E1 - Amendment 0001.docx

M6700120Q1246

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Jul-2020 11:00 AM to 27-Jul-2020 11:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT ROMAN CATHOLIC PRIEST SERVICES

1. BACKGROUND:

Marine Corps Base Camp Lejeune was established in September 1941and is the home of the “Expeditionary Forces in Readiness”. As a component of the base the Command Chaplain’s Office has the mission to develop personnel and families of operating forces and the Camp Lejeune community for spiritual and personal readiness, through ministries, pastoral care, and the provision/facilitation for the free exercise of religion.

2. QUALIFICATIONS:

2.1. The Contractor’s quote must include a résumé in order for the Government to determine acceptability and availability of the individual that will be supervising these services. The minimum qualification requirements are as follows:

a) Must be a US citizen.

b) Have a Masters of Divinity or Masters of Theology from an accredited school of theology. Provide Masters Certification.

c) Must have a minimum of 5 years of pastoral experience.

d) Shall be a priest in good standing with a Diocesan Bishop or Religious Community and have written permission to take a contract position. Shall provide permission letter.

e) Shall obtain approval and Letter of Endorsement from the Archbishop of the Military Services USA. Shall provide Letter.

f) Shall demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team.

g) Shall be able to read, write, and articulate the English language fluently and be understood not only from the pulpit but also in pastoral counseling opportunities with service members and their families.

h) Shall demonstrate keen ability to develop leaders.

i) Shall be able to multi-task and keep duties and programs running smoothly.

j) Shall be flexible and adjust on short notice and demands.

k) Possess managerial, organizational and leadership ability commensurate with responsibilities for administration of a complete religious education and sacramental preparation program.

l) Shall have an expert knowledge of Catholic doctrines, ideas, liturgy, sacraments, church history, customs, practices, and organization of the Roman Catholic Church.

2.2. Must register and create an account in Central Contractor Registration (CCR). http://www.lejeune.usmc.mil/contracting/govt_business..html

3. DESCRIPTION OF SERVICE: The contractor shall provide Roman Catholic Priest services necessary to support the Catholic community and the mission of the Command Religious Program. The services shall include, but are not limited to:

3.1. The Contractor shall: a) Supervise and facilitate a program of Religious Education (Confraternity of Christian Doctrine) for grades K thru 12. This includes sacramental preparation for First Penance, First Eucharist and Confirmation. b) Administer documentation and certificates incident to receiving particular sacraments and submit all records to the Archdiocese for the Military Services, USA. c) Provide Adult Educational opportunities in the form of Scripture Studies, Catholic Enrichment, or Rite of Christian Initiation of Adults. d) Coordinate Liturgical Preparation with Director of Music for Sunday Liturgy and special seasonal celebrations. e) Recruit and train liturgical ministers: lectors, Extraordinary Ministers of Communion, hospitality ministers and altar servers. f) Oversee the publishing of a weekly Sunday Bulletin that contains liturgy information for the day, ministers, and special events. g) Liaison with the CRP to execute Chapel outreach programs that are beneficial for the Catholic Community but not necessarily faith specific. (i.e. Cookouts, Harvest Fest, VBS, etc…)

4. CONTRACTORS UNAUTHORIZED WORK PERFORMANCE: The contractor shall not perform work that deviates from contract requirements. If the contractor deviates from the contract requirements without approval of the Contract Administrator, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

4.1. The government will periodically evaluate the contractor’s performance by appointing a representative to monitor the quality of service and to ensure services are received. The Government Point of Contact (POC) will evaluate the contractor’s performance based on periodic inspections and feedback from the Chaplains and program participants. The POC will inspect all billing documents to ensure taxes are not charged and charges do not exceed contract limits.

4.2. If services do not conform to the contract requirements the government may require the contractor to perform the service again in conformity with contract requirements, at no increase in the contract amount. When the defect(s) in services cannot be corrected by re-performance, the government may:

4.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

4.2.2. Reduce the contract price to reflect the reduced value of the services performed.

5. BILLING AND PAYMENT INFORMATION:

5.1. The contractor is required to register and create an account on the Wide Area Work Flow (WAWF) so they can receive electronic payments for their services.

5.2. The contract shall consist of 52 weeks of fixed flat rate payments.

5.3. The contractor shall provide monthly verified time sheets to the POC no later than the fifth day of the following month. WAWF invoices cannot be certified without the time sheets. The government is not responsible for paying any late fees arising from the contractor’s failure to deliver their time sheet on time.

5.4. The contractor is required to file a WAWF invoice no later than the fifth day of the following month. The government is not responsible for paying late fees arising from the contractor’s failure to submit the WAWF invoice on time.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

6.1. The position requires issuance of a CAC card and a Base Access Letter from the Contracting Department in order for the contractor to gain access to place of duty and fulfill their contract.

6.2. The contractor is authorized an office space and basic office equipment necessary to fulfill this contract. The government retains full custody of all furnishings and equipment provided to the contractor. The contractor shall assume financial liability for all missing equipment.

7. BUDGETARY AND REPORT REQUIREMENTS:

7.1. The contractor shall by 1 September, make recommendations to the Command Chaplain concerning the preparation of an operating budget for the next fiscal year based upon projected program requirements. All materials purchased will remain the property of the Command Religious Program.

7.2. The contractor shall by 1 September, develop and submit “Plan of Action and Milestones (POA&M)” to the Command Chaplain of planned events and programs for the next fiscal year.

7.3. The contractor shall provide weekly program status reports to the Command Chaplain and may be required to serve as ex-officio member of the Chapel Advisory Group, and community events to represent the religious education program.

7.4. The contractor shall report attendance data weekly to the Religious Offering Fund (ROF) Custodian for statistical purposes and historical archival.

8. PERIOD AND PLACE OF PERFORMANCE:

8.1. The period of performance is from 01 August 2020 through 31 July 2021.

8.2. The contractor shall perform their duties at the Base Chaplain’s Office, Building 67 or any other Catholic Chapels in support of planned events aboard Camp Lejeune, North Carolina or as directed by the Command Chaplain or his designated representative.

8.3. One Option year is authorized as stated below:

8.3.1. Base Year: Term of Service: 01 August 2020 through 31 July 2021.

8.3.2. Option Year One: Term of Service: 01 August 2021 through 31 July 2022.

8.3.3. Option Year Two: Term of Service: 01 August 2022 through 31 July 2023.

8.4. Thirty-days written notice is required prior to termination of this contract by either party.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

This procurement is reserved 100% for Small Businesses. The associated North American Industrial Classification System (NAICS) code for this requirement is 813110 Religious Organizations, and the small business size standard is $8.5 million. Offerors must be registered in System of Award Management (SAM) database https://www.sam.gov/SAM/.

EVALUATION of the technical approach will be based upon the extent to which the vendor thoroughly and accurately describes the overall technical solution. It is the Government's intention to issue a single firm-fixed price contract.

The Government will award a single contract resulting from this request for quotes to the responsible vendor whose quote, conforming to the RFQ; will be most advantageous to the Government, price and other factors considered.

The Contracting Officer reserves the right to evaluate quotes without the use of formal evaluation procedures such as establishing a competitive range, conducting discussions, scoring quotations, and to make an award to other than the lowest quote.

To evaluate price, quotes will be evaluated using a price/technical tradeoff. This process is appropriate because it is in the Government's best interest to consider award to other than the lowest price. In evaluating the technical portion of the quote, the technical evaluators will evaluate the following factors, Technical, Past Performance and Price. The factors of Technical Capability and Past Performance are weighted equally. All evaluation factors other than price, when combined, are significantly more important than price.

(1) Technical acceptability to include the ability to meet the period of performance;

(2) Past Performance; and

(3) Price.

(1) Technical Capability - The Contractor’s quote shall include a resume in order for the Government to determine technical capability of the individual that will be performing these services. That contractor shall submit a technical proposal with sufficient detail that substantiates stated claims. The proposal shall provide convincing rationale to address how the offeror intends to meets the requirements.. The Contractor shall provide all necessary documentation to validate qualifications requirements listed in the attached Performance Work Statement.

The vendor's initial quote should contain the vendor's best terms from a price and technical standpoint. However, the Government reserves the right to have discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotations if such action is in the public interest; accept other than the lowest quotation; and waive informalities and minor irregularities in quotations received.

(2) Past Performance - The vendor shall provide at least two (2) relevant past performance references of contracts performed within the past three years. Relevant contracts include Roman Catholic Priest Services similar size and scope to the requirements listed in the PWS. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in The vendor's ability to provide this service that meet the solicitation requirements based on the vendor's demonstrated record of performance. For this volume, the vendor shall identify relevant contracts, or those portions of a relevant contract, whose performance is within three years of the proposal due date and contains efforts similar to those efforts (e.g., service, type effort, contract tasks, contract type, contract dollar value, etc.), required by this solicitation. Offerors shall also identify relevant contracts within the past three years that had any show-cause notices, cure notices, corrective action reports or termination for default.

The vendor shall ensure that all points of contacts are current and include an email address and phone number. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance and will receive a neutral rating.

Past performance will also be verified via Federal Awardee Performance and Integrity Information System (FAPIIS) and via Contract Performance Assessment Reporting System (CPARS)/Past Performance Information Retrieval System (PPIRS).

(3) Price – Price quote for each line item, in the monthly basis.

Submission Requirements. Quotes related to this RFQ shall be received by the Contracting Department by the date and time indicated in block 8 on the front page of the solicitation to be considered for award. The information submitted shall be clear and legible (Note: repetitively copied data loses its clarity and legibility.) Quotes may be submitted via email to adam.dillard@usmc.mil. It is solely the Contractor's responsibility to ensure quotes are received within the required timeframe. Submission of quotation shall include the following:

1. Technical description of the services being offered in sufficient detail to evaluate to include the resume of the proposed representative and statement the individual is able to meet begin performance stated in the Performance Work Statement.

1. Quoter is registered and current in System for Award Management

1. Provide quoter’s Cage Code and DUNS.

QUESTIONS. Questions related to this RFQ shall be submitted to the Contracting Department and shall be received no later than 4:00 PM EST the on 13 July 2020. Questions received after this date and time will not be considered. Therefore, review the RFQ and these instructions thoroughly so all of your concerns/questions can be addressed. It is solely the Contractor's responsibility to ensure questions are received within the required time frame. Questions may be submitted in writing via email to adam.dillard@usmc.mil.

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