M6700121Q1094.pdf

SEE ADDENDUM

(No Collect Calls)

M6700121Q1094 03-Sep-2021

b. TELEPHONE NUMBER

252-466-4038

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 10 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARGARET A. VELEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6592322SU00006

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

MARGARET ANN VELEZ

PSC BOX 8018

CHERRY POINT NC 28533

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N65923 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

N65923

ANTOINETTE M. JOHNSON

FLEET READINESS CENTER EAST DLA

BEACHY RD. BUILDING 148, BAY C

CHERRY POINT NC 28533-5040

TEL: 252-464-5532 FAX:

252-466-4038FAX:

TEL: 252-466-4038

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$39,500,000

NAICS:

237110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Water Treatment Plant Service

FFP

All Service performed shall be In accordance with the Performance Work

Statement

FOB: Destination

MILSTRIP: N6592322SU00006

PURCHASE REQUEST NUMBER: N6592322SU00006

PSC CD: J046

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot Repairs

FFP

Repair services to include parts shall be in accordance with the Performance Work

Statement

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: N6592322SU00006

PURCHASE REQUEST NUMBER: N6592322SU00006

PSC CD: J046

NET AMT

PERFORMANCE WORK STATEMENT

TREATMENT OF HYDRONIC SYSTEMS

1.0 SCOPE

1.1 Scope. This Performance Work Statement (PWS) requires a Contractor to provide water treatment services for all equipment in the Hydronic Systems List (hereafter referred to as “systems”) at Fleet Readiness Center East (FRC

EAST), Cherry Point, NC. FRC EAST is a Department of Defense facility and the systems are considered critical equipment at FRC EAST.

2.0 APPLICABLE DOCUMENTS

2.1 Government and Non-Government Documents. The following documents of the issue in effect on date of invitation for bids or request for proposal form a part of the PWS to the extent specified herein. The documents are referred to by reference number only.

Enclosure 1 PE.17806, Rev H, FRC EAST Cherry Point, NC Drawing “Location of Hydronic Systems”

Enclosure 2 Makeup Water Analysis and Maximum and Minimum Control Ranges

Enclosure 3 Water Analysis and Service Report (OL - OPEN LOOP SYSTEM)

Enclosure 4 Water Analysis and Service Report (CCL and HCL - CLOSED LOOP SYSTEM)

Enclosure 5 Water Analysis and Service Report (CCLG - CLOSED LOOP with GLYCOL SYSTEM)

2.2 References

(a) FRC East Instruction 5000.1B, Enclosure 1 (attachment 01)

(b) Safety & Health Requirement Manual, EM 385-1-1, U.S. Army Corps of Engineers;

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

(c) 29 Code of Federal Regulations 1904, Recording and Reporting Occupational Injuries and

Illnesses; https://www.osha.gov/law-regs.html

(d) FRC EAST 5090/20, "Maintenance Contractor Hazardous Material Inventory”

(e) 29 Code of Federal Regulations 1910, Occupational Safety and Health Standards

(f) ASME 13.1 “Scheme for Identification of Piping Systems”

3.0 REQUIREMENTS

3.1 General. The Contractor must use existing Government furnished chemical feed equipment to provide water treatment services for systems located at the FRC EAST (hereafter referred to as “facility”) Cherry Point, NC.

There are approximately (58) systems and four (4) downdraft water filtration dust collectors located as shown on

Enclosure 1, and include the following:

a. 20 Open Loop (OL) evaporative cooling tower systems

b. 14 Cold-water Closed Loops (CCL)

c. 16 Hot-water Closed Loops (HCL), including an Aluminum Condensing Boiler

d. 7 Cold-water Closed Loops with Glycol (CCLG)

e. 4 Downdraft Water filtration Dust Collectors (DWDC)

f. 1 Rainwater collection system located at bldg. 4930 http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

3.1.1 System Definition. A hydronic system includes the following components:

a. Equipment that needs to be cooled or heated.

b. Heat transfer equipment (cooling tower, heat exchanger, etc.) that removes or adds heat to fluid circulated through the system.

c. Interconnecting piping, piping components, and pump(s) between the equipment that needs to be cooled or heated and the heat transfer equipment.

d. Chemical feed equipment including, as a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

e. Rainwater holding and delivery systems.

3.1.2 Goals. The Contractor must maintain the water quality of each system to accomplish the following four (4) goals:

a. Maximize the system heat transfer efficiency.

b. Minimize degradation of the system heat transfer surfaces and systems.

c. Monitor condition and wellbeing of system equipment components.

d. Minimize bacteriological growth and presence in systems.

3.2 Experience. The Contractor’s field technician(s) must each have at least five (5) years of experience in chemically treating systems similar in size and configuration as referenced in Section 10.0. Additionally, the contractor must be a Certified Water Technologist per the Association of Water Technologies. Provide certificate with bid documents.

3.3 Services to Be Supplied. The Contractor must provide all labor, supervision, chemicals, materials, equipment, tools, freight, and transportation required to perform the following services on all systems listed in Section 10.0:

a. A fixed price water treatment service that includes:

(1) Supplying, delivering, distributing, and maintaining chemicals and sphagnum moss in the chemical feed equipment to meet the goals.

(2) Adjusting and reporting the condition of the existing Government owned chemical feed equipment to ensure the chemicals are consistently supplied to the systems to meet the goals.

(3) Testing, monitoring, and reporting the condition of the water circulated in the systems to determine the chemicals required to meet the goals.

b. Parts Determined to be Outside of Services Requested in Section 3.3. The Contractor must notify the

Government in writing and provide a cost estimate for any repairs that are determined to be required in order to maintain all systems listed in Section 10.0. The submission of an estimate does not constitute Government authorization to proceed with repairs and the Contractor must not proceed with the repairs unless approved by the

Government. If the Government authorizes any additional repairs, the repairs must be performed in accordance with the equipment manufacturer's recommendations.

3.3.1 Water Treatment Services. The Contractor must coordinate all services and reports with the Contracting

Officer’s Representative (COR).

3.3.1.1 Chemicals. The Contractor must furnish and add chemicals to the existing chemical feed equipment. The

Contractor must treat each system to control scale, corrosion, silt, and organic growth per the cooling tower (open or closed) system manufacturer’s guidance. The Contractor must add a sufficient amount of chemicals to the chemical feeders and/or system to maintain treatment until the next service is provided. If a chemical feeder is not operating, the Contractor must manually add chemicals directly to the systems until the feeder is repaired. The Contractor must maintain a stock of adequate chemicals at each site to maintain chemical levels in the OL systems for a minimum of two (2) weeks. Manually, in terms of this contract, is that the contractor must provide chemicals by hand rather than automatically or electronically and it must be poured directly into the basin, reservoir, or holding tank rather than utilizing any of the chemical feed equipment such as pumps or controller.

a. As a minimum, OL systems must be treated with scale and corrosion preventatives, silt dispersant, and biocides to control biological growth, to include a biocide, or a combination of biocides, for algae control. The chemicals used must be EPA registered and meet the local, city, county, state, and federal disposal regulations when used at proper levels. The Contractor must determine and maintain the appropriate levels of chemicals in the chemical feed equipment to insure proper system treatment until the next Contractor visit. The system pH must be maintained as close to neutral as possible. Supplemental acid or caustic feeding for pH control must be used only when dictated by makeup water conditions and only with the written permission of the Government. NOTE: 4930-

OL1 uses rain water. Water monitoring and test will be required to ensure that the chemical treatment is maintained to keep scale and corrosion from building within cooling tower surfaces. The contractor must use alternating dual biocides which must include an oxidizing and Non-oxidizing chemical. The preceding requirement stands with the exception of the systems listed for sphagnum moss treatment in the next paragraph.

Several of the open loop systems must be treated with sphagnum moss in order to maintain optimal heat transfer characteristics in the system. 137OL1, 137OL2, 133OL5, 139OL1, 4225 OL 1, and 4032 OL 1. Must be treated with sphagnum moss. These systems have shown a critical need to maintain cleanliness and heat transfer in the system in order for reliable operation. In addition to sphagnum moss, these systems must be treated with an oxidizing biocide to supplement the moss treatment. The government will install hydrogen peroxide generators on the systems specified for moss treatment in order to provide oxidizing biocide without having to supply chemicals physically to the facility. If a hydrogen peroxide generator is not working or is suspected of not working, the

Contractor must provide oxidizing biocide treatment to the system at the next normally scheduled dosing time while repairs are made. There must be enough chemical inventory in a designated system chemical storage area to supply the largest of these systems for one (1) month. This requirement supersedes Section 3.3.1.1.3 Chemical Storage for these particular systems. The time to repair is not to exceed one (1) month. The contractor must give a quote for a suitable replacement part to repair the hydrogen peroxide generator or a quote for a new generator. This must be done in a timely manner not to exceed one (1) week after the failure is suspected. If these systems under the moss treatment fall anywhere slightly below “3” visual rating (see 4.1 Contractor Performance Measures) the Contractor must provide non-oxidizing biocide treatment to the system in order to minimize organic growth in the system.

These actions must be reported on the weekly open loop reports and monthly condition reports. The conductivity set points for all OL systems must be approved by the government. The chemicals used must be EPA registered and meet the local, city, county, state, and federal disposal regulations when used at proper levels.

b. At a minimum, CCL and HCL systems must be treated to prevent both corrosion and fouling. NOTE:

There is a condensing aluminum boiler in Building 4841 (4841-HCL-1).

c. At a minimum, the CCLG systems must be monitored for the current level of water/glycol mix. The

Contractor must make an initial measurement of the current glycol level in the system. After the initial measurement, the Contractor must take a monthly measurement and provide measurement findings in the monthly report. Bacteriological testing is done bi-annually in closed systems with treatments done only when necessary. For glycol systems registering 0% glycol the contractor must treat the system with an appropriate inhibitor with government approval.

d. The DWDC does not require Chemical Treatment, only pH and bacteriological monitoring.

e. At a minimum, the rainwater collection system must be tested for free and total chlorine levels and pH weekly. The rainwater system supplies non-potable water to the cooling tower (4930-OL1) toilets, urinals, and outdoor hose bibs.

3.3.1.1.1 Chemical Composition. All chemicals used must comply with EPA regulations (local, state, and federal) when used in proper dilution rates. The use of chromates will not be acceptable and the continuous use of acids for pH control will not be permitted unless dictated by makeup water conditions and agreed to by the Government.

3.3.1.1.2 Chemical Safety. The Contractor must warrant that the chemicals used in the water treatment program must not endanger the health or safety of persons coming into contact with the chemicals and must not damage personal or real property when used in accordance with the chemical manufacturer's instructions. The Contractor must provide three (3) copies and one (1) electronically in portable data file format of the Safety Data Sheets (SDS) for each chemical used at the facility. The Contractor must:

a. Wire tie a copy of each SDS in a clear plastic jacket at each chemical feed location.

b. Provide one (1) copy of each SDS to the Customer Point of Contact.

c. Provide one (1) copy of each SDS to the Contracting Officer.

3.3.1.1.3 Chemical Storage. The Contractor must maintain a one (1) month supply of inventory of water treatment chemicals in the storage space provided at each system location. The Contractor must use up the existing stock of chemicals, if any exist, before supplying new chemicals for treatment of the systems. The Contractor must not ship any items directly to the facility. The Contractor must not store more chemical containers than are necessary.

3.3.1.1.4 Chemical Cleanup. The Contractor must be responsible for complete cleanup of all materials associated with his work, in the area immediately adjacent to each system. These materials must be must not be disposed at the facility, but must be removed from the Marine Corp Air Station (MCAS) and disposed of properly.

This must include:

a. Removal of all empty chemical containers used to transport and/or store chemicals.

b. Chemical spills or leaks, water spills or leaks, and paper towels. NOTE: The contractor shall have knowledge of the chemical SDS and be trained and prepared to mitigate a spill at all times. The contractor must only mitigate a spill in accordance with all safety standards referenced in this contract and the SDS. The contractor must not mitigate the spill if the direction of flow is towards other hazardous materials or materials or substances the contractor does not have resolute knowledge of. If the spill is not to be contained/mitigated, the contractor must notify any personnel close by and evacuate the area. The Contractor then must report this by dialing 911 immediately and notify the operator of the building, location of the spill, and other pertinent information. The contractor then must report the incident to the (COR). as soon as it is safe to do so.

c. Abandoned chemical feed equipment and materials.

3.3.1.2 Adjusting and Reporting Condition of Chemical Feed Equipment. The Contractor must adjust and report the condition of the chemical feed equipment.

a. Adjusting: The Contractor must set and adjust the existing chemical feed equipment as needed to ensure proper system treatment. Adjustment of equipment must include, but is not limited to, adjusting chemical pumps, pump timers, flow sensors, conductivity sensors, and blow down rate. Contractor must check for proper electrical voltages on the chemical equipment.

b. Reporting: The Contractor shall report the condition of the chemical feed equipment to the (COR), on completion of each visit, using the Water Analysis and Service Report (see Enclosures 2, 3, 4, and 5). In addition, the Contractor must notify the COR of any unusual or abnormal system conditions (leaks, noises, excessive heat, water levels, etc.) witnessed while providing services. Authorization for payment will be withheld until all reports are submitted as required. The Contractor’s reports must include, but are not limited to:

(1) Findings from visual inspection and testing of chemical feed equipment including, at a minimum, chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots, and corrosion coupon racks.

(2) A quote on company letter head to repair damaged or inoperable chemical feed equipment. A quote must be supplied for each system requiring repairs to the chemical feed equipment. The quote must include a list of materials and estimated hours of labor required for a water treatment technician to repair damaged or inoperable chemical feed equipment.

3.3.1.2.1 Manual Chemical Feed. If the chemical feed equipment for a system is inoperable, the Contractor must manually add chemicals into the system. The Contractor must add chemicals during his normal service visits – weekly for OL systems and monthly for CCL, CCLG, and HCL systems – until the repairs are complete and the chemical feed equipment is operational. Manually, in terms of this contract, is that the contractor must provide chemicals by hand rather than automatically or electronically and it must be poured directly into the basin, reservoir, or holding tank rather than utilizing the any of the chemical feed equipment such as pumps or controller.

3.3.1.3 Testing and Reporting Condition of System Water. Test the system water and provide a water treatment report for each system. The Contractor must:

a. Notify the COR upon arrival for weekly servicing of systems.

b. Test and report on each OL system once a week and each CCL, CCLG, and HCL system once a month.

c. Test and report on each DDWC system once a month.

d. Review all Water Treatment and Service Reports with the COR for systems serviced during the visit.

e. Send the COR electronic copies of all Water Treatment and Service Reports by 3:00 pm the next business day after service is provided. Authorization for payment will be withheld until all reports are submitted.

f. Check-in at Building 84 prior to visiting any of the systems and check-out at Building 84 prior to leaving

FRC East. At check-in, a government maintenance representative may meet then escort/participate/monitor the contractor’s chemical treatment services.

3.3.1.3.1 OL Water Treatment Reports. Provide a water treatment report on each OL system once a week. See

Enclosure 3 as an example of the report. At a minimum, the report must contain the following information:

a. Heat transfer measurement.

b. Chlorides in water expressed as parts per million (ppm).

c. Hardness in water expressed as grains per gallon (gpg) or ppm.

d. Conductivity of water expressed as Micromhos.

e. Total Dissolved Solids (TDS) in water expressed as ppm.

f. pH of water.

g. The corrosion/scale inhibitor treatment level (residual).

h. Cycles of concentration expressed as a ratio of system chlorides divided by makeup chlorides.

i. Iron tests must be conducted at 180 days and 300 days after contract award; test must be expressed in ppm of soluble iron or total iron under certain conditions.

j. Conduct a monthly bacteriological test to determine bacteria level within the system. The contractor must use the Adenosine Triphosphate (ATP) method. The contractor must notify the Customer Point of Contact

IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan must be provided during the notification.

k. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week or month.

l. Any additional tests deemed necessary by the Contractor. NOTE: Any exotic or extremely technical analytical procedures will be charged for at the Contractor's standard laboratory rates. Prior to performing the additional tests the Contractor must contact the COR. The COR shall contact the Contracting Officer who in turn will issue a purchase order, if in the best interest of the Government. Failure to comply with this requirement will constitute an unauthorized commitment and the Government will not be obligated to reimburse the Contractor.

m. Corrosion Coupon Tests. Continuously monitor the system so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. This must be conducted by the use of the appropriate corrosion coupons. Install a metal corrosion coupon in each system to forecast system corrosion rates. Provide a complete laboratory analysis of the coupon to interpret the results of this testing. Reports must be provided at 90 days, 180 days, 270 days, and 360 days after contract award. The Contractor must provide the coupons and use the existing coupon racks currently installed in the systems. The Contractor must provide a coupon rack if one does not currently exist in the system.

n. A summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

o. NOTE: 4930-OL1 uses rainwater. The reporting for rainwater conditions must be done weekly and can be done as a report for makeup water for 4930-OL1. The contractor must test free and total chlorine and pH weekly.

p. Systems specified for sphagnum moss treatment must also include silica level monitoring in ppm monthly. Systems on moss treatment also need the dosing information reported in grams of moss used per month in each individual system. These systems must also have graphs in their reporting which at a minimum shows the trend of chlorides cycle of concentration, make-up gallons per day, and ATP level in the system over time. This will help with understanding the performance improvements over time the moss provides. All other measurements listed to be reported for the open loops must be made on systems specified for sphagnum moss treatment. The contractor must make a reasonable effort to take make-up water readings weekly from flowmeters where made accessible by the government.

3.3.1.3.2 CCL and HCL Water Treatment Reports. Provide a water treatment report on each CCL and HCL system monthly. See Enclosure 4 as an example of the report. At a minimum, the report must contain the following information:

a. Heat Transfer Measurement.

b. Nitrite treatment residual expressed in ppm.

c. Iron Deposit tests must be conducted at 180 days and 300 days after contract award; test must be expressed in ppm of soluble iron or total iron under certain conditions.

d. Monitor the system water so that normally corrosive water conditions can be tracked to provide the most effective chemical activity with the least amount of corrosion exposure and damage. Test the system for corrosion from oxygen pitting, galvanic action, and crevice attack. This must be conducted by the use of the appropriate corrosion coupons. Report must be provided to the COR 180 days and 300 days after contract award.

e. Conduct a bacteriological test to determine bacteria level within the system 180 and 300 days after contract award. The contractor must use the Adenosine Triphosphate (ATP) method. The government may waive this requirement for systems that are operating correctly and maintaining temperatures that will not allow bacteriological growth. The contractor must also measure ATP if the system parameters that are measured over time show evidence of bacteriological growth in the system. The contractor must notify the Customer Point of Contact

IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan must be provided

F. Identify the type and quantity of chemicals used per month (gallons or pounds as appropriate), at each system treated and the total per week or month.

g. Provide a summary at the end of the report indicating the conclusions the Contractor draws from the test results and what changes the Contractor has made in treating the system because of the current test results.

h. NOTE: There is a condensing aluminum boiler in Building 4841 (4841-HCL-1).

3.3.1.3.3 CCLG Water Treatment Reports. Provide a water treatment report on each CCLG once a month. See

Enclosure 5 as an example of the report. At a minimum, the report must contain the following information:

a. Heat transfer measurement

b. Percent glycol in the system

c. pH level.

d. Nitrite treatment residual expressed in ppm. (for systems with 0% glycol)

e. Conduct a bacteriological test to determine bacteria level within the system 180 and 360 days after contract award. The contractor must use the Adenosine Triphosphate (ATP) method. The government may waive this requirement for systems that are operating correctly and maintaining temperatures that will not allow bacteriological growth. The contractor must also measure ATP if the system parameters that are measured over time show evidence of bacteriological growth in the system. The contractor must notify the Customer Point Of Contact

IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan must be provided

3.3.1.3.4 DWDC Water Condition Report. Provide a test report on each DWDC each month. At a minimum, the report must contain the following information:

a. pH level.

b. Conduct a monthly bacteriological test to determine bacteria level within the system. The contractor must use the Adenosine Triphosphate (ATP) method. The contractor must notify the COR

IMMEDIATELY for any measurements noted as heavy or high. A treatment or get well plan must be provided during the notification.

3.3.2 Repair Service. The Contractor must provide quotes to the Government, on an as-needed basis, to repair damaged or inoperable chemical feed equipment. Though the Contractor must provide quotes to accomplish repairs, the Government reserves the right to accomplish the work through other means. The Contractor must provide a quote with an estimated number of days to complete the work. Quotes must be supplied to the Government within one (1) business day after the Contractor identifies equipment is damaged/inoperable or after being notified by the

Government. If the Contractor is given authorization to do the repairs, the Contractor must notify the COR when repairs have been made and equipment is operational. The Government will inspect the Contractor’s work prior to approval of payment. The invoice must include the total man-hours spent and an itemized list of parts and materials with the Contractor’s cost for each used to accomplish the work. Repair service will include:

a. Repair and replacement of damaged or inoperable chemical feed equipment including chemical pumps, timers, sensors, conductivity probes, solenoid valves, manual shutoff valves, piping and tubing used to interconnect chemical feed equipment components, batteries, chemical storage tanks, strainers, chemical feed pots (Shot feeders), hydrogen peroxide generators and corrosion coupon racks.

b. If the repairs are accomplished by a sub-Contractor, it will be the Contractor’s responsibility to schedule the repair with the COR, keep the COR updated on the progress of the repair, make sure all the repairs are accomplished promptly, and handle any and all problems arising from the repairs.

c. The need to recharge a system with new chemical during a refilling operation. This could be either a planned Government outage or a catastrophic failure of the system. These chemicals will be considered above and beyond normal daily, weekly, monthly, and yearly chemical treatment.

3.4 Post Award Initial Inspection And Reporting. The Contractor must schedule with the Government to conduct an on-site inspection of each system within 14 days or less after contract award. The Contractor must provide the

Government a written report of the inspection findings labeled “Inspection and Findings Report” within 28 days or less after contract award. The Contractor’s report must include the following information:

a. Confirmed location of each system noted in this contract.

b. Current condition of each system and the associated chemical feed equipment. Contractor must provide in their Inspection and Findings Report a quote to clean up the systems and repair/replace defective equipment per the

Contractors recommended chemical treatment program. The Government will exercise the following options:

(1) Issue additional contract/purchase agreement for the Contractor to cleanup and/or repair noted items in the Inspection and Findings Report.

(2) Use Government personnel to do cleanup and/or repair of noted items in the Inspection and

Findings Report.

(3) Cleanup and/or repair only certain items noted in the Inspection and Findings Report.

Note: The Contractor must identify in their first Performance Measures Report the condition of the system and equipment when water treatment for this contract begins.

c. Water treatment conditions the Contractor plans to maintain on each system. Include this information on the

“Water Analysis and Service Report” (See Enclosures 3, 4, and 5).

d. Water Analysis and Service Report forms the Contractor proposes to use for the different types of systems.

The Contractor must submit OL, CCL, CCLG, HCL, and DWDC “Water Analysis and Service Report” forms to the

COR for review and approval. The Contractor must receive COR approval of the proposed forms before water treatment services begin.

e. Sample and provide the Government with a report of the makeup water conditions (see Enclosure 2) at the beginning of the contract period.

4.0 VERIFICATION

4.1 Contractor Performance Measures. The Contractor must conduct on-site meetings with the Government to demonstrate that they are meeting the goals of this contract and document using the Water Analysis and Service

Reports. The Contractor must conduct monthly meetings (mid-month) and present a formal written report indicating the current condition of each system based on data from the previous month. Authorization for payment will be withheld until all reports are submitted as required. The Contractor must provide an electronic copy of the report, in

Adobe PDF format, to the Government one (1) week prior to conducting each meeting. The report must include, as a minimum, the following information on each system reported:

a. Water Analysis and Service Report data for the report period.

b. The Contractor’s estimate of system condition in meeting the goals of this contract, using the 0 to 5 point measure defined below. The Contractor must rate each system’s condition in one (1) point increments (i.e. 0, 1, 2, 3, 4, or 5).

5 points OL, HCL, CCL, CCLG - Water analysis readings on the system were stable and in the mid-range of the limits during the month prior to the report. Adequate amounts of chemicals were maintained in the system throughout the month.

OL - The tower is free of biological growth. The tower basin is free of sediment and debris. The tower packing and downspouts are clean with no obvious sign of mineral deposits.

CCLG – Glycol percentage is maintained at between 75% to 100% of the initial glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 33% then calculate as 33/40*100 = 83% and the grade is 5 points)

3 points OL, HCL, CCL, CCLG - Water analysis readings varied slightly or were approaching the limits during the month prior to the report. Chemicals almost ran out before being replenished.

OL - The tower has a small amount of biological growth. The tower basin has a small amount of sediment and debris. The tower packing and downspouts have a small amount of mineral deposits.

CCLG – Glycol percentage is maintained at between 25% to 75% of the initial glycol percentage measured as per Section 3.3.1.1 c

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 29% then calculate as 29/40*100 = 73% and the grade is 3 points)

0 points

OL, HCL, CCL, CCLG - Water analysis readings varied significantly and/or were beyond the limits during the month prior to the report. Chemicals ran out before being replenished.

OL - The tower distribution headers are covered in biological growth. The tower basin has significant buildup of sediment and debris. The tower packing and downspouts are obstructed by significant mineral deposits.

CCLG – Glycol percentage is less than 25% of the initial glycol percentage measured as per Section 3.3.1.1 c.

(NOTE: For glycol rating ONLY. If glycol measurement at the first measurement is read as 40% and in the fifth month glycol percentage is read as 9% then calculate as 9/40*100 = 23% and the grade is 0 points)

c. Explanation for each system rated below “3 points”, along with changes the Contractor has made or will make to improve the rating of the system. If the Contractor believes the Government caused a system to fall below the “3 point” rating, then the Contractor must provide specific documentation on the system indicating what the

Government did or failed to do.

d. Statement that the areas immediately adjacent to the system “are” or “are not” clean as defined in Section

3.0 of this contract.

e. Statement that applicable Safety Data Sheets (SDS), for each chemical used to treat the system, “are” or “are not” posted near the chemical feed equipment.

4.2 Field Inspections. Immediately after the Contractor conducts his scheduled monthly meeting with the

Government, the Government may randomly select two (2) systems for field inspection with the Contractor to confirm the Contractor’s rating of the system. If the Government determines from the inspection that the

Contractor’s rating was too high, the Government and Contractor must mutually agree to a new rating for the system.

5.0 SCHEDULE

5.1 Water Treatment. The Contractor must begin water treatment services as specified by the period of performance.

5.2 Work Hours. All work associated with this contract, including Contractor conducted meetings with the

Government, must be accomplished at the facility, Cherry Point, NC between 6:30 a.m. to 3:00 p.m. Monday through Friday except Federal Holidays. The Government must approve any deviation from these hours.

5.3 Post Award Initial Inspection and Reporting. The Contractor must schedule and conduct an on-site inspection, with the Government, of each system within 14 days or less after contract award. The Contractor must provide the

Government a written report of the inspection findings within 28 days or less after contract award.

6.0 Point of Contacts are:

a. Marc Spain, POC for contract in maintenance. Marc.a.spain.civ@us.navy.mil (252) 464-7374, JC22100/33200 Maintenance Equipment Facilities and Services.

b. Lamar Brown, POC for maintenance items arising in hydronic systems. Lamar.Brown@navy.mil, 252-464-7757, JC22100/33200 Maintenance Reliability Team.

c. Lester Wardlow, Technical POC, lester.r.wardlow.civ@us.navy.mil, 252-464-5205, JC21100/31200

Mechanical & Electrical Engineer Support Team

7.0 The Customer Point of Contact for this contract is Industrial/In-Service Support Contract

Acquisition/Procurement Division, Services Branch

a. Primary: Antoinette Johnson, antoinette.m.johnso2@navy.mil, 252-464-5532 antoinette.m.johnson3.civ@us.navy.mil

b. Alternate: Heather Unruh, heather.r.unruh.civ@us.navy.mil (252) 464-5535 mailto:Marc.a.spain.civ@us.navy.mil mailto:Lamar.Brown@navy.mil mailto:antoinette.m.johnso2@navy.mil mailto:heather.r.unruh.civ@us.navy.mil

7.1 The contractor must check in upon arrive and check out prior to departure with the Equipment and Facilities

Services Specialist, Bldg. 84 The contractor must furnish a signed malfunction/service report to the Equipment and

Facilities Services Specialist, Bldg. 84, 252-464-9366 upon completion of each maintenance call within 24 hours of departure. The report must include, as a minimum, the following information:

Date and time notified

Date and time of arrival

Type, Model and Serial Number(s) of equipment

Location of machines

Description of malfunction(s) and/or condition

Identified cause of the malfunction (if applicable)

All actions taken to correct the problem, including repair parts replaced or services rendered to include quantities

Date and time of departure.

8.0 Contractor Performance Requirements:

a. Safety, Environmental, Quality, Security Requirements: All personnel who enter or work in assigned spaces of this facility are required to comply with all federal, state, local, and site specific safety, environmental, quality and security requirements. FRC East has adopted and implemented additional safety programs to improve safety, quality, environmental, and security measures. Any individual found to not comply with this effort will be asked to immediately halt work.

Supervisors, managers, and employees are to report issues of non-conformance through the proper chain of command. Any individual or entity not willing to comply will state such and must not be authorized to enter the facility. FRC East may take actions that result in removal of individuals or entities from this facility due to issues of non-compliance with stated instructions.

b. Documented proof of all required certification training/licensing listed in the contract must be available upon request by their Contracting Officer Representative or any auditor.

c. All personnel working on site at the FRC East under this contract must document their receipt and review of the information listed in reference (a) annually.

d. All contractors performing work on FRC East behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter must furnish FRC East their Total

Case Incidence Rate for recordable nonfatal injuries and illnesses and their Days Away from Restricted work activity, and/or Job Transfer Rate for the past three years.

e. Foreign Object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites must be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites must be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time must hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

f. In those cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of the FRC East, the contractor must notify the appropriate point of contact identified in the contract.

g. All contractor employees performing work on site at FRC East must immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East

Safety/Security/Environmental Office provided in reference (a). The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification must be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to FRC East Safety Office within twenty-four hours of accident/incident). This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing company and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) or the accident and whether personal protective equipment was available and used.

h. All contractors and sub-contractors working within FRC East must develop and operate effective safety and health programs.

i. Contractors are required to wear personal protective equipment (PPE) consisting of hearing protection, eye protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility.

j. Work areas utilized by contractors must be provided an FRC East 5000/10, Contract Work Notice by their project manager before mobilization at the work site. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice. One completed notice must be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contact project managers will address any issues regarding completion or duplication of this form.

k. Work being performed is in critical areas, therefore constant control of tools and materials are required at all times. Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools must be reported to the tool control manager at 252-464-9741. Tools found unattended will be confiscated and reported to the contracting officer.

l. The contractor must comply with the Safety and Health Requirements Manual per reference (b), as well as applicable sections of references (c) and (e).

m. Contractors must not perform hot work until the MCAS Fire Department issues a Hot Work

Permit. The Fire Department number is 252-466-2241.

n. Construction, repair, or maintenance work requires the contractor designation of an on-site safety representative in accordance with reference (b).

o. If work being performed includes one or more of the following: construction, demolition, roofing, scaffolding; high voltage electrical, confined space, painting, paint removal, asbestos and other high hazards work then the contractor must implement reference (b) and provide an Accident Prevention Plan and develop an Activity

Hazard Analysis for each phase of work at least fifteen days prior to the scheduled pre-construction meeting.

Additionally, as directed by reference (c), all contractors requiring Lock-out/Tag-out processes and entering a confined space are required to submit their Lock-out/Tag-out Program and Confined Space Program to the FRC East

Program Managers for review. These FRC East Program managers will also share any required information of FRC

East like programs as required. Contact numbers for these items are included reference (a).

p. The contractor must maintain an inventory of hazardous material per reference (d). A copy of this must be submitted to the Hazardous Material Program Manager in the Industrial Environmental Division (Code 6.3.5), Building 154, monthly, or at the completion of the job, whichever occurs first. Copies of all Safety Data Sheets

(SDS) must be maintained on site at all times and in the contractor's on site office or in the contractor's work truck

(if used as a field office). These SDSs are required in the event of emergency or spill incident.

q. The contractor must be responsible for collection, storage, and disposal of all hazardous waste generated.

Additionally all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by The Marine Corps Air Station Cherry Point's Environmental Affairs Department. The Marine Corps Air

Station Cherry Point's Environmental Affairs Department's phone number is 252-466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact the FRC

East Industrial Environmental Division (Code 6.3.5) at 252-464-8042 or 252-464-8412.

r. All pipe systems at Fleet Readiness Center (FRC) east must be labeled per reference (f). The contractor must contact FRC East Hazardous Material Program Manager at 252-464-8051 for any deviation from reference (f) prior to construction and inspection of labeling by FRC East Hazardous Material Program Manager. This inspection is required prior to government acceptance.

9.0 CONTRACTOR ACCESS TO FLEET READINESS CENTER EAST

The contractor must comply with all requirements of FRCEASTINST 5000.1B while at the FRC East. Additional information regarding access to the FRC East is available by phone at 252-464-7397 or by accessing the FRC East web-site at http://www.navair.navy.mil/frce/visitor-info. Under the link on the left hand side of the web page is "Visitor Information". Under this link, the contractor must review the video "Safety Overview" as well as review the link "Visit Request." The contractor must submit an acknowledgement letter on company letter head stating they have read and understood the two (2) items. Failure to submit the proper visit request information and the acknowledgement letter will result in denial of access to the facility.

9.1 The FRC East Visitor Point of Contact for this contract is Code JC22100/33200; Maintenance Planning

Branch….

a. Teresa Harper, teresa.harper@navy.mil, 252-464-9366

10.0 Systems List. Listed below is a brief description of systems to be serviced by this contract:

SYSTEMS LIST FOR CCL

Chilled Water Closed Loop (CCL) System List

Equipment Code: Building No. – CCL No.

As a Bid Range, assume that each CCL system has a total assumed volume of 3500 gallons.

1. Equipment Code: 133-CCL 1 - 5

System Loop: Chilled Water System Main Building

2. Equipment Code: 133-CCL 6

System Loop: Chilled Water System, V22 Addition

3. Equipment Code: 133-CCL 7

System Loop: Chilled Water System, VHATS

4. Equipment Code: 137-CCL 1

System Loop: Chilled Water System

5. Equipment Code: 4808-CCL 1

6. Equipment Code: 200-CCL 1

7. Equipment Code: 4032-CCL 1

8. Equipment Code: 4035-CCL 1

System Loop: Chilled Water System, medium temp (40 deg F) chiller

9. Equipment Code: 4224-CCL 1

10. Equipment Code: 4224-CCL 2

System Loop: Open Loop Autoclave Cooling System http://www.navair.navy.mil/frce/visitor-info mailto:teresa.harper@navy.mi

11. Equipment Code: 4225-CCL 1

12. Equipment Code: 4470-CCL 1

13. Equipment Code: 4841-CCL 1

14. Equipment Code: 245-CCL 1

SYSTEMS LIST FOR HCL

Hot Water Closed Loop (HCL) System List

Equipment Code: Building No. – HCL No.

As a Bid Range, assume that each HCL system has a total assumed volume of 1800 gallons.

1. Equipment Code: 129-HCL 1

System Loop: Comfort Heat

2. Equipment Code: 133-HCL 1

3. Equipment Code: 133-HCL 2

4. Equipment Code: 200-HCL 1

5. Equipment Code: 4032-HCL 1

6. Equipment Code: 4033-HCL 1

7. Equipment Code: 4034-HCL 1

8. Equipment Code: 4034-HCL 2

9. Equipment Code: 4224-HCL 1

System Loop: Comfort and Process Heat

10. Equipment Code: 4225-HCL 1

11. Equipment Code: 4470-HCL 1

12. Equipment Code: 4808-HCL 1

13. Equipment…