Lab Analysis SOW Draft.docx

STATEMENT OF WORK

MEASUREMENT SCIENCE AND ENGINEERING DEPARTMENT LABORATORY ANALYSIS & SUPPORT OF LEGACY DOD MATERIALS

1.0 INTRODUCTION

Naval Surface Warfare Center (NSWC), Corona Division, Measurement Science and Engineering Department, Code MS36 has a requirement to obtain technical services in support of the Ozone Depleting Substances (ODS) reserve in support of the Defense Logistics Agency (DLA).

2.0 BACKGROUND

The Department of Defense (DoD) Ozone Depleting Substances (ODS) Reserve at the Defense Logistics Agency (DLA) Aviation provides support to mission critical weapons systems and requires specialized analytical laboratory services to ensure the viability and integrity of products held in long-term storage. The various ODS chemicals are continuously issued on a daily basis for military operations. The DoD ODS Reserve is the only source for these legacy products as all production of these chemicals ceased in the mid-1990s.

3.0 SCOPE

The scope of this effort is to provide technical services for Legacy DoD Materials Laboratory Analysis, Material Failure Characterization, Materials Recovery Procedure Development, Procedure Validation, Material Recovery, Repackaging, and Return Shipping to the DoD ODS Reserve for the NSWC Corona Division Measurement Science and Engineering Department in support of ODS Reserve.

4.0 APPLICABLE DOCUMENTS

LABORATORY ANALYSIS

MIL-C-81302D

CLEANING, COMPOUND,

SOLVENT, TRICHLOROTRIFLUOROETHANE

See Attachment

07/10/2019

OPNAV M-5090.1

ENVIRONMENTAL READINESS

PROGRAM MAUAL

5090.1.pdf (navy.mil)

06/25/2021

5.0 PERFORMANCE REQUIREMNTS

For CFC-113 only, final chemical and physical properties must meet the specifications listed in accordance to MIL- C-81302D for Type I material. In addition to these properties, the total hydrocarbons as determined by infrared spectroscopic analysis must not exceed 2 ppm when measured against standard reference solutions of USP mineral oil.

5.1 LABORATORY ANALYSIS

5.1.1 The Contractor shall perform limited key analysis to provide information as to the viability of each specific material according to their family and final use (Halon, Refrigerants, Solvents, etc.) to meet specification requirements. Such analyses include; but not limited to, non-volatile residue, particle count, moisture content, distillation/boiling point, acid number, halide/halogen ion, color, and purity. Not all listed tests can be conducted for each material, nor are they required. The Government will be responsible for submission and associated shipping costs for material samples submitted for laboratory failure characterization and analysis. (CDRL A002)

5.2 MATERIAL FAILURE CHARACTERIZATION

5.2.1 The Contractor shall ensure utilization of the results from lab analysis, as well as additional characterization of fluids; residue and contamination will be used to identify reason and origin for deviation from specification. This may include, but is not limited to Gas Chromatography (GC), Fourier Transform Infrared Spectroscopy (FTIR), Gas Chromatography- Mass Spectroscopy (GCMS), and Electron Spectroscopy for Chemical Analysis (ESCA), Scanning Electron Microscopy (SEM), and Energy Dispersive Spectroscopy. Failure characterization results will provide information to assist in determination of the origin and possible future elimination of the non-compliant material. Analysis and recommendations will be documented in a written report, suspected origins of said failures, as well as possible methods for returning the material(s) to specification quality. (CDRL A002)

5.3 MATERIAL RECOVERY PROCEDURE DEVELOPMENT AND VALIDATION

5.3.1 The Contractor shall ensure identification of the origin of the non-compliance, as well as the type and concentration of the contaminants used to develop a recommended recovery procedure. Recommendations will be documented in a written report. Additional information will be presented, where possible, to assist in avoidance of future occurrences of non-compliant materials. The recovery procedure will then be validated and used to conduct limited recovery and repackaging of fluids into one (1) gallon containers for an annual total quantity not to exceed 500 gallons. (CDRL A002)

5.4 MATERIAL REPACKAGING AND SHIPPING

5.4.1 The Contractor shall repack and ship materials that may consist of 1 gallon/four (4)-liter amber jugs with Teflon lined polypropylene caps for recovered material, associated protective packaging and labeling materials, and any other laboratory supplies. Prior to use, all packaging materials shall be approved by the Government. The validated recovery procedure will be used to conduct limited recovery and repackaging of fluids into 1-gallon containers for an annual total quantity not to exceed 500 gallons. Said containers will be suitably packed for shipping and shipped to the DoD ODS Reserve in Richmond, VA upon completion. DLA Aviation Richmond will notify Government Technical Point of Contact (TPOC) when material has been received and inspected via email.

6.0 GOVERNMENT FURNISHED PROPERTY

6.1 GOVERNMENT FURNISHED MATERIAL

The Government shall be responsible for supplying samples for Laboratory Analysis and Material Failure Characterization in addition to Validation & Recovery. The Government will arrange transportation and pay for all associated costs for the transport of Legacy DoD Materials from DLA Richmond to the Contractor’s facility.

6.2 GOVERNMENT FURNISHED EQUIPMENT

N/A

6.3 GOVERNMENT FURNISHED INFORMATION

N/A

7.0 DELIVERABLES

Deliverables under this contract shall be provided in accordance with “DON Policy on Digital Product/Technical Data,” ASN RD&A MEMO of 23 Oct 04 and shall be provided in accordance with the Contract Data Requirements Lists, (CDRL, DD Form 1423 and supporting Data Item Descriptions (DIDs).

8.0 ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (eCraft) System

8.1 CONTRACT STATUS REPORT

8.1.1 The Contractor agrees to upload the Contractor's Funds and Man-hour Expenditure Reports in the eCRAFT System and submit the Contract Status Report on the day and for the same timeframe, the Contractor submits an invoice into the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system (CDRL A003). Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination.

8.1.2 The Contract Status Report indicates the progress of work and the status of the program and of all assigned tasks. It informs the Government of existing or potential problem areas.

8.1.3 The Contractor's Funds and Man-hour Expenditure Report reports Contractor expenditures for labor, materials, travel, subcontractor usage, and other contract charges.

8.2 ACCESS

ECRAFT: Reports are uploaded through the eCRAFT System Periodic Report Utility (EPRU). The EPRU spreadsheet and user manual can be obtained at http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC- Newport/Partnerships/Commercial-Contracts/Information-eCRAFT-/ under eCRAFT information. The eCRAFT e-mail address for report submission is Ecraft.nuwc.npt.fct@navy.mil. If you have problems uploading reports, please see the Frequently Asked Questions at the site address above.

8.3 SUBMISSION AND ACCEPTANCE/REJECTION

The Contractor shall submit their reports on the same day and for the same timeframe, the Contractor submits an invoice in iRAPT. The amounts shall be the same. ECRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT.

9.0 ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

9.1 REPORTING

9.1.1 The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NSWC Corona Division, via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

9.1.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.