911_Maintenance_J_and_A_Redacted.pdf

12/8/2015 14:23

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

IN REPLY REFER TO:

C-22

RCO-JA-16001

9 Nov 2015

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITIONS

1. The service for 911 Maintenance Service listed on PR number M30004-16-SU-00399 is available from only one source and competition is precluded for reasons indicated below. There are no substitutes available.

2. This acquisition is restricted to the following source:

Manufacturer: TriTech Software Systems

Manufacturer POC and Phone Number: Sean Raburn

Manufacturer Address: 9477 Waples Street, Ste 100, San Diego, CA 92121

Manufacturer’s Dealer/Representative:

Dealer/Representative Address and Phone Number:

3. Description of the Maintenance Services and Support for the Quick Response E-9-1-1 system.

The estimated cost is $70,271.53, and required delivery date is 1 January 2016.

Hardware which is currently installed to include the following:

(5) HP Intelligent Workstations: (2.2 GHz Dual Core CPU, 1 GB RAM, 120 GBHDD (as a minimum), 52XCD/DVD‐CDRW Drive, Dual Display Video Graphics Board, Keyboard, Optical Mouse)

(5) Nine One One Inc. Serial Interface Units (SIU’s)

(5) Nine One One Inc. AD Interface Boxes

(5) Genovation 683-U Keypads

(20) 22” LCD Color Flat Screen Displays for Marine Corps Base Quantico Dispatch (4 per workstation)

(5) Avaya 9600 Series IP Telephone – Support Provided

(1) Avaya G450 Gateway with Redundant Power Supplies with OSN Blades (running proxy servers) Support Provided

(2) Audio Codes MP1000 Gateways CAMA/SIP with OSN Blades 9running the proxy servers)

(4) Rackmount Servers

(3) Dell R610 Servers – Inform 911 ALI controller, Inform 911 SQL Server, CAD Server

– Support Provided

(1) Avaya S8800 (IBM x3550 M2) AES Server – supported through Avaya

UPS Units for Workstations and Backroom Equipment

Stancil voice recorder

Tape backup drive system

(1) ESE ES9-1-1/GPS Master clock

Software:

Software which is currently installed to include the following:

Quick Response 2.0

Quick Analytics

Quick Map

On Premise Database

Windows XP Pro

Windows Server 2003

Windows Server 2008

CTI (Computer Telephony Integration ‐ Virtual Phone)

Trunk Status (Pre‐Answer Caller Information, Color‐Coded Status)

Quick Print Logging/Archive Software

Avaya Communication Manager

Quick Print Logging/Archive Software

Avaya Communication Manager

Resource Manager (Visual On‐line Rolodex)

Rotation Log (for Rotating Services, i.e. Wrecker, Ambulance, Taxi, etc.)

Past Call Retrieval (Last 100 Call List or Search Entire Database)

Extensive Search Capabilities

Comments

Abandoned Call Trap

HAZMAT Guidelines

Integrated automatic Baudot TDD/TTY

Answer Longest Ringing Call

Instant Recall Recorder for Telephone

Instant Recall Recorder for Radio (Radio Dependant)

Caller ID for Administrative Lines (requires Caller‐ID delivery)

Mapping Interface

CAD (Computer Aided Dispatch) Interface

Vision CAD (Computer Aided Dispatch) software

GeoComm mapping

Error Event Log and System Monitoring

Remote Diagnostics

Quick Sync

4. Specific characteristics of the material that limit the availability to a sole source (unique features, function of the item, etc.) Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

Highly specialized equipment (hardware and software) utilized by Marine Corps Base Quantico is in place. Replacement equipment required to accommodate any system other than the one offered by TriTech Software Systems as a follow-on, would be costly to the government. The present system is the only one that will satisfy agency requirements in full.

5. Check and fill in all that are applicable:

The material or service must be compatible in all aspects (form, fit, and function) with existing systems presently installed. Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system:

A patent, copyright, or proprietary data limits competition. The proprietary data are described as follows:

The only alternative to renewal of the 911 Systems is replacement of proprietary equipment. The contract is sought to provide a system that provides technical support maintenance to 911 and replacement of equipment to operate another system would be costly to the government because no other known equipment is compatible with the existing system. TriTech Software Systems is the only company that can satisfy this requirement in accordance with FAR 6.302.1.

These are “direct replacement” parts/components for existing equipment.

Other information to support a sole-source buy:

The only alternative to renewing the TriTech Software Systems contract is to replace the proprietary equipment. A contract to provide a system that offers technical support maintenance to Emergency 911 systems and the replacement of equipment to operate another system would be cost prohibitive to the government. Also, there are no other companies known that provide equipment that is compatible with the existing system. TriTech Software Systems is the only company that can satisfy this requirement in accordance with FAR 6.302.1.

TriTech Systems, as developer and owner of the copyright to its software application, is the sole source for licensing and support, including 911 software implemented at Quantico. The TriTech

Systems’ 911 System is comprised of both the TriTech Software Systems software and hardware which are designed to operation in a proprietary configuration and must be maintained collectively.

CERTIFICATION

I certify that statements checked and information provided above are complete and correct to the best of my knowledge. I understand that the processing of this Sole-Source Justification precludes the use of full and open competition.

(Signature)________________________________________Date__________ ______

Printed Name, Title [Project Officer] ______________________________ _____

(Signature)________________________________________Date____________ _____

Printed Name, Title [Contracting Officer] ________________________________ ___