Limited Source Justification-Spacesaver Eclipse.pdf

Department of the Army

Sole Source Justification for Purchases under the SAT

(Using FAR Part 13)

Purchase Request #:

1. Contracting Activity: The U.S. Army Contracting Command – Detroit Arsenal (ACC-DTA) is the procuring activity for this action.

2. Description of the Supply or Service Purchased: This action is for the products and installation of Spacesaver Eclipse Powered system components to upgrade three

(3) outdated Power Assist systems of the existing Spacesaver brand High-Density Mobile Storage Systems (HDMSS) located in the U.S. Army Center of Military History (CMH) Field Programs & Historical Services Directorate (FP), 102 4th Ave, Building 35, Ft. McNair, Washington D.C, 20319. The CMH-FP delivers research support to CMH historians and museum personnel to enable them to accomplish CMH missions. CMH- FP personnel also conduct research and respond to requests from members of Congress, members of the Army staff, others in the Army community, members of other military services, other federal agencies, and the public.

CMH has previously invested in Spacesaver brand high-density mobile storage units specifically designed to house primary and secondary source materials and archive collections. Due to the large and frequent demand of the source material and archive collections, it is essential that the units consistently remain in working order. The current Power Assist system needs to be replaced because the parts necessary to maintain and service the existing Power Assist Systems are no longer manufactured and are obsolete. Some components of the existing Power Assist system have already failed. If components continue to fail, the existing Power Assist Systems will fail in their entirety and the shelving unit will become stationary and unusable as the shelves are designed to stack together to save space, making any shelves in the stack inaccessible. The proposed Spacesaver Eclipse Powered System is an upgrade of the existing Spacesaver electrically powered HDMSS that opens with the press of a button. ACC- DTA proposes to award a Firm-Fixed Price (FFP) contract to purchase the Spacesaver Eclipse Powered Systems and installation services. The proposed vendor for this requirement is:

Spacesaver Interiors 10800 Connecticut Avenue Kensington, Maryland 20895 CAGE Code: 5U765

SAM ID: UK98FPGUAKM1

3. Dollar Amount: Fiscal Year (FY) 2023, Operations and Maintenance, Army (OMA) funds will be utilized for this effort.

4. Authority Cited: FAR 13.106-1(b)(1), “Soliciting from a Single Source”

5. Reason for Authority Cited: Based on the market research outlined in Section 6 of this document, Spacesaver Interiors is the sole authorized vendor to upgrade the outdated Power Assist Systems of the existing Spacesaver brand HDMSS with new Spacesaver Eclipse Powered System components. Spacesaver Interiors is the only available source to purchase and install Spacesaver brand components in the Fort McNair area. The Spacesaver Eclipse Powered System is the only system that the existing Power Assist Systems can be upgraded to because it is the only electrically powered control option for HDMSS that Spacesaver offers. Spacesaver offers two (2) other control options which are mechanical-assist and manual, but neither option is compatible with the existing units. Failure to upgrade the three (3) outdated Power Assist Systems could result in total system failure, thus preventing the ability to access material needed for CMH-FP to provide the necessary services in support of the CMH mission. In addition, it is crucial that an authorized vendor of Spacesaver is utilized for this effort. The Spacesaver HDMSS include a limited lifetime warranty. If another vendor was chosen for this effort, the limited lifetime warranty would be voided by Spacesaver.

Using another manufacturer’s parts may result in a much higher cost to the Government if any of the components covered by the limited lifetime warranty sustain damage during installation or fail during routine use, as the Government will have to pay for these components to be repaired in addition to any modifications to make another manufacturer’s Power Assist System work with Spacesaver brand HDMSS.

6. Market Research: Pursuant to FAR 10.002 (Procedures), Market Research was conducted in April 2023 by Ms. Siobhan Shaw, Chief of CMH-FP, to determine if there are any vendors that can be utilized to perform the upgrade the outdated Power Assist systems of three (3) Spacesaver HDMSS. On 08 June 2023, the parent company, Spacesaver, was contacted directly by the Contract Specialist, Ms. Tori Coon, to determine which vendors provide services to ensure the limited lifetime warranty stays intact. Spacesaver provided information that Spacesaver Interiors is the only authorized vendor within the geographic area to complete the services (please see below attachment).

Authorized Vendor-Spacesaver Ec

Therefore, to ensure the limited lifetime warranty of the mobile carriages (“structural frames”) is preserved, in the case of all defects in materials and workmanship of the mobile carriages, Spacesaver Interiors is the only reasonable vendor which these products and installation services can be provided by. It is instrumental to ensure that the limited lifetime warranty remains intact as the Government has previously invested