JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.pdf

SIMPLIFIED ACQUISITION PROCEDURES {SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION {J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PIJRCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH �AN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

SOLE SOURCE: HENDSOLDT

*** An EUC is NOT required for this package. One has already been established covering any and all future purchases / repairs for the TRS-3D 75 Radar. Per the vendor additional EUC's do not need to be signed, sent, or presented to initiate the requested services.***

PURCHASE REQUEST OR REQUISTION NUMBER

2122402B4200RJ008

_.PROJECT /TASK

NUMBER

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING

$150,000}

Purchase of: QTY: 1, Item: CIRCUIT CARD ASSY, NSN: 12-345-1465, P/N: 54.2890.521.00 Purchase of: QTY: 2, Item: CIRCUIT CARD ASSY, NSN: 12-399-3097, PN: 54.2325.082.00

OEM: CAGE: 7Y2U0

Used on: TRS 3D 75 RADAR

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

These Circuit Card Assy's are essential to maintain the TRS-3D 75 RADAR in operational status. The 75 Radar is a critical search & surveillance system for safe operation, machinery operating parameters and assets longevity for the WMSL-418 class cutters. Breakdown of this system and its components will lead to loss of air search capability, loss of helicopter control launch, and sever degradation of air control and command capability. Without these capabilities the crew is unable to detect, locate, identify, and track air and sea target objects. The CG does not possess technical design data, tolerances, and other inforr(Tation needed to evaluate alternate parts from other sources. Due to the uncertainty of a like item operating the same as the one specified above, the antenna pedestal kit must be purchased by the Sole Source vendor provided. There are no other know sources at this time that can supply this PN, if any are found, the following statement holds true- To ensure all parts purchased meet the systems configuration requirements, and their integrity remains during the purchase process, only the OEM or a vendor recognized by the OEM as an Authorized Distributor may supply the specified part(s) above. If the vendor is not a recommended source or Partner of the OEM, the interested party must provide documentation showing they are an Authorized Distributor of the OEM in order to be considered for award.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES In accordance with Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL, it is very important to maintain cutter configuration. Performing maintenance and making repairs to the Cutters that are consistent to each requirement enables the Coast Guard to maintain cutter configuration, increase efficiency and reduce costs. The fundamental purpose of configuration management is to ensure that these assets meet their requirements. These cutters are assets that are used to satisfy a need for the Coast Guard's mission. The configuration of these high value assets specifically impact safety, security, performance, schedule, cost and the environment. This configuration information is paramount to making timely and effective decisions regarding mission execution, mission support, and financial stewardship, and it is therefore imperative that consistency be maintained between these critical assets, their documented configuration and the driving requirements. Due to CG Configuration requirements, any part that has not been tested, approved, and signed off by the USCG and their Product Lines Engineering Department cannot be confirmed as a Fit, Form, and Functional option that meets our cutters configuration requirements, therefore alternate parts or PN's cannot be considered for purchase in lieu of the PN's requested above.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

In accordance with FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements (2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for. (4) When the agency head has determined in accordance with the agency's standardization program that only specified makes and models of technical equipment and parts will satisfy the agency's needs for additional units or replacement items, and only one source is available. See Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

COR will continue to conduct market research with a focus on locating vendors that are able to meet ALL requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.