M00264-17-R-0001_Amendment.docx

M00264-17-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 4.00 from 4.00 to 8.00.

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 23-APR-2017 TO

22-APR-2018

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590 FOB: Destination M00088

To:

POP 23-APR-2017 TO

22-APR-2018

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 23-APR-2018 TO

22-APR-2019

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

POP 23-APR-2018 TO

22-APR-2019

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 23-APR-2019 TO

22-APR-2020

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

POP 23-APR-2019 TO

22-APR-2020

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 23-APR-2020 TO

22-APR-2021

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

POP 23-APR-2020 TO

22-APR-2021

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 23-APR-2021 TO

22-APR-2022

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

POP 23-APR-2021 TO

22-APR-2022

2 NAVY ANNEX

ROOM 2135 BLDG FOB 2

WASHINGTON DC 20380-1775

CAROLYN HUGHES

703 695 6590

M00088

The following have been added by full text:

ANSWERS TO QUESTIONS

Question 1 Should the count for CLIN X001 reflect "8 EACH" or "4 EACH per Ship" (for a total of 8) per year?

Answer:

The count for CLIN X001 should reflect 8 each. Each ship has 4 quarterly training requirements for a total of 8 per year.

Question 2 Is the contractor expected to develop a QASP for approval by the COR? Is the Contractor's proposed QASP to be submitted with the RFP Response or delivered within 30 days of Award? If required with the RFP Response, will it count against the Vol 1 page count?

Answer:

The Government will provide the QASP and it is now included within the solicitation.

Question 3 There is a jump in paragraph numbers between 7.1.9 and 7.2.2. Please confirm this is a typo in numbering.

Answer:

The jump in paragraph numbers between 7.1.9 and 7.2.2 is a typo and has been corrected.

Question 4 Is the maximum number of past performance references allowed for an offeror without any significant teaming partners / subcontractors 3 or 6?

Answer:

The maximum number of past performance references allowed for an offeror without any significant teaming partners / subcontractors is 3.

Question 5 Are past performance questionnaires required to be submitted for references for which recent CPARS are available through PPIRS? Note: Some customers are reluctant to complete questionnaires for programs with recent CPARs.

Answer:

Past performance questionnaires are required to be submitted for references. If recent CPARS are available through PPIRS, the activity submitting the questionnaire shall reference the submission.

Question 6 The Section SF 1449 Continuation Sheets (Section B) which contain the CLIN Structure are pages 3 through 15 (13 pages total) in the RFP. Would the Government please confirm that Section B is outside of the Volume II 20-page limit to give adequate space for the remaining required items in the volume?

Answer:

Section B is outside of the Volume II 20-page limit.

Question 7 Given that the Government is requesting supporting documentation for the 5 FFP CLINs for all 5 periods of performance of the bid including labor categories, labor rates, and labor hours, please confirm that this information can be contained in an excel file outside of the 20 page limit for Volume II.

Answer:

This information can be contained in an excel file outside of the 20 page limit for Volume II.

Question 8 Are offerors permitted to format the past performance template within the proposal volume (e.g., delete the inserted lines after each question to replace with text)?

Answer:

Offerors are permitted to format the past performance template within the proposal volume to replace inserted lines with text.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

1. Objective. This Quality Assurance Surveillance Plan (QASP) serves as the principal basis for assessing overall performance quality associated with the T-AVB program support task effort. This document will be used by the Government to assess the effectiveness of the Contractor’s management and technical services. This QASP provides the methodology by which the Contractor's performance will be monitored to determine compliance with established performance objectives and to establish performance benchmarks that ensure a quantifiable basis for measuring effectiveness. The plan is designed so that surveillance is limited to that which is necessary to verify the Contractor is performing management and technical services satisfactorily and relates directly to performance objectives of the performance objectives delineated in the PWS.

2. Government Surveillance. The T-AVB office will identify an individual to function as the Technical Representative for this task, and her/his authority will be limited to administering specific technical aspects of the task order. The Technical Representative will not provide direction that is outside the scope of responsibilities delineated under this task order and will defer any conditional interpretations to the CEOss Contracting Officer. The Technical Representative will:

• Maintain a detailed knowledge of the technical requirements of the contract

• Document Contractor performance in accordance with the QASP

• Identify and immediately forward notifications of deficient or non-compliant performance to the Contracting Officer

• Approve priorities of support, resources, and associated schedules

3. Surveillance Methods. Surveillance of Contractor performance is the method used by the Government to determine whether the contractor is effectively and efficiently complying with all terms and conditions of the task order. In addition to statistical analysis, the functional expertise of the Technical Representative plays a critical role in adequately evaluating contractor performance. The below listed methods of surveillance shall be used in the administration of this QASP and the standards are delineated by WBS element in the Performance Requirements Survey (PRS) table:

Demonstration - A qualification method that is carried out by operation and relies on observable functional operation. It does not require the use of instrumentation or special test equipment;

Analysis - A qualification method that is carried out by examining and assessing the application of techniques in order to determine if they are appropriate and sufficient. The quality of performance can be determined from government or contractor task-based or Management Information System (MIS) reports, contractor ISO 9000 techniques and procedures, or from government observation of completed tasks. In some instances, reports may be available in the form of information on a contractor's performance against contract requirements. Reports generally provide information regarding various characteristics of tasks and can, therefore, be used to determine acceptability of a contractor's performance.

Inspections: A qualitative inspections can be accomplished through one of the following techniques:

Random or Stratified Sampling: With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained. Stratified sampling focuses on selected parts of total contractor output for sampling. Computer programs may be available to assist in establishing sampling procedures.

Periodic Inspection, Judgmental Inspection or Planned Sampling: This method, sometimes called "planned sampling," consists of the evaluation of tasks selected on other than a 100% or random basis.

4. Performance Requirements. The performance requirements set forth in this section correspond to the PWS paragraphs delineated in the table and provides standards for performance for specific requirements:

Training and Technical Support. The Contractor will be evaluated on the quality of its training support products and applied staff capabilities to accomplish the milestones.

TALPS Application Support. Until ICODES maturation/transition the Contractor will be evaluated on the quality of its TALPS application support products and applied staff capabilities to accomplish the milestones.

Management & Administration. The Contractor will be evaluated on the quality of its overall technical management strategy; ability to identify and preclude problems, or resolve issues; and effectiveness of its use of resources to meet customer expectations and schedules. This includes the use of corporate quality practices, resolutions of invoice anomalies, WBS compliance, and effectiveness of its overall contract management team.

(What do you want to accomplish as the end result of this contract?)

Required Service (What task must be accomplished to give you the desired result?)

Performance Standard (What should the standards for completeness, reliability, accuracy, timeliness, quality and/or cost be?)

Acceptable Quality Level (AQL) (How much error will you accept?)

Monitoring Method (How will you determine that success has been achieved?)

The following have been modified:

PWS

Performance Work Statement for T-AVB Training, Program, Planning, and Liaison Support

Scope

The scope of this effort is to provide training, technical, and programmatic support to the Avionics Officer, Aviation Support Logistics (ASL-34), Headquarters, United States Marine Corps (HQMC), for the T-AVB class of aviation logistics support ships on both the east and west coasts, as well as to their Operational Force (OPFOR) users at 2d and 3d Marine Aircraft Wings (MAWs) and the MARFORs. This PWS defines the scope of necessary support for mission-critical Marine Corps logistics systems, requiring the Contractor to provide project management; T-AVB operations support, TAVB into ICODES software testing, training and documentation, and on-site liaison with 2d MAW personnel and 3d MAW personnel. Additional requirements include providing informal help desk support to the user population.

Background

The T-AVB class of ship provides rapid and dedicated sealift for the employment of tailored Intermediate - level Aviation Logistics (AVLOG) support for a deployed Marine Expeditionary Brigade (MEB) Aviation Combat Element (ACE), in support of Operational Plan (O-Plan) requirements. It is designed to transport critical Fixed Wing (FW) and Rotary Wing (RW) maintenance and supply assets to a forward operating area and establish an afloat intermediate-level maintenance activity (IMA) Marine Aviation Logistics Squadron (MALS) in support of deployed Marine aircraft. Due to the dynamic nature of personnel assignment (e.g., turnover), recurring training requirements exist to ensure USMC AVLOG personnel maintain T-AVB operational proficiency. Training is focused primarily on ensuring USMC AVLOG personnel can accomplish Mission Essential Tasks (MET) on loading, deploying and offloading AVLOG support packages during real world contingencies and exercises. Additional training requirements are on the use of ICODES to create safe load plans for either “transport” or “operational” modes aboard the T-AVB. ICODES will take into account Mobile Facility (MF) requirements for power, water and HVAC sources, and creates a preferred loading sequence for equipment. ICODES is designed to satisfy the focused stow planning demands of the U.S. Army and the U.S. Marine Corps by assisting personnel at the port, and rear echelon planning sites to react quickly and efficiently to changing transportation requirements. However, it must be noted that ICODES is a completely new technology to AVLOG Marines and it is yet to be certified for the TAVBs. ICODES user interface and general operations are focused on general ship loading paradigms. TAVB is a major exception to that domain.

It is important that AVLOG Marines be exposed and trained in the practical knowledge of the Marine Aviation Logistics Support Program (MALSP), MALSP Future concepts, and concepts of T-AVB employment / deployment, characteristics, properties and uses as they pertain to coordinating and integrating Mobile Facility / T-AVB requirements. Skills in Microsoft Word, Excel, PowerPoint, and Outlook are essential to prepare reports, compile briefs, analyze data, track assets and keep the command appraised of program status. Understanding of the impacts to Trim, Stress, and Stability (TSS) during planning and loading, skilled capabilities in the use of ICODES (as it applies to T-AVB) are critical. The ability to communicate both in writing and verbally is essential to articulate requirements and presentations to include the production of NAVAL messages to commands. Both T-AVB ships have deployed in support of Desert Shield/Storm, Operation Iraqi Freedom (OIF) and Operation Enduring Freedom (OEF). They provided both required sea-base support and an offload AVLOG capability to provide distributive Ops for setting up the land based support in theater.

The principal application used to support T-AVB operations is the Government-owned T-AVB Automated Load Planning System (TALPS), requiring incremental software maintenance releases, documentation updates, and training for OPFOR users. TALPS is being replaced by the Integrated Computerized Deployment System (ICODES) and initial transition is not yet complete. Initial authorized capability expected to be FY17-18 assuming Government Acceptance Testing (GAT) is successful.

This PWS defines the scope of necessary support for mission-critical Marine Corps logistics systems, requiring the Contractor to provide technical and programmatic support, deeply grounded in knowledge of T-AVB, T-AVB operations and planning support, execution support, TALPS/ICODES software maintenance/testing and documentation to include the T-AVB Logistics Planning Manual publication (colloquially known as the “Yellow Book”), and on-site liaison with 2d MAW personnel and 3d MAW personnel. The T-AVB office is responsible for supporting migration of the Prolog-based TALPS application to the Surface Deployment and Distribution Command’s (SDDC) ICODES. ICODES is a decision-support system that applies the Integrated Cooperative Decision-Making (ICDM) framework to the domain of ship stow planning.

2. General Requirements

2.1 The Contractor is responsible for providing suitable technical and analytical expertise to support ongoing responsibilities delineated by activity, as well as variances in the scope of activities. The Contractor shall appoint a technical manager to act as both coordinator of task activities and to serve as the overall expert for successful completion of this task initiative. Administrative support shall be provided as required. Standards of performance are delineated at Attachment 1 of this document in the Quality Assurance Surveillance Plan (QASP). Administrative support shall be provided as required on a matrix basis.

2.1.1 ECMRA - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for M00264-17-C-XXXX via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

2.1.2 The Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.1.3 The Contractor shall maintain and update a recommended list of personnel that require Common Access Cards (CACs) for the Contracting Officer’s Representative’s (COR’s) approval.

2.1.4 The Contractor shall arrange the signature on all non-disclosure agreements necessary to interface with other contractors to accomplish the T-AVB mission in support of this PWS in accordance with FAR 9.505-4. Copies of all non-disclosure agreements required for this contract shall be provided to the Contracting Officer and COR.

2.1.5 The Contractor personnel on this effort require a minimum of a SECRET security clearance to execute required support. Contractor shall comply with the provided DD254 stipulations for this contract.

2.1.6 The Contractor shall submit all deliverables to the Contracting Officer’s Representative (COR) and the COR is responsible for tracking and acceptance.

1. Specific Requirements

3.1 The T-AVB office is responsible for executing a comprehensive support program that includes providing Subject Matter Expertise (SME) at various professional forums, to liaison with other activities (e.g., Maritime Administration, Military Sealift Command, SEALOG Activities, Service branches and DC Installations and Logistics (DC I&L)) providing technical planning coordination and execution support for OPFOR exercises and deployments.

3.1.1 Programmatic: All personnel work directly as ASL-34 representatives for the OPFORs. The Contractor on-site personnel shall schedule and coordinate with assigned MAW G1, G3, G4, G5, G6, ALD and Comptroller on all exercises pertaining to the T-AVB for the assigned MAW. The contractor shall schedule and coordinate with G6, ALD, Comptroller, Marine Wing Communication Squadron (MWCS) and Marine Aviation Logistics Squadron (MALS) on all Communication Exercises for the assigned MAW.

3.1.2 The Contractor on-site personnel shall coordinate with MEF G3 and MAW G3 to develop a yearly Training Evaluation Exercise Planning (TEEP) event for T-AVB as well as develop a five year T-AVB training plan for the assigned MAW.

3.1.3 The Contractor shall attend meetings and draft meeting minutes in support of the following disciplines: engineering, programmatic, financial, and milestone reviews. The Contractor shall prepare and deliver agendas 5 days prior to each meeting and prepare and deliver conference minutes no later than 15 days after event. Historically there are 25 or less meeting per year.

3.1.4 The Contractor shall draft Naval Messages in order to support exercises and deployments. The Naval Messages shall report the location of the event, as well as initial and final Agendas (these may be separate messages).

4.0 Training

4.1.1 The Contractor shall also serve as the primary liaison for the T-AVB ships for coordination of quarterly training requirements.

4.1.2 The Contractor shall train USMC AVLOG personnel in the accomplishment of Mission Essential Tasks of loading, deploying and offloading AVLOG support packages.

4.1.3 The Contractor shall train USMC COMM personnel on the operation and maintenance requirements of the communications and data systems installed on the T-AVB.

4.1.4 The Contractor shall train USMC AVLOG personnel on the use of ICODES to create safe load plans for either “transport” or “operational” modes aboard the T-AVB once migration from TALPS is complete. Historically there are 4 classes per year at each MAW with an average of 3 students per class. The Contractor shall support the ICODES application training providing expertise in response to OPFOR requirements. Support also includes managing training requirements to ensure user efficiency, and providing expertise to resolve both Marine Corps and external agency issues affecting the employment of ICODES once it has transitioned.

4.1.5 The on-site Contractor personnel shall maintain a record of all personnel receiving training. No later than 5 business days after training is complete, the on-site Contractor personnel shall provide the WING AVIONICS Officer the training roster, either by electronic means, a scanned copy, or a paper copy. At the COR’s request, the Contractor (PM) will provide a consolidated training roster from all commands who have received training to ASL-34.

5.0 Budget

5.1.1 The on-site Contractor personnel shall track expenditures and coordinate with WING AVIONICS Officer to support the management of the assigned T-AVB Program Planning, Programming, Budgeting, and Execution (PPBE) for the assigned MAW. PPBE is used to analyze requirements, allocate resources, submit budgets, and spend appropriated dollars to support the T-AVB operation and training for the assigned MAW.

5.1.2 The Contractor shall identify any unfunded requirements that are capable of being executed in the current fiscal year for the assigned MAW.

5.1.3 The contractor shall monitor the funding codes and correct appropriations are utilized.

5.1.4 The contractor shall support reconciliation of funding requirements with the MAW Comptroller on a quarterly basis.

6.0 Planning

6.1.1 The Contractor shall coordinate and schedule training with the appropriate T-AVB for all training.

6.1.2 The Contractor shall maintain communications with the MARAD contracted ship support personnel permanently assigned to maintain the T-AVBs in order to stay current on the ships’ status and enhance coordination efforts for the assigned MAW.

6.1.3 The Contractor shall support the T-AVB program office (ASL-34) in developing program plans for Ship Service Life extensions or ship replacements as well as other Program level initiatives.

7.0 Technical and Systems Engineering Support

7.1.1 The Contractor shall perform requirements analysis, requirements verification, functional analysis, functional and physical verification, performance verification, and systems analyses such as, USMC COMM upgrades, IMA Electrical System improvements and deliver an Analysis and Recommendation Report will be provided to ASL-34.

7.1.2 The Contractor shall capture deficiencies and draft a punch list of any Ship-Alterations or upgrades required. The list shall be delivered to HQMC ASL-34 for validation of requirements. The Contractor shall also track approved ship alterations progress and status.

7.1.3 The Contractor shall support testing of ICODES by testing version releases for accuracy and functionality and provide results of the testing to the SDDC and HQMC ASL-34.

7.1.4 The Contractor shall maintain the currency of training materials so that they match the current states of the T-AVB ships and the appropriate ship loading software.

7.1.5 The Contractor shall maintain the TALPS application functionality and database accuracy until the migration to ICODES is complete. Estimated migration is anticipated to be completed in FY 16-17.

7.1.6 The Contractor shall continue to support the TALPS application until the transition to ICODES is complete and then for a period not longer than 1 year from ICODES receiving authorization for use by TAVBs.

7.1.7 TALPS support shall include: providing and maintaining the TALPS application upon COR/ASL-34 request and implementing updates to system documentation until such time as ICODES receives authorization for use by T-AVB. TALPS support is a diminishing requirement being replaced by an increasing level of effort to support T-AVB in ICODES.

7.1.8 The Contractor shall respond to all OPFOR requirements; historically there have been 1 to 2 per year.

7.1.9 The Contractor shall update the TAVB Logistics Planner’s Manual (known colloquially as the “Yellow Book”) as required.

7.1.10 The Contractor shall coordinate with MARCORSYSCOM Publications directorate and facilitate publication of the TAVB Logistics Planner’s Manual as a Marine Corps Publication.

8.0 Management Support

8.1.1. Contract Status Reporting. The Contractor shall write monthly status reports on task accomplishments throughout the life cycle of the contract. Program Management Reviews (PMR) frequency and content will be determined at the COR-Contractor kick off meeting. PMRs shall then be briefed on that schedule and shall also include the status of the contract at that time. Monthly reports shall report funds spent on travel and funds remaining in travel budgets for each contract option.

8.1.2. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. Refer to DFARS 252.227-7013(b).

9.0 Facilities and Travel Requirements.

9.1.1 Work efforts in support of this task effort will be accomplished at the Contractor’s facilities, and on-site at the appropriate MAWs. This task will require the Contractor to provide facilities (up to and including SECRET) for meetings (up to 50 people), IPTs (of 10-30 personnel), and teleconferencing (UNCLASS only). Such facilities are not reimbursable as contract direct costs. The contractor shall provide suitable infrastructure to manage program requirements (e.g., document library, databases) throughout the period of performance to support the scope of activities. Contractor costs for laptops, cellular equipment/services, and other items of convenience are not reimbursable as direct contract costs.

9.1.2 All Government printing requirements MUST be done by or through the local Document Automation and Production Service (DAPS, now called DLA Document Services) http://www.daps.dla.mil/dapsonline.html.

9.1.3 CONUS and OCONUS travel must be authorized and will be reimbursed in accordance with the JTR.

9.1.4 Per Diem shall be in accordance with http://www.defensetravel.dod.mil/site/perdiemCalc.cfm. The expected level of travel is detailed below:

OY 1

# OF TRIPS IN

OY 2

# OF TRIPS IN

OY 3

# OF TRIPS IN

OY 4

9.1.5 Access to Government buildings will be granted for support staff and network accounts established. Travel outside the local region is anticipated and will include USMC bases CONUS and possible OCONUS. Local travel for all team members are reimbursed only from the prime vendor facility to the Pentagon and will be reimbursed in accordance with the Joint Travel Regulations. Government on-site support for SME’s at 2d MAW, MCAS Cherry Point, NC, and 3rd MAW, MCAS Miramar, CA will provide office space and necessary tools (desk, phones, network accounts, etc.,) to execute anticipated responsibilities. Any authorized CONUS or OCONUS travel will be reimbursed in accordance with the JTR.

10.0 Deliverables

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