Justification and Approval .pdf

Justification for an Exception to Fair Opportunity

Program/Equipment: CAIRS Software Upgrade Kit.

Authority: FAR Subpart 13.106-1 (2)(b) Sole Source, Amount

Prepared by:

Contracting Officer:

Requiring Activity:

Hubert "Warren" Scipio DSN: 856-4073 Contract Specialist Email:hubert.w.scipio.civ@mail.mil

Shawn Poyser DSN: 856-6320 Contracting Officer Email: shawn.r.poyser.civ@mail.mil

Tom Tucker DSN: 856-0788 Telecommunications Specialist Email: thomas.m.tucker2.civ@mail.mil I

1. Contracting Activity: Mission and Installation Contracting Command, Fort Riley, Kansas

2. Description of Action: Network Enterprise Center (NEC) requests a Firm Fixed Price (FFP) contract for CAIRS TMS Software Upgrade. The Government projects award for Sept 2020 and fiscal year 20 Operations and Maintenance funds will be used. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)

(i) (B).

3. Description of Supplies/Services: Fort Riley is currently using CAIRS (Configuration Accounting Information Retrieval System) software which manages our telecommunications assets. This software allows us to manage all the facilities telephone sets, cable records to include copper and fiber paths, billing records and directory information. The services we are requesting is the Cairs.net Software Upgrade Kit, which includes software updates when available, technical support and over the phone training for the current software that we have purchased and have been using for many years.

a. Base Period: 28 September 2020 to 27 September 2021 Value:

Option Period 1: 28 September 2021 to 27 September 2022 Value:

Option Period 2: 28 September 2022 to 27 September 2023 Value:

Optional SME Travel

Total:

FAR Clause 52.217-8 option: 28 Sept 23 to 27 Mar 23 Value:

Total:

Version - March 2017 FOR OFFICIAL USE ONLY

20-Q-0051