Justification.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C248-24-AP-0179.

Contracting Activity: Department of Veterans Affairs, VISN 8, James A. Haley Veterans’ NURSING PERIOPERATIVE SERVICES (118), Hospital (JAHVH), 13000 Bruce B. Downs, Tampa, FL.

33612, reference 2237, 673-24-1-054-0019.

Nature and/or Description of the Action Being Processed:

This is a one-time Firm Fixed Price request for Other Than Full and Open Competition for brand name-only procurement for Stryker System 9, Stryker TPX, and Stryker CD Drill Systems. The instruments will be used in Orthopedics, Podiatry, and ENT and Neurosurgery.

Description of Supplies/Services Required to Meet the Agency’s Needs:

Instruments below:

9205000000 System 9 Dual Trigger Rotary Handpiece 18 9208000000 System 9 Sagittal Saw 18 9206000000 System 9 Reciprocating Saw 18 8203126000 Dual Trigger Pin Collet 2.0 - 3.2mm 18 8203226000 8203226000 18

6203135000 HUDSON/MODIFIED TRINKLE ATTACH 18

6203160000 TRINKLE ATTACHMENT 18

6203110000 AO SMALL ATTACHMENT 18

6203210000 AO SMALL ATTACHMENT 18

6203113000 6203113000 18 8203133000 1/4" (6.4mm) Locking Keyless Chuck 36

9209000000 SYSTEM 9 PRECISION SAW 3

9207000000 System 9 Sternum Saw 8

7207003000 STERNUM BLADE GUARD 8

9215000000 System 9 Large Battery 50

7102450010 4HP INSERT TRAY ASSY 18

4605000000 System 9 Cordless Driver 16

4607000000 SYSTEM 9 CD NXT HANDPIECE 16

4505133000 1/4" (6.4mm) Locking Keyless Chuck 16 4100110000 Small AO Drill 16

4505134000 5/32" (4.0mm) Locking Keyless Chuck 16

4100400000 SAGITTAL SAW ATTACHMENT 16

5100015250 Micro Drill Medium Straight Attachment 16 4100062000 Wire Collet 16 4100125000 Pin Collet 16 7400009000 TPX Handswitch 40 7400015000 TPX Micro Drill 16 7400031000 TPX Oscillating Saw 16 7400037000 TPX Reciprocating Saw 16 7400034000 TPX Sagittal Saw 20 7400004000 TPX Cord 20 4608000000 System 9 Sabo Sagittal Saw 2 9212000000 System 9 Small Battery 20 5400052000US Stryker CORE 2 Console 11

1900375010 HYBRID INSERT TRAY 16

9110120000US S9 Sterile Charger 4

The estimated value to the government is $ Delivery must be within 90 days of purchase order processing and order placement.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.

Competition is restricted on this procurement for the reasons below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

d s p

Accordingly, TrillaMed LLC, Beacon Point LLC and Veterans Helathcare Supply Solutions are the only firms capable of providing the supplies and services described above without the Veteran’s Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Souces sought posted on 10/13/2023 and VIP email sent out to 880 verified and certified SDVOSBs/VOSBs. NAC, Google Website, GSA, DSBS and FPDS.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Government will award a Firm-Fixed Price contract to the responsible quoter using a comparative evaluation of the SDVOSB authorized Stryker distributors. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research findings:

Sources sought posted on SAM.gov produced three responses from SDVOSBs: TrillaMed, Veterans Healthcare Supply Solutions, and Beacon Point Associates LLC. Trillamed, VHSS, and Beacon Point Associates LLC also responded to the VIP sources sought sent via email. These vendors stated that they are authorized distributors and can support the needs of James A. Haley.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This request is for brand name-only procurement. There are authorized Service-Disabled Veteran Owned Small (SDVOSB’s) capable of supporting the needs of James A. Haley. Trillamed, Beacon Point and Veterans Healthcare Supply Solutions.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

1. TrillaMed, LLC 30100 Telegraph Road, Suite 366 Bingham Farms, MI. 48025

2. Beacon Point LLC 1216 S.W. 4th St., Suite 4 Cape Cora, FL. 33991

3. Veterans Healthcare Supply Solutions 2615 Port Industrial Dr, Unit 405 Jacksonville, FL 32226 Office: (904) 638-5519

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Title: Supply Management Specialist Facility: James A. Haley

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Facility: 8875 Hidden River Parkway Tampa, FL. 33637

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Department of Veterans Affairs - VHA 8875 Hidden River Parkway Suite 160 Tampa, FL 33637

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Date

J VHA Head of Contracting Activity (HCA)

____________ Date

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17:49:39 -05'00'

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