M00318-15-T-0024-0001_FMS_Services_III_MEF_Released.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

FINANCIAL MGT SUPPORT Q&A

Financial Management Support (FMS) Questions & Answers – M00318-15-T-0024-0001

Question 1: Is an incumbent contract or contractor associated to the requirement. If any, please provide the contractor’s name and contract number.

Answer to Question 1: The incumbent contractor’s name is Booz Allen Hamilton, Inc. and the contract number is under SP0700-03-D-1380, Task Order 0542.

Question 2: Does the Combined Synopsis/Solicitation under solicitation number M0031815T0024 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government?

Answer to Question 2: See answer to question 1. The FMS requirements are embedded in the overall PWS tasks under SP0700-03-D-1380-0542.

Question 3: How many FTE’s does the Government anticipate the Contractor to provide in order to fully staff the contract?

Answer to Question 3: two (2).

Question 4: Please provide the following information on the current contract: Incumbent contractor? Current Contract number? Award Amount? Funded amount?

Answer to Question 4: For the first two questions, see Answers to Question 1. For the contract award amount and the funded amount, the total award and funded amount of an unclassified contract is public information and would be releasable if we receive a Freedom of Information Act (FOIA) request.

Question 5: On Attachment 2, Payment Schedule, row 33C deducts forty hours for 2 weeks vacation from the FTE hours. Is this correct or should it be 80 hours deducted, making the total hours per FTE 1920 vis. 1960? Please clarify.

Answer to Question 5: This was a type-o and was supposed to be for 1 week of leave (5 working days or 40 hours). Block 33B has been revised to 1 week of leave as a result of solicitation amendment 0001. The total FTE will remain at 1960 hours.

Question 6: Para 2(b) requires the offeror to completed Offeror Representations and Certifications (52.212-3) and DFARS 252.212-7000. However, DFARS 252.212-7000 has been deleted from the DFARS as of June 25, 2013.

Answer to Question 6: The reference to DFARS 252.212-7000 has been deleted as a result of solicitation amendment 0001. See the revised RFQ.

Question 7: The second sentence of the paragraph details, “Individual Contract Plans (Staffing Approach and Quality Control Plan) included in the Technical Proposal…” but the last sentence of the paragraph details, “Contract Plans may be in any format appropriate for the information they contain, but for the purposes of proposal evaluation, they should include and clearly identify the following” and goes on to detail that Technical Approach is included. Will the gov’t please clarify which is accurate?

Answer to Question 7: Individual Contract Plans include the two Technical Sub-factors of Staffing Approach and Quality Control Plan. Addendums to 52.212-1 and 52.212-2 have been revised to change Sub-factor 2 from “Staffing Approach” to “Staffing Plan.” See solicitation amendment 0001.

Question 8: Table 1 has an asterisk detailing that “Employee Agreements” are excluded from the total page count limit. Page 21, para 1(b) Sub-Factor 2: Staffing Approach details, “Offerors shall submit resumes for each proposed support staff listed in the PWS. If proposed individuals for this contract are not currently employed by the Contractor, Contractors shall submit, with each resume, an "Employment Agreement" signed by the proposed individual.” Are both resumes and employee agreements excluded from the total page count limit?

Answer to Question 8: Resumes are included in the total page count limit. The employee agreements are excluded from the total page count limit.

Question 9: The RFP details, “Past Performance information will be obtained from PPIRS.” Will the gov’t confirm that for offerors with no Past Performance information in PPIRS due to not having previous Prime experience will not be penalized during the rating process?

Answer to Question 9: In accordance with Attachment 2, Para. 4, “An Offeror with no relevant past performance information will receive a “Neutral” rating, i.e., the rating will not add to or detract from the Offeror’s rating for Past Performance.”

Question 10: Reference: RFQ Page 72, Attachment 2 Payment Schedule, FTE Year Calculated as Follows” details 2 weeks of leave at 40 hours. Did the government intend this to be 40 hours or 80 hours?

Answer to Question 10: See the Answer to Question 5.

Question 11: Can the Government please clarify the number of key personnel resumes required?

Answer to Question 11: Two (2).

Question 12: Would the Government allow the substitution of a Certified Government Financial Manger (CGFM) for the Certified Defense Financial Manager (CDFM) certification?

Answer to Question 12: Yes, see revised PWS paragraph 3.4.

Question 12: What type of internal control assessments are conducted by the Marine Corps Internal Control Coordinators?

Answers to Question 12: Risk Assessments: Strategic (misinformation on planning), Operational (policies and procedures), Financial (misstatements), Human Resources (separation of duties or staff not sufficient to sustain mission), Technology (lack of controlled access to systems), Environmental (negative impact) Question 13: Will the Contractor be provided the results of past audits?

Answer to Question 13: Yes.

The following have been modified:

ATTACHMENT 1 PWS

PERFORMANCE WORK STATEMENT

Financial Management Support (FMS) Services for III Marine Expeditionary Force, Okinawa, Japan

1.0 SCOPE

The contractor shall provide sufficient quantities and types of trained, qualified, or certified Contractor personnel as requested by the Government to perform the required tasks for each service type described in this Performance Work Statement (PWS) for departments within the III Marine Expeditionary Force (MEF) Comptroller offices, located at III MEF Okinawa, Japan.

1.1 CONTRACT OVERVIEW

The contractor will provide Financial Management Support (FMS) services to the Resource, Evaluation and Analysis (RE&A) section within the designated comptroller offices within III Marine Expeditionary Force. FMS services will outline processes, draft policies, provide audit, advisory, and assistance services, and assist in financial reporting. Work involves isolating and defining unknown conditions, resolving critical problems, and developing new theories concerning financial processes, budget, accounting, and internal controls. FMS services will establish and maintain an effective Marine Corps Internal Control Program (MICP) to meet the objectives of the Federal Managers' Financial Integrity Act (FMFIA). Financial work includes implementing legal and regulatory controls over approved budgets and providing advice on effective and efficient methods for the acquisition and use of funds to support the organization's programs and activities. A variety of other fiscal, accounting, or financial management duties and responsibilities may also be performed.

2.0 APPLICABLE DIRECTIVES/ACRONYMS

2.1 DIRECTIVES

MCO P7300.21A

DoD Financial Management Regulations

Office and Management, Budget (OMB) Circular A-123, DoD 7000.14-R

2.2 ACRONYMS

AC/S Assistant Chief of Staff

AQL

Acceptable Quality Level

COR

Contracting Officer’s Representative

CDFM

Certified Defense Financial Manager

DFWP

Drug Free Workplace

DISCO

Defense Industrial Security Clearance

DoD

Department of Defense DoDINST

Department of Defense Instruction DoN

Department of the Navy DoNCAF

Department of the Navy Central Adjudication Facility e-QIP

Electronic Questionnaire for Investigations Processing

FAD

Facility Access Determination

FAR

Federal Acquisition Regulation

FIAR

Financial Improvement over Audit Readiness

FMFIA

Federal Managers' Financial Integrity Act

GAO

Government Accountability Office

IA

Information Awareness

IAW

In Accordance With

ICOFR

Internal Controls Over Financial Reporting

ICOFS Internal Controls over Financial Systems ICONO Internal Controls over Non-Financial Operations

IPR

In-Process Review

KO

Contracting Officer

MCBH

Marine Corps Base Hawaii

MCO

Marine Corps Order MICP Managers Internal Control Program

MS

Microsoft M&E Monitoring and Evaluation

NACI

National Agency Check and Inquiries

NACLC

National Agency Check, Local Agency Check and Local Credit Check

NISP

National Industrial Security Program

OMB Office and Management, Budget

OPM

Office of Personnel Management

OPNAVINST

Office of the Chief of Naval Operations Instruction

PII

Personally Identifiable Information

PKI

Public Key Infrastructure

POM Program Objective Memorandum

POV

Privately-Owned Vehicle

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QAE

Quality Assurance Evaluator

QC

Quality Control RE&A Resource, Evaluation, and Analysis

SABRS

Standard, Accounting, Budgeting and Reporting System

SECNAV

Secretary of the Navy SBA Schedule of Budgetary Activity

SBU

Sensitive But Unclassified

SCI

Sensitive Compartmented Information

SMARTS

SABRS Management Analytical Retrieval Tool SOA Statement of Assurance TAR Tri-Annual Review

TR

Technical Representative

UPH

Unaccompanied Personnel Housing

USCIS

U.S. Citizenship and Immigration Service

USMC

United States Marine Corps

3.0 PERFORMANCE REQUIREMENT/TASKING for Financial Management Support (FMS) Services

3.1 Task 1: MICP. Services shall be provided to MICP coordinators within various units and to the comptroller department:

a. Assist the Assistant Chief of Staff (AC/S), Comptroller in establishing internal controls to provide reasonable assurance that process weaknesses can be prevented or detected early enough to mitigate and prevent an adverse impact on the organization.

b. Assist the organization by identifying weaknesses in internal controls, programs, operational, or administrative areas through audits, inspections, and Internal Control assessments.

c. Assist AC/S, Comptroller with testing internal controls in order to assess the functions, programs, and operations. Ensure subordinate commands develop corrective action plans to resolve Internal Control weaknesses.

d. Assist with preparation of the Statement of Assurance (SOA) and results of internal control submissions. Track and perform follow-up on all reportable conditions and material weaknesses.

e. Provide advice, assistance, and guidance to other Marine Corps entities as requested or directed.

3.1.1 TASK 1 PERFORMANCE GOALS:

a. The contractor shall ensure a SOA is reviewed by the command and signed by the Commanding General on an annual basis.

b. Provide an average of 1 hour of assistance and advice per week to Marine Corps Internal Control Coordinators.

c. Conduct quality assurance checks of MICP assessable units under each organization, as required..

3.2 TASK 2: Consulting and Advising. Observe practices and be prepared to offer suggestions for improvement:

a. Serve as Subject Matter Expert (SME) advisor for Marine Corps budget, accounting, and financial management policy and procedures within the organization. Perform and/or coordinate continuing program execution review and analysis and advise the comptroller offices within III MEF on suggestions for funding support programs within the Marine Corps organization.

b. Provide interpretive and analytical advice on Marine Corps financial transactions and program execution; develop format and content to provide various listings, reports, and data relative to status of funds and the propriety of obligations; and ensure the financial integrity, timeliness, accuracy and validity of supporting managerial accounting, budget execution, and financial management reports derived from Standard, Accounting, Budgeting and Reporting System (SABRS) and SABRS Management Analytical Retrieval Tool (SMARTS).

c. Analyze and advise on whether or not Marine Corps resources are managed efficiently and effectively, Marine Corps programs and operations are discharged with integrity, Marine Corps programs comply with applicable laws and regulations, and if the potential for fraud, waste, and mismanagement are minimized.

3.2.1 TASK 2 PERFORMANCE GOALS:

a. Review policies and business processes to ensure compliance.

b. Review results of validations and inspections to determine process improvements.

3.3 TASK 3: Audit Support. Financial Improvement and Audit Readiness (FIAR) and Financial Program Management (FPM) support services.

a. Support the demands of existing, expanding, and new requirements to comply with the Chief Financial Officers Act of 1990, Office of Management and Budget (OMB) Circular A-123, and various other regulations as they pertain to auditable financial statements and effective internal controls.

b. Advise and coordinate with Government personnel and conduct tasks related to the remediation of sample deficiencies discovered by the DoD Inspector General/Independent Public Accounting audit personnel by:

· Assist in locating and presenting the required source documentation

· Assist in defining procedural updates and/or initiatives that improve accounting accuracy and transparency

· Assist in validating the USMC’s audit scope position through sample analysis and review

· Support the review and update of the audit Plan of Actions & Milestones

· Provide status of audit samples

· Assist to provide Quality Assurance and Quality Control Review of audit sample submissions

· Assist with analyzing the follow-up question

· Assist with the responses of follow-up questions

· Assist in the developing, coordinating, and disseminating of lessons learned

3.3.1 TASK 3 PERFORMANCE GOALS:

a. Provide post TriAnnual Review (TAR) analysis on all three TARs, sampling at least but not limited to 30 transactions.

b. Provide an average of 2 hours of audit, advisory, and advice per week to Marine Corps entities.

c. Develop, coordinate, and disseminate lessons learned.

3.4 SKILLS AND KNOWLEDGE REQUIRED:

a. Must have a Certified Government Financial Manager (CGFM), Certified Defense Financial Manager (CDFM) certification or have a minimum of four years of service within a DoD financial management field, and expert knowledge of budget processes and ability to explain the life cycle of an accounting transaction.

b. Shall possess strong communications skills and experience in interacting with Marine Corps Officers, Senior Noncommissioned Officers, and Civilian Employees.

c. Full grasp of the concepts, principles, practices, laws, and regulations of USMC budget, accounting, and internal controls. Knowledge must be sufficient enough to analyze programs at all levels and develop internal control policy recommendations. Must be able to interpret, assess, and project potential impact of new/revised internal control requirements.

d. Must display knowledge of Statement of Budgetary Resources (SBR) and Schedule of Budgetary Activity (SBA) audit procedures and source documentation requirements.

e. Experience, demonstrated knowledge of use, and ability to obtain and maintain access to relevant financial systems to include:

· Standard Accounting Reporting and Budgetary Systems (SABRS)

· SABRS Management Analysis Reporting Tool (SMARTS)

· Electronic Document Access (EDA)

· Cash History On-line Operator Search Engine (CHOOSE)

· Wide Area Workflow (WAWF)

· Defense Travel System (DTS)

· Other USMC, Navy, and Department of Defense (DoD) financial systems, as required

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

<80% rejection rate draft submissions.

5.0 PERIOD OF PERFORMANCE

Base Year:

1 August 2015 – 31 July 2016 Option Year 1:

1 August 2016 – 31 July 2017 Option Year 2:

1 August 2017 – 31 July 2018 Option Year 3:

1 August 2018 – 31 July 2019 Option Year 4:

1 August 2019 – 31 July 2020

6.0 WORK HOURS/PERSONNEL, SHIFT SCHEDULES

The contractor shall develop personnel work schedules to ensure tasks described in the Performance Work Statement are achieved. The following information is provided as historical information only to provide insight on existing work hours/shift schedules: Working hours shall be scheduled between the hours of 0730-1630 Monday through Friday excluding federal holidays. A typical work day includes 8 hour shifts, not to exceed 40 hours per week or involve any work that requires overtime or shift differential pay. Any deviation from this work schedule requires prior approval of the Contracting Officer’s Representative (COR). The contractor is not required to provide services on the following Government holidays:

New Year's Day

1 January

Martin Luther King's Birthday Third Monday in January

President's Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans' Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

If the Contractor or Government foresee a gap in services performed of greater than ten (10) consecutive work days, the Contractor shall coordinate with the Government to provide suitable substitute(s) and be responsible for the proper training of each substitute. The suitable substitute(s) must meet the Government's minimum performance requirements. If the Contractor is unable to provide an adequate replacement then the Contracting Officer reserves the right to submit a Contractor Discrepancy Report (CDR). Multiple CDRs may be cause for termination of the contract.

7.0 PLACE OF PERFORMANCE

III MEF, Building 4207, Unit 35605, Okinawa, Japan 96382-5605

8.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is normally performed in the office setting.

9.0 SECURITY CLEARANCE CONTRACT SECURITY REQUIREMENT

Access to classified information will not be required in the performance of this contract, however all personnel will require a favorably adjudicated National Agency Check with Credit Checks and Local Records Check (NACLC) for access to sensitive information and Information Technology system access requirements for the performance of the contract. All personnel will be required to have their personnel security investigation verified by the III Marine Expeditionary Force Security Manager via the Joint Personnel Adjudication System, prior to issuance of the common access card.

It is the responsibility of the contractor to provide individuals meeting the security investigation requirements.

In all cases, each contractor employee shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, For Official Use Only (FOUO) information, classified information, and all government personnel work products that are obtained or generated in the performance of this contract.

In all cases, each contractor employee must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company’s facility security officer (FSO).

Personnel cannot be properly processed and provided system access prior to their reporting date without sufficient prior coordination between Contractor FSO and the COR to insure credentialing standards are achieved.

All contract personnel will in-process with the III MEF COR, Trusted Agent, Security Manager, and Information Assurance Manager upon arrival to the command and will out-process with the Trusted Agent prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e-QIP system if they have been instructed to do so by their Facility Security Officer. Individuals cannot pre-apply for a security clearance, and cannot update their security questionnaire, unless granted access by an appropriate agency official.

All authorized users of the Marine Corps Enterprise Network shall receive initial Information Assurance (IA) orientation as a condition of access, and thereafter must complete annual IA awareness refresher training to maintain an active user account.

The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

10.0 CONTRACTOR IDENTIFICATION

Contracting personnel shall identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor shall ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.

11.0 SAFETY

The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence.

Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Emergency services: The following telephone numbers are provided to the Contractor in the event of an emergency:

Camp Courtney, Okinawa, Japan

Note: Off-Base --- Operator Assistance: 098 954-5555

12.0 SMOKING/ALCOHOL/DRUG POLICY

The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP) and local command policies. Copies of the applicable policy will be provided to the contractor by the local command Administrative Officer (AO) at performance start date.

13.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, Navy and DoD regulations.

14.0 LANGUAGE REQUIREMENTS: All contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work.

15.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

16.0 PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

17.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen conditions.

17.1 Removal by Commanding Officer, III MEF. The Commanding Officer, III MEF may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to unfavorable determination, discipline, or installation security and safety.

17.2 Removal Requested by Contracting Officer (KO): The KO may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

17.3 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

18.0 PERSONAL APPEARANCE:

Contractor personnel shall comply with local military commander’s published dress codes.

19.0 MEETINGS AND BRIEFINGS

19.1 Requested Meetings: When requested by the Government representative, the contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings. Frequency may be weekly, monthly, or as otherwise required.

19.2 Monthly Meetings: The contractor shall meet with the Government representatives, and the Government Quality Assurance Evaluator (QAE) on a monthly basis to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the COR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the contractor and COR to resolve any and all problems identified.

19.3 Meeting Attendees: Meeting attendees shall include Contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

19.4 Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings, conferences, or trips, the contractor shall deliver a related report to the COR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, including handouts.

19.5 Management and Administration: The Contracting Officer (KO) has ultimate authority for administration of this contract. The KO may delegate authority through various appointed representatives, including, the COR, technical representative, and other MCIPAC RCO representatives associated with specific functions.

20.0 INTERACTION WITH OTHER ACTIVITIES:

Government Personnel: Government and contractor personnel will be working in common office areas during working hours. Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the COR immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or COR to stop work. Failure by the contractor to notify the COR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

21.0 VEHICLE AND EQUIPMENT OPERATION

21.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed contractor personnel shall operate vehicles on DoD installations. Vehicles shall be operated IAW local laws as well as installation specific traffic regulations.

21.2 Privately-Owned Vehicle (POV) Parking: The contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time.

21.3 Traffic Accident Report Requirements: The contractor shall report to Base Security, within one hour, any traffic accident involving contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW local instructions. The contractor shall supply a copy of any on-base traffic accident report to the COR within five workdays after each occurrence. The contractor shall also provide the COR a copy of any report of an off-base traffic accident that involves contractor personnel in the performance of this PWS within five workdays after each occurrence.

21.4 Fines, Fees, Point Assessment, and Other Costs: The contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract.

21.5 Accidents: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

22.0 DELIVERABLES

22.1 The contractor shall submit a Staffing Plan to the COR two weeks prior to start of work to allow for proper transition. The Government may periodically require the contractor to update/revise the Staffing Plan to ensure quality service is maintained throughout the life of the contract.

22.2 The contractor shall provide a Statement of Assurance annually.

22.3 Provide review and update to 2 fiscal policies.

22.4 Provide responses to external auditing agency questions within 2 working days.

22.5 Provide 200 internal audit samples per period performance of the contract.

23.0 GOVERNMENT FURNISHED PROPERTY:

The Government shall provide adequate working space, all equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies for the duration of this contract. The Contractor shall only use government-furnished facilities, equipment and supplies to accomplish the tasks required under this contract. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the COR.

24.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

25.0 GOVERNMENT MANAGEMENT OVERSIGHT

Government management will provide general instructions on limitations and deadlines. Additional instructions shall be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work shall spot-checked by Government management for adherence to procedures, accuracy, and completeness.

26.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

26.1 The Contracting Officer's Representative under this contract and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination) is :

COR: Major Pamela Unger Voice Phone from CONUS: 011-81-98-622-9604

E-mail :Pamela.unger@usmc.mil

27.0 III MEF- Technical Representative Points of Contact

CWO3 Roxan N. McNamee and WO1 Noel Fuentes Financial Management Resource Officer Voice Phone from CONUS: 011-81-98-637-2413

E-mail: Noel.Fuentes@usmc.mil E-mail: Roxan.McNamee@usmc.mil

28.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for III MEF Comptroller, Okinawa, Japan, via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/. The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate (SJA).

29.0 GENERAL INFORMATION

29.1 Compliance - The Contractor shall adhere to all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Japan Environmental Governing Standards (JEGS), U.S. Marine Corps, and any local/state regulations. The Government will provide access to the above regulations upon award of the contract when requested.

29.2 CONCILIATION. Any disagreement arising under this contract which is not resolved by the parties Occupational Safety and Health Administration to this contract may be submitted to the U.S. Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces agreement under Article VI, of the Treaty of Mutual Cooperation and security between Japan and the United States of America.

Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, shall not toll the time periods allowed under the Contract Disputes Act for appealing a Counteracting Officer’s final decision to ether the Armed Services Board of Contract Apples or U.S. Court of Federal Claims. Upon filing a request for conciliation with the Joint Committee, the Contractor shall immediately notify the Contacting Officer in writing of the request.

29.3 EXEMPTION FROM JAPANESE CONSUMPTION TAX (DEC 1988)

The Governments of the United States and Japan have agreed that this contract will be exempt from the new Consumption Tax, which took effect on 1 April 1989. In accordance with paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” your offered contract price shall not include the Consumption Tax. By submission of your proposal, you are certifying that your price does not contain any cost related to the Consumption Tax. Questions concerning the applicability of the tax should be directed to your local Japanese Tax Office.

29.4 TAX EXEMPTION CERTIFICATE

The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to certify the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The contracting Officer will issue to the Contractor a Tax Exemption Certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract. The Contractor shall claim all tax and customs exemptions as listed below:

EXEMPTION FROM JAPANESE CUSTOMS DUTIES AND TAXES PURSUANT TO STATUS OF FORCES AGREEMENT

(a) Paragraph 2, Article XI of the Status of Forces Agreement between Japan and the United States, authorizes the United States entry into Japan free from Japanese customs duties and all other charges on materials, supplies and equipment imported for the official use of the United States Armed Forces or for the exclusive use of such forces or ultimately to be incorporated into articles or facilities used by such forces.

(b) Paragraph 3, Article XII of said Status of Forces Agreement, authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Currently, these taxes are: (1) Gasoline tax and local road tax on gasoline; (2) Diesel oil tax; (3) Liquefied petroleum tax, and (4) consumption tax.

(c) If you are the successful offeror, the Contracting Officer or his authorized representative will issue customs or tax exemption taxes in accordance with procedures agreed upon between the Government of Japan and the United States of America. Tax exemption certificates for either at the end of each month or upon termination of the contract. These can be applied against future purchases of motor fuel. They will be issued only to you as the prime Contractor, so, if you employ a subcontractor or supplier who uses motor fuel, you must purchase the motor fuel to secure the exemption.

(d) List below the customs duties or taxes which have been excluded from your proposal as required by the Taxes Clause. Contractor must claim all customs and tax exemptions to which the U.S. Government is entitled.

Type of Commodity and Amount of Duty or Tax

Percentage of Tax Excluded in Yen (¥)

(1) Customs Duties

(2) Taxes:

(a) Gasoline tax and local road tax on gasoline

(b) Diesel oil tax

(c) Liquefied petroleum tax

(d) Consumption tax

5%

29.5 Base Passes for Contractor Employees: The Contractor shall submit a request for base passes for its employees to the COR at the III MEF Comptroller Office. In Okinawa, upon approval, the Contractor shall hand-carry the request to the III MEF Security Office, Camp Courtney (DSN # 315 622-7218) The Contractor shall be responsible for all passes issued to its employees and its sub-contractor’s employees under this contract. The Contractor shall return all applicable base passes upon termination of employment or completion of this contract to the Pass and Identification Section and certification of receipt shall be obtained. The Contractor shall submit a listing of all employees terminated to the Contracting Officer within seven (7) days of the effective date of termination.

29.6 Designated Third Country: Contractor acknowledges that, in accordance with Marine Corps Bases Japan Order 5512.3B, designated third country nationals who are Contractors, sub-contractors, or contractor employees (including day-workers and laborers) are not permitted aboard any MCBJ Camp, Air Station, or facility in Japan. Designated Third Country are follows: Afghanistan, Albania, Algeria, Armenia, Azerbaijan, Bahrain, Bangladesh, Belarus, Bolivia, Boxnia-Herzegovina, Burma (Myanmar), China**, Colombia, Croatia, Cuba, Djibouti, Egypt, France, Georgia, Hong Kong**, India, Indonesia, Iran, Iraq, Israel, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Laos, Lebanon, Libya, Macau**, Macedonia, Malaysia, Mali, Morocco, Nicaragua, North Korea, Oman, Pakistan, Palestinian Authority, Peru, Qatar, Russia, Saudi Arabia, Serbia/Montenegro, Singapore, Somalia, Sudan, Syria, Taiwan**, Tajikistan, Tunisia, Turkmenistan, Ukraine, United Arab Emirates, Uzbekistan, Venezuela, Vietnam, Yemen.

29.7 Employment Benefits: This is a Non-Personal Service Contract. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation.

30.0 CONTRACTOR MOTOR VEHICLES

30.1 Registration/Permits for Contractor’s Motor Vehicle(s): All company-owned and privately owned motor vehicles required to be in military installations during the performance of this contract shall be registered with the Provost Marshal’s Office. Vehicle permits may be issued to civilian Contractors for the duration of their contract, until expiration of base pass or vehicle inspection, whichever occurs first or until termination of their employment. Included in vehicle permit requests shall be the license number, year, make, model, color, and operator’s name for each vehicle. The Contractor shall hand-carry the request to the Vehicle Registration Section, Building 5638, MCB, Camp Foster (Telephone #098-970-7481). All necessary decals and/or permits shall be displayed on the vehicles in the manner directed by the Vehicle Registration Section. Proof of insurance shall also be presented to the Provost Marshal upon submission of the temporary vehicle permit or vehicle decal or upon request. The minimum requirement for insurance is the Japanese Compulsory Insurance (JCI) under Japanese Motor Vehicle Damage Compensation Guarantee Law. Upon contract expiration or vehicle inspection expiration, whichever comes first, any vehicle passes received for operation under this contract shall immediately become void.

30.2 Identification of Contractor’s Vehicle(s): Each Contractor vehicle shall have the name of the Contractor neatly exhibited on each side of the vehicle. The vehicle shall be maintained in satisfactory mechanical condition, shall at all times, display a valid license plate and safety inspection sticker. The Contractor shall operate vehicles in compliance with base traffic regulations.

31.0 INSURANCE

31.1 The Contractor is responsible for obtaining any and all insurance to cover personal injury of the Contractor’s members while working on a military installation or otherwise performing pursuant to this contract. The Government will assume no responsibility or liability for any injury that might occur to Contractor personnel while performing the specifications of the solicitation or due to the negligence of the Contractor or contract employees.

32.0 ADDITIONAL REQUIRED INSURANCE FOR JAPAN

32.1 All vehicles must be properly inspected/Insured in accordance with Japanese Compulsory Insurance (JCI). The Contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance on each vehicle used by the Contactor at the work site:

Type:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

32.2 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

32.3 The Contractor agrees to insert the substance of this clause, including this Paragraph (c), in all subcontracts hereunder.

33.0 BASE Regulations. The Contractor’s technicians shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to safe operation of vehicles, facilities cleanliness, etc., and shall not be present in locations not required for proper performance of the contract.

33.1 Contractor personnel entering a military installation may be subject to security checks and/or searches.

33.2 Contractor personnel shall abide by any direction given by Military Police or other security personnel acting in accordance with their duties.

33.3 Contractor personnel shall abide by all posted speeds while aboard military installations.

34.0 JAPANESE ROAD LAWS

34.1 The Japanese Road Law will be complied with by the Contractor while on U. S. Military installations to specifically include:

(a) Article 43 The Road Law (Japan) (prohibitive acts relative to roads)

(1) No person shall commit the following described acts:

(2) Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

(b) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

(1) The agency managing a road may when there is reasonable cause for him to feel that things or cargo being carried in or on a motor vehicle may fall out and damage, pollute or otherwise deface the road in such a manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping the operation of the vehicle or correcting the method of loading or the method of traveling or operation of the vehicle.

35.0 STATUS OF FORCES AGREEMENT APPLICABLE INFORMATION

The Contractor shall be responsible for ensuring personnel performing under this contract obtain the necessary exit/entry visa permits to perform work in the Country of Japan. Upon request, the Contractor shall provide proof of status by presenting visa documents.

Contractor personnel who are U.S. citizens may apply for Status of Forces Agreement (SOFA) status as necessary for the execution of this contract. The determination of SOFA Status is processed by the Office of the Staff Judge Advocate, Marine Corps Base, Camp Butler to Commander, United States Forces Japan (COMUSJAPAN). The Contractor shall be responsible for submitting necessary paperwork to the Office of the Staff Judge Advocate for determination of designation of SOFA status.

Contractor employees will be subject to all U.S. criminal law, Japanese criminal law, U.S. Forces regulations, and directives pertaining to civilian component personnel within the country. Privileges are further limited to the following:

· Entry into and exit from Japan as "exempt personnel."

· Exemption from certain taxes, customs restrictions and immigration regulations.

· Government furnished SOFA-status ID pass/badge and car pass for the incumbent.

· Purchasing privileges that authorize purchases at the Defense Commissary Agency (DECA) facilities.

· Use of Marine Corps Exchange facilities and concessions. This includes purchase of petroleum and oil products.

· Use of Marine Corps Community Services (MCCS) facilities. This includes (club) membership as determined by each respective club, including access to all recreational activities (gyms, golf course, pools, etc.).

· Military Postal Service support on a space available basis.

· Use of Military Banking Facilities.

· Contractor use of Government vehicles from a scheduled pool of vehicles, for official use during working hours, limited to meeting the requirements of use and the availability of vehicles.