Limiting-Competition-under-SAT_(Maint of DHX 600 Analyzer) re-dacted.docx

Control No: 20-RHCO-C-398

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Health Contracting Office – Central (RHCO-C), Fort Hood Health Contracting Branch, Carl R. Darnall Army Medical Center (CRDAMC), Fort Hood, TX 76544

2. Description of Action:

Nature: New Requirement ☒ Follow-on Requirement

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: ________

FY: _20_

Name of Proposed Contractor(s) and Address:

Beckman Coulter, Inc.

11800 SW 147th Ave.

Miami, FL 33196

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: Maintenance service contract for Beckman Coulter Hematology System DHX 600 for, Irwin Army Community Hospital (IACH), Fort Riley, KS. Period of Performance:

Base Period: 01 October 2020 to 30 September 2021 1st Option Year: 01 October 2021 to 30 September 2022 2nd Option Year: 01 October 2022 to 30 September 2023 3rd Option Year: 01 October 2023 to 30 September 2024 4th Option Year: 01 October 2024 to 30 September 2025

Total Value: $

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. The Government currently owns the DXH 600 Hematology Analyzer, located at IACH. Beckman Coulter is the original equipment manufacturer (OEM) of the DXH 600 Hematology Analyzer. Purchasing maintenance from Beckman Coulter, shall provide service and replacement of parts that are compatible with the equipment.

b. Purchasing similar maintenance that is non-compatible, would risk the possibility of equipment damage and possible disruption of patient care.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202.

7. Market Research: The Contract Specialist conducted a dynamic small business search with the NAICS code 811219 and the capabilities narrative “analyzer maintenance”, that revealed no small businesses that fit within these guidelines. A sources sought was posted to beta.SAM.gov from 2 June 2020 – 9 June 2020. Beckman Coulter responded, stating that no other vendor can service this instrument.

8. Other Facts: Beckman Coulter equipment is serviced, repaired, and maintained only by Beckman Coulter technicians; they do not allow third party entities to service, repair, or maintain their products. It is recommended for this to be a sole source award to Beckman Coulter.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title:

Signature:

Version – February 2017 image5.emf