LM 26-03 Biosolids Processing Bid Packet.pdf

CITY OF LA MARQUE

BID PROPOSAL LM #26-03

BIOSOLIDS PROCESSING SERVICES

FISCAL YEAR 2027

INVITATION TO BID

Notice is hereby given that the City of La Marque will receive sealed bids for the biosolids processing services.

Bid Opening: 10:45 AM

Bid Due Date: July 29, 2026

Bid Due Time: 10:00 AM

Bids should be submitted in THREE Copies and a flash drive on the proposal forms and enclosed in a sealed envelope and plainly marked on the outside of the envelope, which clearly identifies it as being “LM #26-03 Biosolids Processing Services”.

THE CITY OF LA MARQUE DOES NOT ACCEPT FAXED OR EMAILED BIDS.

Bids must be addressed to:

City of La Marque

Attn: City Clerk’s Office 1111 Bayou Road La Marque, TX 77568

The City of La Marque reserves the right to accept or reject any or all bids and waive informalities in bidding.

Questions regarding this bid should be directed at:

Shannon Breaux, Director of Public Works

(409) 572-9901 / s.breaux@cityoflamarque.org mailto:s.breaux@cityoflamarque.org

TERMS AND CONDITIONS

1. Specifications and bidding documents may be secured from the City of La Marque website at: www.bids.cityoflamarque.gov.

2. The City reserves the right to reject any or all bids and to waive informalities in bidding.

In case of ambiguity or lack of clearness in stating the prices in any bid, the owner reserves the right to consider the most advantageous thereof, or to reject the bid. The award will be given to the responsible bidder submitting the lowest acceptable bid.

3. It shall be a breach of ethics to offer, give or agree to give any employee or former employee of the City of La Marque, or for any employee or former employee of the City of La Marque to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity.

4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract with the prime contractor or higher tier subcontractor for any contract for the City of La Marque.

5. Before submitting a bid, each bidder must:

• Examine the contract documents thoroughly

• Visit the site

• Familiarize themselves with applicable regulations

• Study and correlate bidder observations

6. The submission of a bid constitutes understanding of all requirements.

7. Bids will be rejected if:

• Received after deadline

• Not submitted on bid form

• Not signed properly

8. This contract is issued by an organization that qualifies for exemption under Article

20.04(f) of the Texas Limited Sales, Excise, and Use Tax Act. The contractor may purchase, rent, or lease materials, supplies, and equipment used in the performance of this contract by issuing an exemption certificate to their supplier in accordance with State Comptroller’s Ruling No. 95-0.07. All exemptions shall be subject to State Comptroller’s Ruling No. 95-0.09, as amended and effective October 2, 1968.

9. The City reserves the right to revise or amend these specifications prior to the bid opening date. Any changes will be issued by addendum and distributed to all prospective bidders.

10. Unit prices shall include all charges, including bid unit price, specified quantities, and total cost. In the event of a discrepancy between unit price and extended total, the unit price shall govern.

http://www.bids.cityoflamarque.gov/

11. No payment will be made to the contractor until all work is completed and accepted by the City. Payment will be made within thirty (30) days of receipt of a properly submitted invoice.

12. Bids may not be altered or amended after the bid opening time. Any changes made prior to the bid opening must be initiated by the bidder or their authorized representative. No bid may be withdrawn after opening without written approval from the City and submission of an acceptable written explanation.

13. This contract shall be for a period of one (1) year beginning October 1, 2026. The City must obtain pricing in advance to prepare for the upcoming fiscal year budget. After the initial twelve (12) month term, the agreement may be renewed on a monthly basis and may be negotiated for an additional one-year term with the mutual consent of both parties, provided such negotiation occurs at least thirty (30) days prior to the expiration of the initial agreement. The Contractor shall provide the City with all documentation supporting any proposed price changes for City Council approval. Either party may terminate this agreement with thirty (30) day written notice to the other party.

14. The vendor hereby assigns to the purchaser any and all claims for overcharges associated with this contract that arise under the Antitrust Laws of the United States, 15 U.S.C.A. §1 et seq. (1973).

15. The city of La Marque reserves the right to award all sections to a single bidder or a separate bidder.

16. Bid received after the closing time will be returned unopened.

PRICE REVISION CLAUSE:

Whenever possible, the City prefers firm pricing for the full contract period. However, it is recognized that bidders may be unwilling to guarantee unit prices for the entire contract term due to potential changes from their source of supply.

In such instances, an asterisk (*) must be placed next to any item for which the bidder is unwilling to guarantee pricing for the full contract period. The duration of the guaranteed pricing period must be noted on a separate sheet. These items will be subject to price adjustments due to increases or decreases in the bidder’s source of supply during the term of the contract.

INCREASES:

Permissible price revisions shall not exceed the actual unit cost or percentage cost increase from the bidder’s source of supply. The City will generally accept price increases noted in the bid proposal when such increases are reasonable and within the limits described above.

However, the City reserves the right to obtain items from an alternate source if price increases are deemed excessive.

DECREASES:

If a vendor utilizes this price revision clause, any decrease in cost from the bidder’s source of supply during the contract term shall be passed on to the City.

NOTICE REQUIREMENT:

The City must receive thirty (30) days written notice prior to any price increase or decrease. Bids submitted without pricing information will not be considered. Additionally, bids based on prices in effect at the time of shipment will not be accepted.

SPECIFICTATIONS

Item No.1 – General:

The City of La Marque operates and owns a 3.0 million gallons per day (MGD) wastewater treatment plant for the treatment of domestic sewage which produces biosolids that must be removed and disposed of periodically.

The West Plant is located at:

2701-B Woodland St.

La Marque, Texas

The City of La Marque is requesting proposals for a biosolids management contract to remove sewage biosolids from the City’s wastewater treatment plant and transport them for disposal at an approved landfill or for beneficial reuse.

It is the intent of the City of La Marque to enter into a formal biosolids processing and disposal agreement with the successful bidder for the removal and disposal of sewage biosolids from its aerobic digesters on a recurring basis, approximately every four (4) to six (6) weeks, for a twelve

(12) month period.

After the initial twelve (12) month term, the agreement may be negotiated for an additional one-year term, for up to four (4) consecutive years, with the mutual consent of both parties. Such negotiations must occur at least thirty (30) days prior to the expiration of the initial agreement.

The Contractor shall provide the City with all documentation supporting any proposed price changes for City Council approval. Failure of the City and the successful Contractor to reach agreement on negotiated pricing shall require the City to rebid the contract.

Either party may terminate the agreement with thirty (30) days written notice to the other party.

Item No.2 - Terms and Definitions:

Applicable Regulations All federal, state, and local regulations governing the transportation, treatment, reuse, and disposal of biosolids, including but not limited to 40 CFR Part 503 and applicable TCEQ regulations.

Biosolids Sewage sludge that has been treated and stabilized to meet regulatory requirements for beneficial reuse or disposal.

Beneficial Reuse The use of biosolids as a soil amendment, fertilizer, or other approved land application method in accordance with applicable regulations.

BLF (Beneficial Land Farm) A permitted site where biosolids are applied for beneficial reuse.

Class A Biosolids Biosolids meeting Class A pathogen reduction requirements as defined by 40 CFR Part 503.

Class B Biosolids Biosolids meeting Class B pathogen reduction requirements as defined by 40 CFR Part 503.

Contractor The successful bidder awarded the biosolids processing contract.

City The City of La Marque, Texas.

Dewatering The process of removing water from biosolids to reduce volume and weight prior to transport or disposal.

EPA

United States Environmental Protection Agency.

Generator The City of La Marque Wastewater Treatment Plant that produces biosolids.

Plant The City of La Marque Wastewater Treatment Plant.

Records All documentation related to biosolids removal, transportation, testing, and disposal as required by regulatory agencies.

Regulatory Agencies Federal, state, and local agencies have jurisdiction over biosolids handling and disposal, including but not limited to EPA and TCEQ.

Sewage Sludge Solid, semi-solid, or liquid residue generated during the treatment of domestic sewage.

TCEQ

Texas Commission on Environmental Quality.

TCLP

Toxicity Characteristic Leaching Procedure test used to determine hazardous characteristics.

Wet Tons The weight of biosolids including moisture content.

Dry Tons The weight of biosolids excluding moisture content, determined by percent solids testing.

Item No.3 - Obligations of the City:

The City shall provide:

• Notification of plant changes

• 440-volt power

• 110-volt power

• Potable water connection

• Sewer manhole

• Staging area

• 24-hour access

City shall also:

• Handle TCEQ reporting

• Handle regulatory compliance

Item No.4 - Obligations of Contractor:

Contractor shall:

• Provide independent laboratory testing

• Provide percent solids testing

• Provide pH testing

• Provide manpower

• Provide equipment

• Provide transportation

• Provide disposal

• Maintain clean site

Weight restrictions:

20,000 lbs single axle 34,000 lbs tandem axle

BENEFICIAL USE REQUIREMENTS (additional obligations):

Contractor shall:

• Provide BLF analysis quarterly (If applicable)

• Provide soil testing

• Provide storage during weather events

PROPOSAL

Quantity

The quantity of biosolids hauled shall be measured by truck volumes. Each load of thickened biosolids shall be tested for percent solids. The dry weight of biosolids shall be determined using the percent solids data.

Price

All services shall be charged in accordance with the following fee schedule:

SLUDGE PROCESSING CONTRACTOR FEES

Description Price *Biosolids Removal $ Metals and Nutrient Test (BLF Analysis) $ Toxicity Characteristic Leaching Procedure (TCLP) Test $ PCB Test (On Sludge) $ EPA Discharge Monitoring Reports for Biosolids $ Land Practice $

*Biosolids removal fee shall include transportation and disposal at an approved landfill or land application site. The fee shall include equipment and all percent solids testing required to calculate dry tons removed.

ESTIMATED AMOUNTS

Estimated Amounts Description Unit Price Per Dry Ton

Total based on Estimated Amounts

300 Dry Tons Aerobic non -hazardous municipal sludge (removal and disposal) as per specifications

Methodology for Biosolids Removal and Disposal

Beneficial Use Disposal (If applicable)

Registered Site No.:

Beneficial Reuse Site:

OTHER SERVICES REQUESTED

Description Price

TCEQ Monthly Report

Rented Equipment

Percent (%) Solids Test

Environmental Consultant

Project Manager

Vacuum Truck and Driver

Project Superintendent

Skilled Laborers

Secretarial/Computer Services

Class B Pathogen Reduction Test

SIGNATURE PAGE

By signature hereon affixed, the bidder certifies that neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, nor anyone acting on behalf of such entity, has violated the Antitrust Laws and Commerce Code, or Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

Total Amount of Bid: $

Company Name:

Signature:

Printed Name & Title:

Address:

City, State, Zip:

Phone:

E-Mail:

Date:

Acknowledgement of Addenda Received:

Addendum #1

Addendum #2