M6700117Q0027_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

M6700117Q0027 13-Jul-2017

b. TELEPHONE NUMBER

910-451-1256

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 04 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRACY E. FULKS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

P.O. BOX 8368 BLDG 1116

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MMP100

CLINTON W. THOMPSON JR

1005 MICHAEL ROAD

CAMP LEJEUNE NC 28/547

TEL: 910-451-5031 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

541513

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF47

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700117Q0027

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

FOB: Destination

MILSTRIP: MMP10017SSFF065

PURCHASE REQUEST NUMBER: MMP10017SSFF065

NET AMT

0002 12 Each EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

FOB: Destination

MILSTRIP: MMP10017SSFF066

PURCHASE REQUEST NUMBER: MMP10017SSFF066

1001 12 Each OPTION EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

FOB: Destination

1002 12 Each OPTION EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

2001 12 Each OPTION EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

2002 12 Each OPTION EMCS Support Services

FFP

On-site support of the PWD EMCS in accordance with the Performance Work

Statement

PERFORMANCE WORK STATEMENT

PUBLIC WORKS DIVISION ENERGY MANAGEMENT CONTROLS SYSTEM (EMCS) SUPPORT

SERVICES

1.0 INTRODUCTION

The G-F Dept., Public Works Division, Energy Management Controls System (EMCS) program has a requirement for non-personal support services to provide knowledge, training, and support to assist the Public Works Division

(PWD) Energy Management Controls System (EMCS) program in the understanding, operation, maintenance, management, and utilization of the Energy Management Control System (EMCS).

2.0 PERIOD OF PERFORMANCE

The period of performance is a base year plus two 12 month option periods

Start End

Base Period 1 Sept 2017 31 Aug 2018

3.0 PLACE OF PERFORMANCE

Marine Corps Base Camp Lejeune, NC and satellite activities

4.0 CONTRACTOR RESPONSIBILITIES.

The Contractor shall manage the total work effort associated with EMCS support services and all other functions required for satisfactory and timely completion of these services, The Contractor shall provide an adequate staff of employees with the necessary management expertise, training, and certifications to ensure the performance of the work in accordance with sound and efficient management practices. The current effort is being supported by three

(3) full time personnel.

The contractor shall provide the support personnel with a computer, and the general tools, software, and help-center assets to support completion of all requirements of this contract.

4.1 Routine/Ongoing Support Services

4.1.1. Provide general end-user guidance and support.

4.1.2. Provide end-user on the job training on system capabilities or features.

4.1.3. Provide support for report generation/setup.

4.1.4. Provide support schedule or set point changes.

4.1.5. Provide support and guidance for changes to password/access rights.

4.1.6. Assist with configuration management as future adjustments are made to the system.

4.1.7. Assist in trouble shooting and investigation of EMCS related events, equipment issues, or system performance issues.

4.1.8. Assist in commissioning and re-commissioning of existing and new facilities.

4.1.9. Provide technical assistance with the DoD Information Assurance Certification and Accreditation Process

(DIACAP) and the Marine Corps Certification and Accreditation Support Tool (MCCAST V2) for achieving and maintaining Authorization to Operate (ATO) for EMCS. Information available at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf.

4.2 Special/One time Support Services

4.2.1. Develop a “Standard Operating Procedure” or checklist to document suggested duties for routine operation of the EMCS within 6 months. Examples include: access/use of the system, typical screens, report setup, set point changes, schedule changes, alarm management, and load management operations.

4.2.2. Develop a “preventive maintenance procedure” or checklist to document suggested ongoing hardware and software maintenance activities within 6 months. Examples include: checking of control loops, calibrations, event log purging/backup, battery checks and maintenance, database backup, software updates, and troubleshooting tips.

4.3 Limitations on support personnel:

Option Period One 1 Sept 2018 31 Aug 2019

Option Period Two 1 Sept 2019 31 Aug 2020

4.3.1 The support personnel cannot authorize expenditures or the use of other support personnel to perform or assist with service contract duties.

4.3.2 The support personnel cannot be utilized to perform work covered by any product warranty provisions.

4.3.3 The technicians cannot be utilized to supplement resources assigned to EMCS expansion or modification projects contracted separately unless in an afterhours capacity.

4.3.4 The contractor shall provide the technician with a computer, and the general tools, software, and help-center assets to support completion of all requirements of this contract.

4.3.5 The contractor shall provide all vehicles needed for the technicians to complete assigned tasks.

5.0 DELIVERABLES

5.1. Develop a bi-monthly EMCS Status Report. The EMCS Status Report shall include details on the work performed during the period of performance such as: number of buildings integrated into EMCS, status of on-going integration efforts, commissioning and re-commissioning efforts, load shedding efforts, EMCS software and technological news, necessary training, and other pertinent information.

5.2. Provide daily reports and alarms generated through the EMCS and monthly reports of identified issues/corrections through the commissioning and re-commissioning process to PWD Operations and Design staff.

The support personnel shall assist in the development of work request and project documentation and assist in the identification of EMCS/HVAC maintenance priorities from these reports.

5.3. Steward and provide their expertise/ assistance with system integration during the design process, prior to

Beneficial Occupancy Date (BOD), and during the BOD process.

5.4. Test and inspect the building DDC/ HVAC system for proper interoperability of data sharing, alarm and event management, trending, scheduling, and device naming into the EMCS system. Provide the government a list of discrepancies for corrective action required by installing contractor prior to BOD.

5.5. Maintain the master EMCS Network Data spreadsheet, which includes BBMD addressing, network IP assignments, and BACnet instance numbers.

5.6. Attend and prepare necessary materials for PWD’s Monthly Energy Meetings and other periodic EMCS related meeting as required.

6.0 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS FOR CONTRACTOR SUPPORT

PERSONNEL:

6.1 The contractor shall be capable of communicating (oral and written) fluently in English.

6.2 Contractor employees that operate motor vehicles shall maintain a valid state driver’s license with all class and commodity endorsements required by Public Law 99-570 and state law for the type of vehicle operated.

6.3. A Secret Security Eligibility is required for this position. The individual contractor must have a favorable adjudicated T3 background investigation .

The contractor shall furnish documentation reflecting favorable adjudication of background investigations for all personnel supporting the Energy Management Control System (EMCS). The EMCS resides on the Marine Corps

MRAN and work performed on this system requires occasional access to workstations located in the MITSC area located in Building 24. The MITSC area has restricted access and the work performed on the EMCS in this area by the contractor is designated Low Risk Non Critical Sensitive. This designation requires a national security background investigation designated as T3. The contractor will not have direct access to classified information.

(DD254 Attachment 1)

6.4 Personnel minimum education/experience/ credentials/qualifications

6.4.1 The personnel shall have a minimum of eight (8) years of experience in installing, servicing, and integrating various control systems, with the following:

Experience installing Metasys on servers and building graphics/trends/alarms/scheduling.

Experience in all of the following EMCS control systems -Metasys, Niagara AX platform, Alerton, Honeywell, Trend, KMC, and American Automatrix and Loytec.

Experience in BACnet/MSTP, BACnet over IP, N2 and LON.

Experience in preforming software security updates, system patches, software patches, and version upgrades on Metasys, Niagara, Itron, and Honeywell software products.

Experience installing software and maintaining Itron Fixed-Network meter data collection systems.

Be a Certified Security+ or Certified Information System Security Professional (CISSP).

Experience in the use of SQL and Microsoft Sever software (current versions).

Experienced in the use of VMware.

Experience in Marine Corps Certification and Accreditation Support Tool (MCCAST V2).

6.5 The contractor shall act and dress professionally at all times. Professional dress is defined as clothing that is neat, clean, and in good repair. Clothing that exposes cleavage, midriff or undergarments is not professional dress.

6.6 Contract services require travel throughout Camp Lejeune and Marine Corps Air Station, New River, NC and their satellite activities located within 50 miles of the Camp Lejeune main gate. Travel between the different locations is considered inherent to the support services detailed in the PWS and will not be reimbursed.

6.7 The Contractor shall be responsible for obtaining all necessary licenses and certifications and for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make them available to the Government upon request.

6.8 Environmental, Safety, and Occupational Health (ESOH)

6.8.1 The Contractor shall formulate and maintain a written safety and health plan and make it available to the

Government upon request. The written plan shall include the details of the Contractor’s responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail contractor personnel responsibilities for: protection of Government property and safety of others, personnel responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices.

6.8.2 The Contractor shall notify the Contracting Officer Representative immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The contractor shall submit a completed copy of and supplemental information within four (4) working days of the accident or incidents.

6.8.3 The Contractor shall comply with all federal, state, and local environmental laws.

6.8.4 The Contractor shall participate in emergency and recall notification and personnel accountability exercises.

The Contractor shall establish emergency notification and recall and personnel accountability procedures in accordance with DoDI 3001.02, Personnel Accountability in Conjunction with Natural or Manmade Disasters, and test those procedures twice a year when directed.

6.8.5 The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 August 2004 has established criteria for contractors who require a Common Access Card (CAC) for either physical access to a U.S. Government controlled installation or access to government information technology (IT) systems. The Government requires Personnel

Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and/or are eligible for a public trust position.

7.0 Non-personal Service Statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The purchases, duties, and responsibilities set forth in the purchase order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work

8.0 The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualification statements were submitted, as required by the RFQ, to fulfill the requirements of the contract. No substitution of personnel shall be made except in accordance with the information specified herein.

The Contractor agrees that during the performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer’s Representative (COR) and provide the information required by the following paragraphs.

If the personnel, for whatever reason, become unavailable for work under the contract for a continuous period exceeding 30 working days the Contractor shall propose a substitution of such personnel. All proposed substitutions shall be submitted, in writing, to the COR at least 15 days prior to the need for a substitute. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

The COR shall evaluate the requests for substitution and promptly notify the Contractor, in writing, of whether the request is approved or disapproved. If the COR determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under this purchase order is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for cause or for the convenience of the

Government, as appropriate. Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, he may equitably adjust (downward) the contract price to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

9.0 WAGE DETERMINATION.

9.1 The contractor is advised that this procurement is subject to the requirements of the Service Contract Act of

1965, as amended. The applicable Wage Determination is 2015-4389 Rev 4 dated 08 June 2017.

The labor categories and wage rates that may be applicable to this requirement are:

Occupational Title(s)

14000 - Information Technology Occupations

14101 - Computer Systems Analyst I See 1 Computer Employees below

THE OCCUPATIONS WHICH HAVE NUMBERED FOOTNOTES IN PARENTHESES RECEIVE THE

FOLLOWING:

1) COMPUTER EMPLOYEES: Under the SCA at section 8(b), this wage determination does not apply to any employee who individually qualifies as a bona fide executive, administrative, or professional employee as defined in 29 C.F.R. Part 541. Because most Computer System Analysts and

Computer Programmers who are compensated at a rate not less than $27.63 (or on a salary or fee basis at a rate not less than $455 per week) an hour would likely qualify as exempt computer professionals, (29

C.F.R. 541. 400) wage rates may not be listed on this wage determination for all occupations within those job families. In addition, because this wage determination may not list a wage rate for some or all occupations within those job families if the survey data indicates that the prevailing wage rate for the occupation equals or exceeds $27.63 per hour conformances may be necessary for certain nonexempt employees. For example, if an individual employee is nonexempt but nevertheless performs duties within the scope of one of the Computer Systems Analyst or Computer Programmer occupations for which this wage determination does not specify an SCA wage rate, then the wage rate for that employee must be conformed in accordance with the conformance procedures described in the conformance note included on this wage determination.

Additionally, because job titles vary widely and change quickly in the computer industry, job titles are not determinative of the application of the computer professional exemption. Therefore, the exemption applies only to computer employees who satisfy the compensation requirements and whose primary duty consists of:

(1) The application of systems analysis techniques and procedures, including consulting with users, to determine hardware, software or system functional specifications;

(2) The design, development, documentation, analysis, creation, testing or modification of computer systems or programs, including prototypes, based on and related to user or system design specifications;

(3) The design, documentation, testing, creation or modification of computer programs related to machine operating systems; or

(4) A combination of the aforementioned duties, the performance of which requires the same level of skills.

(29 C.F.R. 541.400).

9.2 Under Executive Order (EO) 13658, an hourly minimum wage of $10.20 for calendar year 2017 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.20 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2017.

9.3 The Contractor agrees to furnish the Contracting Officer a copy of any collective bargaining agreement applicable to employees performing under this contract.

10.0 CONTRACTOR’S UNAUTHORIZED WORK PERFORMANCE

The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

11.0 LIABILITY, AUTOMOBILE AND WORKMAN’S COMPENSATION INSURANCE

The contractor shall comply with provisions and requirements as contained herein:

Required Insurance (IAW FAR 28.306 (b)The contractor shall maintain insurance in the minimum amount specified below and as required by FAR 52.228-5, Insurance – Work on a Government Installation”, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under this contract.

a. Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover Employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $100,000 per person and

$500,000 per occurrence shall be required on the comprehensive form of the policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of the policy and shall provide injury liability and property damage liability covering the operation of all automobiles used in the connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

12.0 CERTIFICATE OF INSURANCE REQUIRED

In accordance with the clause entitled “Insurance-Work on a Government Installation” ( FAR 52.228-5 ), the contractor shall furnish to the Contracting Officer, a certificate or written statement of insurance prior to commencement of work under the contract. The contract number shall be cited on the certificate

13.0 GOVERNMENT RESPONSIBILITIES

The Government activity will provide adequate working space, all equipment as required (e.g., desk, chair, computer, printer, copier, telephone, etc.). utilities, janitorial services, and expendable operating supplies for the duration of this purchase order. The contractor shall maintain the assigned office space and work areas in a neat and orderly manner. Contractor shall not remove any government-furnished equipment or supplies from the Government compound without the express written permission. The Government will provide the contractor with all the information needed for performance including desired formats and samples.

14.0 GOVERNMENT HOURS OF OPERATION

The Government hours of performance are 0730-1600, Monday through Friday. The contractor employees’ hours of performance shall be determined by the contractor.

The Federal holiday observed by the base during this contract’s period of performance is Labor Day, Columbus

Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Birthday of Martin Luther King, Jr., George Washington’s Birthday, Memorial Day, and Independence Day.

The contractor shall provide a backup resource during vacation periods for support personnel.

If coordination of support services is required the Government point of contact will be with the Contracting

Officer’s Representative or the Deputy, Maintenance Operations Officer.

15.0. QUALITY ASSURANCE SURVEILLANCE PLAN. The government shall monitor Contractor(s) performance in accordance with the Quality Assurance Plan (QASP).

15.1.1 A Quality Assurance Surveillance Plan (QASP) has been developed and will be applied in the administration of the EMCS support service contract to ensure Performance Work Statement (PWS) services meet the

Government’s technical requirements for quality and completeness at the cost and within the timeframes established by the contract. These services are performed for Parachute Loft and Boat Locker at MCB Camp Lejeune, NC.

15.2 This plan outlines procedures and guidelines that will be used to monitor the Contractor’s compliance with submitting deliverables and ensure all work is in accordance with the contract requirements. The Contractor is the owner of the quality control process and is responsible for developing, implementing, and modifying procedures that will produce the desired outcomes and result in performance of work within the required standards. The intent of the QASP is to ensure that the Contractor is complying with its quality control systems.

15.3 This QASP is intended to provide the Government’s Contracting Officer’s Representative (COR) an effective and systematic method of surveillance for each service in the PWS. The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for technical administration of the contract and assures proper Government technical surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the

Contracting Officer for action.

15.4 The COR will conduct an initial review of the Contractor’s quality control process to verify its adequacy.

During the course of service performance, the COR will monitor the process for managing performance in a quality, timely, complete, safe, and cost efficient manner. Level of surveillance will initially be set to assure the COR that requirements of the PWS are being met and that a process exists and is in place to ensure quality. If, during the course of this surveillance, the COR discovers the service provider is not complying with the established level of quality, the COR may increase the level of surveillance. If performance exceeds the established level of quality, the

COR may decrease the level of surveillance. All documents to support methods of surveillance shall be filed in a

Quality Assurance file for the contract.

The COR will act as the Contracting Officer‘s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract.

When, in the opinion of the contractor; the COR request effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor under such direction until the Contractor Officer has issued a modification to the contract (or delivery order) or has otherwise resolved the issue.

In the absence of the COR named above (due to reasons such as leave, illness, or official travel), all responsibilities and functions assigned to the COR shall be the responsibility of the Contract Specialist acting on behalf of the COR.

The name of the COR for this contract will be provided at the time of contract award via separate email.

15.5 Methods of Surveillance. The methods of surveillance identified in this QASP which will be used to monitor performance of this contract for quality, timeliness, completeness, and cost.

16.0 PERFORMANCE REQUIREMENTS SUMMARY

The performance standards for this Performance Work Statement (PWS) are stated in the Performance

Requirements Summary (PRS) included in the PWS. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standard.

Performance Objective

Performance

Requirements

Summary

Acceptable

Quality Level

(AQL)/Frequency

Goal Surveillance

Method

Submittal of Daily

Reports and Alarms

PWS Section 5.2

100% Submitted in accordance with PWS and

QASP

100% Periodic inspections

Submittal of Monthly

Reports of Identified

Issues/Corrections PWS Section 5.2

100% Submitted in accordance with PWS and

QASP.

100% Periodic inspections

Submittal of Bi-Monthly

EMCS Status Report

PWS Section 5.1

100% Submitted in accordance with PWS and

QASP

100%

Test and Inspection of

BLDG DDC/HVAC

PWS Section 5.4

100% Submitted in accordance with PWS and

QASP

100%

17.0 ORGANIZATIONAL CONFLICTS OF INTERESTS

The Contractor acknowledges that it is familiar with FAR Subpart 9.5, Organizational and Consultant Conflicts of

Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR.

If performance of any PWS requires the contractor (to include subcontractors) to supply technical support related to systems or projects with which the contractor is already directly concerned, either by prime or subcontract, the contractor shall so immediately inform the Contracting Officer. The PWS may be withdrawn if a conflict is found.

The Contractor shall not undertake performance of any PWS that requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

18.0. BASE ACCESS

18.1. Marine Corps Installations East - Marine Corps Base Camp Lejeune and Marine Corps Air Station New River have implemented the new RAPIDGate program intended to enhance installation access control. However, RAPIDGate contains significant changes that may affect contractor’s and their employee’s access to these installations. In order to gain access to Marine Corps Base (MCB), Camp Lejeune and/or Marine Corps Air Station

(MCAS), New River, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime

Information Center (NCIC) Interstate Identification Index (III) is the installation's minimum background check for access to MCB, Camp Lejeune and/or MCAS, New River for non-Common Access Card holders, to include entrance of visitors.

18.2. MCB, Camp Lejeune and MCAS, New River applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors: RAPIDGate or 30-Day Pass followed by 4-DayPass*

b. Sub-Contractors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

c. Vendors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

d. Suppliers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

e. Service Providers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

f. Delivery Personnel: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

g. Public-Private Venture (PPV) Housing and Installation Volunteers: Local Population

Credential (The following are examples of Installation Volunteers: (Red Cross, Community

College Instructors and Students, Commissary Baggers, Naval Hospital Volunteers, Family

Readiness Volunteers, Wounded Warrior Volunteers, and any other organization approved by the Commanding General, Marine Corps Installation East-Marine Corps Base Camp Lejeune and Commanding Officer, MCAS, New River)

18.3. Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC’s are exempt from

RAPIDGate enrollment.

18.4. Contractor personnel who are ineligible for a CAC will be required to either obtain a 30-Day pass followed by a 4-Day pass* or enroll in the RAPIDGate Program. RAPIDGate is a voluntary program due to associated costs.

For further information concerning contractor access, please contact the Contractor Vetting Office at 910-450-5978 or visit Marine Corps Base Camp Lejeune (http://www.lejeune.marines.mil/) or MCAS New River

(http://www.newriver.marines.mil/) websites. For information concerning enrolling in RAPIDGate please visit their website at www.rapidgate.com.

The Government will not be responsible for any access delays. Delays that may result from inadequate planning are contractor responsibility. Any and all costs associated with RAPIDGate are the sole responsibility of the contractor.

* Contractors will be issued a one-time pass for 30 days. Upon expiration of the 30 day pass, they will only be issued a 4 day pass every 4 days thereafter, for the duration of the contract.

19.0 CONTRACT ADMINISTRATION OFFICE. All contract administration functions will be retained by the

Contracting Department, MCB, Camp Lejeune. All inquiries and correspondence concerning the administration of the contract shall be addressed to:

MCIEAST- MCB Contracting Department

PO Box 8368, MCB

Camp Lejeune NC 28547-8368

CONTRACT ADMINISTRATOR: Tracy Fulks

Email: tracy.fulks@usmc.mil

TEL: 910-451-1256

NOTE: COLLECT CALLS WILL NOT BE ACCEPTED.

20.0 INVOICES. Contractor shall use USMC Wide Area Workflow as stated in clause DFARS 252.232-7006.

NMCARS 5237.102-90 ECMRA

NCMARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

5237.102(90) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Emergency Management Control System (EMCS) support services via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilitites;

(4) D, Automatic Data Processing and Telecomunications, IT and Telecom-Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY;

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

https://doncmra.nmci.navy.mil/

0001 POP 01-SEP-2017 TO

31-AUG-2018

N/A MMP100

CLINTON W. THOMPSON JR

1005 MICHAEL ROAD

CAMP LEJEUNE NC 28/547

910-451-5031

MMP100

0002 POP 01-SEP-2017 TO

31-AUG-2018

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-SEP-2019 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-SEP-2019 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreeements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.232-18 Availability Of Funds APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Dec 2016)

DEC 2016

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)(TAILORED)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

This is a request for OPEN MARKET PRICED quotes. The proposed acquisition is 100% set-aside for Small

Business. The associated North American Industrial Classification System (NAICS) Code is 541513 Computer

Facilities Management Services and the associated size standard is $27.5 million.

BASIS OF AWARD: The Government will solicit and award this contract using simplified acquisition procedures, in accordance with FAR Part 12 and Subpart 13.5.

The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “Quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of a purchase order in response to a request for quotes (RFQ).

The basis of the award is “Best Value” to the Government. The Government will issue a single firm fixed-price purchase order on an "all or none" basis. However, the Government reserves the right to award no contract at all, depending on the quality of the quotes submitted. The Government will award a single contract resulting from this request for quotes to the responsible vendor whose quote, conforming to the RFQ; will be most advantageous to the

Government, price and other factors considered. Quotes will be evaluated in an efficient and minimally burdensome fashion. The Contracting Officer reserves the right to evaluate quotes without the use of formal evaluation procedures such as establishing a competitive range, conducting discussions, scoring quotations, and to make an award to other than the lowest quote.

Evaluation Factors: (1) Technical Capability to include Management Approach, Staffing Plan with Resumes, and ability to provide personnel on the first day of the period of performance; (2) Past Performance; and (3) Price.

Quotes will be evaluated using a price/technical tradeoff. This process is appropriate because it is in the

Government’s best interest to consider award to other than the lowest price. When combined, all non-cost factors are significantly more important than the price. In evaluating the technical portion of the quote, the technical evaluators will evaluate the following factors and subfactors as described in the “Basis of Award”. The factors of

Technical Capability and Past Performance are weighted equally. All technical subfactors are weighted equally.

Technical Capability and Past Performance, when combined, are significantly more important than the price

EVALUATION. Vendors responding to this announcement shall submit their quote in accordance with FAR

52.212-1. Submission of quote shall include the following:

Technical Capability – Factor 1

Technical and Management Approach – The offeror’s technical and management approach shall, at a minimum, address each of the following factors separately, as they apply to the Performance Work Statement (PWS). All offerors’ quotes will be evaluated using the following criteria. The quote must include a comprehensive and expanded explanation of how each of the following factors would be satisfied. Merely restating the PWS requirement is not acceptable.

Sub factor A: Demonstrates an acceptable work accomplishment plan to perform the work with properly qualified individuals and a thorough understanding of the PWS. This shall also include an explanation as to how the contractor will comply with the Acceptable Quality Level for Maintaining Required Staffing

Levels identified in the Performance Requirements Summary (PRS). Each quote will be evaluated to determine the adequacy of the contractors proposed plans, methods and procedures to accomplish the tasks contained in the PWS. Each quote will be evaluated for their completeness in addressing all areas contained in the PWS, their demonstrated understanding of the scope of the PWS, and their adequacy in proposing a work plan that will meet the Government’s requirement.

Sub factor B: Provides an organization chart that clearly describes proposed staffing meeting the staffing level stated in the PWS and how the work will be accomplished utilizing this staffing.

Sub factor C: Submit resumes and any other information for personnel, that demonstrate their experience and qualifications to perform the duties of this contract as stated in the PWS

2) Past Performance- Factor 2.

A determination will be made that the quoter has satisfied its customers in the past and demonstrated adequate experience in performing relevant similar projects of similar size, scope, and complexity within the past three (3) years. Information utilized to come to that conclusion will be obtained from the references listed in the quote, other customers known to the Government, consumer protection organizations, others who may have relevant information and a review of the vendor’s record in the Past Performance Information Retrieval System (www.ppirs.gov). In the case of a quoter without a record, or for whom information on past performance is not available, the quoter may not be evaluated favorably or unfavorably on past performance.

For past performance, the vendor shall submit, as part of its quote, information on previously performed contracts or on-going contracts that are similar to the statement of work in this solicitation performed for Federal, State or local

Governments, and for commercial firms. Information shall be provided on either 1) all such contracts within the past three years, or 2) the last three (3) such contracts performed, and shall be limited to the name and address of the organization for which the services were performed, a brief description of the services performed, and the phone number and/or email of a contact for each contract listed. The information may also include a description of any quality awards earned by the vendor. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance and will receive a neutral rating. The vendor should provide the information requested above for past performance evaluation, or affirmatively state that it possesses no relevant directly related or similar past performance

NO MORE THAN A TOTAL OF THREE (3) PAST PERFORMANCE REFERENCES WILL BE

ACCEPTED.

Sub factor A: Quality of Service. Compliance with contract requirements and technical capability of proposed supplies/services.

Sub factor B: Timeliness of Delivery/Performance. Met performance times and did not receive any cure or show cause notices, or have numerous complaints.

Sub factor C: Customer Satisfaction. Customer satisfaction with overall performance.

Sub factor D: Business Relations. History of reasonable and cooperative behavior and overall business-like concern for the interests of the customer.

Sub factor E: PPIRS. Has a rating of Exceptional, Very Good, Satisfactory, or Marginal in PPIRS.

To obtain past performance information, the Government will send out a Past Performance Questionnaire to the offeror’s references. Make sure your reference information is up to date. DO NOT GIVE THE NAME OF

REFERENCES UNLESS YOU HAVE MADE SURE THAT THE INDIVIDUAL CAN BE REACHED AT THE

REFERENCED TELEPHONE NUMBER, E-MAIL ADDRESS, OR POSTAL ADDRESS THAT YOU HAVE

PROVIDED. The Past Performance Reference Form is included at Attachment 2.

3) Price. To evaluate price, quotes will be evaluated using a price/technical tradeoff. This process is appropriate because it is in the Government’s best interest to consider award to other than the lowest price.

The factors of Technical Capability and Past Performance are weighted equally. All technical subfactors are weighted equally. All evaluation factors other than price, when combined, are significantly more important than price. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate.