KNF SZ VaultPumpingStatement of WorkFY25 WilliamsRD update.pdf

Statement of Work

United States Department of Agriculture, Forest Service Kaibab National Forest

Williams Ranger District

Project Williams Ranger District Vault Toilet Pumping Services

General Information United States Department of Agriculture-Forest Service Kaibab National Forest (KNF) has a requirement in the South Zone Recreation Program to pump waste and debris from 14 vault toilet tanks and the proper disposal of sewage and debris as required by Federal, State, and Local laws. Of the 14 vault toilet tanks, 4 are double vaults with two, 1,000-gallon tanks. These are referred as “Large” tanks. There are 4 “Large” tanks in total 10 are single vault tanks, 1,000-gallon tanks. These are referred to as “Medium” tanks. Combined, this will be referred to as 14 “Tanks” or 14 “Toilet Facilities”.

The Government anticipates award of a Firm Fixed Price contract. Each offer must show a breakdown giving price of each element, provide descriptive literature or information showing that the offered services meet all parts of the Statement of Work.

Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quote shall include the following: Price per vault.

The basis for award will be best value to the US Government with expected outcome of the acquisition that result from selection of the technically acceptable proposal with the best overall evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are:

Price, and must also have satisfactory Past Performance.

You must be current with SAM Registration at time of award. Somewhere in the solicitation you will need to list your Uniqu Entity Identification (UEI) number. E-invoicing service through the Invoice Processing Platform (IPP).

A guided site visit will not be necessary, as you can go to the recreation sites on your own to view.

Location and Description The KNF, South Zone is in central Arizona approximately 160 miles northwest of Pheonix, Arizona. The Williams Ranger Station is approximately;

• 40 miles from Flagstaff, AZ

• 68 miles from Prescott, AZ

Sites include (see attached map and site location description); Kendrick TH, Williams District Office/TH, Cataract Lake Day Use, Kaibab Lake Day Use, Dogtown Lake Day Use, Benham TH, Sycamore Falls TH, Pomeroy TH, JD Dam TH, Perkins Tank TH, Sholz Lake TH, and Spring Valley Cabin. Most sites have one vault while others have up to two vaults.

Sites will be pumped from mid-April – December depending on location and need. Each location will be pumped once a year in late summer or early fall. Disposal of human waste will be in accordance with all applicable local and state laws. There are a total of 14 vault toilets. These sites are located from the Williams Ranger District office to 32 miles away Furthest being Kendrick Trailhead.

Scheduling of Work The Contracting Officer (CO) or Contracting Officer’s Representative (COR) shall notify the Contractor of the required facilities that need servicing and place an order. A map of the locations of vault toilets to be pumped will be provided along with an AD-700 listing the locations. This initial notification may be sent to the contractor by email, fax, or other means. Within a reasonable time frame (unless it is deemed emergency), the Contractor shall provide the service (24-72 hours) of the initial notification. The Contractor shall notify the COR at the District that the services were completed. Normal servicing shall not take place on a weekend unless requested as emergency by the CO.

Any order placed shall use the technical specifications and pumping procedures, contained herein, as the requirements Contractor shall meet when performing services.

Period Of Performance The period of performance shall be date of award through end of the season usually occurring in September. There are four (one-year) option periods that the government may choose before April 1st each year.

Liability/Responsibility The Government assumes no liability or responsibility for the performance of these services. The Offeror shall maintain all licenses, permits, and insurance coverage necessary to perform these services.

Definitions:

Sewage: liquid, semi-liquid, and solid waste matter.

Debris: Any other refuse found in vault toilets, that may include but not limited to items such as cans, bottles, rocks, sticks, logs, animal parts, clothing, plastic bags, metal products, pinecones, waste food products, cardboard, paper products, tools, diapers, personal hygiene, and other miscellaneous trash.

Technical Requirements / Tasks

EQUIPMENT

All equipment will be operational for the duration of the agreement. The Contractor shall be licensed within the State of Arizona, and will furnish all toilet pumping equipment, tank truck (a truck that can reverse the suction process and create a pressure force is preferred so that the inevitable clogged lines can be more easily cleaned), tools, and other equipment and supplies necessary to perform work in accordance with these specifications. At least a four-inch (minimum size) suction hose and attachment coupling shall be utilized to accomplish all pumping requirements. The length of hose must be long enough to accomplish the required pumping. Some toilets may require long sections of hose.

Some suggested tools are: Two 6-foot long clam rakes with 6-inch long tines (the tines shall be completely dulled or rounded on the ends to prevent the tines from injuring the pumper or his/her helpers and from puncturing any rubber or synthetic liners that may be present in the miscellaneous debris, tools designed for cleaning up the spilled waste, and containers to mix the cleaning and disinfecting solutions in.

All equipment shall be maintained in full accordance with any local, State, and County Regulations.

PUMPING PROCEDURES OUTSIDE VAULT COVER

As long as the outside pump out access is in excess of 20 inches in diameter (or 20 inches square), the Contractor shall not be allowed to remove the vault contents through the toilet riser. After removing the outside vault cover, use the clam rakes or long handled grabber to remove as much of the debris as possible before trying to pump out the waste. This procedure will help stir up the contents of the vault and break up the dense concentration of waste typically located just under the toilet riser (the impact zone). By removing most or all of the debris before pumping, the Contractor will find that the 4-inch hose will not clog so often and the liquid portion of the contents will not be removed before the thicker solids are removed.

All debris removed from the vault shall be placed into a leak proof container so that no contamination to the surrounding ground will result.

If the bottom of the vault is flat, then the waste shall be removed down to within 4-5 inches of the bottom. At this point, the 4 inch hose will begin to suck air (vortexing) and further removal will be slow. At this time, remove any further debris that was not removed during the initial raking and removal.

If the bottom of the vault is sloped (new vaults should be sloped a minimum of 1 inch per foot), then pump the waste down (at the deep end) to where the hose begins to suck sir.

Clean up and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the vault cover, back into the vault if possible. The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies, a potential health risk and an odor problem. This problem should be avoided.

Clean thoroughly around the vault cover gasket area and replace the vault cover. The vault cover MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the CO.

OFFSITE DISPOSAL OF SEWAGE AND DEBRIS

The Contractor shall be responsible for making disposal arrangements including disposal of all effluent, debris, trash, and payments of all fees.

• Disposal shall conform to all Federal, State, and local laws and ordinances.

• The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers.

• Handling of all waste material shall be in accordance with all applicable health and hazard regulations.