L15PS00577_NIFC_300-JW_Heating_Gasket_ _Fire_Alarm_Replacement_SPECIFICATIONS.pdf

U.S. Department of the Interior Bureau of Land Management

National Interagency Fire Center Boise, Idaho

NIFC Buildings 300-JW

Heating Gasket & Fire Alarm Replacement

March 2015

MARCH 2015 TABLE OF CONTENTS

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 1

TABLE OF CONTENTS

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY .............................................................................................................. 1-3 012000 UNIT PRICES AND SCHEDULE OF VALUES ..................................................... 1-4 012100 ALLOWANCES ....................................................................................................... 1-3

013100 PROJECT MANAGEMENT AND COORDINATION ............................................. 1-7 013200 CONSTRUCTION PROGRESS DOCUMENTATION............................................. 1-4 013300 SUBMITTAL PROCEDURES .................................................................................. 1-9 014000 QUALITY REQUIREMENTS .................................................................................. 1-6 014200 REFERENCES .......................................................................................................... 1-4 015000 TEMPORARY FACILITIES AND CONTROLS ...................................................... 1-7 015240 CONSTRUCTION WASTE MANAGEMENT ......................................................... 1-5 016000 PRODUCT REQUIREMENTS ................................................................................. 1-7 017000 EXECUTION REQUIREMENTS ............................................................................. 1-5 017320 SELECTIVE DEMOLITION..................................................................................... 1-6 017329 CUTTING AND PATCHING.................................................................................... 1-4 017700 CLOSEOUT PROCEDURES .................................................................................... 1-5 017810 PROJECT RECORD DOCUMENTS ........................................................................ 1-3 017820 OPERATION AND MAINTENANCE DATA .......................................................... 1-4 018200 DEMONSTRATION AND TRAINING .................................................................... 1-2

DIVISION 02 - 07 (NOT USED)

DIVISION 08 - OPENINGS

081213 HOLLOW METAL FRAMES ................................................................................... 1-6 081416 FLUSH WOOD DOORS ........................................................................................... 1-5 087111 DOOR HARDWARE (DESCRIPTIVE SPECIFICATION) ................................... 1-12

DIVISION 09 - FINISHES

092216 NON-STRUCTURAL METAL FRAMING ............................................................. 1-5 092900 GYPSUM BOARD ................................................................................................... 1-6 095113 ACOUSTICAL PANEL CEILINGS ......................................................................... 1-5 099123 INTERIOR PAINTING ............................................................................................ 1-4

DIVISION 10 - 22 (NOT USED)

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

230500 COMMON WORK RESULTS FOR PLUMBING AND HVAC............................. 1-7 230519 METERS AND GAGES FOR HVAC PIPING ........................................................ 1-5

230523 GENERAL-DUTY VALVES FOR PLUMBING AND HVAC PIPING ................ 1-5

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT................ 1-8

230548 VIBRATION CONTROLS FOR HVAC PIPING AND EQUIPMENT ................... 1-3

230553 IDENTIFICATION FOR PLUMBING AND HVAC PIPING AND EQUIPMENT .. 1-5

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC .................................. 1-10 230700 HVAC INSULATION ............................................................................................... 1-5 232113 HYDRONIC PIPING .............................................................................................. 1-10 232123 HYDRONIC PUMPS ................................................................................................ 1-4 232500 HVAC WATER TREATMENT ................................................................................ 1-4

MARCH 2015 TABLE OF CONTENTS

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 2

235239 NONDESTRUCTIVE EVALUATION OF EXISTING FIRE-TUBE BOILERS .... 1-7

DIVISION 24 - 25 (NOT USED)

DIVISION 26 - ELECTRICAL

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS............................... 1-4

260548 VIBRATION AND SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS .......... 1-5

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS ................................................ 1-4

DIVISION 27 - (NOT USED)

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

280500 COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY ... 1-4

280513 CONDUCTORS AND CABLES FOR ELECTRONIC SAFETY AND SECURITY 1-9

280526 GROUNDING AND BONDING FOR ELECTRONIC SAFETY AND SECURITY 1-4

280528 PATHWAYS FOR ELECTRONIC SAFETY AND SECURITY .............................. 1-5 283111 DIGITAL, ADDRESSABLE FIRE-ALARM SYSTEM .......................................... 1-15

DIVISION 29 - 33 (NOT USED)

END OF TABLE OF CONTENTS

MARCH 2015 SUMMARY

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 011000-1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Use of premises.

3. Government occupancy requirements.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: National Interagency Fire Center (NIFC), Building 300-JW Heating Gasket & Fire Alarm Replacement.

1. Project Location: NIFC, Building 300-JW; 3833 S. Development Avenue, Boise, ID 83705.

B. The Work consists of the following:

1. The Work includes removal and replacement of hydronic system grooved end pipe clamp gasket and a complete fire alarm system replacement including finish repair and new door hold-opens.

C. Project will be constructed under a single prime contract.

1.3 USE OF PREMISES

A. Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits.

B. Schedule operations so that Work is conducted during regular office hours which are 7:00 am to 4:30 pm. The work area shall be available to Contractor during regular office. Work during nights or weekends may be allowed as approved by the Contracting Officer.

C. Schedule and sequence operations necessary to complete the work, including coordination with other crafts relative to the Contractor's requirements. Schedule Work in such manner as to avoid delays in overall construction and permit proper installation of work.

D. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Government Occupancy: Allow for Government occupancy of Project site. Government personnel will be continuously occupying areas of the building immediately adjacent to the work area. Conduct work in a manner that will minimize needs for disruption of

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normal Government operations. Provide minimum 72 hours advance notice to Contracting Officer of activities that will impact normal Government operations. Secure Contracting Officer's written approval of activities that will impact normal Government operations to avoid delays in overall construction and permit proper installation or work.

2. Driveways and Entrances: Keep driveways parking areas, loading areas, and entrances serving premises clear and available to Government, Government employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

F. Utilities: Service interruptions of mechanical and electrical systems will be allowed for short periods per schedule approved by Contracting Officer.

G. Notify Government two weeks in advance for activities that impact the building occupants.

1.4 SECURITY

A. NIFC is a secure facility, and all Contractor personnel shall provide an official US Government or State Government issued photo identification at the security gate upon entry.

B. All contracting personnel shall wear NIFC furnished visitor badges in a visible location at all times while on the facility, and return the badge at the end of each day or at the completion of the project.

C. Contractor shall provide a list of names, to the Contracting Officer, of all personnel that will be working on the facility.

D. Contractor personnel shall not enter the facility more than 30 minutes prior to the start of scheduled work day and must leave the facility within 30 minutes of the scheduled completion time.

1.5 GOVERNMENT OCCUPANCY REQUIREMENTS

A. Full Government Occupancy: Government will occupy site and existing building during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government and authorities having jurisdiction.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 011000-3

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

MARCH 2015 UNIT PRICES AND SCHEDULE OF VALUES

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012000-1

SECTION 012000 - UNIT PRICES AND SCHEDULE OF VALUES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for unit prices and requirements to prepare schedule of values.

1.1 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Government reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Government’s expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

1.2 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment and Contractor's Construction Schedule.

2. Submit the Schedule of Values to Contracting Officer at earliest possible date but no later than 10 calendar days after the Notice to Proceed.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

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1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Contracting Officer.

c. Contractor's name and address.

d. Date of submittal.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

3. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

4. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

5. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Modifications result in a change in the Contract Sum.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LUMP SUM PAYMENT ITEMS

A. Payment items for the work of this Contract for which contract lump sum payments will be made are listed in the BIDDING SCHEDULE and described below.

B. All costs for items of work, which are not specifically mentioned to be included in a particular lump sum or unit price payment item, shall be included in the listed lump sum item most closely associated with the work involved.

C. The lump sum price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012000-3

D. Mobilization and Demobilization: Preparatory work and operations, including movement of personnel, equipment, supplies and incidentals to the project site; and for other work and operations that must be performed or costs incurred prior to beginning work on the various items on the project site. Does not include moves between project sites.

1. Payment: Payment will be made for costs associated with mobilization and demobilization, as defined in Special Clause PAYMENT FOR MOBILIZATION AND DEMOBILIZATION. No direct payment for moves between project sites will be made.

Include consideration for moves between project sites. Prices and payment will be full compensation for the work described in this section. Progress payments will be made as follows:

a. When 5 percent of the original Contract amount is earned from other bid items, 50 percent of the amount bid for mobilization or 5 percent of the original Contract amount, whichever is lesser, will be paid.

b. When 10 percent of the original Contract amount is earned from other bid items, 100 percent of the amount bid for mobilization or 10 percent of the original Contract amount, whichever is lesser, will be paid.

c. Upon completion of work for the project, payment of the amount bid for mobilization in excess of 10 percent of the original Contract amount, will be paid.

d. The total sum of all payments shall not exceed the original Contract amount bid for mobilization, regardless whether Contractor may have shut down the work on the project or moved equipment away from the project and then back again.

2. Unit of Measure: Lump sum.

E. Demolition:

1. Payment: Payment will be made for costs associated with operations necessary for demolition.

2. Unit of Measure: Lump sum.

F. Hydronic Gasket Replacement:

1. Payment: Payment will be made for costs associated with operations necessary for the hydronic gasket replacement.

2. Unit of Measure: Per item as identified in Section 012100 Allowances.

3. Quantity Allowance: Coordinate unit price with allowance adjustment requirements in

Section 012100 "Allowances."

G. Fire Alarm System Replacement:

1. Payment: Payment will be made for costs associated with operations necessary for the fire alarm system replacement.

2. Unit of Measure: Lump sum.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012000-4

3.2 SUMMARY OF BID ITEMS

A. The intent of the following paragraphs is to explain, in general, what is and what is not included in a bid item, and the limits or cut-off points where one bid item ends and another begins. If no bid item exists for a portion of the work, include the costs in a related bid item.

3.3 SCHEDULE A

A. BID ITEM 1 - MOBILIZATION AND CONSTRUCTION MANAGEMENT: This item includes all preparatory work and operations, including those necessary to the movement of personnel, equipment, supplies and incidentals to the project site; bonds, work layout ; other work and operations which must be performed or costs incurred prior to beginning work on the various items on the project site. Construction management includes ongoing tasks such as environmental controls and field office operations. It will be paid for as a lump sum.

B. BID ITEM 2 - DEMOLITION: This item includes all work required for demolition as shown and specified for the new work. It will be paid for as a lump sum.

C. BID ITEM 3 – HYDRONIC GASKET REPLACEMENT: This item includes all work related to the Hydronic Gasket Replacement as shown and specified. It will be paid for as a unit price.

D. BID ITEM 4 – FIRE ALARM SYSTEM REPLACEMENT: This item includes all work related to the Fire Alarm as shown and specified including associated door hardware and connections.

It will be paid for as a lump sum.

3.4 SCHEDULE B

A. BID ITEM 5 – CIRCULATION PUMPS: This item includes all work related to the Circulation Pumps as shown and specified including associated electrical. It will be paid for as a lump sum.

END OF SECTION 012000

MARCH 2015 ALLOWANCES

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012100 - 1

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Modification.

B. Types of allowances include the following:

1. Quantity allowances.

C. Related Requirements:

1. Section 012200 "Unit Prices and Schedule of Values" for procedures for using unit prices.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Contracting Officer Representative of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Contracting Officer’s request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Contracting Officer Representative from the designated supplier.

1.4 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Modifications.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012100 - 2

1.5 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.7 QUANTITY ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Government or selected by Contracting Officer under allowance and shall include taxes, freight, and delivery to Project site.

B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Government under allowance shall be included as part of the Contract Sum and not part of the allowance.

C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Government, after installation has been completed and accepted.

1. If requested by Contracting Officer Representative, retain and prepare unused material for storage by Government. Deliver unused material to Government's storage space as directed.

1.8 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Modification proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

3. Government reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 012100 - 3

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

1. Do not include Contractor's or subcontractor's indirect expense in the Modification cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Quantity Allowance includes fittings and gaskets: Include 150 as specified in Sections 230523 – “General-Duty Valves for Plumbing and HVAC Piping" and 232113 – “Hydronic Piping” and as indicated.

1. Coordinate quantity allowance adjustment with unit-price requirements in Section 012200 "Unit Prices and Schedule of Values.”

END OF SECTION 012100

MARCH 2015 PROJECT MANAGEMENT AND COORDINATION

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013100-1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013100-2

and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit two copies of each submittal. Contracting Officer will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those

Sections.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer, within three days of the meeting.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013100-3

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Contracting Officer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location.

Conduct the meeting to review responsibilities and personnel assignments, review required work, project drawings, specifications, construction schedules, payroll, payments, and administrative provisions of the Contract. Be prepared to summarize and explain procedures planned for the project and present specified preconstruction submittals.

1. Attendees: Authorized representatives of Government and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. The mechanical and electrical subcontractors attendance will be required.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Modifications.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Government occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: Record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013100-4

a. The Contract Documents.

b. Related RFIs.

c. Related Modifications.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Weather limitations.

k. Manufacturer's written recommendations.

l. Warranty requirements.

m. Compatibility of materials.

n. Acceptability of substrates.

o. Temporary facilities and controls.

p. Space and access limitations.

q. Regulations of authorities having jurisdiction.

r. Testing and inspecting requirements.

s. Installation procedures.

t. Coordination with other work.

u. Required performance results.

v. Protection of adjacent work.

w. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regular intervals. Hold the meetings at the project site. Coordinate dates of meetings with preparation of payment requests. Additional progress meetings may be requested by either the Contracting Officer or Contractor.

1. Attendees: In addition to representatives of Government, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

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1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Modifications.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Record the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.6 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

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4. Name of Contracting Officer.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop

Drawings, and other information necessary to fully describe items needing interpretation.

C. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and return it. Allow 7 calendar days for Contracting Officer's response for each RFI.

RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contracting Officer's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will start again.

D. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log monthly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

8. Identification of related bilateral or unilateral modifications, extensions, and changes in scope, as appropriate.

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PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

MARCH 2015 CONSTRUCTION PROGRESS DOCUMENTATION

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SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Daily construction reports.

3. Field condition reports.

B. See Division 1 Section "Unit Prices and Schedule of Values" for submitting the Schedule of Values.

1.2 SUBMITTALS

A. Contractor's Construction Schedule: Submit one electronic copy of initial schedule, large enough to show entire schedule for entire construction period.

B. Daily Construction Reports: Submit one electronic copy at weekly intervals.

C. Field Condition Reports: Submit one electronic copy at time of discovery of differing conditions.

1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

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1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Modification.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than two days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Contracting Officer's administrative procedures necessary for certification of Substantial Completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Work by Government: Include a separate activity for each portion of the Work performed by Government.

2. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

3. Work Stages: Indicate important stages of construction for each major portion of the Work.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 15 days of date established for the Notice to Proceed.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013200-3

Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2.3 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. Contract name and number.

2. Contractor representative onsite.

3. Date.

4. High and low temperatures and general weather conditions.

5. List of subcontractors at Project site and work location/classification.

6. Equipment at Project site.

7. Material deliveries.

8. Accidents.

9. Stoppages, delays, shortages, and losses.

10. Meter readings and similar recordings.

11. Orders and requests of authorities having jurisdiction.

12. Services connected and disconnected.

13. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

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B. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 013200

MARCH 2015 SUBMITTAL PROCEDURES

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013300-1

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, Design Computations, and other submittals.

B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

C. See Division 1 Section "Quality Requirements" for submitting test and inspection reports.

D. See Division 1 Section "Closeout Procedures" for submitting warranties.

E. See Division 1 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data.

F. See Division 1 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

G. See Division 1 Section "Demonstration and Training" for demonstration of equipment and training of Government personnel.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Contracting Officer's responsive action.

B. Informational Submittals: Written information that does not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

NIFC 300-JW HEATING GASKET & FIRE ALARM REPLACEMENT 013300-2

B. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 14 calendar days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 14 calendar days for review of each resubmittal.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record

Contractor's review and approval markings and action taken by Contracting Officer.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 06100.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06100.01.A). Work schedule and value schedules shall be numbers

01000.01 and 01000.02.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Cover Sheet: Use Cover Sheet Submittal-Bureau of Land Management or approved equal.

1. Ensure that cover sheet includes following information:

a. Submittal Number

b. Contract Number

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c. Specification section number and title, paragraph, and complete description of item being submitted. Be specific and clearly identify what is being submitted. When appropriate, reference a specific sheet and detail of the Drawings. Note multiple items individually.

d. Signature and date.

e.…