Template_Combined_M3030016SU00059.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) for a commercial supply / services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 effective 14 Jul 2016

This acquisition is a 100% small business set-aside under NAICS code 325998, 500 employees.

Request for Quotation on the following supply / service:

Total

PERFORMANCE WORK STATMENT

For

WEAPON CLEANING SYSTEM SERVICES

1. SCOPE

1.1. The scope of this contract is to provide a total of 16 (sixteen) aqueous based weapons cleaning systems and services for the cleaning of weapons at The Basic School Armory. These services are to include all necessary equipment, labor and material/supplies for recycling/disposal of all cleaning and lubricating agents and filter media for weapons cleaners at The Basic School Armory, Bldg #24018, Marine Corps Base (MCB) Quantico, VA 22134.

2. ULTRASONIC WEAPONS CLEANERS

2.1. The Contractor shall provide, 20-gallon ultrasonic cleaners with the following minimum features:

(a) All cleaners shall conform to the Underwriters Laboratory (UL) standards;

(b) Dual steel tanks, one (1) 10 gallon tank for cleaning and one (1) 10 gallon tank for lubrication, (with closeable metal cover) with minimum dimensions of 42” long X 10” wide and 10” deep;

(c) Be powered by a 100-120V, 50/60Hz AC power source;

(d) Adjustable temperature-regulated heating element for each tank;

(e) A drain faucet to provide spill proof draining of each tank;

(f) A filtration system incorporated in the unit for the cleaning tank with removable/replaceable filter element.

(g) Weather resistant to allow for outside operation all year;

(h) A freeze control system;

(i) Self-contained mobile system with locking casters; and

(j) Constructed of a minimum of 12 gauge stainless steel;

3. SERVICES

The Contractor shall provide the following services:

3.1. The Contractor shall deliver and set-up equipment to ensure that all stations are adequately filled and serviced so that all tanks are in full service at all times during the term of the contract.

3.2. The Contractor shall schedule and perform regular scheduled maintenance on each unit in accordance with the manufacturer’s recommended maintenance schedule. The maintenance event frequency must be sufficient to ensure each cleaner is capable of effectively cleaning an average of 100 weapons per day between each scheduled event.

3.3. The Contractor will repair, replace and/or adjust all parts washer components, filtration system, and pump system as needed during each scheduled maintenance event.

3.4. The contractor will replace and/or replenish fluids as needed during each service.

3.5. The contractor shall be responsible for the proper disposal of all fluids and filters in accordance with local regulations, and providing documentation to the government that disposal has been completed.

3.6. The Contractor shall perform all functions relative to the weapon cleaning systems operations to include the mechanical upkeep of the units, response to trouble calls relative to the same units, and the generation and processing of administrative functions to include invoices, and hazardous waste manifests.

3.7. The Contractor shall accomplish repairs, provide replacement equipment, and relocate equipment, as required, within two (2) working days after notification, at no additional cost to the Government.

4. RESOURCE CONSERVATION AND RECOVERY ACT (RCRA)

4.1. RESOURCE CONSERVATION AND RECOVERY ACT (RCRA) rules and regulations for utilizing the Uniform Hazardous Waste Manifest system shall apply. All transporting, storing, treatment, recycling and/or disposal is to be performed by the Contractor and its employees, vehicles, and facilities. The solvent shall be recycled to the maximum extent feasible. “Recycle to the maximum extent possible” is defined as recycling this material for reuse to its original intended purpose as a cleaning solvent. Burning of this material for energy recovery is not the intent of this specification and will not be considered recycled.” The Contactor shall be licensed and permitted by applicable State/Federal regulatory agencies to transport, store, treat, recycle, dispose, and otherwise handle hazardous waste.

4.2. The Contractor shall furnish a legible copy of the Uniform Hazardous Waste Manifest to Commander, NREA Branch (B 046), Marine Corps Base, 3250 Catlin Avenue, Quantico, VA 22134- 5001 for verification and signatures(s) on the day of collection and transportation of the used solvent.

The manifest shall reflect the total poundage collected/transported and all other information necessary for the completion of the Generator’s Annual Hazardous Waste Report.

4.3. The Contractor shall ensure that hazardous wastes are properly disposed of in an Environmental Protection Agency (EPA) approved facility.

5. WASTE MINIMIZATION SERVICE

5.1. To minimize waste generation, the Contractor shall only change the solvent when it becomes too dirty or spent and therefore ineffective. Otherwise, the Contractor shall top up with fresh solvent. The Contractor shall change the filter at each service.

6. EQUIPMENT

6.1. All equipment shall be contractor-owned.

6.2. The Contractor shall provide equipment with labeling which will instruct the operator of the equipment concerning the proper operation in accordance with Occupational Safety and Health Administration (OSHA) 1910.145 and OSHA 1910.1200.

6.3. All servicing of solvent tanks shall be completed during the “regular working days/hours” aboard MCB, Quantico, VA. Regular working days/hours are defined as Monday through Friday, 0730 to 1630, excluding Federal holidays.

6.4. The Contractor shall place all contractor-owned tanks in the area next to tanks already in use to allow for start-up on effective date of contract. The incumbent Contractor will remove all contractor-owned equipment within 30 days of expiration date of the current contract.

7. CLEANING AGENT DESCRIPTION

7.1. The cleaning agent for the ultrasonic parts cleaners shall be aqueous based conforming to the following:

(a) Product shall be a water based product with a dilution ratio of a minimum of 5-20 to 1. Inhibited to help protect sensitive metals like aluminum and brass. Product shall be a biodegradable, non-solvent solution non-flammable water based product. Contain quality surfactants, wetting agents, emulsifiers, cleaners and rust inhibitors. Rinses freely and is compatible with most oil water separators;

(b) Used in Weapon cleaning systems, vibratory or ultra-sonic devices and spray bottles. Is able to strip carbon and all powder fouling and encrusted deposits of carbon, grease, grime and oil on aluminum, magnesium, stainless steel and other metal gun parts.

(c) Product shall show no adverse effects on the health of personnel when used for its intended purpose. Be non-caustic to help eliminate caustic burns and fumes. Be non-petroleum to help eliminate fire hazard and disposal problems.

(d) Product will easily dissolve in water and require little to no agitation to stay well mixed. Operating temperature range will be effective from Ambient/Room temperature to 180°F (up to 71°C). Dwell time for cleaning shall be no more than 5 to 15 minutes for maximum cleaning.

(e) Solution shall be able to be filtered in system and reused until Total Dissolved Solids (TDS) reach a high concentration where at this time the spent solution shall be disposed of according to all applicable disposal standards.

8. LUBRICANT DESCRIPTION

8.1. The lubricant shall conform to the following specifications:

(a) Product shall not separate, become sticky, or dry out and leave any tacky residue behind. It shall not attract and hold firing residue, dust or dirt particles like petroleum products. Product shall meet or exceed the requirements of MIL-SPEC: MIL-PRF-63460D;

(b) Solution shall be designed for use in Ultrasonic cleaning equipment and spray bottles. Displaces water and provides a corrosion resistant barrier against rust and dirt. Has passed the Salt Spray Corrosion (ASTM B-117) 150 Hour test.

(c) Product shall show no adverse effects on the health of personnel when used for its intended purpose. Contains no ozone depleting compounds and meet Virginia Clean Air Act (VOC) requirements.

(d) Able to be used at temperatures from -60 Deg F to a +180 Deg F.

9. PERMITS AND RESPONSIBILITIES

9.1. The Contractor shall, without additional cost to the Government, be responsible for obtaining and holding all necessary licenses and permits, the preparation of all manifests and documentation, and for complying with any applicable Federal, State and Municipal Laws, Base Orders, Codes and Regulations in connection with the performance of all service work.

9.2. The Contractor shall be responsible for all damages to persons or property that occur as a result of fault or negligence. The Contractor shall take proper safety and health precautions to protect the work area, workers, public, and the property of others.

9.3. The Contractor shall furnish Material Safety Data Sheets (MSDS) as required by the Toxic Substance Control Act, Part 19904 and Section 1910.20 for each type of solvent used at each location.

9.4. License. If required by State or general statute for these fluids, the Contractor shall possess a current license for the transportation of Hazardous Materials/Waste while within the State of Virginia. The Contractor shall possess all licenses and permits required by any State or Federal agency having control over the transport, treatment, storage, or disposal of solvents.

9.5. Prior to award, copies of all permits, licenses, Material Safety Data Sheets (MSDS), etc., shall be provided by the Contractor to the COR and the Contracting Officer, MCB, Quantico, VA.

10. SPILL RESPONSIBILITY

10.1. The Contractor shall exercise due diligence to prevent, contain, and respond to spills of any hazardous substance regulated by environmental law. Maintain spill clean-up equipment and materials at work site.

10.2 In the event of a Contractor-responsible spill, the Contractor shall take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill release.

Immediately (within 15 minutes), notify the Base or Activity Fire Department by calling 911, the Command Duty Officer, the Contracting Officer, and Environmental Compliance Section (COR) of NREAB at (703) 784-4030. If the Contractor’s response is inadequate, the Navy may respond. The Contractor shall reimburse the Government for spill response assistance and analysis.

10.3. The Contractor is responsible for verbal and written notifications as required by 40 CFR 355, State, and Local regulations, and Naval instructions. Spill response will be in accordance with 40 CFR 300 and applicable State and Local regulations. Contain and clean up these spills without cost to the Government.

If Government assistance is requested or required, the Contractor will reimburse the Government for such assistance. Provide copies of the written notification and documentation that a verbal notification was made within 20 working days after spill.

10.4. The Contractor shall reimburse the government for spill response assistance and analysis to include labor, material, equipment, and clothing generated during any Contractor-responsible spill cleanup if:

(a) The Contractor has not begun spill cleanup procedures within one (1) hour of spill discovery/occurrence, or;

(b) If, in the Government’s judgment, the Contractor’s spill cleanup is not adequately abating life threatening situations and/or is a threat to any body of water or environmentally sensitive areas.

C-11. PERIOD OF PERFORMANCE:

11.1. The base year shall be from date of award for a 12-month period.

Please provide FOB Destination pricing and a delivery schedule (with your offer) for the following address:

Delivery Address:

Natural Resources and Environmental Affairs LeJeune Hall 3250 Catlin Avenue Quantico, VA 22134

The closing date and time for quote submission is: 22 Aug 2016 , 10:00 AM Eastern Standard Time. Offers received after this date and time may be considered non-responsive and will not be given further consideration.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable”, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 325998.

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ______________________________________________________________________________

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

GSA Contract Number & expiration date:_________________________

Quoted price(s) submitted that are open market shall be marked “commercial pricing”.

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

52.252-2 Clauses Incorporated By Reference 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.247-7023 Transportation of Supplies by Sea

U3 DD 250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

WAGE RATE DETERMINATION

(a) Offerors are advised that this procurement is subject to the requirements of the Service Contract Act of 1965, as amended.

(b) The Contractor agrees to furnish the Contracting Officer a copy of any collective bargaining agreement applicable to employees performing under this contract.

(c) The labor category and wage rate that is applicable to this requirement is: Occupational Title(s) and hourly rate: ___________________________________ Salaries paid to employees must be in compliance with this labor category and wage determination or collective bargaining agreement.

(d) Wage Determination No. _2005-2103_ Revision _15_ dated _12/22/2014_.

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA) REPORTING (NOV 2013) "The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bulk Expanded Basic Cable Service via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

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