PWS Albany Moving and Storage.pdf

PERFORMANCE WORK STATEMENT

PART I - GENERAL REQUIREMENTS

1. Application.

This Performance Work Statement (PWS) contains basic requirements Marine Corps Logistics Base (MCLB), Albany, Ga. It includes the requirements for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of Household Goods (HHG) and Unaccompanied Baggage

(UB). This PWS applies to domestic and international Direct Procurement Method (DPM) shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

2. Personnel.

The contractor shall furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor's office shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All contractors shall have available an English reading, speaking, and writing employee at all times during packing and unpacking services.

3. Materials.

The contractor shall provide boxes, cartons, tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material required to ensure proper packing for damage-free movement. All materials shall be new or in sound condition. All previous markings pertaining to any previous shipment shall be completely obliterated and all material shall be free of any substance injurious to the articles being packed and to the member/employee. New material shall be used for packing mattresses, box springs, linens, bedding, and clothing.

4. Documentation and Reports.

Contractor shall ensure that all documentation performed by the contractor shall be accurate and legible. All invoices submitted for billing to the ordering officer shall be complete and display a detailed and accurate account of services performed.

5. Quality Control and Assurance.

a. Quality Control. The contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's quality control plan shall be provided to the contracting officer as part of the proposal submission.

b. Quality Assurance. The contractor shall provide monthly metrics measuring the Service Delivery Summary

Performance Threshold. These statistics shall be used in the monthly evaluation of the contractor and also as a part of the annual performance report.

6. CONUS to OCONUS UB shipments using Air Mobility Command (AMC) aerial ports.

The carrier shall provide the actual weight and cube of each shipment within two business days after pickup to the ordering officer and prior to the Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) being produced.

7. Conflict of Interest.

The Contractor shall not employ the following personnel:

a. Off-duty quality assurance personnel.

b. An employee of the U. S. Government if the employment of that person would create a conflict of interest.

c. An alien who does not have a valid U. S. Immigration Alien Registration card.

8. Security Requirements.

a. Contractor and Subcontractor Vehicle Requirements. Each vehicle to be used in contract performance shall show the Contractor's/subcontractor’s name so that it is clearly visible and shall always display a valid state license plate and conform to all state safety regulations. Contractor and subcontractor vehicle operators shall have a valid driver's license for the category of vehicle operated. Contractors and subcontractors must have written authorization from the DMO before the Vehicle Registration Office will issue base permits and decals.

b. Contractor and Subcontractor Employee Vehicle Requirements. Contractor and subcontractor employees shall have a valid driver’s license for privately owned vehicles brought aboard base for commuting purposes. These vehicles shall always display a valid state license plate and safety inspection sticker. Contractors and subcontractors must furnish the Vehicle Registration Office required documentation to substantiate that employees are employed by their company.

c. Security Checks. Contractor personnel and their vehicles shall be present only in locations requiring contract performance. Contractor personnel entering the base shall conform to all Government regulations and are subject to such checks as may be deemed necessary to insure that no violations occur. No employee shall be permitted on base when such a check reveals that their presence would be detrimental to the security of the base. Subject to security regulations, the Government will allow access to an area for servicing equipment or performing contract requirements.

9. Regular Work Hours.

The Contractor shall perform all required contract services during regular work hours (8:00 a.m. to 5:00 p.m., Monday through Friday) except for federal holidays observed by this installation or by mutual agreement of the

CONTRACT ADMINISTRATOR. (See Section G, Paragraph G.2(b)) and the Contractor. The Government does not pay (and therefore does not require work on) holidays, vacation, or sick days. Recognized Holidays. Federal holidays observed by this base are New Year’s Day, Martin Luther King Jr. Birthday, President’s Day, Memorial

Day, Independence Day, Labor Day/Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon by the CONTRACT ADMINISTRATOR and the

Contractor

10. Work Schedule Adjustments due to Emergency Base Closures.

In the event of a base closure due to national emergencies, inclement weather conditions (snow and ice storms, hurricanes, tornadoes, etc.) and other emergency situations the contractor must contact the Contracting Officer

Representative (COR) immediately for instructions.

11. Geographical Area of Responsibility.

Services under this contract require extensive travel throughout Marine Corps Logistics Base, Albany, GA. Counties served by this contract are Baker, Calhoun, Clay, Crisp, Decatur, Dougherty, Early, Grady, Lee, Miller, Mitchell, Quitman, Randolph, Seminole, Sumter, Terrell, Turner, and Worth.

12. Safety Regulations.

The Contractor shall obey and conform to all OSHA and Base Safety Regulations (CDRL 15). Base Safety

Regulations may be obtained from the Base Safety Officer at Building 1208. The Contractor shall maintain accurate records and report to the CONTRACT ADMINISTRATOR within 16 working hours after occurrence, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance. The CONTRACT ADMINISTRATOR will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor. The Contractor shall confer with the

Base Safety Officer to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government shall maintain the right to inspect for safety conditions and safe working practices periodically or as considered necessary by the Contracting Officer or safety personnel.

13. Indemnity.

The Contractor hereby agrees to indemnify and hold harmless the United States of America and its agents from any suits, fines, actions, claims, debts, demands, judgments, liabilities, costs and expenses, including but not limited to attorney's fees or court costs, which the United States of America and its agents may become obligated to defend and/or pay, (i) as a result of ground or water pollution, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants, and employees, in connection with Contractor’s performance under this contract, or (ii) as a result of any loss of or damage to property or injury to or death of any person whatsoever, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants and employees, in connection with Contractor’s performance under this contract, or (iii) as a result of alleged pollution, damage, or injury, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents and employees, in connection with Contractor’s performance under this contract.

14. License’s and Approvals.

Proof of all requirements listed below shall be included in proposal submission.

a. The Contractor and subcontractor firms performing this contract shall be Department of Defense (DoD) approved through HQ. Surface Deployment Distribution Command (SDDC), Southeast RSMO, Bldg 208A, 4698 North

Second, Forrest Park, GA, 30297-5123, (404) 469-5923. (SDDC was formerly Military Traffic Management

Command).

b. The Contractor shall be licensed by the Federal Motor Carrier Safety Administration (FMCSA) to move household and personal goods within the State of Georgia.

15. Government Observations.

Other Government personnel, such as the Department of Defense Inspection Teams, Navy Auditors, Environmental

Inspectors, Contracting, or other higher headquarters staff, etc., are authorized to observe Contractor operation.

However, personnel will not interfere with Contractor performance.

16. Financial Disclosure.

Financial disclosure is the release of relevant financial information to demonstrate financial responsibility.

Contractor shall submit a balance sheet and letter of credit with financial institutions with their proposal.

17. Subcontracting Plan.

“Subcontract” means any agreement (other than one involving an employer-employee relationship) entered into by a

Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract.

a. All large business must provide a subcontracting plan in accordance with requirements set forth in Far 19.704.

Subcontracting plans are not required from small business concerns. However small businesses shall provide a document in the proposal submitted identifying all companies who shall be utilized as subcontractors to ensure the full volume of work required under this contract is supported.

b. Any large business proposing on this contract must agree in that small business, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, and women-owned small business concerns shall have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance. A tentative subcontracting plan shall be included in the proposal identifying social economic categories and the extent of work to be subcontracted to each of these categories. All subcontracting plans must be approved by the Small Business Advocate prior to contract award.

c. All Subcontractors for both large and small business are required to possess the same certification(s), license(s), and facility standards as the prime contractor. This proof is required at time of proposal submission.

18. Base Access.

a. Contractors must be registered in the Defense Biometrics Identification System (DBIDS).

(1) Contractors requiring access for over 60 days will receive a credential valid for up to one year.

(2) Contractors requiring access for less than 60 days will receive a temporary paper pass.

(3) If you have additional questions regarding DBIDS contact the Physical Security Office at 1-229-639-

5100. Additional extensions are 5100/5200/7321/5150/7833/7166.

(4) Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC’s are exempt from DBIDS enrollment.

The Government will not be responsible for any access delays. Delays that may result from inadequate planning are contractor responsibility. * Contractors will be issued a one-time pass for 30 days. Upon expiration of the 30 day pass, they will only be issued a 4 day pass every 4 days thereafter, for the duration of the contract.

19. CONTRACTOR'S UNAUTHORIZED WORK PERFORMANCE.

The Contractor shall not perform work that deviates from contract requirements and specification. If the Contractor deviates from contract requirements and specification without approval of the CONTRACT

ADMINISTRATOR/CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

PART II – SPECIFIC TASKS

As stated in Part I, the contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of

Defense personnel for shipment and/or storage and related services for Marine Corps Logistics Base (MCLB), Albany, Georgia through the DPM. Tasks by type of move are reflected in Table 1, Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Deliverables and required reports are located in Table 2.

Specific requirements for each task are described below. The government shall contact the contractor, via telephone, for all required moves.

Table 1. Task/Type of Move Matrix

Task

Local

Move

Outbound

Household

Goods

Outbound

Unaccompanied

Baggage

Inbound

Household

Goods

Inbound

Unaccompanied

Baggage Premove Survey X X Weighing X X X X X Time Requirements X X X X X

Preparation, Packing, Loading and

Containerization

X X X

Tagging, Inventorying, and Packing List X X X

Appliance Servicing and

Unservicing X X X X X

Containers and Vehicles X X X X X Marking Exterior

Shipping Containers X X X

Storage X X X X

Unpacking/Unloading and

Loss and Damage Reports

X X X

Documentation X X X X X Reports X X X X

1. Premove/Post Return Survey.

The contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Once set, the contractor shall notify the ordering officer, in writing, of all scheduled dates. Any pack/pickup date changes will be coordinated with the ordering officer.

2. Weighing.

(a). The gross, tare, and net weight of all shipments shall be determined through the use of properly certified scales which have been certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. The MCLB Albany DMO office will coordinate the use of scales prior to each pick-up/delivery. Weighing of trucks shall not occur until the DMO COR, or designated representative is present.

(b). The contractor shall submit electronic or digital weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation (Contract Data Requirements List (CDRL 0002). Weight tickets shall also include contractor’s vehicle identification number (VIN), license plate number, service members name, and GBL information.

(c). When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot shall be used, provided prior written approval shall be obtained from the ordering officer. (See

Paragraph A.2.d for constructive weight of professional books, papers, and equipment (PBP&E), (also known as

PRO or PRO-Gear).

(d). When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory shall be entered on the same line of the inventory next to the description. The total weight of such articles shall be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 40 pounds per cubic foot shall be used for PBP&E.

(e). The weight tickets shall contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the ordering officer, and signature of the weigh master.

(f). For inbound personal property, the contractor shall bill on the origin net weights obtained from the Personal

Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor shall bill on the reweigh weight.

(g). If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor shall bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

(h). The contractor shall perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and shall be performed IAW instructions as previously discussed in paragraph 2a through 2g. When so advised by the ordering officer, a designated representative of the ordering officer or the member/employee shall be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh.

This would be at no extra charge and the contractor would not provide the separate conveyance.

(i). When a reweigh is ordered, the contractor shall furnish the ordering officer weight tickets in duplicate within seven (7) workdays of completion of the service. (CDRL 0003)

(j). When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket shall be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number seven (7) copy of the PPGBL/BL (property received copy) shall be similarly annotated prior to mailing to the destination PPSO. When computer generated PPGBL/BLs are used, the copy going to the destination PPSO shall be annotated.

(k). Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped. Actual pieces, weight, and cube of UB shipments shall be provided to the Transportation Office (TO)/PPSO prior to the issuance of the PPGBL/BL.

3. Time Requirements.

(a). The ordering officer will normally give the contractor notice to commence services ordered herein at least one full workday prior to the date specified. Oral orders will be confirmed in writing within two workdays following order acceptance by the contractor. The contractor shall be available to receive orders between the hours 0800 and

1700. Upon request, the contractor shall provide information as to whether the service shall be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

(b). In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours overtime charges, when approved by the Contracting Officer, are applicable under CLINs 0026, 1026, 2026 and 3026.

(c). The contractor shall not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the member/employee. The contractor shall not begin any service that does not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor shall notify the ordering officer and the member/employee. In case of an approved suspension of operations, the contractor shall assure his/her return the next workday at 0800 hours to complete the services.

(d). If containerization is ordered at the contractor’s facility, the HHG or UB shall be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility shall be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

(e). The contractor shall accept inbound shipments from commercial carriers and pickup from commercial, air, water, and military terminals of HHG or UB. The contractor shall notify DMO immediately when a shipment arrives. Delivery shall be affected within three workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor shall affect delivery to the residence within three workdays following notification for delivery by the ordering officer (e.g., ordering officer calls on Monday, personal property shall be delivered on, or before Thursday). The contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

4. Preparation, Packing, Loading, and Containerization.

(a). Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the

CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

(b). The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor shall not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service shall be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party

Company’s invoice. Examples of such items are: shranks, wall units, grandfather clocks, and grand pianos.

(2) The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee will be shown in the remarks section of the inventory as disassembled by the owner (DBO).

(3) Member/Employee Packed Items. Items already packed by the member/employee shall be inspected and repacked by the contractor, with the exception of Schedule I, Item 0006 and its respective optional period, Outbound Service-Unaccompanied Baggage Packed by Member/Employee and Item 0007 and its respective optional period, Outbound Service-Unaccompanied Baggage Packed By Member/Employee-Consolidated

Shipments/government Facility.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

(c). When the ordering officer authorizes tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items shall be protected from inclement weather by a suitable covering.

(d). Containerization. Containerization of outbound HHG and UB shall be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor shall perform all exterior containerization services for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Firearms. When firearms are included in containerized shipments, they shall be placed in the number one container in such a manner to permit easy withdrawal for inspection. Model, serial number, and gauge of the firearm shall be listed on the inventory form.

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor shall be required to accept a boat and/or boat trailer less than 14 feet in length or over

14 feet in length (member only) but less than 500 pounds in weight from a uniformed Service/Agency member/employee. Components and boat accessories that do not fit into a ASTM-D4169-08 or Military Traffic

Management Command (SDDC) Pamphlet 55-12, Commercial Containers for Department of Defense Household

Goods Shipments container shall be containerized IAW ASTM-D6251. The member will be responsible for any special crating or materials needed to move the boat by DPM.

(e) Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, shall be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing shall be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, shall be used per box and seals shall secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used shall be destroyed at the time of sealing or given to the member/employee. Four seals, as a minimum, on HHG, shall be used per box and seals shall secure the access overlap door and side panels.

(f). Removal of Debris. Packing and loading at the origin shall include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing.

5. Tagging, Inventorying, and Packing List.

The contractor, in coordination with the member/employee, shall prepare an accurate, legible, HHG/UB descriptive inventory. The contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging shall be accomplished prior to the removal of goods from the residence.

(a). Inventory Identification. Each carton shall be marked to indicate the general contents and member’s/employee’s last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

(b). Inventory Symbols. The “Exception Symbols” and “Location Symbols,” shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear. Describe in as much detail as possible items of furniture. The contractor shall annotate on the inventory item(s) such as TVs, stereo components, computer hardware, video cameras, by make, model, and serial number when these are visible on the outside of the item.

(c). Each privately owned firearm shall be annotated on the inventory by make, model, caliber or gauge, and serial number.

(d). For PBP&E, ensure that the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO

3 cubic ft., 53 lbs. These items identified by the member/employee shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol

PRO shall be used. The total weight of the packed professional items shall be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

(1) For civilian employees, PBP&E includes an employee’s personally owned professional or specialized items and other materials used for official duty performance. PBP&E does not include sports equipment; office, household, or shop fixtures; or furniture e.g., bookcases, file cabinets, desks, and racks of any kind. PBP&E are

HHG. If the PBP&E may cause an excess weight condition, PBP&E may be moved as an administrative expense, (See the Joint Travel Regulations, Paragraph C8120-C, Administrative Expense) as opposed to a HHG transportation expense, subject to the following conditions:

(2) The employee will furnish an itemized inventory of PBP&E for review by an official designated by the authorizing/order-issuing command, at the new permanent duty station (PDS);

(3) The employee will furnish evidence (as determined by the authorizing/order-issuing command) that transporting the itemized materials as part of the HHG results in a weight in excess of the maximum weight allowance; and

(4) An official designated by the authorizing/order-issuing command at the new PDS, will review and certify that the itemized PBP&E, are necessary for the proper performance of the employee’s duties at the new PDS, and that if these items are not transported to the new PDS, the same or similar items would have to be obtained (at government expense) for the employee’s use at the new PDS.

(e). Items disassembled by the contractor shall be shown in the remarks section of the inventory as contractor disassembled (CD). Items disassembled by the member/employee will be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the member/employee, the inventory shall indicate the type of article and shall be shown as “CP”, contractor packed.

(f) Motorcycles, mopeds, and motor scooters shall be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration are attached to all copies of the Government Bill of Lading (PPGBL/BL)/Commercial Bill of Lading/Transportation

Control and Movement Document (TCMD). (NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a

HHG shipment.)

(g). When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence shall be annotated on the inventory as containerized warehouse (CW).

(h). Inventory Form. The inventory form shall bear the signature of the member/employee, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

(i). The contractor shall prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies shall be legible and shall bear the name and complete mailing address of the contractor. The original inventory shall be furnished to the ordering officer, the contractor shall retain one copy, and one copy shall be given to the member/employee (CDRL 0004). For HHG and UB, the contractor shall place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, and if an overseas shipment, one copy of the member’s/employee’s orders and customs document. Additionally, for HHG, the contractor shall place an envelope containing the following documents in an easily accessible location inside the No.

1 container: one copy of the packing list and Exception Sheet for shipments released from nontemporary storage

(NTS). For unaccompanied baggage shipments, the contractor shall place one copy of the member’s/employee’s orders inside the carton prior to sealing. The member/employee will be required to furnish all necessary copies of their orders.

(j). Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another.

When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

(k). Packing Lists. The contractor packing list format will be reviewed and approved by the COR. The contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

(l). Removal from NTS. When the personal property is to be removed from NTS, the contractor shall obtain from the storage contractor two legible copies of the NTS inventory and in conjunction with the storage contractor, check each item of the storage lot IAW such inventory. If at the time each item is checked there is a difference in condition of the item from that listed on the NTS inventory, the contractor shall prepare an Exception Sheet and such differing conditions shall be noted thereon. When the contractor elects to make a new inventory, differences as to condition of individual items, as compared with the NTS inventory, shall be shown on an Exception Sheet as described above. In the event the opinions of the contractor's representative and storage contractor's representative differ as to shortages and overages or condition of an item(s), both opinions shall be listed on the Exception Sheet and separately identified as to the source. Both parties shall sign and date the Exception Sheet, each retaining a legible copy for their respective files (CDRL 0005). Such an Exception Sheet shall remain an internal industry document. In the event a claim is filed, the contractor shall provide legible copies of the Exception Sheet to the claims officer.

(1) Preparation of Inventories. Inventories prepared on shipments released from NTS shall indicate the same article identification and item number as on the NTS inventory or a cross-reference shall be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor’s inventory in lieu of preparing a new inventory is permissible.

(2) Identify personal property by affixing a tag or tape to each article (not applicable to individual items in packing containers). Each shipment shall be separately identified by lot number. Each article shall be assigned a number that shall correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article shall be such as not to damage any article so identified.

(3) Identify items disassembled or serviced by contractor or by third party at origin and record such items in the remarks section of the inventory.

6. Appliance Servicing and Unservicing.

The contractor shall service and unservice appliances IAW manufacturer’s specifications. If third party servicing or unservicing is required and approved by the ordering officer, the contractor shall bill the services.

7. Containers and Vehicles.

(a). Government-Owned Containers (GOCs). GOCs are containers constructed IAW Commercial Standard

American Society for Testing and Materials (ASTM)-D4169-01, Standard Practice for Performance Testing of

Shipping Containers and Systems. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the government or received by the contractor awarded the Schedule II, Inbound Services contract. GOCs shall be used to the extent as they are available for Schedule I, Items 0001 through 0005, before using contractor-furnished containers.

(1) All GOCs and contractor-furnished containers shall be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor shall be solid and all skids installed and in sound condition.

(b). Containers for articles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques shall be constructed IAW ASTM D6039/D6039M-02, Standard Specification for

Crates, Wood, Open and Covered. These containers shall be used for interior packing purposes.

(c). Skids. Any container that is being handled with a forklift shall be constructed with two or more skids. All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more shall be equipped with two skids of not less than a minimum of 3 inches high and 3 1/2 inches wide. Skid sizes shall be IAW ASTM-D6251.

(d). Banding. Containers of plywood construction shall be banded IAW Commercial Standard ASTM D3953-02, Standard Specification for Strapping, Flat Steel and Seals or of equal quality with nonmetal banding.

(e) Markings. At a minimum, the property member’s/employee’s last name shall be legibly hand written or stenciled on all containers prior to departure from the origin residence, warehouse, or other pickup point.

(1) Permanent markings on DPM HHG, Container Marking for Household Goods, and UB, Markings of

Unaccompanied Baggage containers shall be legible and conform to Commercial Standard ASTM-D4169-08 and

SDDC Pamphlet 55-12. DPM HHG and UB containers shall have a completed military shipping label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for duffel bags and similar packages which shall have an MSL affixed to one surface. The MSL, Military Shipping Label for Personal Property, requires human-readable information as well as linear and 2-dimensional bar codes. The human readable and linear bar coded portions of the MSL are prepared as described below and the 2-dimensional bar code. If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label shall be attached to a general purpose tag or a placard. The general purpose tag or placard shall be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

(2) The following listed human readable data and Code 39 linear bar codes shall be placed on each MSL.

Some entries are keyed to numbered blocks on the Military Shipping Label, and some are in addition to that form’s requirements. The human readable unit of measure shall be provided in United States (US) standard terms, e.g., pieces, inches, feet, pounds for measured items and the data values shall be rounded up to the nearest whole number with leading zeros suppressed. Also see Military Standard-129, Department of Defense Standard Practice, Military

Marking For Shipment and Storage, and ANSI MH10.8.1.

i. Transportation Control Number (TCN): Human readable and linear bar code using 1/2 inch high Code 39 format.

ii. Transportation Account Code (TAC), PPGBL/BL Number, and Carrier.

iii. From: The consignor DODAAC and in-the-clear address.

iv. Type Service: In-the-clear text, e.g., TGBL Cd J. The clear-text descriptions may be derived from the personal property TCN field 15 descriptions.

v. Ship to/POE: Three-digit air/water POE code, and enough space for 5 lines of up to 35 characters for the in-the-clear address.

vi. Transportation Priority: Bold text 3/4 inches tall.

vii. POD: Three-digit air/water POD code or blank.

viii. Consignee/Mark For: Member’s Name followed by the consignee DODAAC and/or Mark

For in-the-clear address, and linear bar code using 1/2 inch high Code 39 format.

ix. Weight: Actual gross weight (this piece) with unit of measure. Do not zero fill.

x. RDD: Three-digit code or blank. Blank for classified Unit Move.

xi. Cube: Cube (this piece) with unit of measure. Do not zero fill.

xii. Tare Weight: Weight of container before loading personal property.

xiii. Date Shipped: Four-position code or in-the-clear date. Blank for Unit Move.

xiv. Net Weight: Weight of personal property loaded into a container.

xv. Piece Number: Piece number of this shipment (of Total Pieces) and a linear bar code using

1/2 inch high Code 39 format. Do not zero fill. Piece Number and Total Pieces may be expressed as “Piece

Number of Total Pieces” to save space on the label.

xvi. Total Pieces: Total number of pieces in this shipment unit. Do not zero fill.

xvii. PDF417 2D symbol IAW with Appendix R.

Note. SSAN shall not be stenciled on the container unless it is a part of the TCN. Failure to comply shall be considered a violation and action shall be taken by the PPSO.

(3) Carriers may optionally stencil shipment markings in addition to the MSL on the outside of containers in accordance with paragraph 7. (e). Markings shall be proportional to the available space on the container. Old markings not applicable to the current shipment shall be permanently obliterated before the container’s arrival at the member’s/employee’s residence. One copy of the member’s/employee’s orders shall be placed in each container used to ship UB. When an order applies to more than one member/employee, the name of the member/employee to whom the baggage belongs shall be identified.

(4) Overflow Containers. Overflow containers (Schedule I, Item 0003) shall be limited to use for those items that accumulate over and above that which can be packed into a ASTM-D4169-08 or SDDC Pamphlet 55-12 container. The construction of an overflow container shall be IAW ASTM-D6251. The overflow container normally is of lesser size than ASTM-D4169-08 or SDDC Pamphlet 55-12 containers and shall be limited to one per shipment.

(5) Oversize Containers. Oversize containers (Schedule I, Item 0003) shall be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM-D4169-08 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. One or more of this type may be required per shipment.

These containers shall be constructed IAW ASTM-D6251 and the exterior container dimensions furnished to the ordering officer.

(6) Other Shipments. Containers constructed for other shipments (Schedule I, Item 0003) shall be constructed IAW ASTM-D6251. Other shipments are defined as small shipments that require a lesser size box

(container) than specified in Commercial Standard ASTM-D4169-08 or SDDC Pamphlet 55-12.

(g) The contractor shall report, store and, when directed by the ordering officer, reposition government-owned HHG containers. When repositioning is ordered, the contractor shall load the GOCs on vehicles and deliver them to the site identified by the ordering officer.

(1) The outbound contractor, when directed by the ordering officer, shall pick up and store empty GOCs from other local carrier or government facilities within the contract area of performance. When the contract is awarded to different contractors, storage of the GOCs is the responsibility of the outbound contractor unless otherwise directed by the ordering officer. The storage of containers contemplated under this contract means, as a minimum, that containers, if not stored within a building, shall be stored in a manner to protect from precipitation, ground water or other moisture.

(2) GOC Report. The contractor shall submit a GOC report (a local form or for Air Force Installations, AF

Form 384, Government-Owned Container Control Record). The report shall be submitted to the ordering officer 15 days after the contract start date and thereafter on the first workday of each month (CDRL 0006). The contractor shall keep an accurate, up to date count of all GOCs.

(3) Serviceable/Unserviceable Containers. The contractor shall not commingle serviceable or unserviceable containers. After inspection by the ordering officer, these two categories of containers shall be segregated. The ordering officer and contractor shall mutually agree upon the inspection and disposition schedule. Unserviceable containers shall be disposed of at no cost to the government.

(4) The new outbound contractor shall pick up the serviceable empty GOCs from the previous contractor(s) not later than 30 calendar days after commencement of the contract.

(h) Vehicles. The contractor shall ensure that all vehicles used in the movement of personal property shall be of a safe and sound condition so as not to permit damage to personal property.

8. Outbound Documentation and Movement.

(a). PPGBL/BL and similar documents covering outbound HHG shipments shall be picked up from the ordering officer by the contractor each workday or obtained IAW locally established procedures such as mail or courier.

Distribution of completed PPGBL/BL and TCMDs shall be as outlined below.

(b). On outbound HHG shipments, the contractor shall complete by typing information on the original PPGBL/BL and all copies, the following information:

(c). Block 26 (Packages). Enter the number and kind of containers, such as 1 F/L or 2 CTNS.

(1) Block 27 (Description of Shipment). Enter the aggregate weight and cube of the total number of each different type of container shown in Block 26.

(2) Block 28 (Weight). Enter the gross, tare, and net weight.

(d). On outbound UB shipments, the contractor shall provide information on actual pieces, weight, and cube to the

TO/PPSO within one day after pickup so that the TO/PPSO can prepare the PPGBL/BL. Information shall include:

(1) Packages to include the number and kind of containers, such as 1 F/L, 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container.

(3) The gross, tare, and net weight.

(e). On all outbound shipments moving by a PPGBL/BL, the contractor shall surrender the original and copies 2, 3, and 4 of the PPGBL/BL to the carrier when the shipment is picked up. The contractor shall return copies 5, 6, and 7 of the PPGBL/BL to the ordering officer not later than the close of business the next workday after the day the shipment is picked up (CDRL 0007). Computer generated PPGBL/BLs are not numbered. In instances where computer generated PPGBL/BLs are used, enough copies shall be made to ensure the right number of copies shall be submitted. All copies of the PPGBL/BL returned to the ordering officer shall bear a legible pickup date, carrier pro number stickers, and signature of the carrier’s representative. The contractor shall furnish the ordering officer the completed inventory, packing list, and weight tickets not later than four workdays from date of pickup for HHG and three workdays from date of pickup for UB shipments.

(f). On outbound overseas shipments, the contractor shall complete by typing information on the original TCMD, and all copies, the following information:

(1) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

(g). One completed copy of the TCMD shall be placed in the waterproof envelope on the number one container, three copies shall be given to the carrier, and one annotated copy shall be returned to the Contracting Officer’s

Representative.

(h). If any container being prepared to enter the DTS has an outside measurement greater than 72 inches, the contractor is required to prepare an Outsized Air Cargo Report (CDRL 0008).

(i). Carrier Pickup of Shipments. Within one workday after the property is ready for shipment, the contractor shall contact the assigned carrier, as indicated on the PPGBL/BL, to arrange for pickup. When shipments are not picked up by the assigned carrier by close of business of the next workday, after contractor notification, the contractor shall notify the ordering officer of the carrier’s failure to pickup the shipment not later than 9 A.M. of the next workday.

(j). For outbound shipments requiring drayage to an air or water terminal within the contract area of performance, the contractor shall deliver the shipment to the designated terminal within five workdays of the request by the ordering officer for UB or within six workdays of a request by the ordering officer for HHG. For shipments drayed to a terminal, the delivery receipt or transfer document shall be returned to the ordering officer not later than the next workday following delivery. On outbound overseas shipments entering the DTS, the contractor shall prepare and affix a 2 dimensional and linear bar coded MSL as described in Paragraph A.7.f.(6) and Appendix R.

(k). The contractor is required to submit a weekly report showing outbound shipments on-hand which were picked up prior to…