Limiting-Competition-under-SAT_(Radiographic System Maint) redacted.docx

Control No: 20-RHCO-C-207

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Health Contracting Office – Central (RHCO-C), III Corps Healthcare Contracting Office, Carl R. Darnall Army Medical Center (CRDAMC), Fort Hood, TX 76544

2. Description of Action:

Nature: New Requirement ☒ Follow-on Requirement

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: ________

FY: _20_

Name of Proposed Contractor(s) and Address:

Siemens Medical Solutions USA, Inc.

40 Liberty Boulevard Malvem, PA 19355

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: One-Time Parts and Labor Agreement for the Siemens Ysio Max Detector for Irwin Army Community Hospital (IACH), Fort Riley, KS, Base period only.

Period of Performance: 01 April 2020 to 30 September 2020 Total Value: $

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. The Government currently owns the Ysio Max Digital Radiographic System, located at IACH. A work order was placed with Clinical Engineering for a system malfunction with the equipment listed in paragraph 1 of the Performance Work Statement (PWS). Siemens is the original equipment manufacturer (OEM) of the Ysio Max Digital Radiographic System. The contractor shall supply one new OEM AX wi-D detector for the Ysio Max System. According to OEM, using refurbished detector will void the existing service contract for the Ysio System.

b. Purchasing similar maintenance that is non-compatible, would risk the possibility of equipment damage and possible disruption of patient care.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202.

7. Market Research: The Contract Specialist conducted a dynamic small business search with the NAICS code 811219 and the capabilities narrative “radiographic maintenance”, that revealed no small businesses that fit within these guidelines. A sources sought was posted to beta.SAM.gov from 19 March 2020 – 24 March 2020, with no responses.

8. Other Facts: Siemens equipment is serviced, repaired, and maintained only by OEM certified personnel. It is recommended for this to be a sole source award to Siemens.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date: 25 March 2020 Title: Supply Technician Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date: 25 March 2020 Title: Contracting Officer Signature:

Version – February 2017 image5.emf image6.emf