JSIS HyperSpectral Imager Plume DRAFT Spec 20210405.pdf

DRAFTEQUIPMENT SPECIFICATION

FOR

JSIS HYPERSPECTRAL IMAGER - PLUME CHARACTERIZATION

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TN 37389-9998

DRAFT

(This Page Intentionally Left Blank)

Table of Contents | Page 1

TABLE OF CONTENTS

1 SCOPE

2 APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3 REQUIREMENTS

3.1 Instrument Characteristics

3.2 Sensor Electronics

3.3 Performance

3.4 Optical

3.5 General

3.6 Instrument Software Control Interface

4 SUBMITTALS SUMMARY

4.1 Operation and Maintenance Manuals

4.2 Warranties

4.3 Specification Sheet

5 VERIFICATION

5.1 Vendor Testing

5.2 Government Testing

6 PACKAGING

6.1 Preparation for Delivery:

7 NOTES (NOT USED)

APPENDIX A TECHNICAL SUMMARY

APPENDIX B: SUBMITTAL PROCEDURE

1 GENERAL

1.1 Description of Requirements

1.2 Submittal Procedure

1.3 Specific Submittal Description and Requirements:

1 SCOPE

This specification defines the Government’s requirements for one (1) Hyperspectral Imaging System capability. This instrument will form a part of a complete multi-spectral imaging system known as the Joint Standard Instrumentation Suite (JSIS).

JSIS includes ultraviolet – infrared imagers, radiometers, spectrometers, and other supporting equipment. As part of the JSIS concept of operations, this instrument must be installed on an open-air tracking mount in remote, unmanned locations (not pristine laboratory conditions), operated remotely over wired or wireless networks, and reliably produce data that is time synchronized with the other disparate JSIS instrumentation systems. Power and IRIG input will be provided at the instrument location on the tracking mount. The requirements addressed below arise from this concept of operations.

This instrument’s core functionality shall be based upon a commercially available product and modified, if necessary, to fully comply with the requirements of this specification. A summary of the technical requirements for the instrument is included in Appendix A.

2 APPLICABLE DOCUMENTS

2.1 Government Documents

2.1.1 The Arnold Engineering Development Center/ Advanced Missile Signature Center "Standard Archive Format," Version 6.0, Revised: 2001 August 09.

Available at: https://media.defense.gov/2017/Jul/05/2001773313/-1/-1/1/AFD-170705-705-

005.PDF.

2.2 Non-Government Documents

2.2.1 National Electrical Manufacturers Association (NEMA) Enclosure Types Document.

Available at: https://www.nemaenclosures.com/enclosure-ratings/nema-rated-enclosures.html .

3 REQUIREMENTS

Provide a hyperspectral imaging system, or component instruments, to meet the requirements from the VIS to LWIR spectral region. Solutions will be considered that address all or parts of this spectral region. It is expected that this spectral coverage requirement might only be satisfied using multiple instruments using multiple detectors covering portions of the required total spectral coverage, however all instruments will have common operational characteristics.

3.1 Instrument Characteristics

3.1.1 Spectral Coverage: The spectral imaging system shall have a spectral coverage within the region of 0.4 μm to 9 μm.

3.1.2 Spectral Resolution: The spectral imaging system shall be capable of a spectral resolution over the active measurement range as shown in Table 1.

Table 1: Spectral Resolution for the 4 Spectral Ranges Band Vis/NIR SWIR MWIR LWIR

Range (μm) 0.4-0.7 1.5-3.0 3.0-5.0 7.7-9.0

Resolution (cm-1) 5 16 16 16

Resolution (nm) 0.125 0.35 40 129

3.1.3 Detector Resolution: The FPA of the spectral imaging system shall have a minimum of 8 horizontal by 8 vertical detector pixels.

3.1.4 Frame Rate: The spectral imaging system shall have a 8x8 3-D acquisition cube rate minimum of 50 spectra/pixel/sec from the full (un-windowed) FPA. Data from the full 2-D array will be acquired as a snap-shot.

3.1.5 Linearity: Linearity of the system digital output reading to spectral irradiance input shall be within ±5% of reading from 5% to 95% full analog--digital scale.

3.1.6 Dynamic Range: Dynamic range is defined as the ratio of the detector signal at which saturation occurs to the minimum measurable signal in that band. Single frame dynamic range shall be at least 10,000.

3.2 Sensor Electronics

3.2.1 Time Stamp: The instrument’s internal clock shall provide for the ability to synchronize with an externally connected IRIG B AM timecode signal and encode each collected frame with a time stamp accurate within 1msec or less.

3.2.2 Windowing: The instrument shall provide for windowing (sub region of pixels) of the focal plane to enable higher frame rates at lower spatial resolution.

3.2.3 Data Storage: The instrument shall provide the capability to record full rate, full bit-depth resolution binary data directly to memory on the sensor head, or directly to the Data Acquisition Unit, and shall provide a capability for retrieving this data from the sensor head via Ethernet in an automated manner requiring no user interaction. If the memory is non-volatile, it shall be removable and shall use an industry-standard form factor and interface and shall not require any proprietary media.

3.3 Performance

3.3.1 Bad Pixels: The FPA shall have no bad (uncorrectable) pixels.

3.3.2 Calibration Stability: Calibration stability is measured by pixel digital channel output vs. time for a constant input radiance. Within the instrument ambient operational range, each pixel of the focal plan array shall have a stability of ±5% of reading for short-term (forty-five minute minimum between internal calibrations) and long-term (two week minimum between total system calibrations).

3.3.3 Radiometric Sensitivity and Accuracy: Analysis shall be provided to show that the expected Minimum Detectable Temperature Difference (MDTD) and Noise Equivalent Spectral Radiance (NESR) shall equal to or surpass the minimum thresholds as shown in Table 2.

Table 2: Minimum MDTD and NESR Band Vis/NIR SWIR MWIR LWIR

Range (μm) 0.4-0.7 1.5-3.0 3.0-5.0 7.7-9.0

MDTD (K) >0 5 5 5

NESR (W·cm-2·cm-1·sr-1) >0 15 15 25

3.4 Optical

3.4.1 Standard FOV shall be approximately 2.5-deg. Option for a narrow Field of View (0.5-deg) shall be included. The FOV option shall be a-thermal between at least -10°C to 40°C.

3.4.2 Out-of-FOV Rejection: The optical train of the imager shall be baffled sufficiently to reduce stray radiation entering from 5deg outside the nominal FOV by a factor of at least 1,000.

3.4.3 Field-of-View Uniformity: The measured output across the total FOV while viewing a uniform scene filling the total FOV shall not vary more than ±15% before non-uniformity correction and ±1% after non-uniformity correction.

3.4.4 External Optical Filtering: The imager shall have the capability of using an external filter.

3.4.5 The imager shall include a temperature-controlled source for the purpose of manual and automatic calibrations.

3.5 General

3.5.1 Power Supply: The instrument power requirement shall be self-contained and external power accessory, if required, shall be supplied with each unit. Power supply, if required, shall be mounted with the instrument and its weight included in Sec 3.5.6.

3.5.2 Operating Voltage: The instrument power requirements shall conform to 120VAC ± 10% at 60Hz ± 3 Hz with a maximum current of 5 amperes.

3.5.3 Electromagnetic Compatibility: The instrument shall be compliant with CE and FCC (Part15) regulations for emissions (Industrial equipment class), or equivalent.

3.5.4 Ambient Operating Environment: The instrument shall operable over the ambient temperature range from 10°F to 125°F and relative humidity range between 1 to 95% non-condensing.

3.5.5 Detector Array Cooling: The detector array shall be electrically cooled and the imager shall reach operational temperature within 15min.

3.5.6 Instrument Housing: The instrument housing shall be rated at least IEC IP-51 (Ref 2.2.1) and shall have dimensions less than 60 × 60 × 110 cm (h × w × d) and 70.0 kg weight.

3.5.7 Instrument Mounting: Instrument shall be capable of operation on a 2-axis tracking mount, installed up to 1 meter from the axes of rotation. The instrument shall operate normally with maximum rotation velocity of 120 deg/sec in either axis, and maximum rotation acceleration of 120 deg/sec^2. The instrument shall have an integrated mounting capability capable of supporting instrument under these acceleration conditions whether mounted on top or bottom of the mount arm.

3.5.8 Boresight: The instrument shall have a through-the-telescope boresight visible camera which can be used for aiming and shall be capable of storing time-tagged imagery of the measurement scene. The video can be saved in a digital file as well as is available via external standard video connection on the instrument back panel.

3.5.9 Instrument Interface: The instrument software control and data transmission shall have a 1000Base-T 10Gbit Ethernet computer interface (Ref. 3.6.1, 3.6.1.1 and 3.6.1.2.

3.5.10 Statement of Volatility: The instrument shall include a Statement of Volatility, or procedures to accomplish a complete and total instrument data memory wipe, such that no data history of previous data collects resides within the instrument or on software GUI license dongles, if required.

3.5.11 Instrument Maintenance: The instrument shall include maintenance recommendations, or procedures, to accomplish instrument maintenance and radiometric performance verification of mechanical components and optical surfaces of the sensing unit.

3.6 Instrument Software Control Interface

3.6.1 Instrument Software Environment: The instrument shall be supplied with software having a Graphical User Interface (GUI) that provides instrument status monitoring, instrument control, instrument data acquisition and data viewing.

3.6.1.1 The software shall be capable of running on existing Government computers under the Microsoft Windows 10 64-bit operating system.

3.6.1.2 The software shall communicate with the instrument using protocols and methods that either are industry standards or are provided along with full, detailed technical documentation. Any proprietary, licensed technology employed shall be provided with a non-expiring usage license.

3.6.1.3 The software shall be able to start up and run without requiring the instrument to be connected and shall be able to detect and indicate the presence or absence of a connection with the instrument.

3.6.2 Instrument Software Control: The software shall include the following functionality:

A. Display live data from instrument

B. Arm/Disarm instrument so that data acquisition will begin immediately upon a start trigger followed by saving the acquired data, incrementing filename, and rearming to accept another trigger.

C. Start instrument data acquisition on-demand from the GUI or Application Programming Interface (API)

D. Permit remote start instrument data acquisition via at least one of the following methods:

i. API

ii. External hardware trigger consisting of a hardware switch closure and/or a TTL signal to the instrument head

E. Stop instrument data acquisition either by an acquisition timer, GUI stop button, or through API

F. Ability to automatically increment filename

G. Ability to set base filename of output file(s) for next data acquisition

H. Be scriptable and provide full functionality when used from either Python or C

I. Be capable of recording data at full sample rate with the capability to record up to at least 30 seconds with no dropped samples/frames

J. Store the instrument configuration for the data acquisition in the set of produced data files

3.6.3 Instrument Data Viewer: The provided software shall be capable of displaying data from previously recorded files.

3.6.4 The file format used to store the recorded data shall be accompanied by documentation about the binary format of the data fields or be a Standard Archive Format (SAF) data file (Ref. section 2.1.1).

3.6.5 Software Interface: An API, or similarly functioning software interface shall be provided that, concurrently with operation of the instruments software (Ref. section 3.6.1) allows the user to monitor (GET) and set (SET) instrument operational parameters.

3.6.5.1 The API, or similar function, shall allow the user to GET:

A. Instrument connections status B. Connected device ID C. IRIG sync status D. Instrument internal temperature, if applicable E. Current Instrument State

i. Not connected

ii. Idle, instrument connected and waiting command

iii. Armed, ready for acquisition

iv. Acquiring, capturing data

v. Writing, saving data to disk, if applicable

vi. Complete, instrument acquisition and data transfer complete

vii. Error state

3.6.5.2 The API, or similar function, shall allow the user to GET and SET

A. Output file destination folder where acquired data files will be created B. Record durations in seconds C. Output file type, instrument native format or SAF, if applicable D. Base filename of output file(s) for the next data acquisition E. Sample rate in samples per second or Hz F. Current calibration name (identifier/method), if applicable.

4 SUBMITTALS SUMMARY

Provide all submittals listed in Table 3 in accordance with Appendix B.

4.1 Operation and Maintenance Manuals

4.1.1 Submit instrument operation and maintenance manual(s) with each unit upon delivery.

Operational instructions shall cover the use of the instrument and instrument control software.

The maintenance manual shall include a list of recommended spare parts.

4.2 Warranties

4.2.1 Submit manufacturer’s written warranty prior to unit purchase for at least one-year coverage of the instruments parts and labor.

4.3 Specification Sheet

4.3.1 Submit a product data sheet verifying all instrument requirements will be met prior to purchase.

Table 3: Submittal List No. Section Reference Submittal Description Due 1 4.1.1 Operation & Maintenance Manual Upon Unit Delivery 2 4.2.1 Warranty Prior to Unit Purchase 3 4.3.1 Specification Sheet Prior to Unit Purchase 4 4.1.2 Acceptance Test Plan 2 Weeks Prior to

Acceptance Test 5 4.1.3 Acceptance Test Report Prior to Unit Shipment

5 VERIFICATION

5.1 Vendor Testing

5.1.1 The Vendor shall be responsible for the planning, execution, and reporting of acceptance testing for each unit delivered. Acceptance testing shall verify the Vendor compliance with the specification, and shall include, but not limited by, the following specifications:

A. Spectral coverage B. Temporal response at maximum acquisition rate C. Time-stamp accuracy D. Instrument control software functionality E. Application-level control and monitoring software examples.

5.1.2 The Vendor shall document the plan for each unit in an Acceptance Test Plan. The plan shall be provided to the Government two weeks before testing.

5.1.3 The Vendor shall document the results of each unit’s acceptance in a Test Report to be provided to the Government prior to shipment. Acceptance testing shall be conducted at the Vendor’s facilities. The Government reserves the right to attend Vendor verification testing.

5.2 Government Testing

5.2.1 Government acceptance testing may include verification of the Vendor testing and/or completion of verification not sufficiently addressed by Vendor testing.

6 PACKAGING

6.1 Preparation for Delivery:

Vendor shall provide all preservation, packaging, and packing to ensure safe delivery of each unit and related components to Arnold AFB, TN. Include manufacturer’s operating instructions in packaging.

7 NOTES (NOT USED)

Appendix B | Page 1

APPENDIX A TECHNICAL SUMMARY

Table 1: Instrument Specifications Instrument Characteristics Spectral Range (μm) Vis/NIR: 0.4-0.7, SWIR: 1.5-3.0, MWIR: 3.0-5.0, LWIR: 7.7-9.0 Spectral Resolution (cm-1) Vis/NIR: 5, SWIR: 16, MWIR: 16, LWIR: 16 Detector Resolution ≥ 8 × 8 pixels Frame Rate ≥ 50 spectra/pixel/sec Dynamic Range ≥ 10,000

Sensor Electronics

Time Stamp ≤ 1msec accuracy Windowing detector windowing to enable higher frame rates Data Storage full frame rate to onboard memory or data acquisition unit Performance

Bad Pixels (Uncorrectable) 0 pixels Calibration Stability ≤ ±5% per pixels between short and long term calibration cycle Radiometric Sensitivity

MDTD (K) Vis/NIR: >0, SWIR: 5, MWIR: 5, LWIR: 5 NESR (W·cm-2·cm-1·sr-1) Vis/NIR: >0, SWIR: 15, MWIR: 15, LWIR: 25

Optical

Narrow FOV Option single pixel FOV of approximately 0.1 mrad, stable between -10 to 40°C Out-of-FOV Rejection 5° outside nominal FOV by minimum factor of 1,000 Field-of-View Uniformity ≤ 15% and ±1% output FOV prior to before and after non-uniformity correction External Optical Filter capability to attach external filter Temperature-Control Source external source for manual and automatic calibrations General

Operating Voltage 120VAC ± 10% at 60Hz ± 3 Hz with a maximum current of 5 amperes.

Electronic Emission CE and FCC (Part 15) compliant Operating Environment 10°F to 125°F at 1 to 95% relative humidity, non-condensing Detector Cooling electrically cooled, operable within 15min upon initial power Instrument Housing IEC IP-51 rated, less than 60 × 60 × 110 cm (h × w × d) and 70.0 kg Instrument Mounting The instrument shall have an integrated mounting capability capable of supporting twice the instruments weight with the instrument in all orientations (e.g. suspended).

Sighting Scope telescope boresight visible camera for aiming the instrument Interface 1000Base-T 10GBit Ethernet Statement of Volatility include Statement of Volatility or procedure for memory wipe

Appendix B | Page 2

APPENDIX B: SUBMITTAL PROCEDURE

1 GENERAL

1.1 Description of Requirements

This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification.

1.2 Submittal Procedure

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end is a summarized listing of item submittals requiring approval for the work.

The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities.

Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information.

Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

Appendix B | Page 3

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals. Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist. After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days. If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

Appendix B | Page 4

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 Specific Submittal Description and Requirements:

Submittal requirements for individual units of work are specified in the applicable specification section. Except as otherwise indicated in the individual specification sections, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work. Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work.

Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing.

Samples include fabricated or un-fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual

Appendix B | Page 5 review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks.

Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions. Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions. Furnish three hard copies and one electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three hard copies and one electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system. Furnish two hard copies and one electronic copy.

Appendix B | Page 6

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD 2005 through 2010 format, to the Contracting Officer for approval prior to applying for final payment.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings may be redlined hardcopies or electronic drawings, and shall accurately show as-built conditions during the progress of the job. If electronic, furnish drawings on a CD-ROM, in AutoCAD 2005 through 2010 format, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Survey data and reports. Furnish one hard copy and one electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock. Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

6. Qualification certificates. Furnish one hard copy and one electronic copy.

7. Employee training certificates and documentation showing successful completion of training.

8. Documentation of percentage of recovered material content used during contract.

9. Contractor safety and work plans and schedules.

10. Warranties.

END OF SPECIFICATION AND APPENDIX