17_T_0018_PWS_rev2_draft4fbo.pdf

Contract Religious Ministry Professional, Roman Catholic Priest School of Infantry, Marine Corps Base (MCB) Camp Pendleton CA

1. Scope of Responsibilities. The contractor shall provide the Roman Catholic Priest services for Training and Education Command, School of Infantry –West (TECOM-SOI-WEST) Camp Pendleton, Roman Catholic program and support the individual rights under the First Amendment to the US Constitution by promoting an environment for all to freely exercise their religious beliefs.

The contractor shall provide Roman Catholic Priest services for the Roman Catholic Community at TECOM-SOI-WEST Camp Pendleton 52 Area Caruso Memorial Chapel, the School of Infantry Range, and Infantry Training Battalion (ITB) Training Class Room. The Roman Catholic programs include: weekly Saturday Mass (1), weekly Sunday Masses (2), special Roman Catholic events such as Holy Days of Obligation, and office hours to meet the Roman Catholic community’s spiritual and sacramental requirements.

2. Education, Experience and Personal Requirement.

2.1 At the time of contract award the contractor shall be a validly ordained Roman Catholic priest(s) in good standing with the bishop of his diocese or the superior of his religious order in the Roman Catholic Church. The good standing of the priest will be verified with an appropriate letter of good standing from his bishop or religious superior.

2.2 At the time of contract award the contractor shall provide written documentation of Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/). The document used for endorsement will be the Department of Defense (DD) Form 2088. While the form does not need to be approved prior to making a quote on this contract, it must be approved by the AMS in Washington D.C. prior to actual contract award.

2.3 The contractor shall adhere to the policies defined in the “Archdiocese for the Military Services, USA, Priests' Manual” as published by AMS.

2.4 The contractor shall be able to oversee a comprehensive Roman Catholic religious education program with the Coordinator of Religious Education (CRE) and the volunteers by offering guidance, planning and pastoral advice in order to achieve a high quality program as outlined by the

AMS.

2.5 The contractor shall collaborate with Chaplains and the Enlisted Staff in an ecumenical/interfaith setting.

2.6 The contractor shall possess strong people skills and the ability to work with the military personnel, the Command Chaplain, the Chaplains and the Enlisted Staff at the chapels, Caruso Memorial Chapel, the School of Infantry Range, and ITB Training Class Room.

2.7 The contractor shall have knowledge of military protocol, customs, and courtesies or a willingness to learn through a combination of oral and written instructions given within the first 90 days, per SECNAVINST 1730.7D, OPNAVINST 1730.1E and Marine Corps Order 1730.6E.

2.8 The contractor should possess working knowledge of computer skills in: Microsoft Word, Outlook and Desktop Publishing. The Department Staff is available for assistance.

2.9 The contractor shall provide proof of a successful background criminal history check at local or state or national level: [Public Law Number 101-647, Section 231; Department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3. Specific Responsibilities.

3.1 The contractor shall provide administrative support, religious services, and pastoral care in support of: Saturday Mass, Sunday Masses with an opportunity for the Sacrament of Reconciliation, Baptisms, Weddings, Annulments, Anointing of the Sick, Funerals, Fellowship/Hospitality, Lent/Advent Penance Services, Holy Day Of Obligation Masses (see 4.3) and Religious Education.

3.2 The contractor shall; plan, organize, and direct the activities of the Caruso Chapel Catholic Community, ensuring that the Roman Catholic program complies with the Roman Catholic Code of Canon Laws Reference: http://www.vatican.va/archive/ENG1104/_INDEX.HTM

3.3 The contractor shall prepare and deliver homilies/sermons and prepare and submit worship bulletins for timely reproduction to the Enlisted Staff.

3.4 The contractor shall provide sacramental ministry to all Roman Catholic military personnel, eligible family members and DOD card holders.

3.5 The contractor shall provide pastoral counseling to Roman Catholic personnel concerns (ex:

personnel, professional, spiritual, marital, etc.) to maintain Catholic community quality of life.

3.6 The contractor is encouraged to attend the Roman Catholic Pastoral Advisory Council monthly meetings. (Especially seasonal liturgical events, i.e. Advent, Christmas, Lent, Easter, etc.).

3.7 The contractor shall be involved in all Roman Catholic programs; oversee meaning offer guidance, planning and pastoral advise to the activities of Rite of Christian Initiation for Children (RCIC), Rite of Christian Initiation for Adults (RICA), Roman Catholic Lay Organizations such as Roman Catholic Youth, Roman Catholic Women and Roman Catholic Men if necessity of duty compels.

3.8 The contractor shall be directly responsible for locking up the chapel facilities when used after normal duty hours and will ensure that the chapel is “Police Call(ed)” including trash removal, after every Mass.

4. Working Hours, Location, Holidays, Holy Days of Obligation.

Based on the requirements the Government estimates the contractor would need to maintain an average 7.5, hour work week. Within 10 business days after contract award the contract shall provide the Government a standard schedule. The standard schedule is not inclusive irregular hours that might be needed due to night/weekend emergency ministrations. The Government shall provide the contractor three calendar days’ notice of irregular hours are required to fulfill the requirements. The Government shall inform the contractor of the duration of the irregular schedule. This requirement occurs because of such activities as (but not limited to) funeral preparations, crises services etc. The Government has not had to request an irregular schedule for week within the past 24 months (February 2015 – February 2017).

4.1 In the past 24 months (February 2015 – February 2017), the services were provided on the following standard schedule: Other types of services include, but are not limited by administrative work, special events, services, sacraments, counseling, and parish coordination. The contractor will perform office hours and tasks of the contract at or other designated base facility as approved by the Command Chaplain. This is also part of the estimated 7.5 hours per week. The Government considers this requirement to be a part-time position and is funding the requirement accordingly.

This schedule is to be worked out and approved by the Command Chaplain ahead of time. Mass Schedule as followed:

Saturday Evening 2 Hours: 1630-1830 (PST) Saturday Evening Mass scheduled at 1700 (PST)

Sunday Afternoon/ Evening .5 hours: 1500-2030 (PST)

Mass at SOI Range, 1530-1630 (PST)

Religious Education/Confession/etc. at Caruso Chapel, 1700-1830 (PST)

Mass at ITB Training Class Room, 1900-2000 (PST)

4.2 Recognized Federal Holidays, Office is closed.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

4.3 Special Service Masses (Holy Days of Obligations).

Contractor shall offer services for the following Holy Days of Obligations:

New Year’s Day Mass Ash Wednesday Mass Holy Week (Holy Thursday, Good Friday, Easter Vigil) All Saints Day Mass Thanksgiving Day Mass Immaculate Conception Mass Christmas Eve Mass Christmas Day Mass

5. Absences

As the Chaplain position can be of any faith, the religious needs of the Roman Catholic community shall be completely covered by this contract; hence the contractor shall be responsible to provide substitute personnel to conduct Roman Catholic Priest duties.

The substitute personnel are required to seek endorsement if the substitute personnel is scheduled to perform more than 14 calendar days.

If the contractor cannot provide services for one week of services or more the invoice submitted shall be reflective of the reduction in service.

Within 30 days of contract award, the vendor shall provide the contact information for substitute personnel.

The contractor shall give the COR 30 calendar day written notice of any scheduled period of absence, to accommodate the changes in the chapel worship schedules.

For emergency absences, the vendor shall give the COR the earliest possible notice.

6. Furnished Equipment and Supplies. All equipment needed to fulfill this Department shall be provided by TECOM-SOI-WEST Camp Pendleton Chaplain office if available through the DLA Ecclesiastical supply chain (such as vestments, ciboria, communion supplies, and all required items needed to execute para 3.1). For the actual performance of contracted duties, the Government shall furnish adequate office space at the assigned chapel with appropriate office furnishing and office supplies for the support of Contractor only in the actual performance of contracted duties. The Government will provide utilities and custodial services.

6.1. The Government will not furnish Contractor with government living quarters.

6.2. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

6.3. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as government property.

6.4. The Contractor shall be liable for loss, damage, or theft of government property due to

Contractor’s carelessness and/or negligence. Negligence will be determined by Report of Survey findings.

7. Facilities: The contractor is accountable for keys to secure the chapel spaces utilized in conjunction with the programs.

8. Mission Essential Service: In accordance with DoDI 3020.37, Continuation of Essential DOD Contractor Services during Crises, TECOM-SOI-WEST Camp Pendleton Command Chaplain determined that Roman Catholic Priest’s regular services performed during the period of each year under this contract are mission essential, and as such, shall continue during periods of increased force protection (FPCON) up to Level: Charlie/Delta. To ensure contractor employees who perform the above-mentioned services have clearance for continued access to TECOM-SOI-WEST Camp

Pendleton during periods of increased force protection, the contractor’s work place point of contact will identify, in writing to the Command Chaplain within 10 days after contract award to the those employees who perform these services. Days and hours of operation for these services will remain as specified in the Performance Work Statement unless the Contracting Officer notifies the contractor of upcoming changes in agreed upon notification period.

9. Travel. Travel to fulfill this requirement shall be the responsibility of the contractor. The Government shall not pay for travel. The travel required for these services is travel to and from TECOM-SOI-WEST Camp Pendleton and travel onboard.

10. Deliverables: The contractor shall supply information for the following:

DATA ITEM # TITLE Delivery Date/Description

1. Quarterly AMS Report Report the AMS, the General

Welfare of the Catholic Community: How many Masses, report all Sacraments administered, how many children/adults attend Religious Education and what curriculum is used, report all Volunteer teachers certification process, report about all retreats (confirmation, reconciliation and advent). (3.1)

3. Plan/Organize/Direct Catholic Parish

Provide leadership to Catholic Community through annual Comprehensive Ministry Plan as required by the Command Chaplain. (3.2)

4. Attendance at Meetings 1. Only at the request of the Command Chaplain and/or Commander of the School of Infantry. 2. Is encouraged on a volunteer basis to attend the Catholic Pastoral Advisory Council meetings. (3.6)

5. Conduct three Weekend

Masses with an opportunity for the Sacrament of Reconciliation

Plan and provide one Saturday mass and two Sunday Masses with an opportunity for the Sacrament of Reconciliation for Roman Catholic military personnel, eligible family members, and other authorized users as determined by worship schedule. (3.1, 3.4)

7. Conduct Sacramental Rites Plan and provide opportunities for the Catholic community to attend/participate in Sacramental Rites as scheduled/required by Catholic Pastoral Advisory Council and Command Chaplain (Funerals, Marriages, Baptisms, etc.).

(3.1, 3.4)

8. Conduct Holy Day of Obligation worship Services

Plan and provide opportunities for military personnel, eligible family members, and other authorized users to participate in Holy Day/Special Programs as scheduled/required (Lenten, Advent, Thanksgiving, Christmas, Easter, etc.). (4.3)

9. Homilies/Sermons Deliver homily/sermon to parishioners at each of the programs in items 6-9 above.

(3.3)

10. Payment for Services Submit monthly documentation in Invoices Receipt