Limiting Sources Justification OVER SAT1.doc

VHAPM Part 808.405-6 Limiting Sources

Request for Limited Sources Justification Format >SAT

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C246-20-AP-5347

(1) Contracting Activity: Department of Veterans Affairs, VISN 06, Durham VAMC and Greenville HCC, Charles George (Asheville) VAMC, Salem VAMC, Hunter Holmes McGuire (Richmond) VAMC, Fayetteville VAMC and Wilmington & Fayetteville HCC, Hampton VAMC, and Salisbury VAMC.

201 Hay Street Fayetteville, NC 28301, 558-21-1-455-0001

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

The VISN 6 VAMCs has a new requirement need for a base +4 year firm fixed price contract procuring maintenance and hardware/software/application support service contract covering Biopoint Patient ID Application in service at the Durham VAMC and Greenville HCC, Charles George (Asheville) VAMC, Salem VAMC, Hunter Holmes McGuire (Richmond) VAMC, Fayetteville VAMC and Wilmington & Fayetteville HCC, Hampton VAMC, and Salisbury VAMC. The estimated value of the proposed action is $343,260 includes a base +4 years contract.

Order against: FSS Contract Number: GS-35F-378BA

(3) Description of Supplies or Services:

The estimated value of the proposed action is

On-site and remote preventative maintenance, repair and software/application support service of the Biopoint Patient ID system in use at the above VISN 6 VAMCs.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

Currently, VISN 6 is utilizing Bio-Optronics, Inc., to conduct the aforementioned service. The current contract is in its last option year and a new contract must be put in place for continued services. Past procurement history reveals this requirement has been fulfilled by Bio-Optronics, Inc. (small business) at multiple VAMC locations.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

GSA contract GS-35F-378BA has predetermined the pricing fair and reasonable.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market research was conducted to identify available sources and to evaluate the availability of the marketplace to meet the requirement. The Contracting Specialist (CS) has determined that the VA Rule of Two cannot be met for this requirement. No SD/VOSB’s were found capable of servicing the existing BioPoint Patient ID system. No class waiver exists for NAICS 541519 and PSC J065. The CS is electing to request a 2268 to utilize a sole source award to small business, Bio-Optronics, Inc via GSA contract GS-35F-378BA.

(7) Any Other Facts Supporting the Justification:

N/A

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

Determination of Responsibility will be conducted to prior to acquisition

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

DATE

VHAPM Part 808.405-6 Limiting Sources

Original Date: 08/30/2017

Revision 02 Eff Date: 02/21/2020