SAP_Justification_for_Other_than_Full_and_Open_Competition_Redacted.pdf

Other than Full and Open Competition MCBH 019-16

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

FOR AN ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Rebuild, repair and put into service D8 waste handling dozer from Kaneohe Marine Corps Base with a required delivery date of 3 months from the start date. The following tasks will be part of the installation:

1. Removal, replace and rebuild of the transmission components,

2. Replace body components,

3. Overhaul or replace engine,

4. Reseal all cylinders;

5. Top off with fluids;

6. Operate and test equipment;

7. Perform safety certification and

8. Provide warranty within 120 days of starting and receiving the equipment.

Item Description Total Bulldozer Refurbishment

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the

Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS

The rebuild and repair must include all diagnostics test, safety and performance evaluation and tests and meet all factory certified technician requirements for Caterpillar equipment. An RFI was posted on FBO.gov for ten days, with no vendor response. Therefore, it is concluded that

Hawthorne Pacific is the only authorized OEM Caterpillar service provider with certified technicians having the diagnostic equipment to fulfill all equipment operational checks on the island of Oahu. Hawthorne has sufficient expertise to install upgraded components, testing safety and optimal equipment functioning , and provides a warranty for the labor involved.

Other than Full and Open Competition MCBH 019-16

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date