LSJ_Exceeding_SAT_FAR_8.405-6_Signed_Redacted.pdf

Attachment 4 U.S. Customs and Border Protection

Limited-Sources Justification (LSJ) - FAR 8.405-6 For orders or BPAs exceeding the Simplified Acquisition Threshold (SAT)

Version 1.0 September 2016

Date: 6/10/2020 PR Number:

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C.

152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity. Identification of the agency, contracting activity, and specific identification of the document as a “Limited-Sources Justification.”

The Department of Homeland Security (DHS), Customs and Border Protection, Air and Marine Operations, proposes to award an order or BPA pursuant to FAR 8.405-6(a), Limiting Sources.

2. Nature and/or description of the action being approved. Describe the action being approved, and include the name and address of the proposed contractor(s).

AMO currently owns Haivision’s Coolsign Digital Signage players and server software. We will obtain maintenance and support for this proprietary system and software directly from Haivision. This will enable us to keep the system functional. The intent of this procurement action is to maintain service coverage for all Coolsign Digital Signage Players and software. This will provide us access to all software updates and maintenance support for the players and software. Haivision Network Video, 750 Estate Drive, Suite 104 Deerfield, Illinois 60015.

3. Description of Supplies/Services. Describe the supplies or services to be acquired. Provide the estimated total value (including options, if any).

Haivision Coolsign will provide instantaneous messaging to all field locations will greatly enhance communication efforts as we work to promote transparency in our organization. Due to the complexity of the system and its components and to assure all Haivision equipment is appropriately support from an installation, configuration and end user maintenance package for the display engines and software, this is necessary to perform all software updates and additional services. Haivision Premium Maintenance & Support also includes:

o Access to telephone, email (24hr response) o Online chat based support and Haivision’s web portal ticket system o Access to support portal, training videos o Critical software updates o Annual system diagnostic o Advanced replacement of defective hardware or on-site repair

Attachment 4 U.S. Customs and Border Protection

Limited-Sources Justification (LSJ) - FAR 8.405-6 For orders or BPAs exceeding the Simplified Acquisition Threshold (SAT)

Version 1.0 September 2016

Period Unit Price Total Base Period 12 mos Option Year 1 12 mos Option Year 2 12 mos

4. Authority and supporting rationale. Select one of the circumstances justifying limiting sources pursuant to FAR 8.405-6(a)(1)(i) below and demonstrate the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Since AMO already owns Haivision’s Coolsign Digital Signage players and server software we are forced to obtain maintenance and support for this proprietary system and software directly from Haivision. This will enable us to keep the system functional.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The contracting officer has determined that issuing the proposed Task Order to Haivision premium maintenance and support represents the best value and will result in the lowest overall cost, considering price and administrative costs, to meet the Government’s needs. This order will be placed in accordance with FAR 8.404, “Use of Federal Supply Schedules.” The General Services Administration (GSA) has already negotiated fair and reasonable pricing rates.

Discounts to these GSA schedule rates will be requested. Additionally, prior to issuance of the task order, the ordering activity will consider the level of effort and the mix of labor proposed to perform the specific task being ordered in order to determine that the total price is reasonable.

The contractor’s labor mix and level of effort will also be compared to the Independent Government Cost Estimate (IGCE).

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

Market research was conducted with several schedule holders; however, none of the vendors available under the FSS for SIN 70 are authorized to perform the services needed for proprietary software owned by Haivision. CBP would have to procure new software, software licenses, and maintenance at a cost exceeding the cost of the proposed IGCE.

7. Any other facts supporting the limited-sources justification. Additional facts may be stated in this section. If there are no additional facts, you must state that here.