Lake Orion- Pre-Owned School buses.pdf

REQUEST FOR PROPOSALS

FOR

Pre-Owned School Buses

Issued by

Lake Orion Community Schools

January 31, 2025 Invitation to Bid

To: All Bidders

Lake Orion Community Schools invites you to bid to provide Pre-Owned School Buses.

Bid prices quoted shall remain effective until April, 2025. The prices in this bid supersede any other quote given to Lake Orion Community Schools to date on the same items.

Bids are to be submitted no later than Friday, February 28, 2025. @ 2 p.m. Late bids will not be considered.

Bids are to be emailed to:

Wes.goodman@lok12.org

With the Subject Line:

“Pre-Owned School Buses” Any questions concerning this bid may be forwarded to: Wes.Goodman@lok12.org

Your interest and participation are solicited and appreciated.

Sincerely, Wes Goodman Director, Operations Lake Orion Community Schools mailto:Wes.Goodman@lok12.org

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BID REQUIREMENTS

Terms and Conditions

• Lake Orion Community Schools reserve the right to accept and / or reject any and all bids.

• All proposals will be considered final. No additions, deletions, corrections, or adjustments will be accepted after the time of bid opening.

• Bidders are required to clearly identify any deviations from the specifications in this document.

• All proposals must be signed by an authorized officer of the company submitting the bid.

• All prices and notations must be in ink or typewritten on the attached forms. Mistakes must be crossed out, corrections typed adjacent and must be initialed in ink by person signing proposal.

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CONFLICT OF INTEREST

Lake Orion Community Schools will not enter into a contract to furnish materials or services to Lake Orion Community Schools where a board member, administrator, building administrator, or employee involved in the bidding process has a substantial interest in the proposed contract.

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SPECIFICATIONS

General RFP Information

All questions must be submitted via email. You may email your questions to the following:

Wes Goodman, Executive Director of Operations- Lake Orion Community Schools, Wes.Goodman@lok12.org

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Submittal Requirements

Bidders must submit a completed Submittal Cover sheet with an authorized signature for your company. Submit on the form provided.

Vendors must submit a completed List of References, References should include facility name, contact name, address, and phone number for the specific person who is knowledgeable about the Bidder’s record and performance. References may be contacted for consultation and/or site visits at Participants’ discretion. Submit on the form provided.

Bidders must submit a State of Michigan Affidavit with an authorized signature for your company.

Submit on the form provided.

Bidders must submit pricing information

Bidders must email complete proposal to wes.goodman@lok12.org

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General Terms and Conditions

PRICE ADJUSTMENT: Prices shall remain firm per the RFP submittals for 60days.

PAYMENT: Payment Terms are net 30 from date of receipt.

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Submittal Cover

SUBMITTED BY:

COMPANY NAME:

ADDRESS:

AUTHORIZED SIGNATURE: _________________________________________________________________________

AUTHORIZED NAME (please print):________________________________________________________________

TITLE: _______________________________________________________________ DATE: _________________________

PHONE #: ________________________________________ FAX #: ____________________________________________

E-MAIL: _______________________________________________________________________________________________

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List of References

REFERENCE #1:______________________________________________________________________________________

FACILITY NAME

ADDRESS

CONTACT NAME

PHONE NUMBER

REFERENCE #2:______________________________________________________________________________________

FACILITY NAME

ADDRESS

CONTACT NAME

REFERENCE #3:______________________________________________________________________________________

FACILITY NAME

ADDRESS

CONTACT NAME

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STATE OF MICHIGAN AFFIDAVIT

No contract or renewal of any contract may be awarded by the state or any of its political subdivision to any vendor or prospective vendor when the vendor or prospective vendor or a related party to the vendor or prospective vendor is a debtor and debt owed is an amount greater than one thousand dollars in the aggregate.

DEFINITIONS:

“Debt” means any assessment, premium, penalty, fine, tax or other amount of money owed to the state or any of its political subdivision because of a judgment, fine, permit violation, license assessment, defaulted workers’ compensation premium, penalty or other assessment presently delinquent or due and required to be paid to the state or any of its political subdivisions, including any interest or additional penalties accrued thereon.

“Debtor” means any individual, corporation, partnership, association, Limited Liability Company or any other form of business association owing a debt to the state or any of its political subdivisions.

“Political subdivision” means any county commission; municipality; county board of education; any instrumentality established by a county or municipality; any separate corporation or instrumentality established by one or more counties or municipalities, as permitted by law; or any public body charged by law with the performance of a government function or whose jurisdiction is coextensive with one or more counties or municipalities.

“Related party” means a party, whether an individual, corporation, partnership, association, limited liability company or any other form or business association or other entity whatsoever, related to any vendor by blood, marriage, ownership or contract through which the party has a relationship of ownership or other interest with the vendor so that the party will actually or by effect receive or control a portion of the benefit, profit or other consideration from performance of a vendor contract with the party receiving an amount that meets or exceeds five percent (5%) of the total contract amount.

EXCEPTION: The prohibition of this section does not apply where a vendor has contested any tax administered pursuant to chapter eleven of this code, workers’ compensation premium, permit fee or environmental fee or assessment and the matter has not become final or where the vendor has entered into a payment plan or agreement and the vendor is not in default of any of the provisions of such plan or agreement.

LICENSING: Vendors must be licensed and in good standing in accordance with any and all state and local laws and requirements by any state or local agency of Michigan, including, but not limited to, the Michigan Secretary of State’s Office, the Michigan Tax Department, Michigan Insurance Commission, or any other state agencies or political subdivision. Furthermore, the vendor must provide all necessary releases to obtain information to enable the Director or spending unit to verify that the vendor is licensed and in good standing with the above entities.

CONFIDENTIALITY: The vendor agrees that he or she will not disclose to anyone, directly or indirectly, any such personally identifiable information or other confidential information gained from the agency, unless the individual who is the subject of the information consents to the disclosure in writing or the disclosure is made pursuant to the agency’s policies, procedures and rules.

Under penalty of law for false swearing, it is hereby certified that the vendor acknowledges the information in this said affidavit and are in compliance with the requirements as stated.

Vendor’s Signature______________________________________ Date:________________________________________

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Goal of the Proposal

Lake Orion Community Schools seeks to obtain bids for Pre-Owned School Buses.

• Each proposal will be rated by the Lake Orion Community Schools Award Criteria Sheet

• Contract will be awarded to the highest rated proposal

• Lake Orion Community Schools reserve the right to request cost for additional Buses not included in this bid.

Pre-Owned Bus Pricing

BIDDING COMPANY:

LAKE ORION COMMUNITY SCHOOLS

(6) 53 passenger Type C / Special Needs buses, 2023 or newer, with less than 60,000 Miles Per Bid Specifications

Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________

(2) 77 passenger Type C / Special Needs buses, 2023 or newer, with less than 60,000 Miles Per Bid Specifications

Bus Information :__________________________________________________________________Price_____________________ Bus Information :__________________________________________________________________Price_____________________

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Lake Orion Community Schools Award Criteria

Bid # LOCS 2025- Pre-owned School Buses

Date___________________________________

Bidder Name_______________________________________________________________

Bidder Contacts Name_____________________________________________________

Phone Number______________________________________________________________

Criteria Score Total Proposal Cost. 30% _______ Completeness of forms 10% _______ References 20% _______ Availability Provided 20% _______ Experience 20% _______ Rating Total 100% _______

END

BID REQUIREMENTS