LPD29 HTS SOW.doc

Statement of Work (SOW) for

LPD 29 HIGH TEMPERATURE SUPERCONDUCTING DEGUASSING SYSTEM

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 224, which provides coordinated and integrated platform based technical and systems engineering management support across all Hull, Mechanical and Electrical (HM&E) ship systems within the mission of NSWCPD. This interdisciplinary function governs the total technical and programmatic effort required to transform a set of sponsor requirements, expectations and constraints into a solution while balancing cost, performance and schedule objectives. This support and related capabilities are provided to US Navy Amphibious Ships during the Acquisition phase.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this Contract and resultant orders are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract and resultant orders between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence

(c) Contractor personnel under this Contract and resultant orders shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this Contract and resultant orders do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This Contract and resultant orders does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor Contract and resultant orders activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

NSWCPD is required to provide a full HTS degaussing system that will be installed and integrated aboard an LPD Class ship.

1.2 SCOPE OF WORK

The contractor shall provide material, engineering and technical services in support of a LPD Class High Temperature Superconducting (HTS) degaussing system. The HTS degaussing system ship set includes the following major components: control unit, power modules, junction boxes, cryo-coolers, accumulation tanks, HTS degaussing cable assemblies, and cold gas lines. A bill of material with quantities shall be provided. Technical services include support of Engineering change proposals for system level configuration changes of the system; installation and operation services; technical and programmatic reports, test notifications, and trip reports.

2.0 APPLICABLE DOCUMENTS

Applicable documents and references will be provided in subsequent delivery orders

3.0. REQUIREMENTS

3.1 Fabrication. The contractor shall fabricate and assemble a total ship high temperature superconducting (HTS) degaussing system. The design shall meet Navy shipboard degaussing requirements. A bill of material with quantities shall be provided. See requirements of CDRL A008.

3.2 Engineering Change Proposals. The Contractor shall provide engineering analysis in support of system configuration changes to equipment quantities, cable lengths, shipboard arrangements and shipboard integration with other ship systems. This includes design analysis of configuration changes, testing modifications to meet Navy shipboard requirements, and logistics product modifications.

3.3 Testing. The Contractor shall perform high temperature superconducting degaussing system, equipment and component testing, as needed, to ensure they will operate as required on-board, and integrated within, a LPD Class Ship. Testing will verify that the system meets Navy shipboard requirements which include, but are not limited to, quality, capacity, endurance, material certification, and integration with shipboard systems.

3.4 Logistics Product Analyses. The Contractor shall provide integrated logistics products and analysis for system reliability, maintainability and availability of the HTS degaussing system and components identified above and in accordance CDRL A011 .

3.5 Packaging and Shipping. As directed the Contractor shall package and ship the system, equipment and/or components to Ships, Shipyards, and/or Navy commands. Packaging (including preservation and packing) shall protect and identify material and ASTM D 3951 “Standard Practice for Commercial Packaging” may be used as guidance. Shipping address will be the following:

N50719

SUPSHIP Gulf Coast Attn: S. Grissom

100 Singing River Island

BLDG 88 USS Barry Lane

39567

POC: Griffin Harold (215) 897-1213

3.6 Installation and Shipboard Demonstration Support. The Contractor shall perform inspections, support initial start-up and provide technical assistance for installation, troubleshooting and repair for the LPD Class HTS degaussing system. The Contractor shall also provide organizational level training for ship’s force to operate, maintain and repair the HTS degaussing system.

3.7 Quality Management. The Contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 or equivalent standard. The Contractor shall submit to NSWCPD NLT 10 days after contract award, a QMS manual in accordance with ISO 9001:2015, or equivalent standard. CDRL A013 shall include documentation sufficient to satisfy all aspects of Data Item Description (DID) DI-MGMT-82184.

3.8 Material, Part or Component Life Cycle and Sustainment – The high temperature superconducting (HTS) degaussing system shall be supportable for at least 10 years following date of equipment delivery. Supportable is defined as being able to obtain replacement parts (i.e. lowest replaceable unit) as well as special tools and equipment that are required to support and maintain the system (e.g. Laptop computer or other portable computer keyboard and display monitor for local diagnosis of BPAU digital controllers.) The contractor shall provide an estimated life cycle duration for each lowest replaceable unit (LRU) and a recommendation to the contracting officer for end of life LRU part procurement. If the 10 year requirement cannot be met, the contractor shall notify the contracting officer and provide an overview of which components or parts cannot meet this requirement and why.

3.9 Manufacturing Phase-Out of Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components - The contractor shall notify the contracting officer immediately upon determining material, component or part obsolescence in the HTS degaussing system that is procured in this contract. Additionally the contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials and components. The contractor may recommend a solution that includes an impact assessment on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.1.1 This report shall reflect both prime and Subcontractor data if applicable at the same level of detail.

4.1.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.2 Travel Report (CDRL A002)

4.2.1 This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.2.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.3 Other Direct Costs Report (CDRL A004)

4.3.1 The CDRL shall be delivered electronically, unless otherwise stated or data is being submitted in eCRAFT, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4 Test Plans/Test Procedures (CDRL A005)

4.4.1 The Contractor shall provide a system and equipment test plan(s) as specified in the delivery order(s) to which includes general planning factors, objectives, scope, schedule and details of the tests to be performed.

4.5 Test Report (CDRL A006)

4.5.1 The contractor shall provide acceptance test reports as specified in the delivery order(s) that contain the results of the test performed to demonstrate that the system, equipment or component conforms to the performance specifications, work authorization document, or contract requirements.

4.6 Inspection and QA Report (CDRL A007)

4.5.1 The contractor shall provide inspection and quality assurance reports for the HTS degaussing system and equipment as specified in the delivery order(s) that contain the results of the quality assurance inspections and tests performed to demonstrate that the system, equipment or component conforms to the performance specifications, work authorization document, or contract requirements.

4.7 Technical Drawings (CDRL A008)

4.7.1 The contractor shall provide technical drawings as specified in the delivery order(s) which include system diagrams, arrangements, assembly drawings, interface drawings, schematics, equipment and component drawings. Drawing(s) shall include a bill of materials as applicable to support development of an allowable parts list and Navy part provisioning.

4.8 Certificates of Conformance (A009)

4.8.1 The contractor shall provide Certificates of Conformance as specified in the delivery order(s) to certify that the material supplied is in full compliance with all contract requirements.

4.9 Scientific & Technical Reports (CDRL A010)

4.9.1The contractor shall provide engineering analysis reports as specified in the delivery order(s) which include the precise nature and results of analytical studies, research, development, test and evaluation on assigned tasks to the analytical, scientific, technical and management community.

4.10 Logistics Product Data (CDRL A011)

4.10.1 The contractor shall provide logistics product data as specified in the delivery order(s) and comprises the support and support related engineering and logistics data that includes maintenance planning, logistics design requirements, reliability and maintainability, system safety maintenance engineering, support and test equipment, training and training aides, manpower and skills, facilities, transportation, supply support, parts packaging, initial provisioning, cataloging, item management and recommended spares.

4.11 Technical Manuals (CDRL A012)

4.11.1 The contractor shall provide a HTS Degaussing system technical manual, including maintenance and operation procedures, as specified in the delivery order(s) and evaluated using the criteria found in MIL-PRF-32216.

4.12 Quality Management System (QMS) (CDRL A013)

4.12.1 The CDRL shall be delivered in electronic format, unless otherwise stated, that can be ready by Microsoft Office 2016 applications (or earlier) or Adobe PDF applications.

4.12.2 CDRL shall be submitted to NSWCPD for approval no later than 10 days after contract award.

5.0 SECURITY REQUIREMENTS

5.1 The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; DoD Cyber Awareness Challenge; Combatting Human Trafficking; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; Constitution Day; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; and NAVSEA Physical Security training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.2 Safeguarding Covered Defense Information and Cyber Incident Reporting

5.2.1 Cyber Incident Response:

5.2.1.1 The Contractor shall, within fifteen (15) days of discovering the cyber incident (inclusive of the 72-hour reporting period), deliver all data used in performance of the contract that the Contractor determines is impacted by the incident and begin assessment of potential warfighter/program impact.

5.2.1.2 Incident data shall be delivered in accordance with the Department of Defense Cyber Crimes Center (DC3) Instructions for Submitting Media available at http://www.acq.osd.mil/dpap/dars/pgi/docs/Instructions_for_Submitting_Media.docx. In delivery of the incident data, the Contractor shall, to the extent practical, remove contractor-owned information from Government covered defense information.

5.2.1.3 If the Contractor subsequently identifies any such data not previously delivered to DC3, then the Contractor shall immediately notify the contracting officer in writing and shall deliver the incident data within ten (10) days of identification. In such a case, the Contractor may request a delivery date later than ten (10) days after identification. The contracting officer will approve or disapprove the request after coordination with DC3.

5.2.2 NCIS/Industry Monitoring

5.2.2.1 In the event of a cyber incident or at any time the Government has indication of a vulnerability or potential vulnerability, the Contractor shall cooperate with the Naval Criminal Investigative Service (NCIS), which may include cooperation related to: threat indicators; pre-determined incident information derived from the Contractor's infrastructure systems; and the continuous provision of all Contractor, subcontractor or vendor logs that show network activity, including any additional logs the contractor, subcontractor or vendor agrees to initiate as a result of the cyber incident or notice of actual or potential vulnerability.

5.2.2.2 If the Government determines that the collection of all logs does not adequately protect its interests, the Contractor and NCIS will work together to implement additional measures, which may include allowing the installation of an appropriate network device that is owned and maintained by NCIS, on the Contractor's information systems or information technology assets. The specific details (e.g., type of device, type of data gathered, monitoring period) regarding the installation of an NCIS network device shall be the subject of a separate agreement negotiated between NCIS and the Contractor. In the alternative, the Contractor may install network sensor capabilities or a network monitoring service, either of which must be reviewed for acceptability by NCIS. Use of this alternative approach shall also be the subject of a separate agreement negotiated between NCIS and the Contractor.

5.2.2.3 In all cases, the collection or provision of data and any activities associated with this statement of work shall be in accordance with federal, state, and non-US law.

6.0 PLACE OF PERFORMANCE

All testing shall be accomplished at the vendor’s facility. Shipboard validation will occur onboard a US Navy ship and is included as travel.

7.0 TRAVEL

The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is five (5).

Travel in support of this requirement is anticipated to include, but may not be limited to, the following alternate performance locations:

Philadelphia, PA; Washington, DC; and Pascagoula, MS; Ship visits and demonstrations will occur at Pascagoula, MS and Norfolk, VA depending on ship schedule.

Contractor personnel shall be available for informal meetings and formal conferences with NSWCPD and NAVSEA technical personnel to be held as required throughout performance, to discuss the direction, progress, and/or problems which occur during each task assignment. The formal conferences will usually be held at the contractor’s facility; however it may be requested by the Government to be held at NSWCPD, Philadelphia Pennsylvania; NAVSEA, Washington, District of Columbia; or Pascagoula, Mississippi. Informal conferences via telecommunications are expected to occur and not exceed once a month. Formal conferences are not to exceed one every 6 months. Ship Checks, prior to install and validation testing, are expected to occur once.

Contractor personnel shall be available for shipboard technical assistance during the shipboard installation and validation testing.

The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved by the COR before travel occurs. Approval may be via the Technical Instruction (TI). Before initiating any travel, the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and HQ B-2-0020 Travel Cost – Alt I (NAVSEA) and shall be pre-approved by the COR. The Contractor shall submit travel reports in accordance with DI-MGMT-81943 (CDRL A002).

Travel Costs

The Government shall reimburse the contractor (and its subcontractors) at a reduced reimbursement rate from the current “maximum per diem” rates for lodging, meals, and incidentals, referenced in FAR 31.205-46(a)(2), for any employees, purchased labor, consultants, etc. assigned to a temporary duty station (TDY) in excess of 30 days in one location. This applies to both CONUS and OCONUS travel. The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

When proposed travel is in excess of 30 consecutive days, but less than 180 consecutive days, the Government shall limit reimbursement of contractor (and subcontractor) travel costs, on a flat rate basis, to 75 percent of the per diem rate for the TDY locality at the time of travel (lodging, meals, and incidentals) for each full day, long-term TDY of 31 to 180 days. For travel lasting in excess of 180 days, the Government shall limit reimbursement of contractor (and subcontractor) travel costs, on a flat rate basis, to 55 percent of the per diem rates of the TDY locality at the time of travel for each full day.

8.0 GOVERNMENT FURNISHED PROPERTY

N/A

9.0 GOVERNMENT FURNISHED INFORMATION

Government Furnished Information necessary to complete a requirement will be provided in subsequent delivery orders.

10.0 PURCHASES

Only items directly used and incidental to the services for this Contract and resultant orders and for work within the scope of the Performance Work Statement, shall be purchased under the Other Direct Cost (ODC) line items. Individual purchases above $3,500 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract and resultant orders shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 Counterfeit Material Prevention

11.1 The contractor shall review and use the following references as guidance in the prevention of counterfeit material in the HTS ADG: SAE AS5553, DFARS 252.246-7007 and SAE AS6174.

11.2 It is recommended that electrical components, which fail during production or acceptance testing, be assessed to determine if the supplier of the part was an authorized supplier for the manufacturer.

11.3 The Contractor shall notify the contracting officer of the occurrence of a confirmed counterfeit part or material and the actions taken to identify, contain, and impound all product from the lot, within 7 working days of confirmation of the counterfeit status. The Contractor shall flow down a requirement for similar notification from Subcontractors or suppliers at any tier to the Contractor. The counterfeit product shall not be scrapped or otherwise disposed of without approval from the contracting officer. Confirmed counterfeit products shall not be returned or handled in a way which would allow its resale or reuse.

12.0 PERSONNEL

12.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall be U.S. citizens holding at least a current SECRET clearance, or ability to obtain one.

12.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully-burdened premium OT labor costs.

12.3 The level of effort for the performance of the resultant Contract/Task Order is based on the following labor categories and hours per year:

Labor Category Note:

eCRAFT Standard Labor Categories: When listing labor categories as part of your LOE, the labor categories must be on the approved eCRAFT standard labor category list. The list of approved labor categories can be found at the below websites:

For Employees covered by the Service Contract Labor Standards (SCLS) here: https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

For Employees not covered by the Service Contract Labor Standards here:

http://www.navsea.navy.mil/Home/Warfare-centers/NUWC-Newport/partnerships/commercial-contracts/labor-categories/

If one of the labor categories you require is not listed in the above links, please complete a Labor Category Template Request and submit it to your Department's Acquisition Manager. Although you are required to use the standard labor category names, the personnel qualifications shall not reference the qualifications in the NUWC standard labor categories. Section C shall clearly define the personnel qualifications you require for each labor category as applicable to your procurement.

12.4 Key Personnel - Reserved

12.5 Non-Key Personnel - Reserved

13.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System

13.1 In addition to the requirements of Clause C-237-W001 “Electronic Cost Reporting and Financial Tracking (eCRAFT) System Reporting (NAVSEA)”, the contractor is required to provide supporting accounting system reports, at the Contracting Officer’s request, based on the review of the invoice documentation submitted to eCRAFT. This documentation will include reports such as the Job Summary Report (or equivalent), Labor Distribution Report (or equivalent), and General Ledger Detail Report (or equivalent). Supporting labor data provided must include unburdened direct labor rates for each employee and labor category. Cost breakdowns for ODCs, Materials, travel and other non-labor costs must be at the transactional level in sufficient detail so the Government can review allocability to the contract/task order. Indirect costs allocated to direct costs must be shown at the lowest level of detail sufficient to reconcile each indirect rate to the appropriate allocation base.

13.2 On invoices containing subcontractor costs, the prime contractor agrees, at the Contracting Officer’s request, to attach as supporting documentation all invoices received from subcontractors, unless the subcontractor submits invoices directly to the CO and COR. This requirement applies to all subcontract types (Cost, FFP, etc.).

14.0 SPECIAL REQUIREMENTS

Contractor personnel shall be able to perform work onboard a US Navy Ship which includes climbing up and down ladders.

SOW-PWS Template 28 October 2019 version