M00264-17-R-0024_Q&A.docx

M00264-17-R-0024 Amendment 0001 Questions & Answers

The solicitation was posted with a requirement for questions to be submitted to the Contracting Office in writing, no later than 3:00pm ET on February 7, 2017. The following questions were submitted in response to the solicitation. The respective answers are provided below each question.

Question #1 I am hoping to find out if there is an incumbent contractor currently performing these services or if this is a new requirement. If there is an incumbent, could you please provide the contract number?

Answer: This is a new requirement, no incumbent contractor currently performing these services.

Question #2 Please clarify the insurance needed. On page 3, the required insurance is discussed. 9.1 The following types of insurance are required (IAW) FAR Clause 52.228-5, “Insurance – Work on a Government Installation” and shall be maintained in the minimum amounts shown: Attachment 1 pg 6. I have reviewed the entire packet and I cannot find the corresponding clause in the document. Please help me find this clause.

Answer: FAR Clause 52.228-5 is incorporated by reference (IBR) therefore the clause full text is not required to be in the contract. As specified in FAR 52.252-1 and 52.252-2 in the solicitation, all provisions and clauses incorporated by references can be found at the links provided (www.acquisition/gov/far or http://farsite.hill.af.mil/).

For your convenience, the full text of the clause is as follows:

52.228-5 -- Insurance -- Work on a Government Installation.

As prescribed in 28.310, insert the following clause:

Insurance -- Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective -

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

FAR 28.310 Contract Clause for Work on a Government Installation

(a) Insert the clause at 52.228-5, Insurance -- Work on a Government Installation, in solicitations and contracts if a fixed-price contract is contemplated, the contract amount is expected to exceed the simplified acquisition threshold, and the contract will require work on a Government installation, unless --

(1) Only a small amount of work is required on the Government installation (e.g., a few brief visits per month); or

(2) All work on the Government installation is to be performed outside the United States and its outlying areas.

(b) The contracting officer may insert the clause at 52.228-5 in solicitations and contracts described in paragraphs (a)(1) and (2) of this section if it is in the Government’s interest to do so.

This requirement doesn’t not have to include FAR Clause 52.228.5, but the contracting officer has determined it is in the best interest of the government to include it. This determination makes FAR 28.306 Insurance Under Fixed-Price Contracts applicable in this situation.

28.306 -- Insurance Under Fixed-Price Contracts.

(a) General. Although the Government is not ordinarily concerned with the contractor’s insurance coverage if the contract is a fixed-price contract, in special circumstances agencies may specify insurance requirements under fixed-price contracts. Examples of such circumstances include the following:

(1) The contractor is, or has a separate operation, engaged principally in Government work.

(2) Government property is involved.

(3) The work is to be performed on a Government installation.

(4) The Government elects to assume risks for which the contractor ordinarily obtains commercial insurance.

(b) Work on a Government installation.

(1) When the clause at 52.228-5, Insurance -- Work on a Government Installation, is required to be included in a fixed-price contract by 28.310, the coverage specified in 28.307 is the minimum insurance required and shall be included in the contract Schedule or elsewhere in the contract. The contracting officer may require additional coverage and higher limits.

(2) When the clause at 52.228-5, Insurance -- Work on a Government Installation, is not required by 28.310 but is included because the contracting officer considers it to be in the Government’s interest to do so, any of the types of insurance specified in 28.307 may be omitted or the limits may be lowered, if appropriate.

FAR 28.307 lists two types of insurance (Group Insurance and Liability)

Question #3 Please clarify the coaches’ certifications. On page 5, the Quote Requirements stated. Quoters shall demonstrate that coaches certification are current. Sufficient evidence consists of copies of coaches current certifications. Archery has coaching certifications; however, some of the other sports (such as wheelchair basketball) do not offer certifications for coaches. In order to meet the need for sufficient evidence, what alternate ways can we demonstrate the competency of a coach? For the sports in which coaching certifications do not exist, can we substitute experience for certification? For example, coaching the sport at the college level, Paralympic level, etc.

Answer:

As stated in the Performance Work Statement (PWS), Section 3 “Specific Requirements”, coaching certificate Level 2 is required for shooting and archery. For other coaches their experience must be stated within the quote package, this does not have to be by name. Example would be Wheelchair coach 1 has 6 years collegiate experience, coach 2 has 3 years of experience coaching Paralympic athletes and held two basketball camps for athletes in age range 6-10 years.

Section 3 of the PWS is as follows:

3. Specific Requirements

3.1 Experience coaching at previous Wounded Warrior Regiment (or other service equivalent) sports camps, trials and/or games

0. Coaching experience at the collegiate, Paralympic or National level

0. Coaching certifications level 2 in shooting and archery

Question #4 Can we de-identify the certifications/qualifications for the coaches? We would like to present the qualifications of the coaches without revealing their names. If we are awarded the contract we will identify our coaches. Is this acceptable?

Answer: Quoters must demonstrate that the proposed coaches have the required certifications and/or experience required. Coaches names must be identified on certifications/qualifications.

Pursuant to FAR 2.101 and 3.104, all documentation submitted with quotes is considered Source Selection Sensitive Information and will be guarded in accordance with FAR 3.104-4 (see below). The members of the acquisition team for the subject requirement are required to sign a non-disclosure form and quote packages, to include but not limited to, coach names and certifications/qualifications will not be distributed outside of the Marine Corps Installations – National Capital Regional, Regional Contracting Office (MCI-NCR RCO). The Technical Evaluator(s) are required to complete a non-disclosure form and will conduct a Technical Evaluation on site at the MCI-NCR RCO. At no time will the Technical Evaluator(s) be able to obtain copies of the quotation packages, except for the apparent awardee, after award has been made.

Quoters are also recommended to mark quote/proposal information as “source selection information that must be protected from unauthorized disclosure in accordance with applicable law, and agency regulations.” Upon receipt of quotes, the Government will mark quote submissions as “Source Selection Information, FAR 2.101 and 3.104, Procurement Sensitive For Official Use Only”.

3.104-4 -- Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(a) Except as specifically provided for in this subsection, no person or other entity may disclose contractor bid or proposal information or source selection information to any person other than a person authorized, in accordance with applicable agency regulations or procedures, by agency head or the contracting officer to receive such information.

(b) Contractor bid or proposal information and source selection information must be protected from unauthorized disclosure in accordance with 14.401, 15.207, applicable law, and agency regulations.

(c) Individuals unsure if particular information is source selection information, as defined in 2.101, should consult with agency officials as necessary. Individuals responsible for preparing material that may be source selection information as described at paragraph (10) of the “source selection information” definition in 2.101 must mark the cover page and each page that the individual believes contains source selection information with the legend “Source Selection Information -- See FAR 2.101 and 3.104.” Although the information in paragraphs (1) through (9) of the definition in 2.101 is considered to be source selection information whether or not marked, all reasonable efforts must be made to mark such material with the same legend.

(d) Except as provided in subparagraph (d)(3) of this subsection, the contracting officer must notify the contractor in writing if the contracting officer believes that proprietary information, contractor bid or proposal information, or information marked in accordance with 52.215-1(e) has been inappropriately marked. The contractor that has affixed the marking must be given an opportunity to justify the marking.

(1) If the contractor agrees that the marking is not justified, or does not respond within the time specified in the notice, the contracting officer may remove the marking and release the information.

(2) If, after reviewing the contractor’s justification, the contracting officer determines that the marking is not justified, the contracting officer must notify the contractor in writing before releasing the information.

(3) For technical data marked as proprietary by a contractor, the contracting officer must follow the procedures in 27.404-5.

(e) This section does not restrict or prohibit --

(1) A contractor from disclosing its own bid or proposal information or the recipient from receiving that information;

(2) The disclosure or receipt of information, not otherwise protected, relating to a Federal agency procurement after it has been canceled by the Federal agency, before contract award, unless the Federal agency plans to resume the procurement;

(3) Individual meetings between a Federal agency official and an offeror or potential offeror for, or a recipient of, a contract or subcontract under a Federal agency procurement, provided that unauthorized disclosure or receipt of contractor bid or proposal information or source selection information does not occur; or

(4) The Government s use of technical data in a manner consistent with the Government’s rights in the data.

(f) This section does not authorize --

(1) The withholding of any information pursuant to a proper request from the Congress, any committee or subcommittee thereof, a Federal agency, the Comptroller General, or an Inspector General of a Federal agency, except as otherwise authorized by law or regulation. Any release containing contractor bid or proposal information or source selection information must clearly identify the information as contractor bid or proposal information or source selection information related to the conduct of a Federal agency procurement and notify the recipient that the disclosure of the information is restricted by 41 U.S.C. chapter 21;

(2) The withholding of information from, or restricting its receipt by, the Comptroller General in the course of a protest against the award or proposed award of a Federal agency procurement contract;

(3) The release of information after award of a contract or cancellation of a procurement if such information is contractor bid or proposal information or source selection information which pertains to another procurement; or

(4) The disclosure, solicitation, or receipt of bid or proposal information or source selection information after award if disclosure, solicitation, or receipt is prohibited by law. (See 3.104-2(b)(5) and Subpart 24.2.)

Question #5 Please clarify/define “sport specific WWR athlete assessment” on page 2. It is listed as a task under Specific Requirements. Will the coaches receive a template?

Answer: The WWR athlete assessment will be a form for coaches to complete on the performance and evaluation of the athletes. The coaches will be provided the assessment form (template) to be filled out on each athlete. The template will be provided to coaches on site during the Marine Corps Trials.

Question #6 What is MIE?

Answer: Meals and Incidental Expenses

Question #7 Reference section 5.1 Tentative Schedule: Are all coaches required to stay until the conclusion of all events on 15 March, even if their events have been completed on a day prior to 15 March?

Answer: No, as long as coaches have submitted required reports/assessments to the WWR Head Coach, The they are not required to remain at the event.

Question #8 Reference section 5.2: Does the Government have a preferred hotel for coaching personnel to lodge in order to be co-located with the MCT Head coaches and/or warrior athletes?

Answer: No. It is the offerors responsibility to provide accomodations for their staff.

Question#9 Reference section 5.2: Are coaching staff required to rent any ground transportation to assist in the movement of warrior athletes or event equipment?

Answer: No. Offerors are only responsible for providing accomodations and ground transportation for their coaching staff.

Question #10 Reference section 5.2: Will the government consider establishing CLIN 0002 as a reimbursable travel CLIN?

Answer: No

Question#11 Reference sections 5.2: will the government consider providing a plug number to offerors to include as the government estimate for travel under CLIN 0002?

Answer: No. It is the responsibility of the offeror to provide their best estimate for travel based on the information provided within the solicitation.

Question #12 Reference sections 4.1 - 4.4: Does the government have an initial list of pre-vetted desired coaching personnel they would like the contractor to consider?

Answer: No. It is the responsibility of the offeror to provide their best solution and resources to meet the needs of the solicitation requirements.

Question#13 Reference sections 4.1 - 4.4: If pre-vetted coaching staff are known to the government, can the government advise on the number of the coaches that will be local and therefore not requiring travel and lodging accommodations?

Answer: No. See Question 13

Question#14 Reference sections 4.1 - 4.4: Should offerors factor in long distance and lodging for all coaching personnel for the full duration of the events arriving on March 3rd and departing on March 16th?

Answer: It is the responsibility of the offeror to determine what accommodations will be required for their coaching staff.

Question#15 Reference section 6.0 Special Qualifications. The Contractor shall be responsible for employment, training, guidance, and supervision of qualified personnel: Are offerors required to provide on-site supervision of coaching staff at the MCT?

Answer: There is not a requirement for a stand-alone supervisor, however, it is the decision of the offeror if they desire to designate , one of the coaches to provide supervision to the overall coaching staff.

Question#16 SECTION 4. Task (page 2) states "...contractor shall provide all necessary labor, "material" and "equipment"...to assist the MCT Head Coach of four different sporting events.....". Please confirm this does not include sporting materials and equipment being used by the athletes in competition.

Answer: This does not include materials and equipment being used by the athletes, This includes equipment such as the whistle needed by the wheel chair basketball coaches

Questions#17 SECTION 5.2 (page 2) states, "and any additional". Please clarify what the expectation/request is for "...any additional.".

Answer: Section 5.2 should read................”…Marine Corps Base Camp Pendleton and any additional transportation needed during performance period”. Example of additional transportation would be traveling to and from the hotel for meals after daily events are concluded.

Question#18 Please confirm that travel days for coaches will be 3 March because USMC wants them to report "no later than" 0800 on 4 March and will need to fly home on 16 March because events will conclude on 15 March.

Answer: It is the responsibility of the offeror to determine what accommodations will be required for their coaching staff during this period based on the requirements provided in the solicitation.