Justification and Approval - Redacted.pdf

DEFENSE LOGISTICS AGENCY

DISTRIBUTION

430 MIFFLIN AVENUE

NEW CUMBERLAND, PENNSYLVANIA 17070-5004

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY:

Defense Logistics Agency (DLA) Distribution Acquisition Operations (J7), 430 Mifflin Ave.

Suite 3102A, New Cumberland, PA 17070.

2. NATURE/DESCRIPTION OF ACTION/CONTRACT TYPE (INCLUDING

ESTIMATED VALUE AND PERIOD OF PERFORMANCE):

This is a sole source action to be awarded as an extension of Indefinite Delivery Indefinite Quantity (IDIQ) contract SP3300-18-D-0001 with Unity Technologies Corporation (UnityTec).

This contract is for professional support services for DLA Logistics Operations (J3); and includes Firm-Fixed Price (FFP) Contract Line Item Numbers (CLINs) for the support services and cost reimbursable CLINs for travel. This contract was competed between small business concerns (100% set-aside) and awarded to UnityTec on December 1, 2017. The contract is in its third and last year of the ordering period, which expires November 30, 2020. DLA Distribution intends to re-compete the services and anticipates award date by January 31, 2021.

DLA Distribution has placed four task orders under this contract to date. The current contract ceiling is for the three-year period. After issuance of the current task order, the total amount obligated will be approximately , leaving only of remaining ceiling for the approximately one and a half month planned duration of this contract.

At the time of contract award, DLA Distribution considered this ceiling sufficient for the remainder of the contract given the known and anticipated requirements.

A follow-on contract is being recompeted at this time. The solicitation was issued on March 20, 2020. This follow-on procurement (RFP SP3300-20-R-0001) is in process, with evaluation of proposals ongoing. The unexpectedly high number of offers received, the complexity of the required efforts, and the impact of COVID-19 safety/social distancing guidelines; has resulted in a challenging environment for the Source Selection Evaluation Board to complete a timely evaluation of the multiple offers received. Due to the short timeframe for the expiration of the current contract, dollar value of the contract, personnel certifications, Facility Clearance for access to classified information/DoD systems, personnel clearances, level of expertise, knowledge, and familiarity with the work required; it is expected that the Professional Support Services contract for DLA Distribution J3 will be extended to ensure continuity of services while the competitive procurement is awarded.

This extension is estimated at . An increase to the contract ceiling is necessary in order to enable DLA the flexibility and capacity to receive the necessary required support for DLA Logistics Operations (J3) and the DLA Distribution’s mission for which this contract is intended. As such, this action is to increase the total contract ceiling by from to .

Additionally, an extension of the ordering period of the basic contract is necessary to prevent a lapse in mission support services. The extension will be in accordance with FAR 52.217-8, “Option to Extend Services” clause that is included in the contract, but was not evaluated as part of the original contract award. This action is extending the ordering period from December 1, 2020 through May 31, 2021.

3. DESCRIPTION OF SUPPLIES/SERVICES:

The required contractual support services include providing DLA Distribution with the necessary professional services for support of DLA Logistics Operations (J3) and DLA Distribution mission. The type of services include project management, data collection, analytical support, process mapping, standardization model services, and graphics arts/media design for DLA Distribution for initiatives such as, to define, organize, plan, execute, monitor and close out J3 initiatives. Outputs, as a result of these support services, may be oral or written and take the form of information, advice, opinions, alternatives, analytical reports, evaluations, data, recommendations, computer applications, and services based on current or emerging commercial business practices, presentations, or charts. The primary place of performance for Contractor resources is at the DLA Distribution Headquarters facility located in New Cumberland, PA.

4. IDENTIFICATION OF STATUTORY AUTHORITY:

10 U.S.C. 2304(c)(1) or 41 U.S.C. 3304(a)(1) Only One Responsible Source/Limited Number of Responsible Sources and No Other Supplies or Services Will Satisfy Agency Requirements (FAR 6.302-1).

5. DEMONSTRATION OF CONTRACTOR'S UNIQUE QUALIFICATIONS:

This contract was awarded as a single award IDIQ type contract to UnityTec. UnityTec is currently performing all task orders at a satisfactory or above level. The prior year Contractor Performance Assessment Report included Exceptional ratings in Quality and Schedule, Very Good ratings in Management, and Satisfactory ratings in Regulatory Compliance. Performance to date for the current ordering period is consistent with the prior year with Satisfactory or higher ratings for each area.

A follow-on procurement is in process with evaluation of proposals ongoing. Utilizing the existing contractor will save the Government time and the cost of additional training and obtaining security clearances. To fulfill DLA Distribution’s mission requirements for the remaining period until the competitive follow-on contract is awarded, an extension of the ordering period of approximately six months would be required. Detailed task specifications, requirements, and period of performance will be defined in each Task Order. UnityTec has been performing the current efforts and has the necessary management, personnel, and expertise to perform the increased requirements while the competitive follow-on contract is awarded.

The time it would take to compete this requirement would preclude DLA from reacting timely to an urgent request for support, which could potentially result in mission failure.

Utilizing the existing contractor will save the Government time and the cost of additional training and obtaining security clearances. This action could not have been overcome by advanced planning given the nature of this contract and the unexpected impact the COVID-19 pandemic has caused during the last months of the ordering period of the contract. If the contract ceiling is not increased and the ordering period not extended to accommodate the known and anticipated requirements of this contract, as well as any unplanned requirements, DLA Distribution would not have a contract vehicle to receive necessary services within the scope of this contract to support DLA Logistics Operations (J3) and its mission.

6. SYNOPSIS ANNOUNCEMENT/POTENTIAL SOURCES:

A Justification and Approval (J&A) special notice will be posted to the Beta.Sam.Gov website synopsizing the proposed increase to the ceiling price. Additionally, this special notice will also notify the proposed sole source acquisition to exercise the option period in accordance with FAR 52.217-8, “Option to Extend Services” clause that is included in the contract; but was not evaluated as part of the original contract award. This information will be for informational purposes only.

7. DETERMINATION OF FAIR AND REASONABLE COST:

Increasing the ceiling price is the most advantageous method of fulfilling the Government’s need for uninterrupted support. While the modification will increase the contract ceiling and extend the ordering period, the Government will determine that the prices are fair and reasonable on each individual task order. This is accomplished through a technical review of each task order proposal, price realism analysis, and is fully documented in each task order file.

8. DESCRIPTION OF MARKET RESEARCH:

Market research was conducted for the initial procurement that resulted in IDIQ contract SP3300-18-D-0001. Market research was conducted for the follow-on solicitation, which was issued on March 20, 2020. Adequate competition was identified and received for follow-on efforts.

9. OTHER SUPPORTING FACTS:

Not applicable.

10. LISTING OF INTERESTED SOURCES:

Multiple offers have been received in response to the follow-on solicitation. Additional market research does not have bearing on the increase to the contract ceiling or the extension of the ordering period, as the need is immediate and no other potential sources for this additional work can support it in the short timeframe and duration required.

11. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION:

Full and Open competition after the exclusion of sources (Small Business Set-Aside) has been utilized for award of the next contract, anticipated to be made by January 31, 2021.