L4WA38 Wingstand for B50 PD 23 Aug 24.docx

PURCHASE DESCRIPTION

8 PROP Wingstands for B50

SAFETY OBSERVATION SOLUTION

23 August 2024

1.0 DESCRIPTION. The Contractor shall provide all the tools, parts, materials, equipment, labor, transportation, training, and installation for the Safety Observation Solution Maintenace Facility and delivery of 2 each 8 PROP Wingstands in B50 to the 402d Aircraft Maintenance Group (AMXG) at Robins Air Force Base (AFB), Georgia. Over the last several years, the 8-blade prop production has increased, increasing the chance of prop damage. To address the safety and asset damage risks, the 558th and AMXG EN request a redesign of the wing stand from the previous drop-down design to a slide-out design to fill gaps. In addition, despite measures adopted to mitigate the risk of falls, the 558th has had two worker falls over 4'.

1.1 Design:

1.1.1 Design – The contractor shall provide a design suitable for a high visibility operation maintenance and observation solution. Request for onsite review of facility will be accepted if requested and approved by Project Team. The following shall be included:

1.1.1.1 C-130 8-Prop Wingstands, 1 set (2 each) for B50 as designed and agreed to by Project Team

1.1.1.2 Materials to include connectivity, support, sliders, bracing, etc.

1.1.1.3 Support structure shall be aluminum.

1.1.1.4 Ability to provide visible safety observation.

1.1.1.5 Explosion proof (Class I Div I) lighting

1.1.1.6 Panels located around the perimeter in preferred locations, each panel to facilitate connectivity.

1.1.1.7 Camera system utilized to gather observation intelligence. Observation data will be collected on the local system. No connection to base NIPR network.

1.2 Reports/Contract Deliverables

1.2.1 Data management plan – Due: 10 days ARO and the beginning of the technical effort and shall be sent via email to Government POC.

1.2.2 Preliminary Design – Due 60 days ARO and shall be sent via email to Government POC. Development of a concept of hardware defining the scope of the system. The development should take in fact the technicians will be in full PPE and dragging cable across surfaces.

1.2.3 Final Design - Final Report – Due: 9 months ARO and technical effort and shall be sent via email to Government POC.

1.2.4 Final hardware system delivery and integration 12 months ARO – Perform a final system acceptance test to verify all project requirements and shall be sent via email to Government POC.

1.2.5 Technical data package – Due: per final hardware system delivery above and shall be sent via email to Government POC.

1.2.6 Final installation, testing customer acceptance.

2.0 Government Representatives.

2.1 Delivery.

2.1.1 Government Representatives.

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver 8-PROP Wingstands to Building 50, Robins AFB, GA 31098 FOB Destination NLT 12 months ARO.

2.3 Ship To Address.

Attention: Leighton Todd Lavender Unit: 402 AMXG

DODAAC: FY2281

Address: Building 50, Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Installation. The contractor shall install the 1 set (2 each) 8 PROP Wing Stands as the Safety Observation Solution at WR-ALC within B50. The contractor will work with the Air Force AMXG Engineering (WR-ALC/402AMXG/MXDE) to provide necessary information for obtaining approvals as appropriate. The contractor shall conduct site acceptance testing based on criteria mutually agreed-on by the contractor and the Air Force user.

2.4.2 Training. The contractor shall provide familiarization training after installation of the C-130 8 Prop Wingstands for 15 to 20 personnel over three different shifts in building 50.

2.4.3 Technical support. None

2.5 Warranty. The Contractor shall provide standard 1 year warranty.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None

4.0 General Information.

4.1 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 50 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.2 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.3 Security Requirements.

4.3.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.3.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.3.6 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.3.7 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.3.8 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.4 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

· Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle Management,

· SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition,

· National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.5 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.6 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.7 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.7.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.7.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

1. Click on Transcripts

1. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

1. When you are on the transcript, click on the blue “Search for Course” button.

1. When the pop up appears enter the course name or course number and press search.

1. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.7.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.8 ISO 50001-Energy Management. System Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.8.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.8.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.8.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.8.3 In addition to the Quality Assurance requirements set forth in Article 8 of the DSPA, WR- ALC depot maintenance will be in accordance with AFSCMAN 21-102, Depot Maintenance Management and WR-ALCMAN 90-115, Business and Quality Management System. These manuals establish a quality management system that complies with SAEAS9110 Rev C, Quality Management Systems Standard. WR-ALC's quality management system is registered by a Registrar Accreditation Board (RAB) and is in full compliance with the AS9100 Industry Controlled Other Party (ICOP) requirement for TBC suppliers.

4.9 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio-based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.10 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.10.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.10.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.11 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative and the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

(CDRL A002, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.10 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.11 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.12 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.13 Non-Releasability to Foreign Owned Company. Neither assets nor STINFO will be knowingly sent to a foreign-owned, controlled, or influenced company. Procedures in AFI 16-201 “Air Force Foreign Disclosure and Technology Transfer Program” will be followed, and the servicing Foreign Disclosure Office (FDO) will be consulted.

4.14 Technology Control Plan. The Contractor shall have an applicable Technology Control Plan (TCP) that protects export-controlled tech data and defense articles consistent with DoDM 5200.01 Vols 1 and 4. The TCP shall comply with:

1. 48 CFR 52.239-1, Privacy or Security Safeguards

1. 48 CFR 252.225-7048, Export-Controlled Items

4.15 Cybersecurity Requirements. The Contractor shall comply with the following cybersecurity requirements:

1. 48 CFR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems.

1. 48 CFR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

1. 48 CFR 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls.

4. 48 CFR 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting IT system that is compliant with National Institute of Standards and Technology (NIST) Regulations:

i. NIST Special Publication (SP) 800-171, Protecting Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations

ii. Data-in-transit using encryption that complies with Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules

5.0 Appendices - None