Statement of Work - Quarters.pdf

Statement of Work 2021 – Kayenta Health Center – Propane Services at Old Housing Author: Letina Tsosie, Supervisory Housing Manager

BACKGROUND

Kayenta Health Center (KHC) old housing are located off of Highway 163 Comb Ridge Road. There are a mixture of homes from structure homes to manufactured homes. The houses utilize propane gas for their heating, water heater and cooking range.

KHC provides housing for medical and support staff families. The clinic operates year round, 24 hours a day.

Kayenta Service Unit is located in a remote location; the nearest town is about a two-hour drive.

SCOPE

Propane gas is requested for the vacant houses located at the old quarters located off of Highway 163 Comb Ridge Road. The vacant houses need propane services to keep the heater running to prevent the water lines from freezing during the winter months. Propane service is requested on an as needed basis only.

OBJECTIVES

Provide reliable propane services on an as needed basis at the old housing site located off of US Highway 163.

The goal is to ensure the vacant houses have sufficient propane to keep the house warm.

TASK

Vendor shall.

a. Provide reliable Propane services.

b. Ensure leak test is completed at each service request.

c. Supply propane only when requested.

d. Propane Tank size vary between 200 to 500 gallon tank. Information will be provided when services is requested.

e. After each services supplied contractor shall provide a copy services provided to the Housing Office to confirm services were provided. Contractor shall bill to the Ordering Agency at the address specified in each Authorization

f. Billing must be accurate and in a timely manner address to: Kayenta Health Center - Accounts Payable, PO Box 1276, Kayenta, AZ 86033.

DELIVERY

a. Services will be provided on an as needed basis to vacant Old Housing units. A date and time will be arranged with the vendor to deliver propane gas to refill the tank to the vacant units. The estimated tank percentage will vary for each of the houses. The propane tank at each of the units vary between 200 to 500 gallon.

1. Old Housing Vacant units

2. Ensure leak test is completed at each service request.

b. After each service supplied by contractor, they shall provide a copy of services provided to the Contracting Office or to the Supervisory Housing Manager Letina Tsosie to confirm services were provided.

c. Billing must be accurate and in a timely manner addressed to: Kayenta Health Center - Accounts Payable, PO Box 1276, Kayenta, AZ 86033.

GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT

Kayenta Health Center will not provide any equipment to the contracting company. Equipment needed to conduct services will be provided by the Company. The service involves furnishing all labor, materials and equipment necessary for the supply and delivery of propane gas to the tanks located at the Old Government Housing.

SECURITY REQUIREMENTS

Vendor will be at their upmost professionalism when performing their duties at the housing facilities. Services will be requested on an as-needed basis only. Only when contacted the vendor shall schedule a date and time when they are to deliver propane gas to the requested house. All work must be performed Monday through Friday from 8:00 am to 5:00 pm except on Government observed holidays.

PLACE OF PERFORMANCE

a. Address: Kayenta Service Unit – Old Quarters Highway 163 Comb Ridge Road P.O. Box 1276 Kayenta, Arizona 86033

PERIOD OF PERFORMANCE

The period of performance shall be Federal Fiscal Year from January 1, 2021 through December 31, 2021.

Map Provided for reference