection of each system within 14 days or less after contract award. The Contractor shall provide the Government a written report of the inspection findings labeled “Inspection and Findings Report” within 28 days or less after contract award. The Contractor’s report shall include the following information:

1. Confirmed location of each system noted in this contract.

1. Current condition of each system and the associated chemical feed equipment. Contractor shall provide in their Inspection and Findings Report a quote to clean up the systems and repair/replace defective equipment per the Contractors recommended chemical treatment program. The Government will exercise the following options:

1. Issue additional contract/purchase agreement for the Contractor to cleanup and/or repair noted items in the Inspection and Findings Report.

1. Use Government personnel to do cleanup and/or repair of noted items in the Inspection and Findings Report.

1. Cleanup and/or repair only certain items noted in the Inspection and Findings Report.

Note: The Contractor shall identify in their first Performance Measures Report the condition of the system and equipment when water treatment for this contract begins.

1. Water treatment conditions the Contractor plans to maintain on each system. Include this information on the “Water Analysis and Service Report” (See Enclosures 2, 3, and 4).

1. Water Analysis and Service Report forms the Contractor proposes to use for the different types of systems. The Contractor shall submit OL, CCL, CCLG, HCL, and DWDC “Water Analysis and Service Report” forms to the Government’s CPOC for review and approval. The Contractor shall receive Government’s CPOC approval of the proposed forms before water treatment services begin.

1. Sample and provide the Government with a report of the makeup water conditions (see Enclosure 1) at the beginning of the contract period.

1. System volumes and existing system conditions. The total system volume, for each system, shall be determined by the contractor during the first 90 days after contract award. The system volumes shall be determined by a chemical analysis.

3.5 Contractor Compliance Requirements. The contractor and the contractor’s sub-contractors must follow and abide by the following site-specific rules and regulations of FRC East. When entering or working at FRC East all personnel are required to comply and obey all Federal, State, and FRC East safety requirements. They must wear safety shoes when entering FRC East and the required Personal Protection Equipment (PPE) for the task they are performing and the PPE required in the area they are working (i.e. safety glasses, hearing protection, etc.).

3.5.1 Site Specific Rules and Regulations for FRC East. These rules and regulations apply to both design and installation. The applicable documents are listed below. “Acquisitions personnel” must replace all references to FRC East personnel or MCAS Cherry Point personnel:

FRCEASTINST 3140.3

FRCEASTINST 5000.1

FRCEASTINST 5100.2

FRCEASTINST 5102.2

FRCEASTINST 5500.1

FRCEASTINST 5560.1

FRCEASTINST 7561.1

FRCEASTINST 10290.1

FRCEASTINST 10380.1

FRCEASTINST 11450.1

FRCEASTINST 12000.5

FRCEASTINST 12600.1

FRCEASTINST 13511.1

3.5.2 Use of Government Tools. The contractor must supply all tools and equipment to provide services required in this specification. The contractor must NOT, at any time, borrow or use any Government tools or equipment. This includes forklifts, ladders, man lifts, motorized lifts, cranes, and electric carts.

3.5.3 Hazardous Energy Control of Existing Utilities. Prior to installation and/or removal of any equipment, the contractor shall LockOut/TagOut (LOTO) all energy sources In Accordance With (IAW) OSHA 29 CFR 1910 and FRCEASTINST 5100.2. The contractor must then notify the FRC East Project Manager for final approval. Additionally, the FRC East must also dual LOTO the equipment prior to the contractor performing any service or work.

3.5.4 Utility or Facility Shutdowns. Any utility connection that will require a shutdown to disconnect, reconnect, or establish a new connection shall be scheduled during weekends, or other non-normal FRC East hours, and shall be approved by the FRC East Project Manager four (4) weeks prior to the requested shutdown. The contractor must request in writing four (4) weeks in advance, of the need to have the FRC East shutdown and/or drain an existing facility system. The FRC East and the contractor must mutually agree upon shutdown dates, times and duration. If this upgrade requires a change to a fire protection system, then the contractor must request in writing, at least one month in advance, of the need to have the FRC East shutdown and/or drain an existing fire protection system to allow the contractor to perform the required modification. The contractor’s request must include the duration (number of days and/or number of hours for each day) for each system to be shut down. The contractor must coordinate these shutdowns with the FRC East Project Manager. The contractor must at no time shutdown or drain any fire protection sprinkler systems without notifying the FRC East. The contractor must follow the standard practice of LOTO procedures as identified in 29 CFR 1910.147, and 29 CFR 1910.332, Electrical-Safety-Related work practices as prescribed by OPNAVINST 5100.23.

3.5.5 OSHA Compliance. The contractor shall comply with all safety and occupational code requirements including, COE EM 385-1-1 Safety and Health requirements, 29 CFR 1910 Occupational Safety and Health Standards, 29 CFR 1926 Safety and Health regulations for construction, and 29 CFR 1926.500 Fall protection. Prior to installing and/or removing of any equipment, the contractor shall LOTO all energized sources IAW OSHA 29 CFR 1910 and FRCEASTINST 5100.2. The contractor must then notify the FRC East Project Manager for final approval. Additionally, the FRC East must also dual LOTO the equipment prior to the contractor performing any service or work.

3.5.6 Hazardous Materials. Contractors shall comply with FRCEASTINST 5090.1 Chapter 31, before introducing to, or removing any hazardous materials from the FRC East. The contractor shall submit all Safety Data Sheets (SDS) to the FRC East project manager prior to bringing any hazardous materials on site at the FRC East. All hazardous material shall be stored in containers that shall assure the proper control and accounting of the material and provide for the safe transportation and storage. All containers shall be labeled with information revealing the exact contents, hazards, and manufacture name and phone number. All unused hazardous material shall be removed from the FRC East at the end of the contract.

3.5.7 Hazardous Waste Management. The contractor is responsible for collection, storage, and disposal of all hazardous waste generated. Additionally, all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by the Marine Corps Air Station Cherry Point's Environmental Affairs Department. The Marine Corps Air Station Cherry Point's Environmental Affairs Department's phone number is 466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact the FRC East Industrial Environmental Division (JC 61000) at 464-8042 or 464-8412.

3.5.8 Construction Site Cleanliness. Work related to this project might be capable of generating hazardous wastes. Before beginning construction, the contractor must contact the FRC East Project Manager, on how to properly dispose of all hazardous and non-hazardous wastes. It is the contractors responsibility to control all dust generated from their work. The contractor must keep the installation/modification work sites clean of trash and debris. The FRC East may inspect the work area around each system at its discretion. Any cleaning or trash problems not corrected by the contractor in a timely manner will result in payment being withheld until the problem is corrected. The Contractor must clean the work area daily before leaving and properly store and protect all material and equipment.

4.0 VERIFICATION

4.1 Contractor Performance Measures. The Contractor shall conduct on-site meetings with the Government to demonstrate that they are meeting the goals of this contract and document using the Water Analysis and Service Reports. The Contractor shall conduct monthly meetings (mid-month) and present a formal written report indicating the current condition of each system based on data from the previous month. Authorization for payment will be withheld until all reports are submitted as required. The Contractor shall provide an electronic copy of the report, in Adobe PDF format, to the Government one (1) week prior to conducting each meeting. The report shall include, as a minimum, the following information on each system reported:

0. Water Analysis and Service Report data for the report period.

0. The Contractor’s estimate of system condition in meeting the goals of this contract, using the 0 to 5 point measure defined below. The Contractor shall rate each system’s condition in one (1) point increments (i.e. 0, 1, 2, 3, 4, or 5).

5 points OL, HCL, CCL, CCLG - Water analysis readings on the system were stable and in the mid-range of the limits during the month prior to the report. Adequate amounts of chemicals were maintained in the system throughout the month.

OL - The tower is free of biological growth. The tower basin is free of sediment and debris. The tower packing and downspouts are clean with no obvious sign of mineral deposits.

CCLG – Glycol percentage is maintained at between 75% to 100% of the initial glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 33% then calculate as 33/40*100 = 83% and the grade is 5 points)

3 points OL, HCL, CCL, CCLG - Water analysis readings varied slightly or were approaching the limits during the month prior to the report. Chemicals almost ran out before being replenished.

OL - The tower has a small amount of biological growth. The tower basin has a small amount of sediment and debris. The tower packing and downspouts have a small amount of mineral deposits.

CCLG – Glycol percentage is maintained at between 25% to 75% of the initial glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 29% then calculate as 29/40*100 = 73% and the grade is 3 points)

0 points OL, HCL, CCL, CCLG - Water analysis readings varied significantly and/or were beyond the limits during the month prior to the report. Chemicals ran out before being replenished.

OL - The tower distribution headers are covered in biological growth. The tower basin has significant buildup of sediment and debris. The tower packing and downspouts are obstructed by significant mineral deposits.

CCLG – Glycol percentage is less than 25% of the initial glycol percentage measured as per Section 3.3.1.1 c.

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 9% then calculate as 9/40*100 = 23% and the grade is 0 points)

1. Explanation for each system rated below “3 points”, along with changes the Contractor has made or will make to improve the rating of the system. If the Contractor believes the Government caused a system to fall below the “3 point” rating, then the Contractor shall provide specific documentation on the system indicating what the Government did or failed to do.

1. Statement that the areas immediately adjacent to the system “are” or “are not” clean as defined in Section 3.0 of this contract.

1. Statement that applicable Safety Data Sheets (SDS), for each chemical used to treat the system, “are” or “are not” posted near the chemical feed equipment.

4.2 Field Inspections. Immediately after the Contractor conducts his scheduled monthly meeting with the Government, the Government may randomly select two (2) systems for field inspection with the Contractor to confirm the Contractor’s rating of the system. If the Government determines from the inspection that the Contractor’s rating was too high, the Government and Contractor shall mutually agree to a new rating for the system.

5.0 SCHEDULE

5.1 Water Treatment. The Contractor shall begin water treatment services as specified by the period of performance.

5.2 Work Hours. All work associated with this contract, including Contractor conducted meetings with the Government, shall be accomplished at the facility, Cherry Point, NC between 6:30 a.m. to 3:00 p.m. Monday through Friday except Federal Holidays. The Government shall approve any deviation from these hours.

5.3 Post Award Initial Inspection And Reporting. The Contractor shall schedule and conduct an on-site inspection, with the Government, of each system within 14 days or less after contract award. The Contractor shall provide the Government a written report of the inspection findings within 28 days or less after contract award.

6.0 POINT OF CONTACTS:

1. Levi Cuthrell, POC for contract in maintenance. levi.g.cuthrell.civ@us.navy.mil, 252-464-9366, JC22100/33200 Maintenance Equipment Facilities and Services.

1. Lamar Brown, POC for maintenance items arising in hydronic systems. lamar.j.brown2.civ@us.navy.mil, 252-464-7757, JC22100/33200 Maintenance Reliability Team.

1. Lester Wardlow, Technical POC, lester.r.wardlow.civ@us.navy.mil, 252-464-5205, JC21100/31200 Mechanical Support Team

7.0 CUSTOMER POINT OF CONTACT (CPOC)

7.1 For this contract the Industrial/In-Service Support Contract Acquisition/Procurement Division, Services Branch. Ms. Antoinette Johnson, antoinette.m.johnso2@navy.mil, 252-464-5532

7.2 The contractor shall check in upon arrive and check out prior to departure with the Equipment and Facilities Services Specialist, Bldg. 84 The contractor shall furnish a signed malfunction/service report to the Equipment and Facilities Services Specialist, Bldg. 84, 252-464-9366 upon completion of each maintenance call within 24 hours of departure. The report shall include, as a minimum, the following information:

· Date and time notified

· Date and time of arrival

· Type, Model and Serial Number(s) of equipment

· Location of machines

· Description of malfunction(s) and/or condition

· Identified cause of the malfunction (if applicable)

· All actions taken to correct the problem, including repair parts replaced or services rendered to

· include quantities

· Date and time of departure.

8.0 CONTRACTOR PERFORMANCE REQUIREMENTS FOR SAFETY, ENVIRONMENTAL, QUALITY, SECURITY REQUIREMENTS:

All personnel who enter or work in assigned spaces of this facility are required to comply with all federal, state, local, and site specific safety, environmental, quality and security requirements. FRC East has adopted and implemented additional safety programs to improve safety, quality, environmental, and security measures. Any individual found to not comply with this effort will be asked to immediately halt work.

0. Supervisors, managers, and employees are to report issues of non-conformance through the proper chain of command. Any individual or entity not willing to comply will state such and shall not be authorized to enter the facility. FRC East may take actions that result in removal of individuals or entities from this facility due to issues of non-compliance with stated instructions.

1. Documented proof of all required certification training/licensing listed in the contract shall be available upon request by their Contracting Officer Representative or any auditor.

1. All personnel working on site at the FRC East under this contract shall document their receipt and review of the information listed in FRCEASTINST 5000.1 annually.

1. All contractors performing work on FRC East behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter shall furnish FRC East their Total Case Incidence Rate for recordable nonfatal injuries and illnesses and their Days Away from Restricted work activity, and/or Job Transfer Rate for the past three years.

1. Foreign Object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites shall be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time shall hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

1. In those cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of the FRC East, the contractor shall notify the appropriate point of contact identified in the contract.

1. All contractor employees performing work on site at FRC East shall immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East Safety/Security/Environmental Office provided in FRCEASTINST 5000.1. The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification shall be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to FRC East Safety Office within twenty-four hours of accident/incident). This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing company and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) or the accident and whether personal protective equipment was available and used.

1. All contractors and sub-contractors working within FRC East shall develop and operate effective safety and health programs.

1. Contractors are required to wear personal protective equipment (PPE) consisting of hearing protection, eye protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility.

1. Work areas utilized by contractors shall be provided an FRC East 5000/10, Contract Work Notice by their project manager before mobilization at the work site. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice. One completed notice shall be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contact project managers will address any issues regarding completion or duplication of this form.

1. Work being performed is in critical areas, therefore constant control of tools and materials are required at all times. Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the tool control manager at 252-464-9741. Tools found unattended will be confiscated and reported to the contracting officer.

1. The contractor shall comply with the Safety and Health Requirements Manual per COE EM 385-1-1, as well as applicable sections of 29 CFR…