Amendment_0002_Solicitation_MCCLL_9_4_2015.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is as follow s:

1) To extend the due date of proposals from September 10, 2015 10:00, Eastern Daylight Time (EDT) TO September 15, 2015, 1:00 pm, Eastern Daylight Time (EDT) and allow time for Questions and Answ ers to be provided in a follow up Amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-15-R-1049

X 9B. DATED (SEE ITEM 11)

24-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Sep-2015

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-15-R-1049

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Sep-2015 10:00 AM to 15-Sep-2015 01:00 PM.

The following have been modified:

ATTACH 1: INSTRUC TO OFFEORS

Attachment 1

Instruction to Offeror’s – Commercial Items

52.212-1 Instructions, Conditions and Notices to Offerors

1. Multiple Offers

The Regional Contracting Office, National Capital Region shall not submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

2. Overview

The Government intends to award a single contract containing Firm Fixed Price (FFP) Labor, and Travel CLINS for an eight (8) month base year and two (2) one (1) year option periods.

ii. Each Offeror shall submit a proposal that clearly and concisely describes its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

3. Guidance

i. Proposals should be prepared in accordance with these instructions. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award. Each

Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposals (RFP).

Elimination of an Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to obtain Marine Corps Center for Lessons Learned (MCCLL) support.

ii. Each Offeror’s submission will be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP).

Elimination of an Offeror is at the sole discretion of the Contracting Officer.

4. Confidential Information

i. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4), the Offeror should mark its submissions in the following manner:

a. The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s).”

b. Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

5. Submission of Questions and Proposal

5.1 Questions

All questions must be received by 31 August 2015, 10:00 am, Eastern Daylight Time (EDT).

All questions submitted for this solicitation must be electronically sent to the following e-mail address: joy.hughes@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

6. Proposals

i. Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. Proposals must be submitted no later than 15 September 2015, 1:00pm, Eastern

Daylight Time (EDT). In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offeror’s must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. For each Offer submission, provide three (3) Technical Volumes and three (3) Business Volumes.

ii. Proposals shall be sent via Federal Express, private courier, or hand delivered to the following address and received prior to the cutoff date/time to:

Regional Contracting Office, NCR

2010 Henderson Road

Room 222B

Attention: Joy Hughes

Marine Corps Base (MCB)

Quantico, VA 22134

7. Proposal Format

i. In addition to the paper copies identified above, the proposal shall submit the proposal information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Work 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2003 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

ii. In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offeror's submit their proposals in accordance with the format and content specified.

8.5 x 11 inch paper in 3-ring binders for text;

8.5 x 14 inch for foldouts, matrixes, WBS;

Single-spaced typed lines;

1 inch margins on all sides;

11 point Arial font;

Headers/footers – ensure the company name and RFP number is included on each page;

Graphs and drawings must be clear/legible and may use a smaller font;

No photographs or hyperlinks are permitted; and

Content should utilize .doc, .pdf. xls, and .jpg formats to the degree possible; and

PLEASE NOTE: Your subject line must read “Marine Corps Lessons Learned (MCLL)

Program Support”, RFP - M00264-15-R-1049.

Each proposal shall contain the following volumes/sections:

7.1 Volume I - Non-Price Volume

The Offeror’s technical proposal shall not exceed 120 pages, which include the Letter of

Transmission, Table of Contents and Compliance Matrix; Factor 1 – Technical Capability;

Factor 2 – Performance Execution and Management; and Factor 3- Past Performance.

7.2 Volume II – Business Volume

i. The Offeror’s price proposal shall not exceed 25 pages, including a Formal Offer Letter, SF1449, and Price Proposal corresponding to Section B; Contract Line Item Number (CLIN)

Section B supporting materials.

ii. Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential.

iii. If a proposal volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all proposals are treated equally.

7.3 Non-Price Volume I

i. The following documents are excluded from the 120-page limit: resume appendix, title pages, executive summaries (to include company’s mission statement) and Transition-in Plan.

ii.The Offeror should address only the Letter of Transmission, Table of Contents, Compliance

Matrix, Technical Understanding of Requirements and Support Plan, Staffing and Qualifications of Key Personnel and Past Performance Information.

iii. Shall include the following:

The Letter of Transmission – (See Volume I – Non-Price Volume above) Should identify the solicitation number, corporate principal submitting the offer, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors, if applicable.

7.4 A Table of Contents and Compliance Matrix (See Volume I – Non-Price Volume above) pertinent to the quotation’s material organization and providing traceability from the Proposal’s quotation, to the PWS, to the evaluation criteria, and to other quotation sections as necessary.

The Compliance Matrix may be presented as an 11 x 14 foldout.

8 Non-Price Evaluation Submissions

8.1 FACTORS

8.1.1 Factor 1. Technical Capability.

The Offeror shall demonstrate knowledge and understanding of the technical and programmatic requirements described in the Performance Work Statement (PWS), and they shall clearly articulate their capability to perform all of the tasks outlined in the PWS so as to provide continuous quality support. The Offeror shall identify performance objectives that can be accomplished by their technical approach, and describe the benefits and advantages of that approach. The Offeror shall also illustrate the roles of staff and team resources to execute the intended strategy. The discussion must provide the evaluation panel with sufficient confidence that the Offeror has the capacity to support the identified mission areas, understands the priorities and emerging issues within those areas, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet PWS objectives to execute the intended strategy.

8.1.2 Factor 2. Performance Execution and Management.

i. The Offeror shall demonstrate a management approach suitable to respond to the types of requirements described in the PWS and consistent with their technical approach. The discussion shall provide a comprehensive approach to: managing task orders or performance-based work requirements; assurance of consistent quality of performance at the task order level; handling matters of staffing and resource balancing; and ensuring complementary roles between the

Contractor’s managers and Government staff. The Offeror must demonstrate an understanding of the critical support areas, emerging issues, and risks associated with the support goals set forth in the PWS, and that it has management techniques, controls, subcontractor management processes, and quality provisions necessary to execute their approach.

ii.The Offeror shall demonstrate a management approach suitable to respond to the types of requirements described in the PWS and consistent with their technical approach. The discussion must provide a comprehensive approach to include: management of performance-based work requirements necessary to provide Program Analyst Support as described in the PWS;

identification of the responsibilities and roles of qualified and experienced personnel to attain performance objectives; description of the processes and quality measures associated with executing the strategy; and illustration of the roles of staff and team resources relevant to

Offeror’s approach to ensure suitable oversight and control of performance execution in a manner that ensures consistent quality of the performance tasks described in the PWS.

Collectively, the Offeror’s integrated approach must demonstrate that the Offeror possesses the capabilities and resources to establish and operate an efficient organization that is both responsive and flexible to meet the requirements of the PWS. The Offeror must annotate the roles of management and other qualified personnel and incorporate provisions for independent, objective quality assurance (e.g. customer surveys, etc.).

iii.The Offeror must also note its measures for immediate action and remediation necessary to ensure the quality of contract deliverables and timeliness of service delivery. Offeror’s key considerations should include process maturity, roles of responsible staff, degree of work breakdown structure (WBS) integration, and controls at both the corporate and contract level under performance-based operating parameters.

8.1.3 Factor 3. Past Performance.

i.The Offeror shall demonstrate sufficient, satisfactory performance history employing management and technical capabilities similar to those required in the execution of this PWS.

Discussion should illustrate satisfactory performance of both technical and management tasks necessary to meet Government requirements with some degree of assurance based upon recent

(e.g. 5 years, or less) performance for comparable work. Any Offeror that submits any contract reference that is not relevant will receive a neutral rating for that contract reference in Past

Performance. The Offeror should provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last five (5) years that include the following fields:

Customer;

Contract/Task Order Number;

Program Name;

Period of Performance;

Contract Type;

Total contract value;

Identification of any Key Staff involved who will be assigned to this contract;

Names/telephone numbers/e-mail for the PCO and COR/TOM.

ii. An Offeror that has no record of past performance or if less than three (3) questionnaires are returned, (e.g. new businesses),the Offeror must submit a signed and dated statement to that effect. If an Offeror submits a certification statement and the Government has no information available regarding the Offeror, the Offer must address (1) the relevant background and experience of Key Personnel, in matrix form, that shows their related experience, expertise, qualifications, and direct correlation to the PWS requirements, who will be assigned to the contract; and the total contract value.

iii. In addition, Offeror’s should provide the enclosed Past Performance Questionnaire

(PPQ) to the same three (3) previous references. The references should email the form directly to the RCO-NCR at the address provided on the form on or before 10 September 2015, 10:00 am, Eastern Daylight Time (EDT). It is the sole responsibility of the Offeror to make sure the Past

Performance Questionnaire is submitted and received by the requested date. If not returned on the date/time above, past performance will receive a neutral rating.

8.1.4 Volume II – Business Volume

i.The Offeror’s shall address, at a minimum, all facets of the price aspects of the offer, including a Formal Offer Letter, to include the total contract dollar value. Provide prices on the

SF1449,and Price Proposal corresponding to Section B ;Contract Line Item Number (CLIN) structure and supporting materials.

Ii.Offeror’s is required to price the base and option year periods.

8.1.5 Factor 4. Price

i. No price data shall be contained in any volume other than the price volume.

ii.The Offeror shall complete Section B CLIN’s for Labor (0001-0003,1001-1003, 2001-2003) and include supporting documentation for the firm fixed price portion that includes labor categories, labor rates and labor hours.

iii.Offeror's shall use the not-to-exceed amounts (if appliable) in Section B of the 1449. which will be considered to be inclusive of any applicable indirect expenses.

iv. The grand total price for each function area established in the CLIN structure of Section B of the solicitation should be clearly annotated in the proposal. No ambiguities of inclusion, exclusion, or content shall be extended and lack of content or clarity with regard to pricing shall be considered as representing a “non-responsive” offer.

v. The Government intends to evaluate the base and all option years.

Failure to provide this information (whether in the form of a “positive or negative” response) will result in the proposal not being given any further consideration for award.

8.1.6 Completeness.

i. The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to its ‘proposal submission.

At a minimum, the following areas must be addressed:

Offer is valid for 90 days from (Date of Submission);

No exception to any Terms and Conditions has been taken, or if so, clearly cited;

Acknowledge any amendments to the RFP;

SAM validated / NAICS 541611 compliant;

Signed Offer of $ for BY/4-Options provided;

CLIN pricing and supporting documentation is provided;

Staff positions based upon contingency hires must include a

Signed letter of offer/acceptance in the Non-Price Volume;

ATTACH 4: PPQ

ATTACHMENT 4: PAST PERFORMANCE QUESTIONNAIRE

Instructions:

Sections I through III are to be completed by the Offeror/Major Subcontractor and provided to the assessor (Government personnel who had experience with the Offeror/Major Subcontractor on a previous relevant contract). The assessor, in turn, to verify Sections I through III, complete the questionnaire, and submit to the Contracting Office. The Offeror should also submit with its proposal (by the closing date of the Solicitation) copies of Sections I and II of all questionnaires as provided to assessors.

Section II to be validated by the assessor. If any information is incorrect herein, please annotate and provide the correct information accordingly.

Sections III through VII are to be completed in their entirety by the assessor.

Message to the assessor: Your assistance is requested by the USMC to assist with establishing the performance history for the Contractor named below. In efforts to expedite receipt of the requested information, the Contracting Office respectfully requests that you do not mail hard copies. Instead, please e-mail or FAX the completed questionnaire(s) to: Joy.Hughes@usmc.mil no later than 15

September 2015, 1:00pm, Eastern Daylight Time (EDT)

I. Solicitation Data (for the proposed effort)

Solicitation Number M00264-15-R-1049

Project/Requirement Marine Corps Lessons Learned

Customer/Agency TECOM

Project/Requirement Description Program Support

II. Current or Historical Contract Information

Assessor: The information listed below is

Correct Incorrect.

CONTRACTOR

NAME & ADDRESS:

Contract Number

Type of Contract

Initial Final

Contract Value

Performance Period

Delivery Schedule

Project/Requirement

Description

Please select from the following as it applies to this contract:

Contracting Role PRIME SUBCONTRACTOR

Termination History Convenience Default N/A

III. Assessor Information

Assessor Name

Title

Phone Number/Email Address

Identify your role in the contract award or administration and the period of your involvement.

Role Period of Involvement

Procuring Contracting Officer (PCO)

Administrative Contracting Officer (ACO)

Contract Specialist

Contracting Officer’s Representative (COR)

Technical Project Lead/Project Officer

Quality Assurance Specialist mailto:Joy.Hughes@usmc.mil

Defense Contract Audit Agency (DCAA)

Auditor

Other (Specify)

IV. Evaluation Definitions

Use the following definitions in your assessment of contractor performance.

EXCEPTIONAL

Performance meets contractual requirements and exceeds many to the

Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VERY GOOD

Performance meets contractual requirements and exceeds some to the

Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

SATISFACTORY

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

MARGINAL

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

UNSATISFACTORY

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

[The above evaluation levels and rating definitions are the same as prescribed in Attachment 2 of the

Department of Defense’s Guidance for the Contractor Performance Assessment and Reporting System

(CPARS) for use within the Past Performance Information and Retrieval System (PPIRS).]

V. Performance Evaluation

1. Quality of Performance

a. What is your OVERALL assessment of the quality of the contractor’s performance?

Exceptional Very

Good

Satisfactory Marginal Unsatisfactory N/A

Quality of

Performance

Please provide the rationale for your assigned rating.

http://www.cpars.gov/cparsfiles/pdfs/CPARS-Guidance.pdf http://www.cpars.gov/cparsfiles/pdfs/CPARS-Guidance.pdf

b. Assess the Contractor’s quality of performance in the following areas.

Good

Satisfactory Marginal Unsatisfactory N/A

Conformance to

Contract

Requirements

Conformance to

Specifications

Standards of

Workmanship *

* Standards of Workmanship: Technical, professional, environmental, safety, etc.

While all comments are appreciated, please explain below your rationale for ratings of exceptional or unsatisfactory.

c. Did the Government contribute in any way to problems associated with quality as identified in the above assessment? If yes, please explain.

2. Schedule Performance (Timeliness)

a. What is your OVERALL assessment of the Contractor’s ability to meet the schedule?

Please provide your rationale for the assigned rating.

b. Assess the Contractor’s Schedule Performance in the following areas.

Schedule

Exceptional Very

Satisfactory Marginal Unsatisfactory N/A

Exceptional

Very

Good Satisfactory Marginal Unsatisfactory N/A

Completion of

Contract/Task

Order/Delivery

Meeting

Milestones and

Schedules

Submitting

Deliverables

While all comments are appreciated, please explain below your rationale for ratings of exceptional or

c. Did the Government contribute in any way to any Schedule problems identified in the above assessment? If yes, please explain.

3. Management Performance

a. What is your OVERALL assessment of the Contractor’s management performance?

Satisfactory Marginal Unsatisfactory N/A

Management

Please provide rationale for assigned rating.

b. Assess the Contractor’s management performance in the following areas.

Exceptional Very

Good

Satisfactory Marginal Unsatisfactory N/A

Responsiveness

Subcontract

Program

Management Of

Personnel

Integrated Product

Team Management

Management Responsiveness: Timeliness, completeness, and quality of problem identification, proposal submittal, history of cooperative behavior, effective business relations, teamwork AND customer satisfaction.

Subcontract Management: Timely award and management of subcontracts and meeting subcontracting goals for small business, small disadvantaged business, etc.

Program Management: Effectiveness of integration and coordination of all activities required to execute the contract, use of resources, assignment of responsibility, internal coordination and communication, and risk management practices

Management Of Personnel: Ability to select, retain, support, and replace personnel with the experience and expertise necessary to accomplish the Government’s requirements within schedule and budget

Integrated Product Team Management: Commitment and participation in the Integrated Product Team process

While all comments are appreciated, please explain below your rationale for ratings of exceptional or

c. Did the Government contribute in any way to any of the management problems identified in the above assessment? If yes, please explain.

4. Cost Control

a. What is your OVERALL assessment of the Contractor’s ability to forecast, manage, and control costs?

Satisfactory Marginal Unsatisfactory N/A

Cost

Control

Please provide your rationale for the assigned rating.

b. Assess the Contractor’s cost performance in the following areas.

COST Exceptional Very Satisfactory Marginal Unsatisfactory N/A

CONTROL Good

Cost/Price

Estimates

Cost Efficiency

Invoicing

Forecasting

Management Cost

Control

Cost/Price Estimates: Ability to meet proposed costs and whether actual costs/rates realized reflect negotiated costs/rates.

Cost Efficiency: Realization of any cost reductions or operating efficiencies in accomplishing requirements of the Statement of Work.

Invoicing: Accuracy, completeness, and timeliness of invoices submitted.

Forecasting/Management/Cost Control

While all comments are appreciated, please explain below your rationale for ratings of exceptional or

VI. Overall Rating of Contractor’s performance (technical, schedule, management, and cost) on contract being assessed.

Exceptional Very Good Satisfactory Marginal Unsatisfactory

VII. General Comments:

Assessor’s Signature Date

(End of Summary of Changes)