Justification (signed).pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C256-21-AP-2598

1. Contracting Activity: The contracting activity is the Department of Veterans Affairs, Network

Contracting Office 16, Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) at 2002 Holcombe Boulevard in Houston, Texas 77030-4298. The Purchase Request number is 502-21-3-084- 0110.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Audiometer and Tympanometer/immittance testing/Otoacoutic analysis of the cochlear functioning are necessary components of comprehensive audiometry testing. To support the requirement of performing comprehensive audiometry testing, the Department of Veterans Affairs (VA) requires the following equipment and associated installation, maintenance, and accessories:

Item Number Description Quantity

8-04-15320 1089 MADSEN Capelia2, DP+TE ( combo) (discount of -2852.61) (combo)

8-62-50300 1089 WallMount Kit 3

901-FC002 FLEX CARE SERVICE CONTRACT - 2 YEAR 1

8-04-16049 1096 Zodiac SA Clinical w/o printer with classic probe (US Only) 4

8-75-85400 1096 ZODIAC INSERT PHONE 4

8-75-85300 1096 TDH-39, CONTRA PHONE 4

1-25-13903 1078 FOAM TIPS (MIXED BAG) 4

8-69-29601 1096 EAR TIP KIT IN BOX 4

8-35-48200 1096 QC HOME, DEVICE-MOUNT SA ONLY 4

8-62-46700 KIT, TOUCH, SCREEN, WIN7 HDMI 4

901-FC002 FLEX CARE SERVICE CONTRACT, PURCHASE OF 2 YEAR CONTRACT 2

8-04-13102 1066 MADSEN IASTERA 2, US ONLY 1

8-75-81550 SPEAKER SYSTEM,100DB, MISCO 1

8-69-40800 1066 ACP ASTERA 2 1

8-49-91300 1066 CD QUICKSIN MATERIAL, US 1

8-49-93600 2066 PEDIATRIC SW LICENSE 1

8-49-88500 1066 SPEECH MATERIAL, CD, ES 1

901-FC002 FLEX CARE SERVICE CONTRACT PURCHASE OF 2 YEAR CONTRACT 2

VHAPM Part 813.106 Page 2 of 3

Revision 02 Eff Date: 03/31/2020

The estimated amount of this equipment is $102,318.58. Natus Medical Incorporated, a large business, is the original equipment manufacturer of the brand name audiology equipment listed above. Natus Medical Incorporated is located at 6701 Koll center Parkway, Suite 120 in Pleasanton, California 94566-8061.

The requested Equipment above integrates with the VA’s existing equipment using proprietary software called OTOSuite which is provided by the manufacturer. The OTOSuite software provides a transition from audiometry to video otoscope, clinical OAEs. The OTOSuite software also collects all raw data from all utilized equipment and compiles it in a “Hub” where it is stored and shared in a reporting format to be integrated directly with NOAH and the Electronic Medical Record. This is accomplished without human intervention of any kind.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with Federal Acquisition Regulation 13.106-1(b)(1) For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the contracting officer determines the circumstances of the contract action deem only one source reasonably available such as brand-name items.

OTOSuite is currently in use in all three Audiology locations by approximately 4 employees. It would take an estimated 14 days due to current time constraints and $2,000 to retrain all existing employees to transition to a new system to replace the OTOSuite system. Continued use eliminates the need to seek alternative hub systems to operate alongside of currently in use software.

OTOSuite is proprietary to Natus and not available from any other known manufacturer.

Comprehensive audiology testing requires the requested equipment to integrate with currently used audiometry equipment without human intervention by use of the existing OTOSuite software.

Natus offers OTOSuite exclusively and is proprietary to the requested equipment and is currently in use with existing audiometry equipment.

Other equipment requires a separate selection, procurement, and installation of software hub to integrate all new and currently existing equipment. To utilize any other software other than OTOSuite would require replacement of all existing equipment and new equipment to a new software system. OTOSuite is used to support approximately $125,000.00 in existing audiology equipment.

Since the value of this procurement is significantly less than the costs of transitioning to an alternative platform, the VA is limiting the scope of competition to Natus, Inc. branded products supported by the OTOSuite software to prevent duplication of costs which would not be recovered through competition.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted via the VA’s VetBiz database, mandatory sources and a sources sought notice. A sole source letter was received from Natus Medical Incorporated identifying them

VHAPM Part 813.106 Page 3 of 3

Revision 02 Eff Date: 03/31/2020 as the original equipment manufacturer for this brand name equipment. This brand name equipment is available from two Service-Disabled Veteran Owned Small Business distributors.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Orlando Whitaker Date

Contracting Officer

Alan Scanio Date

Contract Specialist

Orlando T.

Whitaker 1776050

Digitally signed by Orlando T. Whitaker 1776050 Date: 2021.09.03 07:44:09 -05'00'