Letter RFP (Gipson-Barnes SPRRA224R0082).pdf

DEFENSE LOGISTICS AGENCY

AVIATION

5201 MARTIN ROAD

REDSTONE ARSENAL, ALABAMA 35898

IN REPLY REFER: DLA AHCA

July 30, 2024

Gibson-Barnes (Flight Suits) 1900 Weld BLVD

STE 140

El Cajon, California 92020

CAGE: 2S951

Large Business

RE: Letter Request for Proposal (RFP) SPRRA2-24-R-0082

Gibson-Barnes, The Defense Logistics Agency (DLA) intends to create a one-year One-Time-Buy (OTB), Firm- Fixed Price (FFP) contract on a sole-source basis to Gibson-Barnes (Flight Suits), CAGE:

2S951. This contract will support the Bradley Fighting Vehicle. Requirements are generated by PM-MAV program office.

As a result of this RFP, SPRRA2-24-R-0082, DLA Huntsville wishes to create a contract for the following:

NSN DESCRIPTION QUANTITY

8415-01-694-

Environmental Control Vest (ECV), Small

8415-01-694-

Environmental Control Vest (ECV), Medium

8415-01-694-

Environmental Control Vest (ECV), Large

8415-01-684-

Environmental Control Vest (ECV), Extra Large

DLA Contracting Team Identification:

Mallory Medley, DLA AVN- Huntsville, Contracting Officer/Division Chief Email: mallory.medley@dla.mil Phone: (256) 616-6502

Kelsey Brown, DLA AVN- Huntsville, Contract Specialist Email: kelsey.e.brown@dla.mil Phone: (256) 476-9974 mailto:mallory.medley@dla.mil mailto:kelsey.e.brown@dla.mil

Anna Phillips, DLA AVN- Huntsville, Contract Specialist Email: anna.phillips@dla.mil Phone: (256) 214-9734

A. Instructions:

1. The contract (TBD) shall govern the Contractor’s and Government’s rights and obligations.

2. Contract clauses applicable to this contract are an attachment to this RFP.

3. This RFP is not an authorization to start work.

4. Please ensure that you read the entire RFP, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP.

5. Your proposal shall remain valid for a minimum of one hundred and eighty (180) days from receipt by the government.

6. The proposal is due August 30, 2024.

B. Proposal Content/Cost/Price Supporting Documentation. At a minimum, your proposal shall include the following:

1. The Government contemplates FFP for this OTB in accordance with the basic contract, and requests pricing for one (1) year.

2. The offeror shall prepare one summary schedule. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for the P/N. Submission must include working excel formulas, if applicable. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown.

The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.

a. To comply with this solicitation, the offeror is required to price the following: August 2024 – August 2025.

b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided.

c. An un-sanitized cost break-down (all cost information, rates/dollars) shall also be provided in a Microsoft Excel File.

d. In support of the proposed Indirect Expense Rates, IOTs and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include, at least one of the following (A, B, or C):

A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA B. Forward Pricing Rate Recommendations (FPRR) from DCAA or mailto:anna.phillips@dla.mil

DCMA

C. Forward Pricing Rate Proposal (FPRP), Approved Provisional

Rates Proposal or other statement of current rates including three

(3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information which validates the calculations or Three (3) years historical actual detailing pools and bases (by expense accounts) information which validates the calculations.

Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.

e. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POC’s) to expedite the question/review process.

f. In accordance with FAR clause 52.215-22, Limitation on Pass-Through Charges, if Gibson-Barnes (Flight Suits) intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, Gibson-Barnes (Flight Suits) shall identify in its proposal a description of the value-added provided by Gibson-Barnes (Flight Suits) as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-22.

g. Gibson-Barnes (Flight Suits) shall identify and address in its proposal all actual or potential Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then Gibson-Barnes (Flight Suits) shall submit a mitigation plan.

h. All communications SHALL be submitted in writing only AND directly to the individual(s)’s email address identified on the first page of this RFP.

Gibson-Barnes (Flight Suits) shall not contact any other Government personnel other than the person(s) identified above. Contacting any Government personnel other than the individual(s) identified above could result in an organizational conflict of interest (OCI).

i. No assumptions, terms, conditions, caveats, or exceptions submitted within your proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved through the use of the question-and-answer period.

j. This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., SEC 2751 ET SEQ.) or Executive Order 12470. Violation of these export laws are subject to severe criminal penalties. JCP Certification is required for Export Controlled Items.

k. Effective August 13, 2020, the offeror, by submission of its quotation, represents it:

1) will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation in accordance with FAR 52.204-24(d)(1);

2) does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services IAW FAR 52.204-24(d)(2); and 3) does not provide covered defense telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument IAW DFARS 252.204-7016(c).

3. Complete the Proposal Adequacy Checklist located in DFARS 252.215-7009 for offers over the TINA threshold.

Be advised; however, that this requirement has been advertised in beta.SAM.gov website for viewing by the general public. In the event another supplier indicates interest in responding to the requirement as a result of viewing the synopsis, a formal solicitation will be issued to accommodate that supplier.

If you have any questions, feel free to contact Kelsey Brown, kelsey.e.brown@dla.mil, phone number

(256) 476-9974.

Sincerely, Mallory Medley Contracting Officer/Division Chief Mallory.Medley@dla.mil 256-616-6502 mailto:Mallory.Medley@dla.mil