Justification and Authorization_Redacted.pdf

Control #: 21-RHCO-C-392

21-RHCO-C-392

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

SOLE SOURCE COMPETITION

Program/Equipment: will provide annual preventive maintenance for O-Arm Surgical Imaging System at San Antonio Military Medical Center.

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

Purchasing Agent

Contracting Officer

Contracting Officer Representative

Biomedical Engineering

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Typed Name:

DSN: 3

CUI

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Regional Health Contracting Office-Central US Army Health Care Acquisition Activity San Antonio Military Medical Center Fort Sam Houston Texas 78234.

2. Description of Action: Department of Biomedical Engineering requests a Firm Fixed Price Sole Source new contract with

. The Government projects award for 23 May 2021 to 22 May 2023 and fiscal year 2021 DHP funds will be used.

3. Description of Supplies/Services: The O-Arm surgical imaging system is optimized for spinal and orthopedic surgery. The surgical imaging system provides lateral patient access for greater flexibility during surgery. The requested service is for a base period and one option year of annual preventive maintenance.

Period of Performance: 23 May 2021 to 22 May 2023 Total Value:

4. Authority Cited: 10 U.S.C. 2304(c)(1) as implemented by FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: The O-Arm surgical imaging system is new equipment just off of warranty and is proprietary to is the manufacturer of the equipment and software and is the only vendor authorized to provide Original Equipment Manufacturer (OEM) upgrades and software patches and certified repair and parts.

cannot guarantee the correct operation or safety of the equipment if maintenance were performed by a third party. The equipment is used every day and requires maintenance support several days a month.

As described at FAR 6.302-1(a)(2) when the supplies or services required by the agency are available only from one responsible source or for DoD NASA and the Coast Guard from only one or a limited number of responsible sources and no other types of supplies or services will satisfy agency requirements full and open competition need not be provided for. As further described in FAR 6.302-1(c) an acquisition or portion of an acquisition that uses a brand-name description or other purchase description to specify a particular brand-name product or feature of a product peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited; and shall be justified and approved in accordance with FAR 6.303 and 6.304.

O-Arm Scanner with EM Tota is the manufacturer of the Equipment and software and has sole proprietorship to install OEM upgrades and patches.

Failure to obtain the requested support will result in the inability to quickly evaluate patients with suspected cardiac chest pain syndrome and safely discharge them from inpatient as well as emergency department.

6. Efforts to Obtain Competition: A Sources Sought notice was posted to the Government point of entry (beta.SAM.gov) 26 April 2021 � 4 May 2021. The notice resulted in responding. In the future, the hospital will continue to survey the market for products for competition.

7. Actions to Increase Competition: The Regional Health Contracting Office - Central issued a Sources Sought and posted on beta.SAM.gov on 26 April 2021 and closed on 4 May 2021, with from interested vendors. Due to OEM product/service restrictions there is no competition available while the Government owns/utilizes this specialized equipment. However, the Government will continue to look for competition in future actions.

Previous Purchase: W81K00-18-P-0570 Sole Source Previous Purchase: W81K00-19-P-0407 Sole Source

8. Market Research: Market research was conducted over the Internet and has shown that is the only source capable due to proprietary OEM specifications.

9. Interested Sources: There is currently one source that can provide the services required by the Department of Biomedical Maintenance. Annual Preventive Maintenance a total of

To date no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement History:

Procurement is has been Sole Sourced previously due to the OEM proprietary specifications.

W81K00-18-P-0570 Sole Source W81K00-19-P-0407 Sole Source

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Title: Chief Clinical Engineering Services Date:

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following:

cost analysis price analysis should cost IGCE audit other:

As a part of this basis certified cost or pricing data:

Will be required.

Will not be required and the following exception applies (FAR 15.403):

Prices that will be agreed upon are based on adequate price competition.

Prices that will be agreed upon are based on prices set by law or regulation.

A commercial item is being acquired.

A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

The contract action is a modification to a contract or subcontract for commercial item(s).

The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Title: Contracting Officer

13. Contracting Officer Certification: Based on the foregoing justification, have reviewed the procurement of Annual Maintenance for O-Arm Surgical Imaging System and Stealth Station S7 System for the estimated amount of on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1), subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Typed Name:

Title: Contracting Officer Date:

Approval

Based on the foregoing justification, I hereby approve the procurement of annual preventive maintenance service for a Imaging System estimated amount of on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1), subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Contracting Officer

Reviewed and Approved by: 5 May r2021