limited_Source_Justification (JA-20-008) (002).pdf

Limited Sources Justification and Approval (J&A)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 4

Contracting Activity: 6th Contracting Squadron/PKB

Purchase Request / Local ID Number: F2VUJ00071AW01/JA-20-008

Program / Project (and PE, if applicable): AMHS Large Site Maintenance

Program Type (PEO or Other Contracting): Other Contracting

Authority: Multiple Award Schedule Program (FAR 8.405-6)

Estimated Contract Cost (including options): $277,955.59

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Description of Limitation:

FAR 8.405-6(1)(B), Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

COORDINATION (AFFARS 5306.304(a) )

** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right: CSO Legal COCO CA SCO PEO AQC AQ Blank-1 Blank-2PM CO

Date

24 Mar 2020

Contracting Officer Ramon A. Jimenez, NH-03

PKB/(813) 828-4018

Signature X

Date

24 Mar 2020

Flight Chief Edward J. Simmons, NH-04

PKB/(813) 828-4783

Signature X

APPROVAL (AFFARS 5306.304(a) ) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right: COCO CO CA SPEPEO Blank

Date

27 Mar 2020

Chief of the Contracting Office (COCO) Marc A. Duval, NH-IV

6 CONS/PK/813-828-4752

Signature X

Date

27 Mar 2020

Competition Advocate Marc A. Duval, NH-IV

6 CONS/PK/813-828-4752

Signature X

March 2018 FOR OFFICIAL USE ONLY Page 2 of 4

Remove guidance pages.

I. Contracting Activity.

Department of the Air Force 6th Contracting Squadron 2610 Pink Flamingo Avenue MacDill AFB, FL 33621-5119

II. Nature and/or description of the action being processed.

The government seeks to issue a direct, firm fixed price follow-on Blanket Purchase Agreement (BPA) Call to DoD Enterprise Software Initiative (ESI)/GSA Software Purchase Agreement (formerly SmartBuy) vendor, Telos Corporation (19886 Ashburn Road, Ashburn, VA 20147). The BPA Call will provide United States Special Operation Command (USSOCOM) with Automated Message Handling System (AMHS) maintenance and support for an initial base year and four subsequent option years. The proposed ESI BPA is co-branded with GSA's Software Purchase Agreements (formerly SmartBUY) and is governed by procedures set forth under FAR Part 8.

III. Description of supplies/services required to meet agency needs.

The Telos AMHS (Automated Message Handling System) is a computer-assisted method of receiving, disseminating, transmitting, archiving and retrieving message traffic that arrives at a site from a variety of sources that may have a particular format and protocol associated with its transmission. The AMHS may be configured based on customer requirements to segregate messages by message source, organizational address, and/or discretionary access controls.

Employment of message segregation allows users to utilize the AMHS' functional components based on their assigned permissions. Contracted items will include:

-AMHS Medium Site Maintenance (AMHS-MT-M-01) - Includes product upgrades, telephone help desk service, telephonic system engineering support and two site visits, to include travel.

-AMHS Large Site Automatic Failover (AMHS-LAF-01) - Software Suite certified to support Automatic Fail-Over for an AMHS supporting approximately 1000 users.

CLIN Schedule:

Base Year (PoP: 5/1/2020 - 4/30/2021)

0001: $50,537.38

Option Year 1 (PoP: 5/1/2021 - 4/30/2022)

1001: $50,537.38

Option Year 2 (PoP: 5/1/2022 - 4/30/2023)

2001: $50,537.38

Option Year 3 (PoP: 5/1/2023 - 4/30/2024)

3001: $50,537.38

Option Year 4 (PoP: 5/1/2024 - 4/30/2025)

4001: $50,537.38

6 Month Extension of Services - FAR 52.217-8 (PoP: 5/1/2025 - 11/31/2025)

March 2018 FOR OFFICIAL USE ONLY Page 3 of 4

5001: 25,268.69

Total Cost: $277,955.59

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

Air Force Manual 17-1203, dated 06 March 2019, Sec. 3.2. mandates that all AF software must be procured using applicable AF enterprise buying programs. Sec. 3.2.3. further identifies DoD Enterprise Software Initiative (DoD ESI) BPA's as an AF enterprise buying program.

The DoD Enterprise Software Initiative (ESI) is a contract mechanism that establishes and manages Commercial-Off- The-Shelf (COTS) Information Technology (IT) agreements, assets, and policies for the purpose of lowering total cost of ownership across the DoD, Coast Guard and Intelligence communities. DoD ESI's mission extends across the entire commercial IT life-cycle combining the DoD's buying power with commercial software publishers, hardware vendors and service providers.

DoD ESI is sponsored by the DoD Chief Information Officer (CIO) to save time and money on commercial software, IT hardware, and services. Through its joint team of experts, requirements are consolidated and agreements are established with IT providers resulting in a unified contracting and vendor management strategy across the entire department. In its first ten years of operation, DoD ESI achieved a cost avoidance of over $3 Billion off prices established on the GSA Federal Supply Schedule.

Telos Corporation has been awarded an ESI Blanket Purchase Agreement (BPA) for AMHS products, services and maintenance (BPA # FA8771-16-A-0001). As required by statute (Air Force Manual 17-1203), a BPA Call will be issued directly to Telos Corporation.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

In accordance with FAR 8.404(d) (DEVIATION), The government may use various price analysis techniques and procedures found in FAR 15.404-1(b)(2) to ensure a fair and reasonable price. The Contracting Officer will establish fairness and reasonableness through comparison of proposed prices to historical prices paid (FAR 15.404-1(b)(2)(ii));

comparison of proposed prices with the Independent Government Cost Estimate (FAR 15.404-1(b)(2)(v)); and by comparing the proposed prices against GSA Telos Federal Supply Schedule award # GS-35F-162DA, to ensure we receive maximum discounts (FAR 15.404-1(b)(2)(iv)).

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

A review of historical data revealed that the previous effort was supported against an Enterprise Software Initiative and awarded directly to Telos Corporation. Upon confirming that the Telos ESI was still active and mandatory, market research was concluded.

VII. Other facts supporting the justification.

N/A

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

USSOCOM/J6 will continue to monitor DoD's ESI program. Should future initiatives and/or policies rescind the mandate

March 2018 FOR OFFICIAL USE ONLY Page 4 of 4 to utilize Telos Corporation for AMHS support, we will look for other cost effective solutions which provide the same capabilities.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

X. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

March 2018 Page of Authority: Multiple Award Schedule Program (FAR 8.405-6) Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

COORDINATION (AFFARS 5306.304(a)) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right:

APPROVAL (AFFARS 5306.304(a)) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right:

( See guidance at the end of this document for completing the following sections. ) I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

VII. Other facts supporting the justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

IX. Certification by the Contracting Officer.

X. Certification by the technical/requirements personnel.

GUIDANCE

I. Contracting Activity.

Fully identify the contracting activity responsible for the proposed contracting action. Include the name/phone number of the Contracting Officer. Specifically identify as a “Limited Sources” Justification. Identify purchase request number, if applicable.

II. Nature and/or description of the action being processed.

State whether the action is a new order or by modification to an existing order. Identify the GSA schedule number, the Blanket Purchase Agreement (BPA) number, the order number for the current action, and the Contactor(s). Indicate the Period of Performance (PoP). Also identify the type of the order/line items on the order (e.g. Firm Fixed Price, Labor Hour, etc).

III. Description of the supplies/services required to meet agency needs.

Specifically describe the supplies and/or services to be acquired including the price and quantity of each item in the order and state the total estimated value of the order. For services, state whether the services are performance-based and, if not, provide rationale for not being performance based. Also state the delivery/performance schedule/period for the items under the order.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

This section is normally the most detailed part of the justification. To assist you in preparing this justification, an introductory sentence and the four circumstances of FAR 8.405-6 that justify restricting the number of schedule holders are provided below. Select the appropriate cite, then provide, in narrative form, a detailed explanation supporting the specific circumstance cited for limiting the number of schedule holders.

(Introductory sentence) FAR 8.405-6 requires an ordering activity to justify its actions when restricting consideration of schedule contractors to fewer than required in FAR 8.405-1 or 8.405-2.

After selecting the appropriate cite, next select one of the four sentences below and provide a detailed explanation supporting the specific circumstance cited.

FAR 8.405-6(a)(1)(i)(B), “Only one source is capable of responding due to the unique or specialized nature of the work”. (Provide a detailed justification with supporting documentation, as evidence of the “unique or highly specialized” nature of the procurement. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(C), “The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.” The original order was not issued under sole source or limited source procedures. (Provide details on the previously competed order and explain how this order is a logical follow-on to that order. Explain fully the connection between the previous work/order and the current one. The user/customer typically provides this supporting information. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(A), “An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.” (Provide a detailed justification with supporting documentation that explains the exact urgency of the requirement and the schedule impact if time were to be taken to follow FSS ordering procedures. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements of urgency are not acceptable.)

FAR 8.405-6(b)(1), “The item is peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.” (Brand name specifications should not be used unless the particular brand name, product or feature is essential to the Government's requirements. Therefore, explain why the particular brand item is essential to the Government's requirements, and why other companies' similar items, or products lacking the particular feature, do not meet, or cannot meet, or cannot be modified to meet, the agency's need. The user/customer typically provides this supporting information. General statements are not acceptable.)

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

This section needs to be tailored based upon whether the order is for supplies/services not requiring a statement of work (FAR 8.405-1) or if the order is for services requiring a statement of work (FAR 8.405-2).

For FAR 8.405-1 orders the best value determination needs to be based upon the supply or service offered under MAS contracts by surveying at least three schedule contractors through the GSA Advantage! on-line shopping service, or by reviewing the catalogs or price lists of at least three schedule contractors. The ordering Contracting Officer's review of the Contractor's price list(s) and any price reductions sought is also required. (Contracting Officer should seek additional price discounts/concessions based on the specific order requirements on all orders over the micro-purchase threshold.) In addition to price, when determining best value, the ordering activity may consider, among other factors, past performance, special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms.

When an order contains brand name specifications, the Contracting Officer shall post the Request for Quote (RFQ) along with the basis of the justification as required by FAR 8.405-6(b)(3).

For FAR 8.405-2 orders for services requiring a statement of work, FAR 8.405-2(d) requires that an evaluation be performed based on the criteria provided to the schedule contractors. Therefore, the justification must address how the FAR 8.404(d) requirement for an evaluation of the proposed level of effort and mix of labor will be conducted and include a statement that the Contracting Officer will perform a price reasonableness determination as part of the best value determination.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Discuss market research that was conducted among schedule holders and the market research results that led to the conclusion to go sole source or to limit the number of schedule holders to be solicited. The narrative in this section should provide a high level of confidence that the requirements of 8.405-1 and 8.405-2 could not be met. If no market research was conducted, state so and provide the rationale.

VII. Other facts supporting the justification.

When FAR 8.405-6(a)(1)(i)(C) is cited for an follow-on acquisition as the basis for the justification, include an estimate of the cost that would be duplicated and the basis and derivation of the estimate, or provide details on why a delay to solicit additional schedule holders would be unacceptable.

Provide any other facts supporting the Limited Sources Justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

Describe all efforts to be taken to remove or overcome any barriers that preclude the agency from meeting the requirements of FAR 8.405-1and FAR 8.405-2 before any subsequent acquisition for the supplies or services is made. If no actions are planned, so state and provide reasons.

IX. Certification by the Contracting Officer.

The contracting officer's signature on the signature page evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

X. Certification by the technical/requirements personnel

As evidenced by their signatures on the signature page, the technical/requirements personnel have certified that any supporting data contained herein which is their responsibility is both accurate and complete.

9.0.0.2.20120627.2.874785

[ Office Symbol / Phone Number ] Name: Ramon A. Jimenez, NH-03

PKB/(813) 828-4018

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: Marc A. Duval, NH-IV

6 CONS/PK/813-828-4752

Name: [ Name ] [ Office Symbol / Phone Number ] Name: Marc A. Duval, NH-IV

6 CONS/PK/813-828-4752

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ]